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X-ing = 20.8 SF
Contractor shall record the liner feet and square feet of retroreflective pavement markings

placed. Quantities shall be recorded on a per street basis. Payment is contingent upon submittal
of quantities in a per street format.

Page 38 of 42

ITEM 632.80 - TEMPORARY PAVEMENT MARKERS
A. SCOPE

This work shall consist of furnishing, placing, and removing temporary pavement markers
(TPMs) at locations shown on the plans or as ordered by the Engineer in accordance with the
latest approved NHDOT Standard Specifications for Road and Bridge Construction, and the
latest approved MUTCD.

B. MATERIALS AND CONSTRUCTION

The Contractor shall furnish all labor, materials, equipment and transportation necessary for the
required placement and removal of TPMs in accordance with the latest approved NHDOT
Standard Specifications for Road and Bridge Construction, and the latest approved MUTCD.

Channelizing Lines: TPMs used in channelizing line applications shall have white one-way retro
reflectors facing traffic.

Lane Lines: TPMs used in lane line applications shall have white one-way or white/red two-way
retro reflectors as specified, with white facing traffic.

Edge Lines: TPMs used in edge line applications shall have one-way reflectors facing traffic, and
which match the existing edge line color.

Center Lines: TPMs used in center line applications shall have yellow two-way reflectors.

C. MEASUREMENT AND PAYMENT

The quantity of Temporary Pavement Markers to be paid for will be the actual number of
temporary pavement markers which have been satisfactorily installed and accepted by the
Engineer, and will be paid for at the contract unit price specified for each. Replacement of
temporary pavement markers that are damaged or removed shall be incidental to original
installation.

Contractor shall record the number of temporary markers installed. Quantities shall be recorded
on a per street basis. Payment is contingent upon submittal of quantities in a per street format.

Page 39 of 42

ITEM 641 —- LOAM AND SEED

A. SCOPE

This work shall consist of furnishing and placing loam to raise the edge of the roadway shoulders
or to reestablish disturbed lawns during activities as shown on plans or as directed by the
Engineer.

B. MATERIALS AND CONSTRUCTION

The Contractor shall furnish all labor, materials, equipment and transportation necessary for the
required placement of loam and seed in accordance with latest approved NHDOT Standard

Specifications for Road and Bridge Construction.

Seed shall be appropriate for lawn application. Seed type and mixture shall be submitted in
advance.

Sunny mix shall be 70% Kentucky Blue; 30% Perennial Rye.

Shade mix shall be 70% Fine Fescue; 30% Perennial Rye.
Loam shall consist of loose friable topsoil with no admixtures of refuse or material toxic to plant
growth. Loam shall be placed matching height of new berm or reset curb and shall blend
smoothly into lawn area without creating puddles. Extra material will be placed to account for
settlement. Seed will be immediately placed. Contractor is responsible to repair low spots and to

establish an acceptable stand of grass throughout loamed areas.

Where appropriate, erosion control matting shall be used to prevent erosion until a full stand of
grass is established.

Seed application rate shall be 10lbs per 1000SF.
C. MEASUREMENT AND PAYMENT

Quantity of Loam and Seed will be paid for by the Cubic Yard of material placed. No payment
will be made for materials delivered but not placed.

Contractor shall record the cubic yard of material placed for each street. Payment is contingent
upon submittal of quantities in a per street format.

Page 40 of 42

ITEM 900 — LIQUID ASPHALT ADJUSTMENT

This item is used when the “NE Average” monthly price for asphalt cement as furnished by the
NHDOT Bureau of Materials and Research differs from the base price contained in the proposal.
The monthly price posted by NHDOT is available in the following web page:

http://www.nh. gov/dot/org/projectdevelopment/construction/documents/MonthlyFuelPricesImpe
rial. pdf

The price adjustment will be based on the percent of asphalt cement in the approved mix
formula(s) in the materials incorporated in the work.

The base price of asphalt cement for this Contract is:

$ 495.00 per ton. (as of January 1, 2021)

The monthly price of asphalt cement will be furnished by the NHDOT Bureau of Materials and
Research on the first business day following the 14th calendar day of each month.

The contract prices of Hot Bituminous Pavement will be paid under the item in the contract. The
price adjustment, as provided herein, upwards or downwards, will be made at the end of each

month in which the work was accomplished as follows:

[Monthly price less the base price] X [approved job mix formula percent of asphalt cement] X
[tons of pavement used].

Page 41 of 42

ITEM 1010.9 - ASPHALT CORES
A. SCOPE

This work shall include cutting 6” diameter cores, filling holes with hot mix asphalt, and
compacting in accordance with provisions in Item 403.11.

Cores will be taken in support of the City Quality Assurance program as directed by the
Engineer.

The Engineer may also direct the Contractor to take cores in certain roadway prior to milling to
verify pavement thickness.

B. MEASUREMENT AND PAYMENT
This item will be measured and paid per each core taken and delivered. Payment shall include

all costs associated with cutting, patching, compacting and delivery of cores ordered by the
Engineer.

Page 42 of 42

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 10, 2021
Memo #21-087

TO: Mayor Donchess
Finance Committee

SUBJECT: 2021 Paving Program: Arterial & Collector Roadways in the amount of $4,191,007.50
funded from account 81704 Paving Bond & 81700 Sewer Rehab Bond

Please see attached communications from Daniel Hudson, City Engineer, dated February 25, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: 2021 Arterial & Collector Roadways Paving Program
Value: $4,191,007.50
Vendor: Sunshine Paving Corporation

Department: 160 Engineering & 169 Wastewater
Source Fund: Paving Bond, Trust Account 81 Capital Improvements, & Sewer Rehab Bond

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated
cost thereof shall exceed $10,000 shall be purchased by formal, written contract
from the lowest responsible bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 1/21/2021 and the following bids were received:

Vendor Location Amount Note
Sunshine Paving Hudson NH $4,191,007.50
Continental Paving Londonderry NH | $4,492,938

Newport Construction Nashua NH $4,227,000

Brox Industries Dracut MA $5,120,675

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified
requirements.

The Board of Public Works (2/25/21 BPW Meeting), the Division of Public Works, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
D Hudson

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 10, 2021

Re: Contract in Excess of $1M Award — 2021 Paving Program: Arterial & Collector
Roadways

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the March 17, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item:

Value:
Vendor:

Purchasing Memo#:

Contract Term:

Thank you.

Arterial & Collector Roadways 2021 Paving Program to pave
approximately 7.5 miles of city streets, repair broken drainage &
sewer castings, catch basins, manholes, ADA ramp work and
reconstructing driveway transitions

$4,191,007.50

Sunshine Paving Corporation

21-087 dated March 10, 2021

Contract completion shall be by October 31, 2021

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov

www. NashuaNH.gov

To: Members of the Board of Aldermen

From: Alderman-at-large Dan Moriarty

Date: October 10", 2017

Submitted for acceptance at the October 10" regular Board of Aldermen.

Summary: The Aldermen should request that the City Clerk prepare pro and con information to
inform the public about the ballot question on the performing arts center. However; if the City
staff feel they cannot safely prepare information that does not violate RSA 659:44-a in which
case no further action will be taken regarding informing the public relative to the arts center
ballot question — and avoid committing a misdemeanor.

First: there is a state law which forbids public employees from trying to affect the outcome of an
election.

659:44-a Electioneering by Public Employees. — No public employee, as defined in RSA 273-
A:1, IX, shall electioneer while in the performance of his or her official duties or use government
property, including, but not limited to, telephones, facsimile machines, vehicles, and computers,
for electioneering. For the purposes of this section, "electioneer" means to act in any way
specifically designed to influence the vote of a voter on any question or office. Any person who
violates this section shall be guilty of a misdemeanor.

Second: Nashua Revised Ordinances 23-15 states that the city shall provide pro and con
information to the voters explaining a ballot question. It is possible that enacting 23-15 could be
inconsistent with RSA 659:4-a so care must be taken.

Chapter 23: Elections and Campaigns

Article tlt Referendum Questions

23-15 Information and arguments

Whenever a measure is submitted to a vote by the qualified voters of the City pursuant to Sections 98
through 108 of the City Charter, the City Solicitor/Corporation Counsel shall prepare, and the City Clerk
shall publish, information and arguments pro and con upon each measure. Such information and
arguments shall, prior to publication, be approved by 2/3 of the Board of Aldermen, and publication
shall be accomplished by the printing of such information and arguments in a newspaper of general
circulation in the City not less than seven days prior to the day the measure is to be voted upon. The City
Clerk may also take such steps as he shall deem appropriate to give such information and arguments as
wide a distribution among the voters as possible.

Next: Charter section 102 says that the Board of Aldermen is allowed to have the city vote on a
question about a topic the Aldermen normally has authority over. We have made use of this
clause in order to generate the ballot question on the arts center.

§ 102. Referendum measure from board of education submitted to popular vote, when

The board of aldermen may, of its own motion, and shall, upon request of the board of
education in case of a measure originating with said board of education and pertaining to the
affairs under its administration, submit to a vote of the qualified voters of the city for adoption or
rejection, at a general or special municipal election, any proposed measure, or a proposition for
the repeal or amendment of any measure, which the respective board may, after this act [charter]

To:

From:

Re:

G. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 Paving Program — Arterial and Collector Roadways

To approve the award of the construction contract for the 2021 Paving Program — Arterial
and Collector Roadways to Sunshine Paving Corporation of Hudson, NH in the amount of
$4,191,007.50. Funding will be through: Department: 160 Admin/Engineering: Fund:
Bond; Activity: Paving; Department 161 Streets; Fund: Trust; Account Classification: 81
Capital Improvements; Department: 169 Wastewater; Fund: Bond; Activity: Sewer Rehab.

The 2021 Paving Program — Arterial and Collector Roadways contract is expected to pave
approximately 7.5 miles of City streets. Repair methods such as shim, overlays, milling and
reclamation will be used. Other work required includes replacing nonstandard and broken
drainage and sewer castings, repairing/replacing catch basins and manholes (sewer and
drains), ADA ramp work, and reconstructing driveway transitions.

The contract was advertised for bids on January 7, 2021. Four contractors submitted bids
on January 28, 2021 and are listed below:

Sunshine Paving of Hudson, NH $4,191,007.50
Newport Construction Corporation of Nashua, NH $4,227,000.00
Continental Paving, Inc. of Londonderry, NH $4,492,938.00
Brox Industries, Inc. of Dracut, MA $5,120,675.00

Sunshine Paving of Hudson, NH at a bid price of $4,191,007.50 is the qualified low bidder.
Sunshine Paving successfully completed two paving program contracts of similar scale for
the City in 2020.

City of Nashua, New Hampshire
Division of Public Works

Bidding and Contract Requirements
and Specifications

For

2021 PAVING PROGRAM
Arterial and Collector Roadways

IFB0660-012821

January 2021