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2.0¢

Preliminary EOPC

The itemized EOPC from the Engineering Study will be updated and expanded to reflect the
advancement to the Preliminary Design level. The streamlined itemized EOPC will include
updated line items, contingencies, and a construction services cost estimate.

Suémission of Preliminary Plans

Plans and documentation will be submitted to City (electronic format only) and the NHDOT (2
hard copies & electronic format) for review and approval. Efforts associated with this task will
include incoproatation of City comments/input for draft preliminary paln review and
development of the the complete submittal package. Included will be ail the materials,
comments, and outcomes of work developed in the Preliminary Design with plans in 11” X
17” format. A transmittal letter will be included that highlights changes, refinements to the
design and Engineering Study comments resolution. All the documentation and plans will also
be submitted to NHDOT electronically (PDF format).

Project Managemen?

CMA project manager will coordinate regularly by email and by phone with NHDOT/City staff,
subconsultants, and project team members; and will complete monthly project status reports
and invoices (3 months assumed).

Phase 3.0 - Fina! Design Plans

3.02

3.63

Final Design Plans

This phase of the project will involve the further development of Preliminary Plans into Final
Design plans for bidding and construction. These plans (see Section 2.01) will incorporate
comments resulting from the Preliminary Plan review. A comment review meeting with the
City is included.

Siructural Final Design
Based on comments received during the Preliminary Design phase, the structural design will
be developed to include fully detailed plans, calculations, and specifications.

lighting and Landscape Archiieciure

Based on review comments received from the City and NHDOT, refine and advance the
Preliminary Design. Construction drawings and details will be prepared to a level of detail
suitable for competitive public bidding.

a. Final Design Documents (Plans and Specifications)
Upon receiving approval to proceed, prepare detailed plan set and technical
specifications.

b. Submit Final Design
Submit Phase 3.0 Final 100% Design documents to CMA Engineers for distribution to

the City and NHDOT for approval.

City of Nashua, NH
Nashua 41742 - Nashua Heritage Rail Trail Fast A-10 .
Detailed Project Scope M

3.04

3.G5

Fina! Right-ci-Way Activities

As previously stated, it is not expected that any formal acquisitions or permanent easements,
and likely minimal temporary easements, will be required since the work is intended to
remain within City rights-of-way. Snould any permanent easements be required, HSI will
prepare recordable permanent easement documents and plans under a contract
amendment. It is possible that temporary access rights on private properties will be required
to complete the work. We will coordinate with the City Assessor, City Attorney, and other
City officials to determine the just compensation amounts and secure such access rights. For
each impacted parcel, we will prepare an exhibit showing the proposed work and impact area
(for negotiation purposes only, not for recording), will draft a temporary easement
document, and will complete an Estimate of Compensation form. The City will be responsible
for determining the Fair Market Value of land for each affected parcel. It is assumed that up
to three (3) temporary easements will be required. We will attend up to two (2) meetings
with City staff and abutters related to ROW negotiations. Even if efforts related to this task
are highly unanticipated, they should still be included to avoid the need to process potentially
time consuming amendments.

Contract Documents

CMA Engineers will prepare Contract Documents using the latest edition of the NHDOT
Standard Specifications for Road and Bridge Construction. Completed Contract Documents
will include the following:

@ Prosecution of Work

® Traffic Control

® Invitation to Bid

e Instructions to Bidders

e Bid Proposal

e Bid Bond

e Contract Agreement

® Construction Performance Bond

e Construction Payment Bond

e Notice of Award

e Notice to Proceed

® Application for Payment Form

® Waiver of Liens

e Change Orders

e Certificate of Substantial Completion

® Consent of Surety to Final Payment

e Contractors Lien Waiver

® Certificate of Final Completion

e Contractor’s Affidavit

e Contractor’s Release

e Standard General Conditions

e Supplementary Conditions

e Required Contract Document Package (from NHDOT website; includes all
Federal Requirements)

City of Nashua, NH
Nashua 41742 - Nashua Heritage Rail Trail East A-li hy
¥

Detailed Project Scope

3.16

Final ECPC

The streamlined preliminary design EOPC will be further developed into a Final Design
EOPC. It will incorporate comments from the preliminary EOPC review and be updated to
include changes associated with the PS&E submittai. Contingencies previously carried will
be removed and costs for construction services will be included.

Drart Plan, Soecifications, Estimate (?S2.5) Sucmittal
A draft PS&E submittal will be made to the City (electronic format only) and the NHDOT (2
hard copies & electronic format) for review and approval. This will include a complete set
of plans, final EOPC, and complete set of contract documents. In addition, the following
certifications and statements will be submitted:

® Plans, Specifications, & Estimate (PS&E) Checklist

© Right-of-Way Certificate (certifies that ROW has been cleared)

e Utility and Railroad Certificate (certifies that utilities have been cleared}

e Permits and Approvals
e Signed Significant Determination Memorandum from NHDOT’s Traffic Control
Committee (TCC)
Approval of the above documents is required under the NHDOT’s LPA process prior to
bidding.

Final PS&E Submitia!

A final PS&E submittal will be made to the City (electronic format only) and the NHDOT (2
hard copies & electronic format) to address comments resulting from the Draft PS&E
Submittal review.

Project Management

CMA project manager will coordinate regularly by email and by phone with NHDOT/City
staff, subconsultants, and project team members; and will complete monthly project
status reports and invoices (4 months assumed).

Bid Assistance
a. Construction Documents for Bidders
Prepare final plans and documents to be distributed to bidders, the Clty, and
construction informational services.

b. Advertisement
Preparation of advertising materials and assist City with publication as specified by
the LPA manual.

c. Pre-Bid Meeting
Administer a pre-bid meeting.

d. Active Bid Management (Tracking & Questions)
Coordinate with plan distributer and keep up-to-date list of plan holders. Address
questions from prospective bidders, suppliers and project advertising agencies by
compiling a list of the questions and approved responses and issuing addenda to the
contract. Up to two (2) addenda are assumed.

City of Nashua, NH

Detailed Project Scope

Nashua 41742 - Nashua Heritage Rail Trail Fast A-12 C hk /j .
iA

e. Bid Qpening
Attend and assist City with a brief bid opening.

f. Bid Evaluation
Preparation of a bid tabulation of all bidders submissions and comparison to the
final engineer cost estimate. Evaluate the bids for compliance with contract
requirements and check for unbalanced bid items. Provide the LPA and NHDOT
guidance on unbalanced conditions detected during analysis. Recommendation for
award of contract to lowest priced responsible bidder.

Task 4. - Consiruction Phase Services {Not Pari of This Conivact Phase}

4Gi

The following description of expected Construction Phase Services is provided for review in
accordance with Section 14 of the LPA Manual, however, these services are not included as
part of the initial design-phase contract. It is expected that these services will be negotiated
during the Final PS&E stage of the project when the details and scope of the actual
construction of the project are better understood.

Construction phase services described herein involve all aspects of construction
administration and resident project representative inspection services. CMA Engineers offers
these services under the direction of a Professional Engineer licensed in the State of NH.

On-Site Resideni inspection
Services associated with on-site resident inspection include but are not limited to the
following:
* Construction observation/resident project representative services to monitor work
associated with the contract

® Daily records
¢ Field observation reports
¢ Worker-class field audits

Office Construction Administration
Services associated with office construction administration include but are not limited to the
following:
® Schedule, moderate, and document the preconstruction conference
® Review and approval of Contractor's SWPPP submittal
e® Notice to Proceed
e Shop drawing review and approval
® Contract clarification(s) as necessary
e Preparation and review of change orders as necessary
e Review and approval of monthly payment applications
e Documentation of LPA required documents
e Schedule, moderate, and document weekly construction meetings
e Materials testing and associated reviews
e Final inspection, punch list, and certification
@ Prepare and submit record drawings

City of Nashua, NH
Nashua 41742 - Nashua Heritage Rail Trail East A-13
Detailed Project Scope M

ENGINEERS

Materials-testing will be in accordance with the Quality Assurance & Materials Testing
requirements of the NHDOT’s LPA Manual. This effort will require the addition of an
independent testing laboratory, which would be carried either as an allowance under our
Construction Phase Services Contract, as allowance in the Contractor’s bid, or under a
separate contract with the City.

A. SCOPE ASSUMPTIONS
° All public meetings will be attended by two CMA Engineers personnel.
e Geotechnical investigation is not included in the current scope. If the City deems it
necessary going forward, it will be added via a contract amendment.

e Alteration of Terrain, Wetland, or Shoreland Protection Act permitting is not included
in the current scope.

@

Legal and/or appraisal support for the development of any temporary or permanent
easements is not anticipated or in the current scope. If needed, it will be added via a
contract amendment.

e Traffic related data collection is not included in this scope. If additional data is needed
beyond what is provided from the City, a Contract Amendment will be needed.

@ One submission of each of the Engineering Study and Preliminary Plans is provided for
in the scope. It is assumed that review comments from each will be incorporated in
the submittal for the subsequent design phase. Resubmittals (if required) are not
included in the current scope.

2 The Final Design phase includes two (2) submittals: Draft PS&E Plans and Final PS&E
Plans. Any additional submissions within the Final Design phase are not included in the
current scope.

e Construction Phase services are listed for reference, but not included as part of this
contract. It is expected that these services will be negotiated as part of future contract
amendment as the work is better defined.

e This scope and fee estimate is predicted on a 10-month contract duration. Extended
contract duration will necessitate a corresponding increase in engineering fees for
Project Management (coordination with NHDOT/City staff and subconsultants,
monthly status reports and invoices).

e Until a detailed condition assessment of the bridge is performed, the extent of any
section loss or corrosion is unknown. Design, detailing, and specification of surface
protection/anti-corrosion treatments for the existing structure are not included in this
scope and fee.

e At the bridge structure, evaluation of substructure elements will be limited to visual
inspection of exposed portions. Subsurface exploration to determine exact size and
condition of substructure elements is not included in this scope. For the purpose of
design, it will be assumed that the substructure elements are in serviceable condition
and capable of carrying the proposed loads, unless otherwise observed.

® All assumptions and limitations expressed in subconsultant’s scopes of work shall be
considered part of this scope and apply to CMA Engineers.

City of Nashua, NH
Nashua 41742 - Nashua Heritage Rail Trail East A-14
Detailed Project Scope

B. IRONWOOD CLARIFICATIONS AND ASSUMPTIONS
Should any of the services or deliverables identified below be desired an amendment can be
provided without delay.
e The pedestrian scale lighting design will generally follow the standard set along the
westerly segment of the Heritage Rail Trail.
e Landscape treatments and amenities will be kept to a minimum. Any proposed
enhancement will correlate to a specific corridor or user need and will recognize
City maintenance limitations.
® Design explorations prepared as part of 1.08c Evaluation of design alternatives will
likely contain site enhancements considered nonparticipating in regard to the
CMAQ funding. As such plans and materials prepared in subsequent phases will
contain only essential elements required of a multi-modal corridor.
e The design of wayfinding and interpretive signage is not included in the Ironwood
budget.

e |ronwood project management efforts are included in all design phases and tasks, and
not itemized separately. Project management effort includes:
=" Coordination with the CMA Engineers team and Town staff
= Track project progress against timeline and budget
e Asurvey will be provided to Ironwood in AutoCAD .dwg format.

e The preparation of materials for meetings such as slides, precedent examples, and
exhibits not identified above are not included in the |ronwood budget.

® Promotional graphics such as photo simulations, 3d models, materials boards,
photometric rendering are not included in the Ironwood budget.

® City staff meetings and/or presentations are not included in the Ironwood budget.
it is expected that review comments will be provided in writing. One public
presentation is included in the lronwood budget.

© Bid phase services are not included in the Ironwood budget.

e Construction phase services are not included in the Ironwood budget.

e All work products, deliverables, and meetings to be reviewed/attended by a NH
registered landscape architect.

City of Nashua, NH
Nashua 41742 - Nashua Heritage Rail Trail East A-15 }
Detailed Project Scope M

NEGOTIATED
ESTIMATE

Estimated Project Cost Breakdown
CMA ENGINEERS, INC.
PROJECT TASKS
HOURS COST ($)
DESIGN PHASE
1.0 - ENGINEERING STUDY CMA Engineers 3701 $ 42,017
HSI 303 | $ 25,079
Terracon 901 $ 14,551
Ironwood 76] $ 6,094
Total 839 | $ 87,741
2.0 - PRELIMINARY DESIGN CMA Engineers 348 | $ 37,848
Ironwood 48 | $ 3,688
Total 396 | $ 41,536
3.0 - FINAL DESIGN CMA Engineers 283 | $ 32,311
Ironwood 641 $ 4,810
Total 347 1$ 37,121
DESIGN PHASE TOTAL: 1,582 | $ 166,398
P-2947 Nashua Fee 190701 (NEG) 7/1/2019

NEGOTIATED

ESTIMATE,
ENGIN EE RS
Heritage Raii Trail East
NASHUA 41742
CMA Engineers, Inc
LABOR RATES
Classificati N Direct Biended Blended
assification ame Rate Rate % Rate
Principal-in-Charge |William A. Straub, P.E. $ 57.12 95% 56.60
(PIC) Philip A, Corbett, P.E. $ 46.63 5% ‘
Philip A, Corbett, P.E. $ 46.63 10%
Project Manager {David Bacon, P.E. $ 56.09 5% 42.63
(PM) Jason J. Beaudet, P.E. $ 41.36 85%
. . William A. Straub, P.E. $ 57.12 5%
Review (QC ENG) David Bacon, P.E. $56.09 5% 47.63
Philip A, Corbett, P.E. $ 46.63 90%
Senior Project Jason J. Beaudet, P.E. $ 41.36 10%
Engine Joseph Kieffner, P.E. $37.74 5% 37.64
(SPE) Liam Kalloch, P.E. $ 37.51 25% ,
Sam Fortier, P.E. $ 37.00 60%
Sam Fortier, P.E. $ 37.00 10%
Thalia Valkanos, E.I.T. $ 34.62 10%
Project Engineer |Whitney Chamberlain, E.I.T. | $ 32.25 15% 30.01
(PE) Travis Adams, E.|.T. $ 31.35 20% ,
Bimochan Poudyal, E.I.T. $ 27.76 25%
Andrew Lawrence $ 24.00 20%
Administrative |Kathleen A. O'Shea $ 24.39 95% 24.29
Assistant (AA) {Anne M. Simpson $ 22.39 5% .
The labor rates shown here are for estimating purposes only and are not intended to be
considered as the only applicable rates for the project. Labor will be billed based on current
approved billing rates for the individuals providing planning or engineering services. Periodic
changes in billing rates and audited overhead rate will not be grounds for amending the contract
budget. Mileage will be invoiced at the prevailing IRS rate.

P-2947 Nashua Fee 190701 (NEG)

7/1/2019

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ASK DESCRIPTION

1.0 - ENGINEERING STUDY

1.01 Kickoff

1.02 Ti and

1.03 Local Concerns

1.04 and Need Statement

1.05

1.06 Structural Evaluation and Recommendations
a. Site and Condition Assessment
b. Structural Alternative

1.07 Environmental Assessment
a. Initial Site Recon.; Data Review; Dev. Rec.
b. Surficial Soil

& Field Review

1,08
1.09 _ Initial Coordination
1.10 Environmental Documentation
a. Data Collection
b. Coordination
Cc. Environmental Documentation
Alternatives
of Probable Cost
Public Presentation of Action
Submission

P-2947 Nashua Fee 190701 (NEG)

CITY OF NASHUA, NEW HAMPSHIRE

Heritage Rail Trail East
NASHUA 41742

CMA Engineers, Inc.

Labor Hours Matrix

Project

$42.63

HOURS

Qc ENG
E E
$47.63

Senior

$37.61

See Terracon Summary

Project

E

Assit.

$30.01 $24.29

Overhead/Burden (1.765):
Fixed Fee (10%):

ENGINEERING STUDY TOTAL

Admin.

NEGOTIATED

$23,309

$36,515
$3,652
$1,850
$42,017

Subtotal:

Expenses:

7/1/2019

‘NEGOTIATED

CC : MA CITY OF NASHUA, NEW HAMPSHIRE ESTIMATE
‘

a
Heritage Rail Trail East
EN GINEERS NASHUA 41742

nc

CMA Engineers, Inc.

Labor Hours Matrix

HOURS

Prin. In Project | QC ENG Senior Project Admin.
Charge neer neer Assit.
ASK DESCRIPTION $56.60 $42.63 $47.63 $37.61 $30.01 $24.29

Plans and Documents
Cover Sheet
General Notes &
Notes
Detail Sheets
Structural Detail Sheets
T Sections
Conditions Plans
General Plans
Text
Traffic Control Plans
.__Cross-Sections
|. Stormwater LPA Submittal
2.02 Environmental and Historical Documentation
2.03
2.04 ADA
2.05 Coordination
2.06 Structural
a. Modifications
b. _ Deck Structure
c. Pedestrian
and Architecture
Activities
EOPC
Submission of Plans

Overhead/Burden (1.765): $21,528
Subtotal: $33,725

Fixed Fee (10%): $3,373

Expenses: $750

PRELIMINARY DESIGN TOTAL $37,848

P-2947 Nashua Fee 190701 (NEG) 7/1/2019