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Finance Committee - 2/21/2018 Page 7

the railroad property. There is no buildings. You look across to BAE and the mills are on the other side of the
river. There’s been some safety problems because the grade is very steep going down. Didn’t a car go off
here and someone died a few years ago.

Alderman Caron

Yes.

Mayor Donchess

The guardrail is in quite bad shape. The idea here is to replace the guardrail and repair the fence so there’s no
other safety issues.

Alderman O’Brien

Unfortunately | did have that particular call when the person was found. The situation is there’s a very large
drop. | think someone else with a wheelchair several years earlier happened. My commend to our city
engineers recognizing that this is a large drop. This will enhance the safety and eliminate something like that
happening in the future.

Alderman Caron

For the record, Mayor, it’s St. Casimir’s Church.

Mayor Donchess

Yes. I’m sorry. My wife’s grandmother belonged there so | should know.

Alderman Caron

Does that property belong to the railroad company or is that city property?

Mayor Donchess

This is within the city right-of-way.

Alderman Caron

I’m glad to see this getting done. It’s at a cost, but safety comes first.

Mayor Donchess

These are state funds coming from the state highway grant. Anything having to do with street maintenance or
travel is eligible for the state highway grant.

From: Dan Kooken, Purchasing Manager
Re: Purchase of Portable Air Compressor (Value: $22,943)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ATS EQUIPMENT IN THE AMOUNT OF $22,943. SOURCE OF FUNDING IS DEPARTMENT 177,
PARKS AND RECREATION; TRUST FUND

Finance Committee - 2/21/2018 Page 8
ON THE QUESTION
Nick Caggiano, Superintendent of Parks and Recreation

We have a 1985 compressor that we have had for a very long time. It has finally met its demised and needs to
be replaced. It’s kind of an important piece of equipment because other than our office, all of our facilities are
three-season facilities. Wwe need this compressor to get things started up in the spring, get all the irrigation
systems and the pools started. Then in the winter, we need to blow everything out before winter including
Holman Stadium and Stellos Stadium, the concession stands at Mine Falls, the three pools. It’s kind of a vital
piece of equipment that we use throughout the year.

Alderman O’Brien

| assume we're talking about a tag-along type of compressor. Besides blowing out, will you be able to do some
breaking up with jack hammers?

Mr. Caggiano

It will. That's the good thing this. Our compressors for the divisions are kind of getting older. We chose one
that was compatible with the other ones. During the summer, the street department will be able to utilize to run
jack hammers or cut saws, things like that, if they have an extra job to do or one of their units is in for
maintenance or repair?

Alderwoman Kelly

How many do you currently have in service?

Mr. Caggiano

This is the only one and it is not in service.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Mine Falls Gatehouse Roof Repairs (Value: $13,300)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
FORCIER CONTRACTING IN THE AMOUNT OF $13,300. FUNDS ARE AVAILABLE IN DEPARTMENT
177, PARKS AND RECREATION; TRUST FUND

ON THE QUESTION

Mr. Caggiano

The gatehouse is at the entrance to Mine Falls at the Stellos Stadium entrance. In 2008, we did a very large
renovation to it. Inside it is almost museum quality, everything was redone. It is open on every Mine Falls Trail
Day on Saturdays. It will be open in the morning and you can come in. There’s usually someone from the
Mine Falls Advisory Committee that gives you a tour and explain how the gatehouse used to work. This winter
we experienced some rotting boards in the soffit. Once we got it inspected by the contractors, they said we
needed to get the roof replaced. It’s a rolled rubber roof. Rather than just patch it, we want to do it right and
protect the investment that we made in 2008 and get it watertight.

MOTION CARRIED

Finance Committee - 2/21/2018 Page 9

From: Dan Kooken, Purchasing Manager
Re: Portable Toilet Contract (Value: $16,565)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO UNITED SITE SERVICES IN THE AMOUNT OF $16,565. SOURCE OF FUNDING IS DEPARTMENT
177, PARKS AND RECREATION, GENERAL OPERATING AND TRUST FUNDS ($13,925)

AND DEPARTMENT 169, WASTEWATER ($2,640)

ON THE QUESTION

Mr. Caggiano

We have a portable restroom contract that we put out every year. We put out 26 units throughout the city at
various fields. They are cleaned three times a week. There’s also a little insurance policy with them so if they
are vandalized or replaced, we don’t have to pay for them to be replaced if they have a problem. The other
part of this contract is we are able to allow other non-profits associated with the city to piggy-back on our rates
— the downtown stroll, events like that. Any city related entity can use the contract and they will honor those
rates for those organizations.

Alderman O’Brien

Next up | see the fireworks. Do we get extra toilets because of the large crowd at that time?

Mr. Caggiano

We don’t because we the stadium has enough facilities to handle it. We do bring some in for field events like
when we have the Brewfest. | believe for the first time last year we had a food truck festival in September.
They brought in their own units as well. We do keep one in the winter at Roby Park for the skating rink.
Alderman Klee

You said the insurance includes vandalism? | know at Mine Falls there were firecrackers or something put into
those.

Mr. Caggiano

They tip them over. Occasionally, they are lit on fire.
Alderman Klee

| think that’s what happened at the soccer field.

Mr. Caggiano

They are completely covered. Itis very small money; | don’t know the exact amount but it makes sense to get
insurance.

Alderman Harriott-Gathright

Was there one next to City Hall at one point?

Finance Committee - 2/21/2018 Page 10

Mr. Caggiano

There was one for years that they used our contract for. It was paid out of parking. They chose in the middle
of last year to remove that due to bad behavior going on in the parking garage. | think that problem went away.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Fourth of July Fireworks Display (Value: $16,500)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ATLAS PYRO-VISION ENTERTAINMENT GROUP IN THE AMOUNT OF $16,500. FUNDS ARE AVAILABLE
IN DEPARTMENT 177, PARKS AND RECREATION; GENERAL OPERATING FUND

ON THE QUESTION

Mr. Caggiano

This is our annual Fourth of July show that we produce at Holman Stadium. We went out for a four-year
contract. This will be year three. It is discounted down by going to a four-year deal. Next year we’ll be okay
and then we will have to go out to bid. We have really tried to stay consistent. | think in 30 years this is only
the third vendor that we have ever used. They are really good people. They have a local store on Amherst
Street. If any of you have gone to the shows, they are, and I’m not bragging, spectacular. They are really,
really good fireworks display.

Alderman Caron

Back when | was running Fourth of July, | used to count the fireworks. How are we doing? Do we have the
exact number?

Mr. Caggiano

| count them every year. | have the original clicker that you gave me 17 years ago.
Alderman Caron

| have to say 40 some odd years of fireworks as Nick said, we’ve only had three companies. They have been
super to the city. They have really worked well with us, even with the issues we’ve had over the years. You
learn about fireworks when you work for Parks and Rec. | commend our city for doing this and putting this on
for this amount of time. | think your staff deserves some good vibes on that. | appreciate it even though |
haven't seen the fireworks in ten years.

Mr. Caggiano

It's along day. It’s just not the parks and rec staff. They work hard. | work there all day, but we also have to
coordinate with the fire marshal’s office and police. | think just about every officer is on that day. They have
bomb dogs that go around and check and make sure after the show that there’s no unexploded shells on the
field. It’s quite a production.

Alderman O’Brien

| would like to echo Alderman Caron’s remarks. It is a lot of work with the fire marshal, police and coordination.
Justin Kates is involved too with the emergency operations. It is very important because we are doing
something for the people and they really seem to enjoy it. It's a summertime event. Other events are going on
during the day. It’s a good family fun day. It also hits the safety margin. We put on a good show so the

Finance Committee - 2/21/2018 Page 11

average citizen does not, or should not, put on their own show. Come to the professional show and enjoy it.
It’s safe and a lot more fun. | think we’re giving our citizens the best bang for the buck with this. A very good
job, thank you.

Alderman Klee

I’m glad that we do this for the city. | think it is incredible, but it does not stop the citizens. | can tell you from
being in my neighborhood and getting phone calls as a state rep. and | can’t do anything about it. It does not
stop the citizens, but | do think it is a worthwhile event. We have to find another way to curtail the rest of it, but
you guys do a great job.

Alderwoman Kelly

| just want to express my gratitude. | have been living here since after college. We watch the fireworks from
Clocktower and now we bring our daughter in. It’s always an incredible event. | know there’s a lot of hard
work that goes into it, so thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Six (6) Solid Waste Collection Vehicles (Value: $2,001,555)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE CONTRACT TO MCNEILUS TRUCK & MANUFACTURING,
INC., IN THE AMOUNT OF $2,001,555. SOURCE OF FUNDING IS DEPARTMENT 168, SOLID WASTE;
CERF

ON THE QUESTION

Mayor Donchess

The bonding for this has been approved, but any contract of a million dollars or more or a multi-year contract
needs to be approved by the entire Board of Aldermen. You will see this on the agenda at the next meeting.
These are CNG.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Replacement of Traffic Control Equipment on the Daniel Webster Highway and Spit Brook Road
(Value: $146,500)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO OCEAN STATE SIGNAL CO., IN THE AMOUNT OF $146,500. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ENGINEERING; HIGHWAY BLOCK GRANT

ON THE QUESTION

Mayor Donchess

Wayne Husband is the traffic engineer. The source of funds is again the state highway grant. This will replace
a number of the controllers down in the Daniel Webster Highway area with more advanced sophisticated
controllers and will provide some training for our traffic engineers regarding how to use them and time them
and also some consulting work regarding the timing of the lights. The controllers, of course, control the lights
and their timing.

Finance Committee - 2/21/2018 Page 12
Alderman Klee

Are they the traffic pattern lights or is it also for the emergency when the emergency vehicles are coming
through?

Mayor Donchess

| think that the optical system, | believe, is controlled by the controller. Those are activated by the firetrucks and
the like.

Alderman O’Brien

You would be correct in saying so. Yes, it also goes into a timing mechanism and go back to the reset. Today,
they are a lot different. The technology is getting so that upgrading this is going to enhance the traffic flow and
probably could be adjusted to take into account holiday shopping. | think the people probably won't notice it
but they will see the efficiency possibly with this.

Alderman Laws

Are they remotely operated? Is there a central hub where they can control the traffic patterns or do you have
to go to each individual controller and do it manually?

Mayor Donchess

As aresult of a previous grant, these things were connected via a fiber optic cable. These can be remotely
adjusted.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Raw Sewage Updated Drive (Value: $33,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE PURCHASE

TO GRANITE CITY ELECTRIC SUPPLY COMPANY IN THE AMOUNT OF $33,000. SOURCE

OF FUNDING IS DEPARTMENT 169, WASTEWATER

ON THE QUESTION

David Boucher, Superintendent, Wastewater

My understanding is this was originally approved back in December. They chose the low bidder. This is
variably frequency drives for our raw sewage pumps. They are the four main pumps that carry water through
the wastewater plant. One drive was replaced in 2016. This is to replace the other three. The first time we
went to put this out to bid we chose the low bidder. Then it was found out that the drives that they submitted
were obsolete. This is going back and looking at the second low bidder at $33,000 to replace these drives.
Alderman Laws

What do the drives do?

Mr. Boucher

They allow the pumps to speed up and slow down rather than when called to come on firing up at 100 percent.
You can alternate the speed on the pumps.

Finance Committee - 2/21/2018 Page 13
Alderman Klee

The one replaced in December, was that also out of date?

Mr. Boucher

No, it wasn’t. That was the correct one. However, this company submitted ones that were obsolete. These
will match the one that is in place now.

Mayor Donchess

Mr. Boucher just joined us recently. He was not here.
Mr. Boucher

January 3” | started.

Mayor Donchess

He’s coming into this a little late.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Steam System Repairs (Value: Not-To-Exceed $20,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
ARMAND E. LEMIRE CO., INC., IN THE AMOUNT OF $20,000. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

ON THE QUESTION
Mr. Boucher

This is for a secondary system. In 2015, there was a boiler installed to replace an older one at the facility,
which provides hot water steam through pipes. The new HVAC system that is being installed now gets
connected to the old pipe system with the 2015 boiler. This is to replace a lot of the steam valves between the
new boiler and the new HVAC system so they are all new. We found out recently that the company working on
the new HVAC system can’t test new equipment until some of these repairs are done. The steam traps aren’t
holding so steam is coming out where it is not supposed to come out. This is to go through and replace all of
the steam traps and some old valves that are in place so from this point on they can be maintained. Lemire is
not the contractor on the other projects. This is the company that has been servicing our new boiler. They will
continue to upgrade the system that is in between the new HVAC system and the new boiler.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Raw Sewage Pump Suction Cover Assembly (Value: $15,800)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM XYLEM WATER SOLUTIONS USA, INC. IN THE AMOUNT OF $15,800. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Finance Committee - 2/21/2018 Page 14

Mr. Boucher

This is the base of one of the four raw sewage pumps that we have. Typically, they don’t get replaced.
However, this one received some damage to the base. Between the pump and the base there is a wear ring.
Overtime this wear ring wore faster than we had expected and caused the pump to wear into the base so it’s
beyond repair and needs a new one put in place. Once this one is out, we will inspect all the other bases.
This is to replace this whole base so we can put a brand new air ring in it.

Alderman Laws

Do you know why it wore down?

Mr. Boucher

Probably because it wasn’t disassembled sooner. It’s a big task to disassemble them, but they have to be in
order to see the wear ring. These type of things normally get put on a maintenance schedule. You assume
how many years the wear ring will last. | wasn’t here, so | don’t know when the last time it was disassembled
to look at the wear ring.

Alderman Laws

Can you safely assume under your purview this isn’t going to happen again?

Mr. Boucher

It won’t because the foremen are putting togheter a program. | know we have Cardigraph here, which all this
equipment will go into. We will have work orders that will come up that will tell us when it needs to be

disassembled. There’s a lot of pumps that have to go into this program, but that’s the goal: to have everything
on a maintenance program so nothing like this gets missed in the future.

Alderwoman Kelly

You said there’s other wear rings and you’re going to inspect them after this one is replaced. Is that correct?
Mr. Boucher

Yes, that’s correct. You can't take them all off line, but we can safely take one off line, pull it out. Some of
these pedestals can be repaired. They can be machined. We do have an older one sitting there that we are
going to send out for inspection to see if we can use it as a spare. Once this one is back in place then we will

take another one apart, but we always have to have three in case we have wet weather events, high storms.
More than one pump runs at one time so we have to make sure we don’t have too many down at once.

Alderwoman Kelly

Are you assuming they are all around the same age?
Mr. Boucher

I’m not sure.

Alderwoman Kelly

| Know you’re new.

Finance Committee - 2/21/2018 Page 15

Mayor Donchess

There is along history here. Briefly, | think to summarize, probably around 2014 it was discovered that a
previous superintendent had not been really properly managing the whole plant which is now about 30 years
old. There’s a lot of older equipment in there. The secondary treatment went in about 30 years ago. When
that was discovered, former Alderman Deane, former Alderman Siegel, and Lisa Fauteux, Director of Public
Works, began to focus on this plant very extensively. We had an audit review by DES. We brought in
engineering firms, and they made a lot of recommendations regarding upgrades, equipment replacement,
different procedures. As a result the operation of the plant has been improved considerably. There were some
problems with the chemistry in the plant as well. It’s just beyond belief the amount of stuff that is out there from
multi-million items to $20,000 items. There’s been a lot of replacement at the sewage treatment plant. This is
in a way kind of cleanup work. $20,000 is a lot of money, but compared to the other money we’ve spent at the
plant it is miner. | think now we still have a little work to do but the system and the plant has been upgraded in
a major way over the last four or five years | would say. You probably have looked back and seen some of
those reports.

Alderman Caron

| agree, Mayor. It was kind of shocking when we found all these deficits because this plant is 24/7. If anything
happened, it would be catastrophic for everyone and especially for the people who live in my ward at that area.
I’m glad to see we’re putting toghetrer a format so maintenance can be looked at a little bit more often so we’re
not coming in with $2 million price tags. This is a lot of money. It’s almost $150,000 for this, but | would rather
see it done now than have an emergency happen and we’re really in a pickle. Welcome aboard, and | think
you're right Mayor, we’re heading in the right direction for the sewer plant.

Mayor Donchess

Mr. Boucher came from Milford where he operated the plant there for a number of years. Now we have the
benefit of his experience.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: SCADA Upgrades Project — Construction Change Order #1 (Value: $114,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH ELECTRICAL INSTALLATIONS, INC. IN THE AMOUNT OF $114,000. FUNDS
ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER; WERF; SCADA

ON THE QUESTION
Mr. Boucher

The SCADA system is a program that allows the operators to control all the functions of the facility, all the
equipment and allows us to see things and control them from a centralized location. This system needs to be
upgraded. The software needs to be upgraded. The PLCs need to be upgraded. Electrical Installations was
awarded the contract. The original engineer on this project was Woodard & Curran, which they are no longer.
They were going to do part of this start up. They are also a company that does the computer software
programming. They were going to take over a portion of this work. Now that we aren’t using them as the
engineers on this project, we’re going to use Weston and Sampson, we’re asking that Ell do the part that
Woodard & Curran was originally going to do. They are doing it for a lower cost. The original cost that
Woodard & Current was going to do it for was $173,000. We're going into this at $114,000. This is tying and
testing the system once it is all installed. The benefits of having them do it is they were the original designers
and installers of some of the older program that was in the facility and have also done a lot of work within the

Finance Committee - 2/21/2018 Page 16

facility. It’s nice to have one company do the whole package versus an engineer do part of it and then the
contractor do the rest.

Mayor Donchess

Some years ago the city entered a Consent Decree with the federal EPA. There are terms of the consent
decree that we have to comply with having to do with the way the plant runs and the levels of effluent that
comes out of the plant. In addition, extensive state DES regulations. Most of this work is basically mandated
by either a regulation or the consent decree. We really have no choice with respect to all the sewage
treatment plant upgrades. When the problems developed at the plant, DES came in and did an extensive
review and issued letters regarding all the work that needed to be done. At this point, the city has gotten
ahead of that or beyond that but still there’s obviously more to do.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Primary Clarifier Upgrades — Final Design Phase (Value: $221,875)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE AMENDMENT 1 TO
THE CONTRACT WITH WRIGHT-PIERCE IN THE AMOUNT OF $221,875. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND; PRIMARY TANK

UPGRADES

ON THE QUESTION
Mr. Boucher

This is part of the treatment process. There’s five settling tanks at our facility. They have a lot of mechanics
to it, chains and scraper arms within the tank that are aged. The design of the tanks are not efficient. There
are areas of the tank where the sludge on the bottom doesn’t settle properly where it is supposed to settle.
Grease is building up where grease shouldn’t build up. Plus there’s electronics and part of the SCADA system
that goes to this project in order to control it. Wright-Pierce looked at this project and did a preliminary design
which we are finalizing to see the needs of this project. This portion of the project would be the final design
which would take us right through the bid process and inspection process of that.

Alderwoman Kelly

Can you talk about the State Revolving Loan Fund?
Mr. Boucher

| don’t know a lot of the details about it and how much it covers.

Mayor Donchess

It’s a source of funding for some of these projects. It’s aloan. When we do a larger project, we can either
bond the project and borrow the money on the private market or occasionally get involved with the revolving
loan fund at the state level which carries a fairly low interest rate. Here is an example where we are using the
loan fund. In terms of the state’s support, the state is supposed to support a lot of these projects but their
share they have not funded for. | think they partially funded one year a couple of years ago, but they are not
coming through with the money that they are supposed to, big surprise, for these sewage pollution abatement
projects. The city is kind of on its own most of the time other than participating in the loan fund. Of course, the
loan fund means the money has to be paid back so there’s no grant.