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e Renaissance Park Redevelopment - The redevelopment of the park will likely include
rehabilitation and/or replacement of existing walls and banks that retain the park along
the Nashua River.

Because the project will be implemented in phases, we understand that the regulatory process
may proceed in phases accordingly. Additionally, VHB understands that the project will require
excavation within areas of urban fill, and that areas of known contamination occur within or
adjacent to the project area. For this reason, VHB will provide an assessment of potential soil

and groundwater management issues as part of this scope.

Task 1. Prime Wetland Boundary Coordination

The existing prime wetlands mapping of the Nashua River is inaccurate in certain areas of the
project limits, extending substantially outside of the banks of the river in certain locations. To
clarify NHDES jurisdiction, and in keeping with NHDES guidance on this issue, VHB will prepare a
submittal pursuant to Env-Wt 703.05 to clarify the boundary of the prime wetland. VHB will
prepare an overlay map of the official prime wetland boundary together with the field
delineation previously completed by our wetland scientists and will coordinate with the Nashua
Conservation Commission to obtain their concurrence with the revised mapping. This
information will be submitted to the NHDES Wetlands Bureau for review and approval prior to

completing the permit applications.

Task 2. Wetland Mitigation Support

Because the project will impact a prime wetland, NHDES will require compensatory mitigation.
VHB will therefore develop a project mitigation proposal, in consultation with the City, following

the criteria at Env-Wt 801,03. This effort would:

¢ Document that on-site mitigation is not practical, given the constraints of the existing
infrastructure and property boundaries.

e Evaluate whether the project can incorporate other forms of off-site permittee-
responsible mitigation such as creation, restoration, or preservation, in consultation with
the Nashua Conservation Commission.

e If needed, VHB will produce a high-level conceptual plan for a permittee-responsible
mitigation proposal. This plan would include information sufficient to allow for
preliminary NHDES review, but is not intended to include full mitigation design (e.g., the
documentation required by Env-Wt). This task assumes that NHDES would allow final
design of any such mitigation to occur following permit approval.

e |f permittee-responsible mitigation is determined not practical, develop an analysis of in-

lieu fee mitigation.

Finance Committee - 12/02/2020 Page 18
Mr. Ibarra

So this is a ballfield groomer, it’s a little tractor that is used at Park & Rec, they do maintain 39 baseball and
softball fields throughout the City. Basically it’s just an older tractor so they are looking to replace it. It has got
almost 4,000 hours on it. | believe they intend to keep this one and run it until it's not feasible to put any more
funding into it. So they will be able to maintain the ball fields.

Mayor Donchess

Questions or comments? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Eager Beaver Chipper in the amount of $81,277.25 funded from account 81500 Vehicles/rust/FY21
CERF

MOTION BY ALDERMAN HARRIOT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF ONE (1) 2020 MORBARK EAGER BEAVER 15 INCH CHIPPER FROM BEAUREGARD
EQUIPMENT OF CONCORD, NH, IN THE AMOUNT OF $81,277.25. FUNDING WILL BE THROUGH
DEPARTMENT 177 PARKS & RECREATION; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Discussion — well Mr. Ibarra?
Mr. Ibarra

Thank you, Mr. Mayor. So this is the Park & Rec chipper, it’s a 2006 so it’s quite old, it’s a dated chipper. It
also was a deferred purchase from Fiscal ’20 to Fiscal ’21. This is the backbone of their operation when it
comes to downed trees; we have a natural disaster or storm come through. It’s got almost 5,000 hours on this
particular piece of equipment. And this also will be kept as a backline unit so if we really get hammered by
Mother Nature we will be able to address the best we can, until it becomes economically not viable.

Mayor Donchess

Questions? Alderwoman Klee.
Alderman Klee

Thank you and Mr. Mayor, thank you very much. | appreciate, | noticed with all three of these you’ve let us
know what will be happening with the old equipment, as to whether it will just kind of be, as you put it, back
lined. And | appreciate that, it kind of helps us understand and | also appreciate the fact that we are doing
these backlining so that if we do have these emergencies or events that we don’t get backlogged, we can keep
moving forward, just having to get the staff in there to be able to do it. So thank you very much for thinking
ahead.

Finance Committee - 12/02/2020 Page 19

Mr. Ibarra
Thank you.
Mayor Donchess
Alderwoman Lu?
Alderwoman Lu

Thank you. Just a question, you mentioned that this was a deferred CERF item and | am just trying to
understand, does that mean it wasn’t purchased last year even though it was on the schedule?

Mr. Ibarra

That is correct. So every year, or annually we are asked to go through and see what we could put off if we
actually have to based on budgeting concerns. So apparently, Nick decided that he could go one more year on
this older chipper and that’s what he did. And we waited for this year’s purchase.

Alderwoman Lu

Ok.

Mayor Donchess

So let me — can | elaborate on that. So usually as we are preparing the budget, we meet with, you know
there’s a CERF list of potential purchases for the coming Fiscal year. So we usually meet with the Departments
and kind of go through that list and say, do you really need to buy this, this year? Could this wait? And what is
the condition of the piece of equipment. Then sometimes the Department says, yes, while even though it’s
scheduled for purchase this year, we think we can go another year with it and therefore, we save the money for
a year.

Alderwoman Lu

Ok thank you.

Mr. Ibarra

Thank you Mayor.

Mayor Donchess

Alderwoman Klee?

Alderman Klee

| just want to make a comment and | am glad that Alderman Lu had brought up about the deferring. | do
appreciate when Public Works does this. | know Nick took a big hit a year ago by deferring a lot of this different

equipment. So | appreciate when you guys are willing to step in and do it, | know in some cases we can’t. But
thank you.

Finance Committee - 12/02/2020 Page 20

Mayor Donchess
And just one additional thing so then the amended CERF comes to the Board of Aldermen during the budget

and you approve the amended group of — you know the amended list of equipment purchases. So it isn’t
something that is done just internally, it gains Aldermanic improvement at the end of the day.

Alderwoman Lu

If | could just follow up? One question that led me to wonder is | know that during our process of it’s not
encumbrance..

Mayor Donchess
Escrows.
Alderwoman Lu

Thank you. Regarding that point, | learned that the, I’m having a hard time concentrating. | understand that
these funds are zeroed out, they don’t keep their balance that have not been used. And so is money
appropriated for this in the past. So you don’t mean that money was appropriated for it but then it was deferred,
you simply mean that it didn’t make it to the schedule.

Mayor Donchess

Correct. | mean the CERF sometimes has a balance (audio cuts out) the CERF account might have a balance
so there’s a tentative assignment of some of the funds to a particular purchase but that is not an appropriation
into the purchase line, into the purchase itself. It is just kind of a plan and then as the budget is developed, that
plan is reviewed and if some piece of equipment can be deferred, then that’s removed from the plan. But the
Alderman do approve that plan and then that becomes an appropriation. When the equipment needs to be
purchased, we come here with, as you see, the proposed purchases on funds, you know, to spend funds that
have been appropriated for a particular piece of equipment.

Alderwoman Lu

Thank you very much, | appreciate it. | apologize for getting into that. It’s just something | didn’t quite
understand so thank you.

Mr. Ibarra

No worries.

Mayor Donchess

Anybody else? Alright, could you, Madam Clerk, please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee - 12/02/2020 Page 21

From: Kelly Parkinson, Purchasing Manager
Re: Ford F550 Chip Truck in the amount of $81,287 funded from account 81500 Vehicles/Trust/FY21
CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF ONE (1) 2021 FORD F550 SUPER DUTY 4 X 4 SOUTHCO CHIP TRUCK FROM CUSTOM
ONE TRUCK SOURCE OF HOOKSETT, NH, IN THE AMOUNT OF $81,287. FUNDING WILL BE
THROUGH DEPARTMENT 177 PARKS & RECREATION; FUND: TRUST; ACTIVITY: CERF, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

And | believe we have Mr. Ibarra again, right?

Mr. Ibarra

That is correct, thank you Mr. Mayor. So Park & Recs Department has a 550 on the CERF for replacement in
Fiscal ’21. And Custom One Truck of Hooksett provided a quote based off the Sourcewell contract, which is
the equivalent of a State bid. This vehicle is used, or will be used, in conjunction with the boom truck in their
wood chipping operation. So they will be carting around the chips as they clean up the trees that have been

blown down during any storm. The old one replacement will again be kept as a back line until it is not feasible
to pump any more funding into it to keep it on the road.

Mayor Donchess
Discussion? Alderwoman Harriott-Gathright.

Alderman Harriott-Gathright

Just curious how old is the one that’s going to be on the back burner?
Mr. Ibarra

That’ a 12, it has just shy of 70,000 miles on it. If you would like more historical usage of the vehicle, John
Stewart is here. He can chime in if he’d like.

Alderman Harriott-Gathright

So | was just wondering if it was something like a 10 year vehicle, what it was, how long we’ve had that.
Mayor Donchess
So the answer is 8 years.

Alderman Harriott-Gathright

8 years, ok, thank you.
Mr. Ibarra

You're welcome.

Finance Committee - 12/02/2020

Mayor Donchess

Anyone else. Madam Clerk, could you please call the roll?
Mr. Ibarra

Alderman O’Brien had a question it looked like.

Mayor Donchess

Oh Alderman O’Brien, I’m sorry.

Alderman O’Brien

Yeah and to Mr. Ibarra, are we talking about the boom truck?
Mr. Ibarra

That will be the next motion | believe. This could be the chip truck.

Alderman O’Brien

OK, yeah, then I’ll hold my question to the boom truck then, thank you.

Mr. Ibarra

You’re welcome.

Mayor Donchess

Alright, could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,

Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess

Nay:
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Two (2) Six Wheel Cab Trucks & One (1) International CV515 Truck in the amount of $243,272 funded

from account 81500 Vehicles/Trust/FY21 CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF TWO (2) 2021 HV507 SFA 4X2 CAB AND CHASSIS FROM LIBERTY INTERNATIONAL OF
MANCHESTER, NH, IN THE AMOUNT OF $87,900 EACH FOR A TOTAL OF $175,800. FUNDING WILL

Page 22

BE THROUGH DEPARTMENT 161 STREET; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Ibarra.

Finance Committee - 12/02/2020 Page 23

Mr. Ibarra

So it looks like that wasn’t the next motion for the boom truck, you’ll have to wait Alderman O’Brien. We
jumped into some Street’s Purchases. This is replacing two of our plow trucks actually. So we use them for
plowing and construction season. We will be replacing 13 119 which has 32,000 miles but 8,326 engine hours.
So that’s the equivalent of about 250,000 miles by the industry standard. And that also replaces a13 truck 120,
again 33,000 miles with 8,391 engine hours for an equivalent of approximately 251,000 miles. And these are
the backbones of our plowing operation here at the Street Department. Any questions?

Mayor Donchess

Any questions or comments? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 2021 Freightliner Bucket Truck in the amount of $198,049 funded from account 81500
Vehicles/Trust/FY21 CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF ONE (1) 2021 AWD FREIGHTLINER XT PRO 70 REAR MOUNT ARIEL BUCKET TRUCK
FROM CUSTOM ONE TRUCK SOURCE OF HOOKSETT, NH, IN THE AMOUNT OF $198,049. FUNDING
WILL BE THROUGH DEPARTMENT 177 PARKS & RECREATION; FUND: TRUST; ACTIVITY: CERF, BY
ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Ibarra?

Mr. Ibarra

So this is the replacement of the current forestry truck at Park & Rec. Their boom bucket truck that they use
for the tree work around the City. This was also based on a Sourcewell contract which would be the equivalent
of a State bid. So that’s the best price we could get on it. And it’s replacing an 08 which was scheduled for

replacement on the CERF, it was scheduled originally in 20 but again it was deferred until Fiscal 21. This
truck will be kept as a backup also.

Mayor Donchess

Alderman O’Brien.

Finance Committee - 12/02/2020 Page 24
Alderman O’Brien

Thank you Mr. Mayor. As the Alderman remember, the Fire Department was looking to purchase a new boom
truck and we took the old one and did apply it to Park & Rec. | think there was good value to the City. If you
are wondering why the difference, keep in mind when you are talking about a boom truck, the boom has to be
certified to electrical needs, when it is up around different type of current situations. The reason the Fire
Department did dispose of that vehicle and referred it back to Park & Rec it was specific use only, and not to
be used around electrical type of situations. This new purchase will be a multi-purpose vehicle that could be
used in an electrical type of format and is a wise purchase to get them back into that, | think this is a wise
choice. Thank you.

Mr. Ibarra

Thank you, Alderman O’Brien.

Mayor Donchess

Anyone else? Alderwoman Harriott-Gathright?

Alderman Harriott-Gathright

Maybe | should save it for comments at the end as an Alderman, I'll wait ‘til later.

Mayor Donchess

Alderwoman Lu?
Alderwoman Lu

| just wanted to ask do we have any other of these in the wings? Or is it— we don’t have any other being
housed in case we need them, do we?

Mr. Ibarra

Not for forestry work no. | believe it’s a 70 foot boom, John correct me if I’m wrong. So this has the reach that
Park & Rec needs over there for doing the tree work that they do. We have bucket trucks at the Street
Department that is used on the (inaudible) arms for signal control, traffic signals, stuff like that. So we don’t
have the reach they have and they are not geared up for that kind of work.

Alderwoman Lu

OK, It just seems like we are buying a lot of vehicles and we are keeping the old and | am just pleasantly
surprised that we have space to put them.

Mr. Ibarra

Well I’m glad you brought that up, because we are shy of space. And yes, of course, | am going to keep at
least in my Department, I’m thinking Division-wide we are on the same path. We want to keep what we can as
long as it’s feasible. For instance, the plow trucks. | am always hoping to have a truck for every single run. We
have 41 runs. | have 29 plow trucks. So to keep a wing truck — | mean since 2016 we’ve lost 16 trucks. We've
put them out of service.

So every year you think you’re going into it and you’re going to be in better shape and then these trucks get
tagged out of service. So we are always trying to keep up. And yeah we are going to run the backline as long
as possible. It’s the best for the City, it really is and the level of service that we can provide.

Finance Committee - 12/02/2020 Page 25

Alderwoman Lu
Thanks.

Alderman Harriott-Gathright

| do have one quick question.
Mayor Donchess
Alderman Harriott-Gathright

Alderman Harriott-Gathright

Ok so these are the ones that trim the trees, correct?
Mr. Ibarra
Yes, that’s correct.

Alderman Harriott-Gathright

Is it only in the park or is it through the City.
Mr. Ibarra
They go Citywide. Go ahead.

Alderman Harriott-Gathright

| guess my question is right now today, do we use other contractors through the City for cutting the trees, you
know, when they are overbearing.

Mr. Ibarra
It is my understanding that if the tree is in the wires, then it will be contracted out or Eversource will take care
of it. Park & Rec won't deal with anything that’s in the wires. But Citywide, we will do all kinds of tree work as

long as there are no wires involved.

Alderman Harriott-Gathright

Ok so we don’t contract out for just City stuff?

Mr. Ibarra

Typically no, | Know in the past Nick has gone after some hazardous trees with a contractor if you need a
crane, if it’s a really big tree. So there are times where a contractor may be brought in but as a rule Park &

Rec will take care of it.

Alderman Harriott-Gathright

Ok, thank you.

Finance Committee - 12/02/2020 Page 26
Mayor Donchess

Alright, Madam Clerk could you please call the roll?

Mr. Ibarra

Alderman O’Brien again.

Mayor Donchess

Oh Alderman O’Brien, sorry.

Alderman O’Brien

Thank you Mr. Mayor. | was going to say with the clarification with Mr. Ibarra, | know he’s not answering for
Park Rec, he’s doing his best that he can. But in my experience on the Fire Department, we’ve had some
terrible storms in the City where trees have been knocked down where Fire apparatus has not been able to
respond, nor Police vehicles or ambulances and the general public to get from Point A to Point B. Who takes
care of these municipal trees that come down upon the road. And it is Park Rec and anything that we can
afford to have them to reward them, the boom | think is definitely an asset. They do yeoman’s work when
those type of storms do occur. And | thank them for their diligence in performing that duty. Thank you.

Mr. Ibarra

Thank you for pointing that out.

Mayor Donchess

Alright, Madam Clerk could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 2 Trackless Articulated Tractors in the amount of $305,855 funded from account 81500
Vehicles/Trust/FY21 CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF TWO (2) TRACKLESS MT7 ARTICULATED TRACTORS FROM H.P. FAIRFIELD OF

HOPKINTON, NH, IN THE AMOUNT OF $305,855. FUNDING WILL BE THROUGH DEPARTMENT 161
STREET; FUND: TRUST; ACTIVITY: CERF, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Ibarra.