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Finance Committee - Agenda - 10/17/2018 - P44

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
44
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Finance Committee - Agenda - 10/17/2018 - P44

Finance Committee - Agenda - 10/17/2018 - P45

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
45
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Page Image
Finance Committee - Agenda - 10/17/2018 - P45

Finance Committee - Agenda - 10/17/2018 - P46

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
46
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Page Image
Finance Committee - Agenda - 10/17/2018 - P46

Finance Committee - Agenda - 10/17/2018 - P47

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
47
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Finance Committee - Agenda - 10/17/2018 - P47

Finance Committee - Agenda - 8/17/2022 - P62

By dnadmin on Sun, 11/06/2022 - 21:45
Document Date
Fri, 08/12/2022 - 13:02
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 08/17/2022 - 00:00
Page Number
62
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__081720…

Budgetary Basis

The general fund final appropriation appearing on the “Budget and Actual” page of the
fund financial statements represents the final amended budget after all reserve fund
transfers and supplemental appropriations.

Budget/GAAP Reconciliation

The budgetary data for the general fund is based upon accounting principles that differ from
generally accepted accounting principles (GAAP). Therefore, in addition to the GAAP
basis financial statements, the results of operations of the general fund are presented in
accordance with budgetary accounting principles to provide a meaningful comparison to
budgetary data.

The following is a summary of adjustments made to the actual revenues and other sources,
and expenditures and other uses, to conform to the budgetary basis of accounting.

Other Other
Financing Financing

General Fund Revenues Expenditures Sources (Uses)
Revenues/expenditures/transfers
(GAAP Basis) $ 289,500,908 $ 282,769,057 $ 9,435,132 $ (9,016,783)
To record use of fund balance - - 4,750,000 -
Reverse effect of activity
appropriated in prior year - (5,398,622) - 2,937,706
Add end-of-year appropriation
carryforwards to expenditures - 8,545,457 - -
Reclass transfers - 6,557,987 - 6,557,987
Reclass County assessment to
custodial finds 11,993,150 11,993,150 - -
Reverse unbudgeted capital lease - (6,671,814) (6,671,814) -
Reverse unbudgeted refinding
activity - - (1,733,231) 1,733,231
Reverse nonm-budgeted revenues
and expend:tures (capital reserves) (20,729) - 629,611 (3,515,936)
Other - 141,064 - 63,025

Budgetary Basis $ 301,473,329 $ 297,936,279 $ 6,409,698 $ (1,240,770)

54

Page Image
Finance Committee - Agenda - 8/17/2022 - P62

Finance Committee - Agenda - 10/17/2018 - P48

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
48
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Page Image
Finance Committee - Agenda - 10/17/2018 - P48

Finance Committee - Agenda - 10/17/2018 - P49

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Fri, 10/12/2018 - 09:56
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 10/17/2018 - 00:00
Page Number
49
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__101720…

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Page Image
Finance Committee - Agenda - 10/17/2018 - P49

Finance Committee - Minutes - 10/3/2018 - P1

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Wed, 10/03/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 10/03/2018 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__100320…

REPORT OF THE FINANCE COMMITTEE

OCTOBER 3, 2018

A meeting of the Finance Committee was held on Wednesday, October 3, 2018, p.m. at 7:00 p.m. in the
Aldermanic Chamber.

Alderman Michael B. O’Brien, Vice Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Mayor Jim Donchess

Also in Attendance: Dan Kooken, Purchasing Manager
John Griffin, CFO/Comptroller
Michael Carignan, Deputy Chief of Operations, NPD
Karen Smith, Business Manager NPD
Steve Buxton, Deputy Chief, NFD
Sarah Marchant, Director Community Development
Bruce Codagnone, IT Director
Nicholas Caggiano, Park & Recreation Superintendent
David Boucher, Waste Water Superintendent
Mandeep Gill, Senior Staff Engineer

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: NPD HVAC Engineering Study (Value: $19,600)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SMRT ARCHITECTS AND ENGINEERS IN THE AMOUNT OF $19,600. FUNDS

ARE AVAILABLE IN DEPARTMENT 150, NASHUA POLICE DEPARTMENT; CITY BUILDINGS TRUST
FUND

ON THE QUESTION

Chairman O’Brien

Are there any particular questions on this item from members of the Board? This is replacing the existing
HVAC system that | take has failed?

Michael Carignan, Deputy Chief of Operations, NPD

Good evening, Michael Carrigan, Deputy Chief of Operations, Nashua Police Department. That is correct. It is
to get the engineering study done to tell us exactly what we need to replace the failing system.

MOTION CARRIED

Page Image
Finance Committee - Minutes - 10/3/2018 - P1

Finance Committee - Minutes - 10/3/2018 - P2

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Wed, 10/03/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 10/03/2018 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__100320…

Finance Committee - 10/03/2018 Page 2

From: Dan Kooken, Purchasing Manager
Re: Purchase of Personal Protective Clothing/Equipment (Value: $20,100)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM GLOBE MANUFACTURING IN THE AMOUNT OF $20,100. SOURCE OF FUNDING IS
DEPARTMENT 152, FIRE RESCUE; GENERAL OPERATING FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Downtown Connector Bus Shelters (Value Not-To-Exceed $40,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
BRASCO INTERNATIONAL, INC., IN AN AMOUNT NOT-TO-EXCEED $40,000. FUNDS ARE AVAILABLE
IN DEPARTMENT 186, TRANSPORTATION; GRANT FUNDS

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Clerk Works Software for City Clerk (Value: $11,175)

MOTION BY ALDERWOMAN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
INTERWARE DEVELOPMENT IN THE AMOUNT OF $11,175. SOURCE OF FUNDING IS DEPARTMENT
122, INFORMATION TECHNOLOGY; NGIN BONDS

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Cisco Network Upgrade (Value: $16,574)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM CUSTOM COMPUTER SPECIALISTS, INC., IN THE AMOUNT OF $16,574. FUNDS ARE
AVAILABLE IN DEPARTMENT 122, INFORMATION TECHNOLOGY; GENERAL FUNDS

ON THE QUESTION

Alderman Klee

| have one quick question. | Know we just recently did an upgrade, is this an upgrade to that or is just additional
equipment?

Bruce Codagnone, IT Director

This is additional equipment that we need, it is not part of the scope of the Telecom project, but it just
additional hardware that we need as well as some spares to have available just in case one of the critical
components fails.

Alderman Klee

Thank you.

MOTION CARRIED

Page Image
Finance Committee - Minutes - 10/3/2018 - P2

Finance Committee - Minutes - 10/3/2018 - P3

By dnadmin on Mon, 11/07/2022 - 11:26
Document Date
Wed, 10/03/2018 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 10/03/2018 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__100320…

Finance Committee - 10/03/2018 Page 3

From: Dan Kooken, Purchasing Manager

Re: Purchase of Mine Falls Boat Ramp (Value: $13,909)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM E-Z DOCK IN THE AMOUNT OF $13,909. SOURCE OF FUNDING IS DEPARTMENT 177, PARKS &
RECREATION; TRUST FUNDS

ON THE QUESTION

Nicholas Caggiano, Parks & Recreation Superintendent

Nick Caggiano, Park & Rec Superintendent.

Alderman O’Brien

Thank you. Any questions by any of members of the Board on this matter? No? | would just like to say that |
am glad we are doing this, | think we have under-utilized an asset. We are very fortunate to have two rivers
going through and in increasing the boat ramp, | think the emergency needs with the dive rescue team would
be a great asset in an emergency situation. So | am glad to see this project go through. Very good.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Playground Equipment (Value: $15,846)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM KOMPAN, INC., IN THE AMOUNT OF $15,846. FUNDS ARE AVAILABLE IN DEPARTMENT 177,
PARKS & RECREATION; GENERAL AND TRUST FUNDS

ON THE QUESTION

Alderman Caron

Thank you. Who else applied for this bid? Did anyone else?

Mr. Caggiano

It's been pre-bid through the US Communities, federal contract.

Alderman Caron

Oh Ok, I’m glad to see that we are upgrading that small little playground. It has been badly needed thank you.
Chairman O’Brien

Could you just mention which park we are talking about please? For the public.

Mr. Caggiano

This will be the Fortin Road Tot Lot which is just after the college on the left there.

MOTION CARRIED

Page Image
Finance Committee - Minutes - 10/3/2018 - P3

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