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Exhibit B
Scope of Services, Contract Time, Fee Schedule

= Integration with other Citywide programs including Pavement Management, MS4
Compliance, etc.

The Plan will identify what is to be performed and the responsible party for
implementation. The plan will also include any secondary responsibilities that may be
required for proper management.

Task F - Implementation Schedule with Cost Estimates

Engineer will develop an implementation schedule for the Plan developed in Task E. The
Plan will also present a schedule that is both workable for the OWNER and compliant with
the permit. Estimated costs will be developed for each item. Costs will include both
operation and maintenance costs, and capital expenditures.

Task G ~ Preliminary and Final Report
ENGINEER will prepare a Preliminary Report of the work performed in Tasks A through F.

The report will include concise recommendations and actions to move forward with
development and implementation of the full plan as required in the Permit. ENGINEER
will provide 5 hardcopies and an electronic copy of the draft plan to OWNER for review
and will meet with OWNER to discuss the plan and any revisions. ENGINEER will prepare
a Final Report based on the review and comments on the draft report. Ten (10) hardcopies
and an electronic copy of the Final Report will be submitted to OWNER. ,

ENGINEER will assist OWNER in making a presentation to the Board of Aldermen to
present the findings and recommendations of the plan.

2. Contract Time Schedule
The time periods for the performance of ENGINEER's Services are as follows:

The period of service for the professional services described above shall commence upon
execution of this Contract and terminate after the final report deliverable. The final report is
expected to be prepared within one hundred eighty (180) consecutive calendar days
following execution of the Contract. Services and costs provided under this Contract for
professional services are based on execution by June 2016.

3. Fee Schedule, Compensation and Invoicing

Compensation for Services of ENGINEER described in this exhibit will be on the following
basis:

a. For Basic Services as detailed in the scope above, at the salary cost of such services for
employees plus 110 percent of the salary cost for overhead and profit plus actual out-of-
pocket expense costs. Salary cost is defined as the cost of salaries (including sick leave,
vacation, and holiday pay applicable thereto) for time directly chargeable to the project;

CDM age 80
Smith resewers

Exhibit B
Scope of Services, Contract Time, Fee Schedule

plus unemployment, excise, and payroll taxes; and contributions for social security,
employment compensation insurance, retirement benefits, and medical and other group
insurance benefits.

Actual out-of-pocket expense costs are all costs other than salary costs that are incurred
during the progress of the work. The actual out-of-pocket expense costs include: air
fare, automobile rental if required, mileage charges, parking, tolls, tax, meals, lodging,
telephone, printing and reproduction costs, and other miscellaneous costs incurred
specifically for this project.

The charges for rental of field equipment will be at the ENGINEER’s regular rates.

For work done by subcontractor or consultants, at the actual cost to the ENGINEER of
such services plus 5 percent.

The total cost of all Basic Services shall not exceed $199,580.

b. For the purposes of cost control by the City of Nashua, itis agreed that a monthly
review of the estimated amount of services remaining to be accomplished on each of the
above separate services will be made individually for the purpose of determining
whether the remaining services of the ENGINEER will be reduced or whether additional
funds will be obtained.

c. Itis mutually agreed that the ENGINEER has no responsibility or obligation to provide
professional services, the cost of which if billed in accordance with the provisions of this
Agreement, would exceed the aforementioned amount, unless prior written approval
and an increase in funds is provided by the City of Nashua.

d. Itis expressly understood that payments to the ENGINEER are to be made as indicated
above whether or not the services performed are deemed eligible for participation by
funding agencies.

CDM age 90
Smith regowoe

Nashua, New Hampshire
Collection System Operation & Maintenance Plan for Wastewater and Stormwater Drainage Collection Systems

Proposed Project Budget

Cilarnt Project Progect Senior Sanjor Operations Financial
Officer Manager Engineer Engireer Technical Staff Suit Specialist Specialist Admin Total Labor
Task Man-hours Cost
Project Management and Meetings
Froject Management 1 - 8 a 16 aa 34.240
Kickoff Meeting 2 4 4 4 4 4 22 $3,880
Pragresa Meetngs 6 12° 4 B 30 $6,300
Review of Existing Programs . .
Data Collection ‘2 4 16 .4- & 2 4 40 35,530
On-Site Inspection 8 B 18 $2,540
Systan Inventory 4 4 2 20 12 4 oA $9,760
CMOM Checkfist 16 32 1B 4 66 $11,640
Analysis and Retommendstions 16 a2 8 8 a2 a 104 $17,280
Evaluate Computer System Software
» €15 Update ‘ 1B 15) J 6. $7.BbU
CMMS Implementation Strategy 4 20 40 60 _30 30 2 186 $28,170
Budget Analysis and Review
Review astng Budget / Fees 8 4 4 = 24 $4,300
Review CIP and Gperation Neads : 8 24 24 16 72 $10,660
Develop Frojsctions ghd Recommendations 2 a 40° 40 a WE: $18,080
Develop System Wide O&M Tasks 2 18. 32 ‘8 8 Py 16 4 110 $16,660
fotplementation Schedule-and Costa 2 a- 40 20 a a a 4 8B $15,400
Report 3 - ;
Draft Repart 2 18 16 40 B B 24 a a 16 146 $19,480
Review Meel ng 2 -4 = = 4 4 4 18. $3,360
Final Report 1 4 a 16 2 2 8 2 2 a 87 $7,680
Presentatan . -2 4 a 4 a a. $4,840
Subtotal Man-nours 22 188 186 92 6B 164 272 142 144 66 1312 $497,830
Subtotal Direct Labor $4,400 $32,390 $29,400 $3,860 $14,520 $20,780 $24,480 $25,580 $31,690 $4,050
Labor Gost $197,830
Gther Direct Coats Subcontractors
Auto Expense $250 80 Other Dire! Cost $1,760
Coples / Prints $500
CCI Cost Estimating $1,000 Subcontractors $0
Tota! Projact Cost $199,680
Subtotal $1,750 Subtotal 30
Notas;

Prefect Duration 6 months

©) THE CITY OF NASHUA The Cate City’

Financial Services

Purchasing Department

May 26, 2016
Memo #16-750

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | FEMA HAZARDOUS MITIGATION GRANT — PURCHASING OF SURVEY EQUIPMENT
(VALUE: $54,168)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: FEMA HAZARD MITIGATION $46,600
DEPARTMENT: 160 ADMIN & ENGINEERING; FUND: GENERAL
ACCOUNT CLASSIFICATION: 61 SUPPLIES & MATERIALS $2000
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER STRUCTURES $5,568

Please see the attached communication from Steven Dookran, P.E., City Engineer, dated May 26, 2016
for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (May 26, 2016) and the Purchasing Department recommend
the award of this purchase to Waypoint Technology Group of Albany, NY in an amount of $54,168.

Respectfully,

Purchasing Manager

Ce: S Dookran L Fauteux

beg Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

E. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: May 26, 2016

Stephen Dookran, P.E., City Engineer
Engineering Department

Hazardous Mitigation Grant

To approve the purchase of two Trimble RIO GNSS Network Rovers from Waypoint
Technology Group of Albany, NY in the amount of $54,168.20 Funding will be
through: Department: 169 - Wastewater; Fund: Wastewater, Activity: FEMA Hazard
Mitigation ($46,600); Department: 160 Admin & Engineering; Fund: General; Account
Classification: 61 Supplies & Materials ($2,000.20); Department: 169- Wastewater,
Fund: Wastewater, Activity: Sewer Structures.($5,568).

There is a need for Public Works to first accurately map certain features critical to
operations and then to quickly locate them during times of emergency. These features
include sewer and drain manholes on the interceptors and mains, that run through
properties as well as discharge points along the rivers and streams. These structures
can become covered with vegetative growth and debris making them difficult to find
during times of emergency. Examples of events within the past 18 months where
countless staff and consultant hours were spent trying to locate structures were the
flooding of the North Merrimack River interceptor and the failure of the Northgate
pump station force main.

The City is in receipt of a Hazardous Mitigation Grant and has determined that the best
use of these funds would be for the purchase of survey equipment to aid in locating
and/or recreating our vital infrastructure in the event of an emergency. Aside from the
sewer and drainage structures described above, these mobil GPS units will be used to
quickly locate other infrastructure such as fire hydrants if they become buried under
snow, water, or soil due to various natural disasters as well as re-establishing critical
signs that are displaced. The units will also allow the City to quickly identify various
manholes in close proximity within roadway intersections.

The Trimble R10 GNSS system was selected because it is designed to work more
effectively, no matter how extreme the environment. The new, lighter design is more
balanced, to allow the surveyor to travel farther, faster, and gather data more easily. It
has the advantage over traditional survey equipment in not having to set up in difficult
terrain.

Three quotes for two Trimble R10 GNSS systems were received with results as
follows:

Two Units
Waypoint Technology Group of Albany, NY $54,168.20
Keystone Precision Instruments of Allentown, PA $55,150.75
GPServ, Inc. of Orlando, FL $63,620.00

Waypoint Technology Group is the qualified, low bidder for this purchase.

THE CITY OF NASHUA eee

Financial Services

Purchasing Department

June 9, 2016
Memo #16-151

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PUMP STATION UPGRADES DESIGN SERVICES — PHASE Il — 30% DESIGN (VALUE:

$479,051)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: PUMP STATION UPGRADES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated May 5, 2016 for the information related to this purchase.

Pursuant to NRO § 5-83 Professional Services A. In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Wastewater Department Superintendent, Board of Public Works (May 26, 2016) and the Purchasing
Department recommend the award of this contract in an amount of $479,051 to Woodard & Curran of

Portland, ME.

He Ae
. Dan Kadken
Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street # Nashua, New Hampshire 03061 @ Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 5, 2016

David A. Simmons, Superintendent
Wastewater Department

Pump Station Upgrades Design Services — Phase {J — 30% Design

To approve the second phase of the Design Phase Services to Woodard &
Curran of Portland, ME in amount not to exceed $554,853. Funding will be
through: Department: 169 - Wastewater; Fund: Wastewater; Activity: Pump
Station Upgrades.

Pump Station Upgrades — 30% Design Phase-Scape of Work and Fee

There are thirteen (13) pump stations, one of which only operates when needed
during combined sewer overflow events maintained by the Wastewater
Department. Most of these pump stations are the original pump station
structures that have aged considerably. Woodard & Curran was hired to
perform a preliminary evaluation and provide recommendations of the
upgrades needed at all 13 pump stations, They have completed this evaluation
and are now ready to proceed to the 30% design phase of this project.

During the 30% design phase, W&C will further evaluate some of the possible
modifications that occur at various pump stations. They will hire sub-
consultants to perform survey and geotechnical studies, A considerable portion
of their fee is for the sub-consultants, amounting to $201,900, This fee may be
less if it is determined during the 30% design phase that some geotechnical or
survey work can be reduced.

Their scope also includes preparation of preliminary cost estimates and
preparation of a Design Basis report that will summarize various options such
that the City can decide the optimal way to proceed going forward. At the
conclusion of the 30% phase it will be made clear to W&C on how to proceed
forward into the final design phase.

We recommend continuing this work with W&C into the 30% and final design
phases. They have performed competently during the study phase and will
continue to do so. Their costs for the 30% design phase were found to be
reasonable for the scope of work involved. This project is eligible for a 20%
State Aid Grant from the New Hampshire Department of Environmental
Services.

ii
m ~~
WOODARD
&CHRRAN

COMMITMENT & INTEGRITY 41 Hulchins Drive T 800.426.4262

DRIVE RESULTS Portland, Maine 04702 T 207.774.2142
www, woodardcurran.com F 207.774.6635
ATTACHMENT No 1

PRELIMININARY DESIGN (DESIGN BASIS)
PUMP STATIONS UPGRADE PROJECT
NASHUA, NH

BACKGROUND

The City of Nashua has thirteen pump stations of different sizes, types and ages. Like many
other cities Nashua decided to review and upgrade all pump stations for reasons including but
not limited to: ensure proper and reliable operation to limit sanitary sewer overflows, address
failing force mains, meet current safety standards, improve ease of maintenance and
accessibility for staff at each station, and take advantage of new technology for the betterment
of the community. In many stations, the pumping and controls equipment is beyond its
expected life. After an RFQ process and interviews, Woodard & Curran was selected to
complete this project to review and upgrade the City's pump stations.

PREVIOUSLY COMPLETED WORK

The first investigation phase of the project was approved by the Board of Public Works in
October 2015 and a multiday investigation took piace with Woodard & Curran engineers and
plant management and staff in November. The summary report for this investigation was
delivered in January 2016 and presented to city management and wastewater treatment plant
staff on March 9, 2016.

The first phase presented the city with singular or multiple upgrade options for each station
based on the investigative work. The city was able to use this information to make decisions
on how to proceed so Woodard & Curran could continue to the next phase of engineering
work. That direction was provided to Woodard & Curran on April 8, 2016.

The following table summarizes the findings of the Pump Stations Upgrades Project Study
Phase and sets the starting point for the preliminary design scope of work.

Table — Study Phase Summary

Buon; : -° 1 Replace |. .NewStation f° New. <2. foe
ie Pw Type’ 4 Generator.j Fiber: 7 Gomwmente
7 Gills x
[anna eetennfenneenc en pen etene dene ree cnc eafe nee cencannnnenedtatnceeneee feeenensn be cenne cana snaenenne
a Grinder or
elle Reree OS. A fasten ela? * [Submersible Pig Jd AMO ee Pons Me
& Maurice x Grinder Pkg Remaing’in Street
Bi | encererenenfecenennenedennnvncerdensescencafennsneannensttondeascnsscesrdcsssssndinccnsnnnernenener sas
as : Submersible or
National x TBD Grinder Pkg
Grinder or
BON eel heme red oRenal fi X | Submersible Pg | TEP | yates cl
i Self Prime or
& | Newon | | submersible Pig | TPP
5 _ Spalding x OBOE hoe, 5. One, on Da x Flow metering ;
” Watson 4 Self Prime Pkg x

A
Mim ~~,

WOODARD
& CURRAN

a | Presene | Np
& | Santere Self Prime Pkg x .
z City to CCTV and
Trestle TBD Self Prime Pkg {reuse X confirm forcemain
Brook or Extend Bidg existing) material and joint
condition
Northgate x Costa x
By penne een cate cB eae es Be Moet ee ete bese eee en ne
| , Includes only
5 ar) St x electrical necessary
for safety
Notes:

- All stations will have controis upgrades
- All stations not equipped with permanent generators will have portable generator hook ups
- Preference will be given to self prime pumps and station buildings where possible

PROPOSED PRELIMINARY DESIGN

This next phase of work (as presented in the following scope) will be to proceed with
preliminary (30%) design for stations where an upgrade path is obvious and mutually agreed
upon,

Woodard & Curran will use local subconsultants for surveying, and wetland delineation for all
stations, gravity sewer, and forcemain locations. A geotechnical investigation will be
completed for the Northgate forcemain location, and all other geotechnical investigations will
be held until the next phase of work.

Preliminary design and engineering drawings will be developed and presented in design basis
reports for each pump station. Cost estimates and permit evaluations will also be developed
for each site.

Renditions will be completed for two stations (Marshall and National} as requested. For
National, a pump station with historical flooding issues, the City will install a meter and work
with Woodard & Curran to determine design flow rates. We will perform an investigation into
the permitting required including having a wetland scientist involved during the surveying.

The project will include two additional components not initially envisioned in the scope. The
Northgate forcemain break on July 4th weekend was a critical failure in the City’s sewer
system, and this project will now include preliminary design for the replacement of this pipe via
directional drilling This project will include borings in the river to depths of 50’ to understand
where to directional drill to replace the force main.

The benefit of immediate connection of five of the City's pump stations (Spaulding, Marshal,
Fulton, Watson, and Trestle Brook) to the City's extensive fiber optic has also been identified,
and this connection work will be completed as part of this project. The pump station
preliminary design work that will be completed concurrently will be compatible with the

City of Nashua (P228730.10) 2 Woodard & Curran
Attachment 1 May 27, 2016

y *
a>. <«,
WOODARD
S CURRAN

connection work, and will not require that work be redone in the future. The materials and
equipment included in this scope will be compatible to the whole system upgrades and will
have continued value in the future.

PRELIMINARY DESIGN ~ DETAILED SCOPE OF SERVICES

The preliminary design project includes the following general components as described below in detail:

e Field Investigation

« Preliminary Design
« Permit Scoping

* Cost Estimate

e Design Basis Report

Pump Station Fiber Connection
Field Investigation

Field investigation work will be undertaken by subconsultants under contract with Woodard & Curran.
Survey work wil include boundary, topographic, underground utility, and wetland survey of each
existing station location, each proposed site for pump station relocation (Marshall and National}, and for
each proposed gravity sewer location associated with pump station removal (Spalding and Harris).

Geotechnical exploration during this phase wil! only include the Northgate forcemain replacement area.
Two borings will be completed within the river, and two will be completed outside of the river to obtain
information on depth to an impenetrable layer. All other geotechnical investigation work as required for
consideration in final pump station, gravity sewer, or forcamain design will be completed as part of a
future phase.

Preliminary Design

The preliminary (30%) design will include the finalization of pump sizing, communications upgrades,
and station type for station upgrades. Consideration will be made for package pump station systems
with grinder, submersible, and seif-prime pumps as well as custom and building options. Design of any
new buildings will include building layout and exterior design. A request has been made for preliminary
renderings to be created for the Marshall and National pump stations. These will be developed early in
the process and provided fo the City for input.

Dasign will include pipe sizing for both forcemain replacements and gravity sewers to replace pump
stations as applicable. Survey information will be utilized to make a final determination on gravity sewer
locations. Preliminary directional drilling installation plans will be developed for the Northgate forcemain
replacement based on the results of the geotechnical investigation.

This phase of the work will also include the preliminary design for the electrical upgrades required at the
Bridge Street pump station. This design will address safely concerns and standby power requirements
at the station.

Permit Scoping

An evaluation of required permits will be completed as part of the preliminary design. The permits will
not be filed at this time, but a list of the requirements for permitting (local, state, and federal) will be
developed. Some of these permits will be dependent on the results of the wetland delineation.

Cost Estimate
An engineer's estimate of probable cost will be developed based on the preliminary design.

City of Nashua (P228730.10) 3 Woodard & Curran
Attachment 1 May 27, 2016