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Exhibit B - RFQ
Request for Qualifications
RFQN276-041919
City of Nashua
Heritage Rail Trail East
Congestion Mitigation and Air Quality Projeci #41742
Professional Engineering Services
Qualifications Statement Due By:
3:00 P.M. on April 19, 2019
Purchasing Department. City Hall
Release Date: March 15, 2019
Submit Qualifications Statement To:
City of Nashua
Purchasing Department
City Hall
229 Main Street - Room [28
Nashua, NH 03061-2019
INSTRUCTIONS TSO VENDORS:
The City is now accepting Qualification Statements electronically via Bid Express. Please
review the attachments. Bid Express Vendor Guide and Vendor Set-up Guide for more
uiformation. If you choose to submit a paper response it must be submiited in a sealed envelope
with one (1) origmal and two (2) copies clearly marked “Heritage Rail Trait East REO
Response”. The names of those agencies that submit a response will be posted on the website,
under Bid Results, within three (3) hours of opening.
Regardless of the method of submission, responses shall be submitted. as outlined in the
preceding paragraph, no iater than 3:00PM on Vriday, April 19, 2019, co Central Purchasing
Otfice, City Hall, Room 128, 229 Main Street, Nashua NH, 03061-2019. Responses must be
submitted in the format provided and address the tems specificd in the Request for
Qualifications. Postmarks or other timestamps will not be accepted in lieu of actual delivery, The
firm can use whatever delivery mechanism if chooses as long as it remains clear that the firm is
responsible for submissions prior to the date and time.
Complete specifications and related documentation is availabic on our website,
www.tashuanh.gov, under Services, Bid Opportunities, Current Bids: and on ihe Bid Express
website. Refer to Document RFQG276-0419!19 and related documents. Please note caper
copies wii! not be availabic. No RFO documents are available at the Central Purchasing
Office.
As this ts the second posting of this Request for Qualifications no pre-submittal conference will
he held.
The timeline for this project ts as follows:
Deep fe DHE .
: | Deadline 1¢ lor wr € Questions | Jl Monday. ‘April,
i AnswersClarifications Posted | Brida, April 5, 2010 a he i
| REP Responses due “Friday, April 19, 2019 r00PM. |
Purchasing Department. |
ee a oo Cty Hall
“Potential Interview Daic ceemercgpacec HE ee db 1
Vendors are encouraged to submit questions via email or via Bid Express: however, the City
assumes no liability for assuring accurate and complete email transmission/reecipt and is noi
responsible to acknowledge receipt. Iaquiries must be submitted in writing, citing the RFO tue.
RFO number, Page, Section, and received no later than Monday, April 1, 2019 at 3:002M-
Sarah Marehant
Email: marchants@nashuanh gov
Director of Community Development
City of Nashua
229 Main Street
Nashua, NH 03061
RFQO2 /G- 041919 Heritage Rail Trail East Page 2
The City will consider all Gimely-received questions and requests for change and. if reasonable
and appropriate, will issue an addendum to clarify or modify this RFQ. Answers to vendor
submitted questions and other addenda will be posted under document RFQ0276-041919 on the
Cry of Nashua website, ww lanh.wov. under Services, Bid Opportunities. Current Bids;
and to Bid Express no later than Friday, April 5, 2019, at 3:00PM.
Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products
which are biodegradable, can be or have becn recycled. or are environmentally sounds. Duc
consideration wil be given to the purchase of such products. If you ave bidding on any such
products which qualify, please so indicate in a cover sheet by item number und description. We
are aiso conscious of energy use and encourage bidders to propose producis that are energy
efficient.
Tae City is exempt of all taxes. All proposals must be FOB Nashua, NH. All proposers must
compiy with all applicable Equal Employment Opportunity laws and regulations.
Pursuant to NRO 3-78 (F), the purchasing manager shali not solicit a bid from a contractor who
is in default on the payment of taxes, licenses or other monies due the city. Therefore, this
proposal request is void as to anyone who ts in default on said payments.
f jp
fon s 7 By
urchasing Manager
City of Nashua
kookendinashuanth. iay
RECO? 76-041919 Heritage Rail Trai cast Page 3
A. introduction
The City of Nashua is sending out this Request for Qualitications for comprehensive engineering
services, 1ncluding civil cngincering design and construction adminisiration, which involves
completing the construction of the Heritage Rail Trail fast. This project would extend the bike
and pedestrian trai! trom the Herttage Rail Trail West's terminus at Main Street in downiown
Nashua and continue the trail to East Hollis Streei/Denton Strect intersection.
This project will result in approximate % of a mile bicyele and pedestrian trail trom Main Street
io Denton Street, next fo the 25 Crowa Street future rail station. The project is tunded by Federal
Highway funds with the maich provided by the City of Nashua, through the Congestion
Mitigation and Air Quality (CMAQ) grant and, as a result, will follow the NH Department of
Transportation's “Local Public Agency Manual for the Development of Projects”. The manual
can be found at www nhdotcom under Quick links, “LPA Program” and specifically te Section
13, which focuses on Consultant Selection.
The project timeline includes feasibility and final design engineering im ihe spring through fall of
2019, bid construction advertised through the winter and consiruction starting in the spring of
2020.
B. Project Development Background
The Heritage Rail Trail project was siarted in the late 2000s to reduce congestion alang East and
West Hollis Streci, one of the most congested corriders in the City of Nashua and the Nashua
Region (Nashua Region Metropolitan Plan, 2014). by providing an alternative bievcie and
pedesirian iransportation roule through the heart of the City’s most densely papulated
neighborhoods. The City has consistently moved this project torward over the last 10+ years
through the acquisition of all necessary land or easements along the entire corridor, and
completed construction of the Heritage Rail Trail West from City Hail to Will Sireet/Simon
Street. Most recently the Department of Public Works installed needed new lighting along the
heavily used western trail through a FY2017 budget appropriation.
C. Project Description
The purpose of this project 1s to design, permut and construct a ten foot wide paved trail known
as the Heritage Rai} Trail East. This project will extend the bike and pedestrian trail from the
Heritage Rail Trail West's terminus at Main Street in downtown Nashua and continue the trail to
Fast Hollis Strect/Denton Street intersection. The City owns or has easements over all land along
the % of a mile future trail, so no right-of-way acquistiion is anticipated with this project. Once
exeemeences
‘Page 4
REQO276-041919 Heritage Rail Trail East
completed, the trail will provide an alternative bicycle and pedestrian route connecting
downtown Nashua and the Transit Center with the 25 Crown Street Park-n-Ride and future
commuter rai train station, without requiring a single-ovcupant vehicle trip on this heavily
congested corridor. This trail will parallel East Hollis Street, an important East/West
transportation cormidor for the Nashua region, which averages about 12,000 vehicle trips per day
(NRPC Transportation Data Viewer, 10/13/17). However, this corridor is not simply a throuph
road, it is surrounded by three of the City’s most densely populated census tracts, containiny
20% of the City’s population (US Census American Community Survey (2008-20124) and thus
has some of the highest rates of bicycle and pedestrian vehicle crashes in the Nashua region
(Regional Pedestrian and Bicycle Plan for the Nashua Region, July, 2015, NRPC). The goa! of
this project is to provide a safe, connected, bicycle and pedesirian trail to rectice short vehicle
trips (ess than | mile) along the corridor, which make up an average of 14% of all vehicle trips
in the Nashua region (Regional Pedestrian and Bicycle Plan for the Nashua Region, Jiny, 2615,
NRPC), reducing congestion along the corridor.
D. Review Services to be Provided
Engineering Services will cncompass the following three phases:
l. Eneincering tf castbilny Study/Preliminary Plans — Following field survey work.
prehmunary drawings will be developed, including the lecation of the trail, drainage.
preliminary drainage calculations, elevation drawings, and a lighting plan with clectrical
connections, and also including an initial estimate of construction costs. This phase will
also include the submission of any required applications or permits including but new
limited to the Planning Board, NH Cultural Resources Board, NH Natural Resource
Board, and NH Department of Transportation (NHDOT), Attendance ai pertinent
meetings is required. The preliminary plans will be presented at a City Aldermanic
infrastructure Committee meeting.
e Survey and Wetland Flagging — Topographic detail including wetland flagging, if
necessary, is required at property,
e WMectings - The consultant will be expected to budget an adequate number of
meetings to review the plans with City staffand to represent the City at hearings
in obtaining of permits and approvals.
@ Preliminary Plans will be completed by July 2019 or sooner.
bo
Ping? Plans ~ Final plans will be developed, including final trail design, fina! drainage
calculations and construction details. Contract documents including all technical
specifications will be in final form. A detailed estimate of construction costs will be
provided. Final plan details shall meet NHDOT and City specifications. Three paper
copies, alony with electronic versions of all text, figures and drawings shall also be
RFQO2 76-041919 Heritage Rail Trail Cast ‘Page 5
submitted by early October, 2019. A Final Plans, Specifications & Estimate package shal!
be submitted to NHDOT by November 15. 7019.
3. Bidding Services ~ Bidding packets will be prepared and posied through the City’s
Purchasing Department in January of 2020, Upon receiving submitted construction bids,
the engineering firm will tabulate the bids and review the submitted bonding information
from vach to ensure sufficient bonding is in place. The tabulated information will be seni
to the City and NHDOT for review prior to awarding the construciian contract.
Attendance at a prebid meeting, including providing the agenda, preparation of addenda,
as necessary, and recommendation ef award will also be required.
A fourth phase of work may be avaiable to the selected enginecring firrn. ft will involve
construction administration, inspection and oversight. NHDOT requires almast full time
inspection (a minimum of 32 hours per week) throughoui the entire construction phuse. An
entirely separate scope and fee agreement will be developed for this portion of cngincering
work during the “Final Plans” phase.
The lead individual from the engineering firm shal! be the professional civil enuineer of
record for the project. This individual will be licensed to practice in New Harapshire and
will have full NH DOT LPA certification.
All reports, plans, photos, maps, data and electronic files shall become the property of the City of
Nashua.
RFQ Process
The RFQ process for engineering services is a two-step process. The first step, which is achieved
by way of this request, ts a brief statement from each engineering firm that addresses the
following:
al a staff shall] be identified and their roles described.
e The lead civil engineer and L.PA Certified project manager will be identified.
2 A discussion of the availability of key staff members to fulfill their oblipations
throughout the term of this work effort will be provided.
e® {deniification of key staff members is considered 4 commitment to assign these
individuals should the Consultant be selected. No key staff member will be reassigned
without written approval by the City.
RFOQO276-041919 Heritage Rail Trail East | Page 6
The Consultant’s Project Approach will be described in sufficient detail to demonstrate
knowledge of the steps needed to successfully complete the described engineering of the project
in the allotted time.
The Project Approach will also include any recommendations the Consultant may have that
could improve the overall process.
Relevant baperience
A description of relevant experience that demonstrates proven experience in design, permitting
and construction administration on similar assignments will be provided, with emphasis on LP.A
project management and compliance experience.
References
Three references wil be provided who are familiar with the Consultant's relevant experience and
expertise,
Staff Resumes
Resumes will be provided tor key stat! members. Resumes shall demonstrate expericnce and
background appropriate for each individual’s assigned responsibilities.
General Submission Requirements
« Responses to this Request for Qualifications shall be submitted oa 8.5 inch by i] inch
sheets.
e Responses shall he bound.
® Pages will use one inch minimum margins and fent size shall be eleven points
imitimum).
® There is no page limit, however it ts noted that relevance and brevity shall be considered
during evaluation of the submittals.
e Three hardcopics and one digital copy shall be submitted.
As this is the second posting of this Request for Qualifications no pre-submittal conference will
be held.
fF. Documentation Avaiiable
The following documents are available for use in responding to this Request for Qualifications:
1.) Project Neighborhaod Map
2.) Rail Trail East Conceptual Plans, October 2017
pana —_ a : ae
Pape /
RFOQO?2 76-041919 Heritage Rail Trail East
3.) 2004 East Hollis Street Master Plan, prepared by Von Grossmann & Conipany. June,
2004
.) NRPC Regional Metro Transportation 2015-2046
5.) 2015 NRPC Regional Bike Ped Plan
) Standard Contract Terns for Professional Services Contracis- City of Nashua
fs. Selection Process
Upon receipt of qualifications submissions, the City of Nashua’s selection cominitiee will review
the responses based on the following criteria:
Selection Criteria
The following criteria will be used in rating responses to this Request for Qualifications:
1.) Strong relevant urban trail enginecring design cxpertise.
Proven experience in conipleting similar projects.
th
3.) Strong background experience on NHDOT LPA projects which demonstrates detailed
knowledge of NHDOT/FIEWA standards and standard procedures.
4.) A strong project approach that demonstrates knowledge needed as well as the
commitment to successtully complete the scope of work.
The selection committee may invite up to three respondents to interview with the commistce,
{fan interview process is chosen, participants in the interview process will he rated and the top
rated firm will be asked to prepare a detailed Scope of Work and a Cost Proposal. as the second
step in the selection process. [fan interview process is not utilized, the top rated firm will be
asked to prepare a detailed Scope of Work and a Cost Proposal. Il is expected that the top rated
firm will prepare these tlems tn a timely manner and be responsive in addressing subsequent
questions und comments.
The Scope of Work and Cost Proposal shall be reviewed and negotiations undertaken with the
goal of determining a mutually agreeable Not-To-Exceed fee to perform the Scope of Work as a
cost plus fixed fee contract. Should the City determine that an agreement cannot be reached, the
next highest rated respondent will be contacted and a cost proposal requested.
Should the City decide to terminate negotiations with a respondent, the decision will be final and
negotiations with that respondent will not recommence tor work under this request,
ra as a - aaa
RFQO275-041919 Heritage Rail Trail East “Page 2
The City hereby notifies all proposers that it will affirmatively casure that in any contract entered
into pursuant to this advertisernent, disadvantaged business enterprises will be afforded fuil
opportunity to submit proposals in response io this iavitation and will not be discriminated
against on the grounds of race, color, national origin, sex, age, or disability in consideration for
an award
H. General Requirements
1. The successiul consultant will be required to provide the City of Nashua with certificates
of insurance for coverage us listed below and endorsements effecting coverage required
by the contract within ten calendar days after the City issues the notice of award. The
City requires thirty days written notice of cancellation or material change in coverage.
The certificate and endorsements for cach insurance policy must be signed by a person
authorized by the insurer and who is licensed by the State of New Hampshire. General
Liability, Employer's Liability and Auto Liability policies must name the City of Nashua
as an additional insured and reflect on the certificate of insurance:
a. General Liability insurance in the amount of $1,000,000 per occurrence:
$2,000.000 aggregate: $1,006,000 Professional Liahifity:
bh. $1,000,000 Combined Single Limit Automobile Liability, and
Workers’ Compensation Coverage in compliance with the Stare of New
Hampshire statutes, $100,000'$500, 000/85 100.000,
fo
The Proposer shall meet all requirements of the Americans with Disabilities Act.
3. The Proposer should understand that under the New Hampshire Right-to-Know Law, all
documents submitted in response to this RFP. including financial infarmation. are
considered public information and will be made available io the public upon requesi,
unless specifically exempted under thie law.
4. The City of Nashua may reject any and all responses on any basis and without disclosure
of a reason. ‘The failure to make such a disclosure shali not result in accrual of any right,
claim, or cause of action by any unsuccessful proposer against the City of Nashua.
5. The City of Nashua assumes no liability for the payment of costs and expenses incurred
by any consultant in responding to this RFQ. All responses become sole property of the
City of Nashua. This RFQ is not a contract and shall not be interpreted as such but rather
serves as an instrument through which qualifications are solicited.
RFQO276-041919 Heritage Rail Trail Last Page 9
