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City of Nashua Central Purchasing Department
FINANCIAL SERVICES DIVISION

[x] Request to Include on Finance Committee Agenda [-] Request to Solicit Bid or Proposal
Date of Request: 06/06/2016
Proposed Finance Meeting Date: __. 06/15/2016

Project or Item Title: _ Wastewater Chemical — Polymer
Amount: $320,000
Lawson RQ# —FY2017

Funding Description: Wastewater ~ Chemicals

Accounting (Finance Committee): 69.6200.670 - 61156
Acctg Unit Acct Sub Acct Activity Acct Category
Requesting Department:
L] information Technology ) Police Department
["] Engineering (J Fire Rescue
T} Streets [“] Community Development
_] Traffic (_] Public Health
[_} Park Recreation L_] Financial Services
>] Wastewater [_] Other
(_] Solid Waste 1] Other
{_] Library
Are CDBG Funds being used for this item? [] Yes KX) No
Is this a time sensitive project? J Yes (] No
For Solicit Bid — is a list of bidders attached? C] Yes £] No

Reason for request:

See attached BPW Motion -

Other supporting comments:

Attach supporting documents (bid document, tabulation, contract, etc.)

Fe
Division Director:

Date: 6[2 [lb

Note: This form will be returned unless fully completed.

To:

From:

E. Motion:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 23, 2016

David A. Simmons, Superintendent
Wastewater Department

Polymer

To approve the contracts with Polydyne of Riceboro, GA in the amount of $250,000 and
BASF Corporation of Florham Park, NJ in the amount of $70,000.. Funding will be
through: Department: 169 Wastewater; Fund: Wastewater; Account Classification: 61
Supplies & Materials.

Two kinds of Polymer are used at the plant to coagulate sludge.

In FY15, with the introduction of the new Huber Presses, a new polymer was required.
We conducted bench testing and selected a polymer from Polydyne and we have been
using that product since May.

The unit price is $1.03/lb, and Polydyne has agreed to keep this pricing through FY17
(June 30, 2017).

The yearly estimated cost for this polymer is $250,000.

The other kinds of Polymer are known as ZETAG 7878 FS40, LIQ and is used with the
thickeners and the ZETAG 4119 DRY is for the Wet Weather Facility for use during rain
events. Polymer is used to coagulate sludge. BASF is the sole source for the polymer that
the facility needs. There are other manufacturers but they cannot meet the molecular
weight and electrical charge that is optimum for the facility’s sludge processing needs.

ZETAG 7878 F540, LIQ @ $1.92/lb
ZETAG 4110 DRY for WW @ $2.53/Ib

The yearly estimated cost for this polymer is $70,000,

[SNF |EXeED YAN

www. polydyneinc.com

Emailed to: osbornen@nashuanh.gov

June 3, 2016

Ms. Noelle Osborne

City of Nashua

Sawmill Road

Nashua, NH 03060

Subject: Polymer Price Quotation

Dear MSs. Osborne:

Polydyne Inc. is pleased to offer the City af Nashua the following price quotation:

PRODUCT PRICE PACKAGE

CLARIFLOC* NE-2067 §1,03/LB. DELIVERED LTL BULK — 2,000 GAL MIN.

Quotation Period: Firm July 1, 2016 through June 30, 2017.
Delivery Terms: 5-10 DaysA.R.O. - Bulk Deliveries
Payment Terms: Net 30 days — No Discounts

Thank you for your business.

if you have any questions, feet free to contact Alex Krantz, Technical Sales Representative, at
(856) 745-1936. To place an order, please call (806) 848-7659 or visit our website at
www. polydyneinc.com.

Sincerely, r

B.

Boyd Stanley
Business Director

1 Chemical Plant Road + P.O, Box 275 © Riceboro, GA 31323 USA * Tel 800.848.7659 « Fax 912.880.2078

= BASF

We create chemistry

June 17, 2015

Performance Chemicals
Water Solutions, North America EV/WN

Geraldine Cardelli

DPW Administration

Nashua Wastewater Treatment Facility
' 23353 Sawmill Road

City of Nashua, NH 03060

Reference: Price Extension

Dear Ms Ciardelii,

BASF Corporation is pleased to extend pricing to the City of Nashua, NH, as noted below from July |, 2015 to
June 30, 2016.

Product Package Net Wt. Price ($/Ih) Additional
Information
(Quantity
Requirements,
a etc.)
Zetag® 7878 FS40 «| TOTES 2,205 Ibs $1.92
Zetag” 4110 $2.54 36 bags per pallet

BASF Corporation

400 Park Avonue
Florham Park, WJ 97832
weorw. tras fet

THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Depariment

June 9, 2016

Memo #16-154

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: WAUKESHA GENERATOR MAINTENANCE (VALUE: NOT TO EXCEED $30,000}
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated June 23, 2016 for the information related to this purchase.

Pursuant to § 5-84 A. (4) Special purchase procedures. Sole-source procurements, where the
proposed purchase is manufactured by only one company. Attached is a sole-source memo concerning
this purchase. This is a weekly check of engine and generator performance of the Waukesha Generator
at the Nashua Wastewater Treatment Plant. This is done weekly at a cost of $499 and will continue thru
the end of FY17.

The Wastewater Plant Engineer, Board of Public Works (June 23, 2016 meeting) and the Purchasing

Department recommend the award of this contract in an amount not to exceed $30,000 to Highland
Power of Brockton, MA.

Respectfully,

=

"Dan Kooken
Purchasing Manager

Cc: D Simmons L Fauteux

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

F Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 23, 3016

David A. Simmons, Superintendent
Wastewater Department

Waukesha Generator Repairs

To approve the contract with Highland Power of Brockton, MA in the amount of
$30,000. Funding will be through Department: 169 — Wastewater; Fund;
Wastewater; Account Classification: 54 Property Services.

Highland Power has been the sole provider of repairs and maintenance to the
Waukesha generator since 2008. This has been documented by previous sole
source letters. The Waukesha generator produces electricity for the plant or power
grid by burning methane produced through the digestion process.

For these reasons, I would recommend that we hire Highland Power to continue to
perform the necessary maintenance.

Highland Power Corporation
86 Intervale St.
Brockton, MA 02302
Phone: (508)941-6500
June 2, 2016

Jerry Ciardellig, Purchasing Manager
Nashua Public Works Department, Wastewater Treatment Facility
City of Nashua, New Hampshire
Cc: Jim
Jerry:
Subject: Proposal: Routine Maintenance on Waukesha VGF36GLD Digester Gas Engine

In response to your request, I have prepared the following proposal for the routine maintenance on the
Waukesha VGF-36GD digester gas engine.
Item One: Weekly maintenance: Check engine for normal operation, record vital parameters, take oil
sample, make log entries as needed, coordinate with site management with any urgent service
requirements.
Option: Perform oil analysis monthly
Pricing: For routine maintenance: $499 per week. For oil analysis add $65 per month.
Unscheduled maintenance per our Standard Terms & Conditions.
Not Included:

¢ Service or repairs not specifically called for

« Fuel for generator

« Permits
Delivery Time: As arranged.
This quotation is good for 90 days and only with Highland Power's Standard Terms and Conditions.

Thank you for the opportunity to present this proposal, and as always if you have any questions, please
don't hesitate to call.

John R. Stewart, P.E.
Highland Power Corporation

Tes LN THE CITY OF NASHUA "The Gate City"

Financial Services

Purchasing Department

June 9, 2016

Memo #16-155

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ANALYTICAL TESTING SERVICES (VALUE: NOT TO EXCEED $15,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNTING CLASSIFICATION: 53 PROFESSIONAL & TECHNICAL SERVICES

Please see attached communication from David A. Simmons, Superintendent Wastewater Department
dated June 23, 2016 for the information related to this contract award.

The attached quote shows the costs for each of the 19 individual tests that they may perform for the
Pretreatment Program.

Pursuant to NRO § 5-84 Special purchase procedures (A) (5) Purchases from a sole manufacturer,
where it is determined to be more efficient and economical to reduce costs of maintenance of additional
repair parts, supplies or services.

The Superintendent of Wastewater,-Board of Public Works (June 23, 2016 meeting), and the Purchasing

Department recommend awarding the contract to ChemServe Environmental Analysts, Milford, NH for
an amount not to exceed $15,000.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D. Simmons L Fautuex

peo Main Street = Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3344

To:

From:

Re:

G Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 23, 2016

David A. Simmons, Superintendent
Wastewater Department

Analytical Testing Services

To approve the contract with Chemserve Environmental Analysts of Milford, NH
in the amount of $15,000. Funding will be through Department: 169 -
Wastewater; Fund; Wastewater; Account Classification: 53 Professional &
Technical Services,

Chemserve Environmental Analysts has been providing quality analytical services
to the Industrial Pretreatment Program of Nashua Wastewater for over 14 years.
The fees for these services are then back charged to the industrial users through
the wastewater billing department.

Chemserve is certified to perform these services by N.H. D.E.S. as required by
our N.P.D.E.S. Permit. They follow all E.P.A. protocol as required. They provide
all appropriate containers with the proper preservatives and sample pick up as part
of their services at no additional charge. Their rates are below market average and
have remained constant.

For these reasons, I would recommend that we continue to use Chemserve for our
analytical services for the Pretreatment Program.

Chem erve Quote
PALS ET ;
. : Date Estimate #
317 Elm Street Milford, NH 03085 ~ 603-673-5440
7712015 GG07 1502
Email- Sales@chemservelab.com

City of Nashua

Noelle Osborne

PO Box 2019

Nashua, NH 03061

Reference General Pricing

Location Terms

Contact / Phone # Net 30 days

item Description Qty Cost Total
Cyanide, Total Cyanide, Total 1.00 26.25 26.25
ICP Cadmium 200.7 Cd 1.00 8.78 8.78
ICP Chromium ICP Chromium 1.00 8.78 8.7B
IGP Copper ICP Copper 1.00 8.78 8.78
ICP Lead ICP Lead 1.00 8.78 8.78
ICP Nickel ICP Nickel 1.00 8.78 8.78
ICP Silver 200.7 Ag 1.00 8.78 8.78
iCP Zinc IGP Zinc 1.00 8.78 8.78
ICP Selenium 200.7 Se 1,00 8.78 8.76
Mercury 245.1 Hg 1,00 26.25 26.25
Surfactants (MBAS) 425.1 1.00 175.00 175.00
624 Volatile Organic Analysis by GC/MS 1.00 112.50 112.50
625 Semi Volatile Organic Analysis by GC/MS 1.00 262.50 262.50
Metal Prep Digestion for metals (3015/3050/200.7/3052) 4.00 25.00 25,00
ICP-Silver Photo Processing 200,7 Ag-Phota Processing 1.00 35.00 35.00
Phosphorus Total 200.7 1.00 13.50 43,50
Phosphorus, Ortho SM 4500P E 1,00 28.00 28,00
Ammonia - N SM 4500-NH3 B &C 1.00 21.00 21,00
Filter sample filtration - Dissolved metals 71.00 12.50 12.50
Total
$807.74

Signature