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Finance Committee - 12/02/2020 Page 36
Mr. Ibarra
So you combined them in one motion. OK, then it passed.

Alderman Harriott-Gathright

So it was in which one of these, I’m sorry. My outline is a little bit different from what you’re reading from.
Mr. Ibarra

Yeah, mine also. So was that with the two International Cab & Chassis?

Ms. Parkinson

Yes.

Mr. Ibarra

So you did get it, alright, my mistake.

Mayor Donchess

Alright you’re saying you are talking about vehicles that have already been approved tonight, correct?
Mr. Ibarra

That’s what it sounds like. So my mistake then | didn’t see it combined.

(Overlapping discussion)

Mayor Donchess

Ms. Parkinson, do you agree with that?

Ms. Parkinson

Yeah, | think so. | don’t have, | have my Memo, | don’t have it right in front of me, the Agenda. It was included

in the package that | sent for preparation. It was included in the request. So | am not sure if it was on the, if it
was written that way on the motion.

Mayor Donchess

Alright | think what we are talking about is the item that we passed, Two Six-Wheel Cab Trucks and one
International CV 515 Truck.

Mr. Ibarra
Ok so you combined it and | didn’t pick up on that, | apologize.

Mayor Donchess

Alright so that one is in, | guess we would say the 10" item on the Agenda. So that was approved as part of a
package with two others.

Finance Committee - 12/02/2020 Page 37
Mr. Ibarra
| had it as an independent motion, my apologies.

Mayor Donchess

No problem. Alright, so back to the Agenda. We are — Record of Expenditures, Madam Clerk. Yes
Alderwoman Lu?

Alderwoman Lu
Excuse me. | just wanted to ask you, if the minutes are received and we, in fact, skipped past here. Wouldn’t
that be a problem and would it be worthwhile doing the vote again? Because to be honest, | remember

Alderman O’Brien asking if we were talking about the bucket truck.

Alderman Harriott-Gathright

That was on the other one.
Alderwoman Lu
OK, | must be — anyways it was just a thought, redo the vote (inaudible).

Alderman Harriott-Gathright

Can | just ask a question. What was the amount for the one that you were speaking to Mr. lbarra?
Mr. Ibarra

One moment.

Alderman Klee

| believe it was the one on the combined amount of $243...

Alderman Harriott-Gathright

| have it here, the one that was with the Chasses, | just want to know that we agree with the amount based on
what | have here.

Mayor Donchess

The motion that passed was for $243,272.00. Does that cover all three vehicles?
Ms. Parkinson

That is for the three.

Mayor Donchess

So we may have passed that motion.

Alderman Klee

It’s on Page 109 of the Agenda.

° Project Permitting Plan Set (i.e. complete 60% design plans set, including grading
plans, cross-sections and details)

° Wetlands Impact Plans

e Mitigation Proposal

e Supplementary Information required for Prime Wetlands applications in Env-Wt
704.03

We assume that each application will be classified as a major impact under Env-Wt 407 and that
a public hearing will be required pursuant to Env-Wt 704.04. An initial client draft of the permit
application will be submitted to the Client for review and comment prior to finalization and
submittal to NHDES. Because the permit application fee cannot be calculated at this time, our

proposed fee does not include this cost.

VHB assumes that the City will be responsible for determining ownership of the bed of the river
and for coordinating with affected property owners to obtain easements, written permission, or

signatures on the application form as appropriate.
Task 6. US Army Corps of Engineers, Clean Water Act, Section 404 Permitting

Based on our experience with similar projects in NH, VHB expects that the Corps will authorize
the project via the Statewide Programmatic General Permit {i.e., the project will not require an
individual permit). We will prepare wetland project plans in the standard US Army Corps of
Engineers format (no larger than 11 X 17 in with bar scale) for the Corps’ records and will
complete the Corps’ "Appendix B” document relative to indirect and cumulative impacts for

submittal to the Corps.
Task 7. Alteration of Terrain Coordination

At this time, it appears that the area of significant ground disturbance associated with the
project will exceed the 50,000 square foot Alteration of Terrain (AoT) permit trigger for projects

located within Protected Shoreland.

Assuming the permit is required, VHB will develop sediment and erosion control plans which will
be submitted with the AoT permit application. [Note: VHB assumes the Stormwater Pollution
Prevention Plan (SWPPP) and Construction General Permit (CGP) Notice of Intent will be
prepared and submitted by the selected contractor(s).] The plans will rely on site-specific

information. Under this task, VHB will:

e Prepare temporary and permanent stormwater management and erosion control plans in
accordance with NHDES and United States Environmental Protection Agency (USEPA)

regulations,

Finance Committee - 12/02/2020 Page 38

Alderman Harriott-Gathright

I’m not on the Agenda, I’m on the outline.

Mayor Donchess

Alright, so Madam Clerk, the Record of Expenditures?
UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM NOVEMBER 13, 2020 TO NOVEMBER 26, 2020, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

General Discussion; anybody have any items of general discussion? Alderwoman Klee.
Alderman Klee
Thank you Mr. Mayor and Madam Clerk it was Page 5 of | believe the Agenda or the outline.

Alderman Harriott-Gathright

Thank you.

Alderman Klee

And I'd like to thank Mr. Ibarra and the other public works people for being very clear about what would be
happening with the old equipment before we even had to ask for it and | really appreciate that. I’d like to take a
moment to wish a very happy birthday to Alderman O’Brien. Happy Birthday.

Mr. Ibarra

Happy Birthday.

Finance Committee - 12/02/2020 Page 39

Alderman Harriott-Gathright

Yes.

Alderman O’Brien

Thank you, Mr. Mayor?

Mayor Donchess

Alderman O’Brien.

Alderman O’Brien

Thank you and thank you Alderman Klee for your birthday wishes, another day older and deeper in debt as the
song goes. But! would really like to thank Mr. Ibarra for filling in. We lost a very good guy in Nick Caggiano
and thank you for filling in and doing yeoman’s job of that and presenting the equipment to the Board. It’s hard
to replace a good guy, but hopefully we will do that soon. But thank you so much for doing that.

Mr. Ibarra

Thank you.

Mayor Donchess

Alright, any other items of general discussion? Alderwoman Lu.

Alderwoman Lu

Thank you, Mr. Mayor. | just wanted to mention that | was out today and | happened to see a couple of trucks
putting the Christmas decorations up on Main Street. And it just, | noticed one of the vehicles was parked on a
side street and it was running. | see this a lot and it always bothers me when people leave their cars running. |
just wonder if we have considered or if there was more sensitivity to not leaving vehicles running, if we could
get more miles out of our vehicles. My husband was looking at the hours on one of them, the ones that were
really, really low and now | realize that those were plows and they are bound to be, you know, you don’t get too
far per hour when you are driving one of those things. But you know, | think if our fleet was just thoughtful to

the idea of not leaving vehicles running, it would be good for the environment and it would also be good for our
finances.

Mayor Donchess

Mr. Ibarra?

Mr. Ibarra

| can comment to that.

Mayor Donchess

Yeah go ahead.

Finance Committee - 12/02/2020 Page 40

Mr. Ibarra

Two things there, we do have ano idling policy. So we will be speaking to somebody. But we have to pound
those things home, you know? Get the guys on board to follow the program. And to the low mileage vehicles,
well half of their life is in reverse because they are plowing. So you don’t register mileage when you are
backing up. And stuff like the equipment with the high hours but low mileage, that’s because they drive to the
job and then they operate. So they might only drive 3 miles to go to work but they might be there for 8 hours

with the boom in the air working tree work or whatever they are doing. So just some points that I’d like to make
there.

Mayor Donchess

Alright, well let’s enforce our no idling policy, good point.

Mr. Ibarra

Oh we'll hammer home tomorrow.

Mayor Donchess

Alright. Any other, are we on general discussion, any other general discussion? Alderman O’Brien.

Alderman O’Brien

Yeah thank you, | really think and | think Mr. Ibarra would agree, the idling policy that’s CFR 90 rules as far as
the DOT, correct? That you can’t exceed 5 minutes, if my memory is correct or something like that. And it

does depend upon the operator. What is 5 minutes versus 7 minutes, nobody is going to argue that, but it does
happen.

Mayor Donchess

Any other general discussion? Alright, Public Comment, any members of the public wish to speak to the
Committee?

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

| just kept my remarks to the end. | think that Nick would be excited to know that these vehicles and snow
plows and all the things that are accomplished tonight, especially since most of them were things that were
deferred to the next year. So | don’t know if any of you guys are in contact with him, but I’m sure he would be
happy to know that. That’s all.

Mr. Ibarra
l’ll be sure to send him a text.

Mayor Donchess

Any other Remarks by Aldermen? Alderwoman Klee? Ooops, Alderwoman Lu? We almost got to the end,
what is it, going once, going twice? Alderwoman Lu.

Finance Committee - 12/02/2020 Page 41
Alderwoman Lu

| just wanted to say maybe it would be irritating for him to hear that. That’s all. But I’m all set.

Mayor Donchess

Alright, thank you. So going once, going twice.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:34 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

DECEMBER 2, 2020

7:00 PM

To Join Zoom Meeting: hittps://usO2web.zoom.us/i/83069910995 ?pwd=VOpTVTBUbm YzOkpzeUhLaU1GYKRLZz09
Meeting ID: 830 6991 0995

Passcode: 943267

Join by telephone: 1-929-205-6099
Meeting ID: 830 6991 0995
Passcode: 943267

If there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Kelly Parkinson, Purchasing Manager
Four (4) Ford Police Interceptor Vehicles in the amount of $168,514.80 funded from Account 81500
Vehicles/FY21 CERF

Kelly Parkinson, Purchasing Manager
Solid Waste Packer Trucks in the amount of $918,085 funded from Account 81500 Vehicles/Bond

Kelly Parkinson, Purchasing Manager
2019 CIPP Lining Project Change Order #3 in the amount not to exceed $300,000 funded from
account 81700 Infrastructure Improvements

Kelly Parkinson, Purchasing Manager
Bridge Design Reimbursement in the amount of $40,145.50 funded from account 81100 Capital
Improvements

: Kelly Parkinson, Purchasing Manager

Leica Viva TS16 Total Station in the amount of $28,262.11 funded from account 81300 Machinery &
Equipment

: Kelly Parkinson, Purchasing Manager

Ford 350 Truck in the arnount of $42,645 funded from account 81500 Vehicles/Trust/(CERF

: Kelly Parkinson, Purchasing Manager

Parks & Recreation Ball Field Groomer in the amount of $32,768.07 funded from account 81500
Vehicles/Trust(CERF

: Kelly Parkinson, Purchasing Manager

Eager Beaver Chipper in the amount of $81,277.25 funded from account 81500 Vehicles/Trust/FY21
CERF

Kelly Parkinson, Purchasing Manager
Ford F550 Chip Truck in the amount of $81,287 funded from account 81500 Vehicles/Trusv/FY21
CERF

Kelly Parkinson, Purchasing Manager
Two (2) Six Wheel Cab Trucks & One (1) International CV515 Truck in the amount of $243,272
funded from account 81500 Vehicles/Trust/FY21 CERF

From: Keliy Parkinson, Purchasing Manager

Re: 2021 Freightliner Bucket Truck in the amount of $198,049 funded from account 81500
Vehicles/Trust/FY21 CERF

From: Kelly Parkinson, Purchasing Manager

Re: 2 Trackless Articulated Tractors in the amount of $305,855 funded from account 81500
Vehicles/Trust/FY21 CERF

From: Kelly Parkinson, Purchasing Manager

Re: 2 Six Wheel Dump Truck Up Fit Packages in the amount of $223,754 from account 81500
Vehicles/Trust/FY21 CERF

From: Kelly Parkinson, Purchasing Manager

Re: Snow Plowing Services in the amount not to exceed $40,000 funded from account 54207 Snow
Plowing Services

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS - ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

THE CITY OF NASHUA

"The Gate City"
Administrative Services
Purchasing Departerent
November 20, 2020
Memo #21-049
TO: Mayor Donchess
Finance Committee
SUBJECT: Ford Police Interceptor Vehicles in the amount of $168,514.80 funded from Account

81500 Vehicles/FY21 CERF

Please see attached communications from Karen Smith, 8uisiness Office Manager, dated November 10,
2020 for project specific details related to this purchase. Below please find a summary of the purchase

approval request:

litem:

Value

Vendor:
Department:
Source Fund:

Ordinance:

4 Ford Police Interceptor Vehicles: 3 are fitted with one accessory package and 1
includes an on-dash tablet with keyboard mount

Interceptor 4 @$41,764.95 ea

Interceptor with tablet 1 @$43,219.95 ea

For a total of $168,514.80
MHO

150 Police Department
81500 Vehciles

Pursuant to § 5-84 Special purchase procedures A/(3} Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

There will be no trade-ins on these vehicles as they are transferring to the Administrative Services
Division for redeployment to other city employees.

The Nashua Police Department, and the Purchasing Department respectfully request your approval of this

contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: K Smith

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233