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Encapsulant: A material that surrounds or embeds Asbestos fibers in an adhesive
matrix, to prevent release of fibers.

Fixed Items: Equipment, furniture, radiators, or other objects which cannot be
removed from the Work Area.

Friable Asbestos-Containing Material: Asbestos-Containing Material that can be
crumbled, pulverized, or reduced to powder by hand pressure.

HEPA Filtered Exhaust Units or Fans: A fan equipped with a High Efficiency
Particulate Air (HEPA) filter, greater than 99.97 percent efficient by 0.3 micron
monodispersed dioctyl phthalate (DOP) test, and complying with ANSI Z9.2
(1979), Local Exhaust Ventilation. It shall be used to create a negative pressure
ina Work Area (reduced with respect to surrounding areas) in order to prevent the
migration of Asbestos fibers. It shall also be used to reduce and control the
airborne concentration of Asbestos fibers.

HEPA Filtered Vacuum Collection Equipment (or Vacuum Cleaner): High
efficiency particulate air (absolute) filtered vacuum collection equipment with a
filter system capable of collecting and retaining Asbestos fibers. Filters should be
of 99.97% efficiency for retaining fibers of 0.3 microns or larger.

High-Efficiency Filter: A filter which removes from air 99.97% or more of
monodispersed dioctyl phthalate (DOP) particles which have a mean particle
diameter of 0.3 microns.

Industrial Hygienist: A professional qualified by education, training and
experience to anticipate, recognize, evaluate and develop controls for
occupational health hazards.

Isolation Barriers: The construction of partitions, the placement of solid
materials, and or two layers of polyethylene sheeting to seal off the Work Area
from surrounding areas, prevent air movement to and from Work Area and to
contain Asbestos fibers in the Work Area.

Log: An official record of all activities that occurred during the project and it
shall identify the building department, agent, contractor, workers, and other
pertinent information.

Negative Initial Exposure Assessment: A demonstration by the Contractor that
employee exposure during an operation is expected to be consistently below the

PEL.

Permissible Exposure Limit (PEL): An exposure limit that 1s published and
enforced by OSHA as a legal standard.

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Non-friable Asbestos Containing Material: Asbestos-Containing Material that
cannot be crumbled, pulverized or reduced to powder by hand pressure.

Project Designer: An individual who has successfully completed the training
requirements for an abatement Project Designer established by 40 CFR 763.

Protect Fixed Items: Shall mean to cover items that cannot be moved from the
Work Area with solid enclosures and/or 6-mil polyethylene sheeting, and secure
by taping or gluing water and airtight.

Regulated Area: An area established by the Contractor to demarcate boundaries
where Class I and II Asbestos Work 1s conducted, and any adjoining area where
debris and waste from such Asbestos Work accumulate; and a Work Area within
which airborne concentrations of Asbestos exceed, or there is a reasonable
possibility they may exceed the Permissible Exposure Limit (as defined by 29
CFR 1926.1101). A Regulated Area shall also include all areas used or occupied
by the Contractor to accomplish the Work or perform Abatement Activities,
including but not limited to, staging and equipment storage areas and waste
removal routes through the building and site.

Remove Asbestos: To make a building component and substrate free of all visible
debris and microscopically detectable Asbestos fibers. (See Certified Clean)

Seal, or Block and Seal: Preparing a space or area such that there is no air
movement or passage to and from the area.

Substrate: The surface of any material to which asbestos containing material has
been applied to.

Surfactant: A chemical wetting agent added to water to improve penetration, thus
reducing the quantity of water required for a given operation or area, and reducing
the generation of airborne Asbestos fibers.

Time Weighted Average (TWA): The average concentration of a contaminant in
air during a specific time period.

Waste Shipment Record (WSR): The pre-approved form that must be completed
in ink and must accompany all Asbestos and Asbestos Containing Waste Material
that is removed from the Site. The WSR shall be the form specified in 40 CFR
61.149 Figure 4, as required by 40 CFR 61.150 (d)(1) and shall ensure strict
compliance with all requirements of governing regulations including but not
limited to the New Hampshire Department of Environmental Services, US
Environmental Protection Agency and the US Department of Transportation.

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1.04

44. Wet Cleaning: The process of eliminating Asbestos contamination from
underground utilities and other surfaces and objects by using cloths, mops, or
other cleaning utensils which have been dampened with amended water or diluted
removal encapsulant and afterwards thoroughly decontaminated or disposed of as
Asbestos contaminated waste.

45. Work Area: The area where asbestos related work or removal operations are
performed which is defined and/or isolated to prevent the spread of asbestos dust,
fiber or debris, and entry by unauthorized personnel. A Work Area is considered
a contaminated space between the time pre-asbestos abatement preparation begins
and the time the area is Certified Clean. The term Work Area shall also be
synonymous with negative pressure enclosure and containment. A Work Area
shall always be part or subset of a Regulated Area.

SUBMITTALS

Within 14 days from Notice-To-Proceed (NTP), the Contractor shall submit to the
Engineer the following for approval:

1. Name and experience of the Asbestos Abatement Contractor. Submit a copy of
the Asbestos Abatement Contractor's current Asbestos Contractor License issued
by the State of New Hampshire. Submit a written commitment from the Asbestos
Abatement Contractor stating that information requested in Subsection 1.04.B
will be provided in a timely manner and not causing any delay (Submittal #1A).

2. Name, location, and applicable current operating licenses for primary and
secondary landfill for disposal of friable or non-friable asbestos-containing
material or asbestos-contaminated waste. Name and applicable Federal and State

permits for transporter of asbestos waste materials shall be submitted (Submittal
#1B).

Upon receipt of initial notification to perform asbestos abatement work on
undocumented ACM, the Asbestos Abatement Contractor shall submit the following.
No asbestos removal Work activities shall commence until these items are submitted to
and reviewed by the Engineer. Information provided in the Submittals shall be in
sufficient detail to enable the Engineer to identify the particular product or equipment,
and to document conformance of the Submittals with the Specifications. Review by the
Engineer in no way relieves the Contractor of the obligation for each of his submittals.
Each submittal item shall be identified with a cover page or transmittal sheet containing
the listed submittal number presented in the same numerical order as outlined below.

1. Name and experience of proposed Supervisors and Foremen (Submittal #2A).

Note: The Contractor shall submit information for General Superintendent and
Foremen as soon as possible after award of Contract.

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Summary of workforce by disciplines, and a notarized statement documenting that
all proposed workers, by name, have received all required medicals and have been
properly trained in asbestos removal work, respirator use, and appropriate State of
New Hampshire, EPA & OSHA standards. The Contractor shall submit to the
Engineer the following items at least three days prior to individual workers being
allowed to work on the project (Submittal #2B):

a. Submit a copy of the training certificate and State of New Hampshire
certification for each worker.

b. Report from Medical Examination: Submit a copy of Physician's Written
Opinion as defined by 29 CFR 1926.1101(m)(4) for medical examination
conducted within last 12 months as part of compliance with OSHA
medical surveillance requirements for each worker who is to enter the
Work Area.

C. The Contractor should be aware that the State of New Hampshire has
indicated that asbestos-containing materials manufactured by Johns-
Manville not typically encountered during asbestos abatement projects
may be present beneath grade. A document is available entitled “Best
Management Practices on Johns-Manville Waste”. This publication is
available, free of charge, from the New Hampshire Department of
Environmental Services. The Contractor shall submit certification that the
Contractor is aware of the potential presence of this material and that the
Contractor has been notified as to the availability of this document.

Notarized Certification: Submit certification signed by an officer of the asbestos
abatement contracting firm and notarized that exposure measurements, medical

surveillance, and worker training records are being kept in conformance with 29
CFR 1926 (Submittal #3).

Plan of Action & Standard Operating Procedures: Submit a general plan of the
procedures proposed for use in complying with the requirements of this
Specification. If undocumented ACM is encountered during the Work, the
Contractor shall be required to submit a supplemental or revised site specific Plan
of Action. This detailed Site Work Plan (SWP) must be submitted to the Solid
Waste Compliance Section (SWCS) of the Waste Management Division of the
New Hampshire Department of Environmental Services for approval prior to
remediation of asbestos disposal sites or outdoor asbestos renovation, demolition,
or remediation projects. The SWPs, after being approved by the SWCS, must be
required reading for all personnel connected with asbestos abatement activities,
and must be posted at the job site. There must be a list of emergency telephone
numbers including, but not limited to, the local fire department, ambulance

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service, property owner of record, contractor, and nearest hospital posted at the
job site. The plan, at a minimum, must contain:

e A clear description of the project to be undertaken. Description should
include location, amount and type/types of asbestos material to be dealt with,
any site-specific conditions, and the anticipated start and finish dates.

e Identification of entity that will be performing the asbestos abatement

activities. The name of the project supervisor, copies of licenses, training

certificates, medical records, and respirator fit tests for those involved with the
asbestos project.

Definitive statements about the use of personal protective equipment.

A description of the type/types of air monitoring to be performed at the site.

Provisions for site security.

Specific information on the asbestos waste packaging, handling, and disposal

procedures. This must include the name, location, and permit of the asbestos

disposal site.

e Details of project completion requirements including, but not limited to, site
inspection, documented air monitoring results, documented soil analysis, as-
built drawings, record drawings, landfill receipts, and waste shipment records.

In addition the plan shall include: the sequencing of asbestos work; detailed
schedules by dates, shift times, and work activities during that shift; the interface
of trades involved in the performance of Work; methods to be used to assure the
safety of building occupants and visitors to the site and a detailed description of
the methods to be employed to control pollution. All work methods proposed to
execute the Work must be completely described in sufficient detail to document
that the work methods comply with applicable regulations. The Contractor shall
revise the original plan and re-submit to the Engineer for review in the event that
the original methods proposed are found to be ineffective. This plan shall be
prepared by an individual who has been trained in the discipline of an Asbestos
Project Designer. The Engineer's review of Submittal #4 will be general and does
not relieve the Contractor of responsibility to perform the Work using means and
methods that are in compliance with governing regulation (Submittal #4).

Contingency Plan: Submit a contingency plan for emergencies including fire,
accident, power failure, negative air system failure, supplied air system failure, or
any other event that may require modifications or abridgment of decontamination
or Work Area isolation procedures. Include in the plan specific procedures for
decontamination or Work Area isolation. Note that nothing in this Specification
should impede safe exiting or providing of adequate medical attention in the event
of an emergency. Include telephone number and locations of emergency services
including, but not limited to, fire, ambulance, doctor, hospital, police, power
company, telephone company (Submittal #5).

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10.

11.

Summary of proposed materials and equipment (manufacturer, catalog number or
model, and description) and method of application or use, including but not
limited to encapsulants, wetting agents, personal protective equipment, and test
samples of all proposed materials for performing the Work. This includes, but 1s
not limited to copies of DOP certifications for negative air machines in
accordance with Subsection 2.02.A of this Section (Submittal #6).

A plan describing the method for exposure monitoring to document compliance
with OSHA Asbestos Standard, including frequency of monitoring, equipment
and calibration methods, and name of analysis laboratory (Submittal #7).

Lists of all permits, licenses, or manifests required to perform the Work specified
herein, including, but not limited to, those detailed in Subsection 1.08 of this
Section, but not including disposal site licenses covered in Submittals #9 and #11
below (Submittal #8).

Copies of the completed U.S. EPA, State, and local asbestos removal pre-
notification forms required to perform the Work specified herein, including, but
not limited to, those detailed in Subsection 1.08 of this Section (Submittal #9).

Copies of all proposed daily inspection and record logs, including Work Area
entry data, respirator inspections and maintenance, HEPA-exhaust inspections and
maintenance, and other work applicable activities including, but not limited to,
those detailed in Subsection 1.06 of this Section (Submittal #10).

Waste Disposal Plan (Submittal #11):

a. Submit a detailed plan for the preparation, handling and use of Waste
Shipment Records and or manifests in accordance with Subsection 3.08.1.

b. Name, location, and applicable licenses for primary and secondary
landfills for disposal of asbestos-containing or asbestos-contaminated
waste. Submit copy of required licenses and/or operating permit for all
disposal facilities including those approved by the DEP or other state or
federal regulatory agencies to accept non-friable asbestos-containing
materials as construction and demolition (C&D) waste. Provide a copy of
applicable federal and state permits for transporters of asbestos waste
materials.

C. Name and qualification of Contractor’s Authorized Agent for purpose of
signing the Operator’s Certification on Waste Shipment Records.

d. Submit to the Engineer, as part of Submittal # 11, letters of acceptance

from disposal facilities for the disposal of ACM or Asbestos-
Contaminated Waste Material. The letters of acceptance shall state that

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the disposal facility is permitted to and will accept various ACM and or
Asbestos-Contaminated Waste Material specified in this Section.

Respiratory Protection Program: Submit level of respiratory protection intended
for each operation required by the Project (Submittal #12).

System Diagram: When a Type "C" supplied air respiratory system is required by
the Work, submit drawing showing assembly of components into a complete
supplied air respiratory system. Include diagram showing location of compressor,
filter banks, backup air supply tanks, hose line connections 1n Work Area(s),
routing of air lines to Work Area(s) from compressor. Submit complete operating
and maintenance instructions for all components and systems as a whole. Submit
resume and information on training for individual monitoring the operation of
supplied air respiratory systems. Submit training certifications where applicable.
Submittal 1s to be in bound manual form suitable for field use (Submittal #13).

Historic Airborne Fiber Data: Submit airborne asbestos fiber count data from an
independent air monitoring firm to substantiate selection of respiratory protection
proposed. Data submitted shall include at least the following for each procedure
required by the Work:

° Name of Testing Laboratory (Must be a State Certified Lab)
* Date of measurements

° Operation monitored
° Sampling and analytical methods used and evidence of their accuracy.
° Number, duration, and results of samples taken. (Submittal #14)

C. The Contractor shall provide submittal information as specified herein and as necessary

1.05

1.

to complete the proper removal and disposal of unidentified ACM including, but not
limited to, work plans, and notifications to all regulatory agencies.

Submit to the Engineer, by facsimile, overnight express mail, or courier delivery within
5 days of receipt of material by the disposal facility, Waste Shipment Records signed by
a representative of the facility.

PROJECT ADMINISTRATION REQUIREMENTS FOR ASBESTOS
ABATEMENT

Minimum administrative and supervisory requirements necessary for coordination of
work on the Project include, but are not necessarily limited to, the following:

Administrative and supervisory personnel.

a. General Superintendent: Provide a full-time General Superintendent who
is experienced in administration and supervision of asbestos abatement

O2111-12

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
September 1, 2022
Memo #23-322
TO: Mayor Donchess
Finance Committee
SUBJECT: Software maintenance for Tyler Technologies in the amount not to exceed $92,757.67

funded from 54407 Software Maintenance/General Fund

Please see attached communications from Jason Toohey, IT Project/Develooment Manager, dated August
16, 2022 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Tyler Technologies Munis Property Tax and Utility Billing/Citizen Self Service
Value: $92,757.67
Vendor: Tyler Technologies Inc.

Department: 122 Information Technology
Source Fund: 54407 Software Maintenance/ General Fund

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/(4) Sole-source procurements, where
the proposed purchase is manufactured by only one company.

Administrative Services Division: Information Technology, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Amy Girard

Purchasing Manager

Cc: K Kleiner
J Graziano

projects including work practices, protective measures for building and
personnel, disposal procedures, and other related work. This person shall
generally remain outside the Work Area, except for daily checks on the
quality and progress of Work, and be available to the Department and the
Engineer at all times while Work is in progress.

This person is also the Competent Person as required by OSHA in 29 CFR
1926 for the Contractor and 1s the Contractor's representative responsible
for compliance with all applicable federal, state and local regulations,
particularly those relating to Asbestos-Containing Materials. This person
must have completed a course at an EPA Training Center or equivalent
certificate course in asbestos abatement procedures, have had a minimum
of four (4) years on-the-job training and meet any additional requirements
set forth in 29 CFR 1926 for a Competent Person. This person must also
be certified by the State of New Hampshire as an Asbestos Abatement
Supervisor.

Provide a full-time non-working supervisor or foreman for each Work
Area who is experienced 1n the supervision of asbestos abatement projects
including work practices, protective measures for building and personnel,
disposal procedures, etc. This person shall remain inside the Work Area at
all times while Work is 1n progress. This person must have completed a
course at an EPA Training Center or equivalent certificate course in
asbestos abatement procedures, have a minimum of two years on-the-job
training and meet any additional requirements set forth in 29 CFR 1926
for acompetent person. This person must also be certified by the State of
New Hampshire as an Asbestos Abatement Supervisor.

Authorized Agent: Identify a full-time employee of the Contractor who
shall be the Contractor’s Authorized Agent for purposes of signing the
Operator’s Certification on all Asbestos Waste Shipment Records. This
person shall meet the requirements set forth in 29 CFR 1926 for a
Competent Person and shall also be certified by the State of New
Hampshire as an Asbestos Abatement Supervisor.

Special Reports: Except as otherwise indicated, submit special reports directly to
the Engineer within one day of occurrence requiring special report, with copy to
others affected by occurrence. Such reports may include without limitation:

a.

Reporting Unusual Events: When an event of unusual and significant
nature occurs at site (examples: failure of negative pressure system,
rupture of temporary enclosures), prepare and submit a special report
listing chain of events, persons participating, response by Contractor's
personnel, evaluation of results or effects, and similar pertinent

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1.06

information. When such events are known or predictable in advance,
advise the Engineer in advance at earliest possible date.

b. Reporting Accidents: Prepare and submit reports of significant accidents,
at site and anywhere else work is in progress. Record and document data
and actions; comply with industry standards. For this purpose, a
significant accident 1s defined to include events where personal injury 1s
sustained, or property loss of substance is sustained, or where the event
posed a significant threat of loss or personal injury.

3. Contingency plan. For content see Subsection 1.04.B.5

4. Notifications to other entities at job site. Comply with hazard communication
requirements as set forth in 29 CFR 1926.1101. Notify other entities that may be
affected by the Work as directed by the Engineer.

SCHEDULES AND REPORTS

Coordination: Coordinate both the listing and timing of reports and activities required
by provisions of this Section with other Sections of this specification. Make appropriate
distribution of each report to all parties involved in the Work including the Engineer.

For all Work specified in this Section, the Contractor shall provide a proposed detailed
schedule including work dates, work shift time, number of employees, dates of start and
completion including dates of preparation work, start and completion of ACM removal
and final inspection dates for all areas and types of ACM as described in the
Specifications.

Daily Construction Reports: For all Work specified in this Section, the Contractor shall
prepare a daily construction report, recording the following information concerning
events at the site; and submit duplicate copies to the Engineer at weekly intervals:

List of subcontractors at the site.

Accurate count of personnel at the site.

High and low temperatures, general weather conditions.
Personal air monitoring results.

Accidents and unusual events.

Meetings and significant decisions.
Stoppages, delays, shortages, losses.

Meter readings and similar recordings.
Emergency procedures.

Orders and requests of governing authorities.
Change Orders received, implemented.
Services connected, disconnected.

ANAM WN

—= RS K& -O
No

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