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Finance Committee - 12/02/2020 Page 8
Alderman Klee

May | have a follow up question, Mr. Mayor?

Mayor Donchess

Yes, of course.

Alderman Klee

Thank you. So would you need another change order if you have to do a repair or does this change order say
CCTV and repair? | was a little confused on that.

Mr. Hudson

Oh sorry.

Alderman Klee

No that’s my fault.

Mr. Hudson

The original contract and the change orders all have allowed us the flexibility to do both types of work. What |
am telling you is this change order would allow us to do both types as well. But we are planning to focus on
the video versus the lining given the time of the year and given that we are trying to queue up for
reconstruction and lining work for next summer.

Alderman Klee

OK thank you, | was a little confused, but thank you so much.

Mayor Donchess

Any other — Alderman O’Brien.

Alderman O’Brien

Thank you. Mr. Hudson what are some of the age of some of our older pipes that we have in the system?
Mr. Hudson

So that’s a great question. We have some very old pipes in the City, well over 100 years old. So what we
have been focusing on is the pipes in the inner City primarily because those are the oldest in the City, over
time grew from the center out. So yeah we are looking at pipes that are well over 100 years and many that
probably haven’t been looked in, you know, maybe ever or many, many years. So it’s important that we look at
them, we try to catch them, line them before they slip into a repair category that we are then able to require
digging which is much more expensive and more disruptive. So we feel this is a great program, it’s run well
and we want to continue that work.

Alderman O’Brien

Thank you.

Finance Committee - 12/02/2020 Page 9
Mayor Donchess

Alderwoman Lu?

Alderwoman Lu

Thank you, Mr. Mayor. Just a question about how, well first of all, you know | know it’s very possible that we
will have snowfall soon. And | wonder if they are not able to do the work, then do they just do it later in the
year when they are able to with this contract? Or is it temporal?

Mr. Hudson

This CCTV work is not that temporal, we can do it year round. In fact, they were intown working this week
wrapping up the contract to date. But this can happen year round, you do have clean lines so there’s some
flushing of water or what not. So if it’s cold, it might be a week that they say we’re not going to work this week,
but this pretty much can occur year round.

Alderwoman Lu

A follow up please.

Mayor Donchess

Yes.

Alderwoman Lu

Isn’t this the work where there’s a large truck in the middle of the road and wouldn’t that obstruct traffic if we
had a lot of snow on either side? But really, | think the question | should have asked, is the price based on the
number of miles of street we do or what is it based upon, just for my own information?

Mr. Hudson

Sure, yeah no that’s a great question. It’s based upon the feet of pipe we inspect so there’s a per foot price,
there’s various prices for the level of cleaning that required; there’s a heavy cleaning, then there’s a normal
cleaning. And then the lining, of course, is sized per size of the price, you know, the bigger the size the higher
the price obviously. So it varied but it is unit priced based contract. It’s not a time based or lump sum or
anything like that.

Alderwoman Lu

OK, thank you.

Mayor Donchess

Alright, Alderwoman Klee.

Alderman Klee

Thank you Mr. Mayor, | actually just have more of a comment. I’m glad to see that we are doing this especially
in light of the fact that some of these pipes are 100 years old. | just learned today and mine is a water pipe

issue and not a sewer pipe issues, but | just learned today that the water main that goes through my yard for
two streets away was installed in 1881.

Finance Committee - 12/02/2020 Page 10

So knowing that we have these very old water pipes, sewer pipes and so on, I’m glad to see that the City is
really looking at these and doing the best they can as Mr. Hudson pointed out to line them before they become
so old that they’ve got to get replaced and costing so much more money. So thank you for this work and | do
appreciate it.

Mayor Donchess

Alderman Lopez?

Alderman Lopez

If a pipe were to be removed and then replaced, what do we do with it? Do we just stick it in the landfill, do we
recycle it?

Mr. Hudson

That’s a good question. The contractors are required to dig it up and dispose of it. So yeah they do landfill
materials that they excavate.

Alderman Lopez

So we can’t run it down to the metal shop and get some money for it.
Mr. Hudson

A lot of time it’s clay pipe, | mean we have some asbestos pipe, so that’s the most unfortunate kind we dig up.
But it’s a mixture of deteriorated concrete. Lots of time you go to dig it and, you know, it kind of disappears on
you as you are trying to dig it because it’s so fragile. So it is a mix, | did want to, you know, you folks talked
about, you know, finding the pipes before we have to dig them up, | mentioned that it’s more costly, it’s
anywhere of 10 to 20 times more costly to dig up a pipe and replace it than it is to line it. So it’s a good
program and we appreciate the support.

Alderman Lopez

Thank you.

Mayor Donchess

Alderman O’Brien.
Alderman O’Brien

Thank you, Mr. Mayor. Mr. Hudson, eventually we are going to have to cross the bridge to look at the
combination system that we have. What do you see as the timeframe to do that, to go to a complete separate
drain versus sewer system, particularly for the — we are talking about the downtown, the older system in the
City.

Mr. Hudson

Well that’s a great question, there’s a lot of factors. One of them is coordinating with our regulatory agencies.
We have a lot of permits through the EPA and DES and you know, some of that’s going to be a negotiation
with them in terms of exactly what we’ve got to do and on what timeline. | would hope that it would be a longer
term thing; it is challenging and it’s expensive. Manchester undertook a huge effort and it’s hundreds of
millions of dollars a year to try to do that type of thing. So it'll happen over time, | am hoping it’s not an urgent
thing because it is going to be a huge undertaking. But it will depend on a lot of factors.

Finance Committee - 12/02/2020 Page 11

Alderman O’Brien

Follow up if | may, Mr. Mayor.

Mayor Donchess

Yes.
Alderman O’Brien

So therefore relining of the system can grandfather us and push that back when the EPA does mandate it
then?

Mr. Hudson

Yeah, | mean your sewer mains are still going to stay your sewer mains if you separate the drainage, you
know, the storm water out of them. So regardless of what happens with the separation or not, it’s good value
still to preserve those sewer mains. You would be digging up and putting in a drainage main, you would hope
not to have to do a sewer main at the same and double the cost or more. So lining is a good value. Thankfully
we found that the brick sewers are actually in pretty good shape from what we’ve found inspectors. That was
one of our biggest fears was the older sewers were going to be in tough shape but it turns out some of the
unreinforced concrete pipe has not fared as well as some of the old brick mains which are beautiful to look at it
if you’re interested in that sort of thing. So we feel like we are in pretty good shape with those, but we will
continue to monitor through this program.

Alderman O’Brien

Thank you.

Mayor Donchess

| don’t see anything else, if not, could you please call the roll, Madam Clerk?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay:
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Bridge Design Reimbursement in the amount of $40,145.50 funded from account 81100 Capital
Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
AGREEMENT FOR REIMBURSEMENT FOR BRIDGE DESIGN WITH THE TOWN OF HUDSON WHICH
INCLUDES REIMBURSEMENT TO THE TOWN OF HUDSON IN AN AMOUNT NOT TO EXCEED
$40,145.50. FUNDING WILL BE THROUGH DEPARTMENT 161 STREET; FUND: CAPITAL; ACTIVITY:
TAYLOR FALLS & VETERANS BRIDGE, BY ROLL CALL.

Finance Committee - 12/02/2020 Page 12

ON THE QUESTION

Mayor Donchess

Mr. Hudson?
Mr. Hudson

Thank you. So the subject of this item as noted is two bridges that carry Route 111, go across the river into
Nashua and Hudson. They are jointly owned; we have joint responsibility for maintenance and that sort of
thing. They were built in the 1970’s and in 2018 Hudson cooperatively, with us, took on an engineering study
to look at the bridges and found that there is some deterioration which should be repaired before, you know, it
slips into worse condition. Somewhat like the sewer item we were talking about previously. So the next step in
the process is to enter into a formal design process where those repairs are more detailed and specified and
bid out for construction.

So Hudson has put out a contract for that, selected an engineer, Dubois & King. The cost for it just over
$80,000.00. Our share, which would be half of that cost is just over $40,000.00 for this item request.

Mayor Donchess

Alderwoman Harriott-Gathright.

Alderman Harriott-Gathright

| have a question. So is this something that we had planned for or did not plan for?

Mr. Hudson

Yeah we had planned for it, | believe some funding was set aside over a year ago but we are finally at the point
that we have an engineer on board and can proceed with this work. The construction funding would come

later, as a separate item. I’m not sure we’ve budgeted that yet; it will be a later request.

Alderman Harriott-Gathright

Thank you.

Mayor Donchess

Anyone else? Alderwoman Lu?
Alderwoman Lu

Yes, just — thank you. This would be overseen by both, you know, a representative from Nashua as well as
Hudson. Is that right?

Mr. Hudson

Yeah, we work cooperatively throughout the process and we did an engineering study too. The contract with
the engineer will be with Hudson and we will be reimbursing Hudson for half the cost. Hudson is to date
included us in all of their efforts. We had an opportunity to review their RFP and we have reviewed the
contract. And so it’s very cooperative agreement that we have with them and we continue that way.

Finance Committee - 12/02/2020 Page 13
Alderwoman Lu

Thank you.

Mayor Donchess

Alderwoman Harriott-Gathright?
Alderman Harriott-Gathright

Last question, is there any possibility of getting money from the State to help with that or from the county. And
| only ask that question because at the county level this is what | heard about these two, you know, the bridge
being both of ours and needing the work and it was the House Hudson County person that spoke to it. And
that’s the first I'd ever heard of it, so that’s my question. So they are leading the way and we are kind of like
following in that situation.

Mr. Hudson

Yeah | think that’s a fair characterization, | mean we both see the need to do this. Whether there will be State
money or County money, that’s yet to be seen. Certainly we would encourage pursuing that. In discussions
with the State, to date anyway, it has been challenging. They have a lot of bridges, they have a lot of need so
this one here it’s more of a maintenance, preservation type and it isn’t as high on the radar as some of the red
listed bridges that are in dire need of repair and replacement. So we will continue to work on that.

The thought process with this was to do this repair, buy some additional life for the bridges before having to go
to a more intensive repair which would cost more money and |’m not sure we can get the State to step up and
fund this effort on map of timeline, typically they are looking at 10 plus years out to add things to the program.
So we will see how it goes, the first step here is getting it designed, get a good cost estimate. Then | am sure
Hudson and we with them alongside will pursue funding wherever it is available.

Alderman Harriott-Gathright

Follow up, just a comment. In my opinion | am just going to say Nashua has representative to County and to
State so | don’t know if that’s somewhere down the line that you could stay in touch and maybe try to work that,
help that situation financially in terms of Nashua. Just a thought.

Mayor Donchess
We would love to get County money in this.
Alderman Harriott-Gathright

| hear you.

Finance Committee - 12/02/2020 Page 14

Mayor Donchess

State money would even be better. Alright, any other comments or suggestions? Madam Clerk could you
please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Leica Viva TS16 Total Station in the amount of $28,262.11 funded from account 81300 Machinery &
Equipment

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF A LEICA VIVA TS16 TOTAL STATION SURVEY INSTRUMENT AND ANCILLARY
EQUIPMENT AND SOFTWARE FROM MAINE TECHNICAL SOUCES OF WORBURN, MA, IN THE
AMOUNT OF $28,262.11. FUNDING WILL BE THROUGH DEPARTMENT 160 ADMIN/ENGINEERING;
FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Is this you, Mr. Hudson?
Mr. Hudson

It is, Mr. Mayor thank you. (inaudible). So this is a piece of survey equipment, we have our City Surveyor on
staff working in the Engineering Department within Public Works. And he uses this piece of equipment every
day. Itis critical to what he does. He’s out surveying to support design projects, confirming construction work
is going according to plans, establishing rights of way, property boundaries and that sort of thing. This
equipment is very important. The piece of equipment that we currently have is 11 years old, so this is a
scheduled purchase. You can imagine being a technical piece of equipment, imagine taking your computer in
and out of your vehicle every day and setting it up outside in the rain, that sort of thing. The unit is obviously
more durable than that. But we’ve got good use out of it, the current piece of equipment is working but this is a
scheduled purchase and we’d like to make this our front line equipment and then put the existing equipment as
a backup piece for in any case when this piece is down for calibration anything like that. So with that I’d
entertain any questions?

Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor, and thank you again Mr. Hudson. When we replace these, | know you said it was a

scheduled replacement of it. Do we maintain ours, is there a certain level that we look at on a regular basis.
So in other words, does it have X number of hours like we talk about engines and things like that.

Finance Committee - 12/02/2020 Page 15

Mr. Hudson

That’s a fair question. | don’t believe the unit records hours, | am just going to tell you (inaudible background
noise) about 10 years, so | think we’ve gotten good use out of it and it continues to be used but | start to worry
(inaudible background noise).

Alderman Klee

I’m sorry, somebody is not muted.

Mr. Hudson

Ok sorry. You know | get worried when a piece of equipment is 10 years old and it is such a critical piece. |
believe it’s appropriate and timely as planned to purchase it now and have it as a backup so we can keep our
surveyor working day in and day out, doing the work that we need him to do.

Alderman Klee

Just one quick follow up, Mr. Mayor.

Mayor Donchess

Yes.

Alderman Klee

Have we had any problems with the equipment to date? And I’m not saying that shouldn’t replace, I’m just
curious as to is it showing its age by having some down time on it?

Mr. Hudson

You can tell, it's got a few dings and scrapes, | know the level bubble on it to set it up, we had to replace it
recently. So it has had a few bits and pieces that needed repair, nothing that’s kept it out of service for a long
period of time. | Know the surveyor takes good care of it the best he can. The thing that is we only have one
piece and it’s a little hard to keep up with the calibration and different things like that. And this new one also
has some additional capabilities. It’s a little quicker, it has a little more precision, a little quicker to track. It’s
actually a unit that you use independently so you set it up and it follows him around, where he’s standing. So
this one will work a little more efficiently and has a few more bells and whistles per se, and being a new piece
of equipment should be more reliable. But no | wouldn’t say that our existing has been a headache, | just think
we should replace this on schedule if we can.

Alderman Klee

One more follow up Mr. Mayor?

Mayor Donchess

Yes, of course.

Alderman Klee

So | guess this is kind of like two questions. One is, you mentioned about that it can follow him. So would
mean that you would only need one surveyor kind of — versus where the old days you would have one person

looking and kind of following that way. And the other thing is could this be relegated to be like a backup Say if
anything happened to that one? Or would it be traded in or sold. So there’s two kind of questions there, sorry.

Finance Committee - 12/02/2020 Page 16

Mr. Hudson

Definitely the existing piece would become a backup so that we would have that as a backup. Or, you know, if
the case ever came that we were in a position where we needed two units, then we could do that. It is what
they call a robotic total station so in the old days you had somebody looking through the transit and somebody
else holding a rod and spending an hour at the end of the rod. But this one you have the prism and it tracks
where he is, so he can set it up independently do the survey and then go back to the office and create the

plans, the things that we do from that. So it is a great set up, he’s great with it, he’s very efficient, we get a lot
done with it. So we would like to get this new piece.

Alderman Klee

Thank you Mr. Hudson.

Mayor Donchess

| don’t see anyone else, Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Ford 350 Truck in the amount of $42,645 funded from account 81500 Vehicles/Trust/CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF ONE (1) 2020 FORD F350 XL 4WD PICKUP WITH PLOW FROM M-H-Q, INC. MUNICIPAL

VEHICLES, MARLBOROUGH, MA, IN THE AMOUNT OF $42,645. FUNDING WILL BE THROUGH
DEPARTMENT 177 PARKS & RECREATION; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And is Mr. Ibarra here on this?

John Ibarra, Superintendent of Streets

Yes, | was asked to speak to this Park & Rec purchase. It’s a little out of order from how | had set up from the
prior meeting, but OK, I’m on it. Nick retired so | was asked to speak to this purchase. | did ask our Fleet
Manager from the Street Department, John Stewart, to join us. So if you have any historical usage or technical
questions after I’ve gone through my comments, he can help out with any answers to those questions. But this
Park & Rec truck is replacing for FY 21 the budgeted replacement cost of $46,903 and it was replacing 532
that is on a CERF Replacement List originally scheduled for replacement for ’20 but was deferred also. The
current vehicle was donated to Grow Nashua earlier in the spring because it was on the replacement list. So
this is a pick up that will 4 wheel drive and used for plowing over at Park & Rec. They take care of the inner
city area. And | am happy to entertain any questions.

Finance Committee - 12/02/2020 Page 17

Mayor Donchess

Questions, comments? | don’t see anyone.

Alderman Harriott-Gathright

| have one.
Mayor Donchess
Oh Alderwoman Harriott-Gathright.

Alderman Harriott-Gathright

So this a new vehicle? What were we using prior to this?
Mr. Ibarra

This will be used for plowing, the new vehicle. This was a two wheel drive pickup that’s being replaced. So it
was upgraded but within the budget of the CERF and that will be used for plowing moving forward.

Alderman Harriott-Gathright

Ok, thank you.

Mayor Donchess

Anyone else? Could you please call the roll Madam Clerk.
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Parks & Recreation Ball Field Groomer in the amount of $32,768.07 funded from account 81500
Vehicles/Trust/(CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF A 2020 SAND PRO 5040 FROM TURF PRODUCTS CORP. OF ENFIELD, CT, IN THE
AMOUNT OF $32,768.07. FUNDING WILL BE THROUGH DEPARTMENT 177 PARKS & RECREATION;
FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Ibarra?