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NASHUA POLICE
DEPARTMENT

Intradepartmental Communication

Date: 10 November 2020

To:

From:

So

Kelly Parkinson, Purchasing Manger

Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one 2009 and two 2010 uunmarked Chevy impala
vehicles with the 2021 Ford Police Interceptor utility vehicles. The vehicles will replace the following
vehicles which are on the F¥2021 CERF replacement schedule; however the vehicles will be retained for
continued future use by City Departments determined by the Administrative Services Division.

YEAR UNIT# PLATE # | MAKE/MODEL VIN@ MILEAGE AS
OF 9-18-20
2009 p22 MP64659 Chevy Impala 2G 1 WS57M69 1298980 93,907
2010 D36 3042872 Chevy Impala 2G 1 WDSEMBA1 253802 86,049
2010 D7 MP64647 Chevy Impala 2G1WDS5EM3A1254002 73,026

Pursuant to NRO 5-84 (A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2019/2020,

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated casts and trade-in allowance,

The Nashua Police Department and Fieet Supervisor recommend the purchase in the amount of
$125,294.85 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

cc: David Fredette

Sincerely,

low LY

Karen A. Smith
Business Manager

‘NASHUA POLICE
DEPARTMENT

intradepartmental Communication

Date: 10 November 2020

To:

Kelly Parkinson, Purchasing Manger

From: Karen A, Smith, Business Manager

The Nashua Police Department is requesting to replace one 2009 unmarked Chevy Impala vehicles with
the 2021 Ford Police Interceptor utility vehicles. The vehicle will replace the following vehicle which is on
the FY2021 CERF replacement schedule; however, the vehicle will be retained by the City for continued
use determined by the Administrative Services Division.

YEAR UNIT# PLATE# | MAKE/MODEL VIN# MILEAGE AS
OF 9-18-20
2009 DI7 MP64655 Chevy Impala 2G] W557M39 1303763 84,538

Pursuant to NRO 5-84 {A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2019/2020,

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated casts and trade-in allowance,

The Nashua Police Department and Fleet Superviser recommend the purchase in the amount of
$43,219.95 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

cc: David Fredette

Sincerely,

AL

Karen A. Smith
Business Manager

VEHIGLER B EQUIPMENT @

CUSTOMER

ContactName: Brian Sojka

Company/Dept: Nashua NH Police Dept.

Street Address: 0 Panther Dr

City, State, Zip: Nashua, NH 03062

Phone: (6035943624 CS
Email: kab

Date:

Valid For:
Customer #:
Contract:
Sales Rep:

11/4/2020

60 days

12051

GBPC

Kris Wright

Unite

Please find below a budget quote for 2021 Ford Police Interceptor Utility AWD per the Greater Boston

Police Council Contract RFP # GBPC 2020/2021 - Law Enforcement Equipment Ford

Vehicle:

2021 Ford Utility Police Interceptor - Optional Engine: (996)
3.3L V6 Direct-Injection Gasoline (FFV} - 10 Speed Automatic
Transmission - Heavy Duty 18” Steel Wheels Smail Chrome
Center Hub Caps- Heavy Duty Vinyl Flooring - Ist Row Police
KBA Grade Cleth Dual Front Bucket Seats (Driver's Side Six Way $ 33,550.00] 1 |S 33,580.00
Power Seat; Passenger side Manual} - 2nd Row Vinyl 60/40 Split
Bench Seats - 3 Year 36,000 mile Bumper to Bumper Warranty- 5
Year 100,000 mile Drivetrain Warranty
LK Exterior Color: Dark Blue $ - 4 s .
Global Lock / Untock feature (Door-panel switches will
18D lock/unlock all doors and rear liftgate. Eliminates the overhead | $ “ 1 fs -
console liftgate unlock switch)
87R Rear View Camera (Mirror Display) § ~ 4 4S -
153 License Plate Bracket - Front $ - i 4s “
430 Dark Car Feature — Courtesy lamp disable when any door is $ asool 1 |¢ 25.00
opened
549 Mirrors - Heated Side View $ 59.00 1 $45 59.00
65L Wheel Covers (18 in. Full Face Wheel Cover} 5 59.00 1 5 §9.00
76R Reverse Sensing 5 270.00] 1 |$ 270.00
Standard Hands Free/ Bluetooth 5 - 1 é1$ -
Standard Trailer hitch ~ Class {1 S - 1 [$s -
VEHICLE TOTAL: 5 33,963.00

MHQ Quote - 2021 Ford Interceptor- Unmarked-POP UNIT

Page lof 3

e Address state and federal erosion and sedimentation control permitting requirements in
the project design,
e Prepare a drainage report that summarizes any changes in existing flows or drainage
patterns,
e Prepare a draft application for permit under the AoT program,
¢ Sign and stamp final civil design documents by a Professional Engineer (PE) licensed by
the State of New Hampshire, and
e¢ Complete a wildlife habitat assessment by a certified wildlife biologist pursuant to Env-
Wq 1503.19(h).
Based on the urban nature of the project, VHB assumes that NHDES will waive the requirement
for Site Specific Soiis Mapping (SSSM). VHB will coordinate with the City and NHDES regarding
an informal consultation on the draft permit application and plans and to confirm our
assumption regarding the applicability of receiving a waiver from the SSSM requirement.
Pursuant to comments from the City, VHB will revise plans and application materials and would

submit the permit application to NHDES.

Task 8. NHDHR Request for Project Review

Because the project will require coverage under a federal Section 404 permit, compliance with
Section 106 of the National Historic Preservation Act (Section 106) will be required. VHB will
therefore prepare up to two Requests for Project Review (RPR} to initiate coordination with the
NH Division of Historical Resources (NHDHR). As part of this task, at NHDHR’s suggestion, VHB
will overlay historic Sanborn maps onto the project area as a form of preliminary archaeological
assessment. This task will include one visit to the project site to complete photography, NHDHR
site file review, completion of a draft and final version of the RPR, and attendance at one
coordination meeting between NHDHR and the client (virtually or in person).

Task 9. Cultural Resources Surveys - Individual Inventory Forms

Although the historic resources surrounding the project area has been heavily documented, two
properties were identified during preliminary consultation with NHDHR that will require NHDHR
Inventory forms be prepared to determine their National Register eligibility and assess potential
project impacts. VHB will prepare NHDHR individual inventory forms per the NHDHR survey
manual for 4 Water Street and 58-60 Main Street, Nashua.

Tasks required to complete the inventory forms includes a site visit to photograph each
property, record site observations, and to identify and photograph properties for contextual
comparison. Research will be conducted at local repositories including the Nashua Historical
Society and Nashua Public Library, as well as state repositories including the New Hampshire
State Library and the New Hampshire Historical Society in Concord.

Contract Equipment:

FLEETKEY Fleetkey at dealer 1284x $ 190.00 $ 190.00
Whelen (2) LED Vertex hideaway system, model # VFX609-2
287 mounted in headlight corners - White $ 250.00) 4 250.00
Labor Hour Activate Factory Headlight flasher: "Wig Wag" $ 108.00} 1 108.00
Whelen DUO Inner Edge FST Twelve Super LED DUO™ Lamps,
128 Upper Front Two Piece Unit, individual Driver and Passenger Side| $ 1,375.00) 1 1S 1,375.00
Units -Blue/White
Whelen RST Series Single Color Super LED Rear Facing Light
12 : .
9 Array, 8 Lamp model # ITRAYL8- Blue > 945.00) 1 15 945.00
Whelen Super LED ION series lights, one pair model # TLIB - Blue +
105 Mounted on Bottorn of Liftgate $ 295.0o, 1 | $ 295.00
Whelen (2) LED Vertex hideaway system, model # VTX609-2
287 mounted in tail lights- Red > 250.00, 1 15 250.00
P 12308 > i ith
282 Whelen model #5A315 308 speaker, composite wit! g 240.001 1 $ 240,00
mounting bracket
li ili { Loft El i
LOFTPIU20EC 2020 Ford Po ice Utility/Explorer Loft Electronics Rear Cargo g 850.00/ 1 $ 850.00
Ceiling Equipment Tray
Havis Vehicle Specific Angled Console for 2020 Ford Interceptor
C-VS-1012-1NUT Utility 22" Console model # C-VS-1022-INUT $ 525.00} 1 [5 925.00
817 Havis Dual internal cup holder model # C-CUP2-1 5 45.00} 1 1$ 45.00
i , i de] # C-ARM-
786 ae Armrest, console tap mount flip up style mode $ 115.00] 1 | 115.00
MMSUZ Magnetic mic clip model # MMSU1 $ 41.00] 2 s 82.00
1078 Tremco Police Package model # CX Automatic, anti-theft systems | $ 175.00) 1 #75 175.00
Labor Hour — {Transfer Charge Guard $ 108.00] 0.5 | 5 54.00
1398 Transfer 2-way radio and front mount antenna $ 235.00] 1 {S$ 235,00
1400 Transfer Second 2-way radio 5 235.00} 1 S 235.00
Labor Hour = Transfer GPS System 5 108.00} 1 S 108.00
Pro-Gard 4" Poly, Cargo Barrier with Filler Panels for interceptor
486 Utility (for use wf side curtain airbags in Police Package only} $ 600.00} 1 |S 600.00
model # BA702UINT20
Hint On-Dash Tabiet and Keyboard Mount. Tablet Mount with
Single Arm, Double Pivot, and G.R.i.P. Tilt/Swivel with Adaptor
TMS126PIU20 jPlate. Keyboard Maunt with Double Articulated Arm, G.R.LP. $ 595.00) 2 5 595.00
Tilt/Swivel and Keyboard Tray for Ford POLICE INTERCEPTOR
UTILITY {2020}
Install Customer Supplied Computer components with new Hint
14 : :
30 Miount for Patrol PC and headrest printer . 325.00, 1 |S 328.00
u t t j b
35RCCDCR Whelen 3" round cargo light on headliner panel between front $ gg.oo} 1 1s 98.00
seats with rocker switch
1356 Life hammer model # LHO01 5 25.00] 1 S 25.00
1948 Vent Shades- 4 doors 5 95.00} 2 | 95.00
EQUIPMENT TOTAL: 5 7,815.00

MHQ Quote - 2021 Ford Interceptor- Unmarked-POP UNIT Page 2 of 3

Non-Contract Equ t:

Steel Cargo Security Cover {for use w/ Pro-gard cargo barrier

CSC470INT2Z0

Labor Hour Labor to Install Security Cover
HH54206 Whelen HHS4206 Series controller

ENT TOTAL:

Vehicle Equipment Total: f 5 43,219.95

Number of Vehicles to be purchased : S 43,219.95] 1 | $ 43,219.95
é ”

GRAND TOTAL:

*This quote is valid for 60 days. Any purchase orders or approved quotes recelved outside of this date will be subject to price adjustments. By signing this quote, the

customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications, replacements, removals or additional items may be subject to
additional fees and/or adjusted delivery dates.

M.G.L. ¢.308 applies to the procurement of all commodities quoted, Contract items have been collectively purchased pursuant to M.G.L, ¢ 308 sec. 1¢ anc M.G.L. ¢.7 sec.
226. The governmental bady is responsible to determine the applicability of M.G.L. e 308 to off contract items, including, but not limited to off contract items that have
already been properly procured under M.G.L. c 30B sec. ic and M.G.L. c. 7 sec. 22A (purchases from a vendor on a contract with the Commonwealth}, other contracts

procured under M.G.L. c 305 sec 1c and M.G.L. ¢.7 sec. 22B, or any M.G.L. c. 30B contract between the vendor and the jurisdiction. All off contract items must be procured
under M.G.L c. 30B.

The terms and conditions stated hereln and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
conditions applicable to any and afl purchases by Buyer from MEQ. Any additional! and/or different terms and/or conditions printed anywhere including on, or with, Buyer's
order shall be inapplicable in regard to any purchase by Buyer from MHQ.

x

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x

TITLE

x x
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MHQ Quote - 2021 Ford Interceptor- Unmarked-POP UNIT Page 3 of3

METACPOLITAM AREA PLABHING CONTCIL

SMART GROWTH AND REGIONAL COLLABORATION

August 21, 2020

David Eycleshymer

Vice Prasident

MEQ, inc.

401 Elm Street
Marlborough, MA 01752

Re; RFP # GBPC 2019 Public Service Vehicles
Contract Extension

Dear David:

Please accept this letter as notice that the Metropolitan Area Planning Council (“MAPC”), in
accordance with Section 3.7 of the contract referenced above, hereby exercises its retained option
to extend its contract with MHQ, Inc. for an additional one-year term from September 30, 2020
through September 30, 2021.

As per the contract, your company is allowed to submit renewed pricing for the new contract year.
Price escalations are contractually limited to 10% for any product under contract. Please send your
revised pricing, in the same format as currently is used, to Kelsi Champley (kchampley@mapc.org) as
scon as possible. Once approved, the new pricing will be added onto the MAPC website for
municipal buyers to use.

On behalf of the Greater Boston Police Council (“GBPC”) and MAPC, | thank you for your continued

services.

Sincerely,

VWharke Fits.

MARK SAMUEL FINE

DIRECTOR, MUNICIPAL COLLABORATION

Metropolitan Area Planning Council

O#: (617) 933-0789 / C#: (617) 455-9416 / mfine@mane.org

Matropoliten Area Piaauing Council | 80 Temple Pinca { Boston, Massachusetts 02141 | 627-833-0700 j 617-482-7105 far | mepe.org

VEHIDLES & EQUIPMENT & OAR

CUSTOMER

ContactName: Brian Sojka Date: 11/4/2020
Company/Dept: Nashua NH Police Dept. _. Valid For: 60 days
Street Address: 9 Panther Dr Customer#: 12051

City, State, Zip: Nashua, NH 03062 oo Contract: GBPC

Phone: {603) 594-3624 Sales Rap: Kris Wright
Emait: pikaB@nashuapd.com Detective Uni

Please find below a budget quote for 2021 Ford Police Interceptor Utility AWD per the Greater Boston
Police Council Contract RFP # GBPC 2026/2021 - Law Enforcement Equipment Ford

Vehicle:

2021 Ford Utility Police Interceptor - Optional Engine: (998)
3.3L V6 Direct-Injection Gasoline {FFV} - 10 Speed Automatic
Transmission - Heavy Duty 18" Steel Wheels Small Chrome
Center Hub Caps- Heavy Duty Vinyl Flooring - Ist Row Police
KBA Grade Cloth Dual Front Bucket Seats (Driver's Side Six Way , 33,550.00, 1 |% 33,550.00
Power Seat; Passenger side Manual) - Znd Row Vinyl 60/40 Split
Bench Seats - 3 Year 36,600 mile Bumper to Bumper Warranty- 5
Year 100,000 mile Drivetrain Warranty
LK Exterior Color: Dark Blue $ - 1 {3s -
Global Lock / Unlock feature (Door-panel switches will
18D lock/unlock all doors and rear fiftgate. Eliminates the overhead $ - 1 5 -
console liftgate unlock switch)
87R Rear View Camera {Mirror Display) $ - 1 (§ -
153 License Plate Bracket - Frant $ - 1 45 -
43D Dark Car Feature — Courtesy lamp disable when any door is rs 25.00 1 |s 25.00
opened
549 Mirrors - Heated Side View $ 59.00} 1 [S$ 59.00
76R Reverse Sensing S 270.00 1 #45 270.00
65L Wheel Covers (18 in. Full Face Wheel Cover} 5 59.00 1 4s 55.00
Standard Hands Free/ Bluetooth $ - 1 45 -
Standard Trailer hitch ~ Class Ii 5 - 1 45 -
VEHICLE TOTAL: $ 33,563.00

MHQ Quote - 2021 Ford Interceptor- Unmarked Detective Unit Page 1 of 3

Contract Equipment:

FLEETKEY Fleetkey at dealer 1284x 5 190.00}; 1 190.00
Whelen (2) LED Vertex hideaway system, model # VEX609-2
250, ;
287 mounted in headlight corners - White $ 50.00, 1 45 250.00
Labor Hour __|Activate Factory Headlight flasher: "Wig Wag" § 108.00: 1 |$ 108.00
Whelen DUG Inner Edge FST Twelve Super LED DUO™ Lamps,
128 Upper Front Two Piece Unit, Individual Driver and Passenger Side] 5 1,375.00; 1 {5 1,375.00
Units -Blue/White
Whelen RST Series Single Color Super LED Rear Facing Light
45. 1 .
129 Array, 8 Lamp model # ITRAYL8- Blue . 945.00 $ 945.00
Whelen Super LED iON series lights, one pair model # TLIB - Blue 4
295.00 i .
105 Mounted on Bottom of Liftgate $ ° 295.00
Whelen (2) LED Vertex hideaway system, rode! # VTX609-2
287 mounted in taillights- Red , 250.00) 1 |$ 250.00
p ——
382 Whelen model # SA3IL5P 123DB speaker, composite with $ 240.001 1 |s 240.00
mounting bracket
iti Li ics Ri
LOFTPIU20EC 2020 Ford Police Utility/Explorer Loft Electronics Rear Cargo $ assoool 1 |¢ 850.00
Ceiling Equipment Tray
Havis Vehicle Specific Console Ford Interceptor Utility 14"
m7 Console model # C-V5-1400-INUT-1, 2-C-MCB and 2-C-MiC 5 375.00} 1 | 375.00
Havis console bracket for Motorola APX6500-03 Remote head
~EB25-XTL-1P - -
C-EB25-X7) Radio {included with console purchase} ° 1 $
787 me Armrest, track/tunnel mount flip up style model # C-ARM- g 14000] 1 {$s 140.00
819 fins Cual internal 11 degree angled cup holder model # C-CUP2- 5 as.oo| 1 [8 45.00
MMSU1 Magnetic mic clip model # MMSU1 $ 41.00) 2 S 82.00
LaborHour | Transfer Charge Guard $ 108.00] 95 4$ 54.00
1398 Transfer 2-way radio and front mount antenna $ 235.00] 1 $ 235.06
LaborHour [Transfer GPS System $ 108.00} 1 15 108.00
Pro-Gard 4" Poly, Cargo Barrier with Filler Panels for Interceptor
486 Utility {for use w/ side curtain airbags in Police Package only} § 600.c0} 1 {3S 600.00
model # B4702UINT20
Whel " li i
SSRCCDCR 2 en3 round cargo ight on headliner panel between front 5 gg.o0l 1 Is 98.00
seats with rocker switch
1356 Life hammer model # LHOD1 § 25.00} 1 |$ 25.00
1948 Vent Shades- 4 doors $ 95.00] 1 1S 95,00
EQUIPMENT TOTAL: $ 6,360.00

MHQ Quote - 2021 Ford Interceptor- Unmarked Detective Unit

Page 2 of 3

. NoréContract Equipment:

CSCATUINT20 onli Cargo Security Cover (for use w/ Pro-gard cargo barrier 5 ais.es} 41 $ 415.65
Labor Hour _|Labor to Install Cargo Security Cover $ 108.00} 1° =|$ 108.00
HHS4206 Whelen HHS4206 Series siren/lighting controller § 918.30) 1° 45 918.30
EQUIPMENT TOTAL: $ 1,441.95

Vehicle Equipment Total: | § 41,764.95

Number of Vehicles to be purchased S 41,764.95] 3 125,294.85

GRAND TOTAL: : “995 304.85"

*This quote is valid for GO days. Any purchase orders or approved quotes received outside of this date will be subject to price adiustments, By signing thig quote, the
customer is agreeing to pay, in full, for all :tems listed above, Any requests for changes, modifications, replacements, removals of additional iterns may be subject to
additional fees and/or adjusted delivery dates.

M.G.L. ¢.30B applies to the procurement of all commodities quoted. Contract items have been coliectively purchased pursuant to M.G_L. c 308 sec. 1¢ and M.G.L. 4,7 sec.
220. The governmental body is responsible to determine the applicabsity of M.G.L. c 308 to off contract items, including, but not fimited to off contract items that have
already been property procured under M.G.L. ¢ 308 sec. ic and M.G.L. ¢. 7 sec. 224 {purchases from a vendor on a contract with the Commonwealth), other contracts

procured under M.G.L. ¢ 30B sec ic and MG.t, ¢.? sec, 22B, or any M.G.L. ¢. 2068 contract between the vendor and the Jurisdiction. All off contract items must be procured
under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or corditions printed anywhere including on, or with, Buyer's
order shall be inapplicable in regard ta any purchase by Buyer from MHQ.

ORDER AC

#

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x

TITLE

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MHQ Quote - 2021 Ford interceptor- Unmarked Detective Unit Page 3 of 3