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A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal
representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect
to all covenants, agreements, and obligations contained in the Contract Documents.

9.04 Severability

A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and
binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to
replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as
possible to expressing the intention of the stricken provision.

9.05 Choice of Law and Venue

A. This agreement shall be governed exclusively by the laws of the State of New Hampshire and
any claim or action brought relating to this contract, the work performed or contracted to be performed
thereunder, or referable in anyway thereto shall be brought in Hillsborough County (New Hampshire)
Superior Court Southern Judicial District or in the New Hampshire 9th Circuit Court—Nashua and not
elsewhere.

Address for giving notices to OWNER: Address for giving notices to CONTRACTOR:
Deb Chisholm, Waterways Manager Garrick Frost

City Hall Bancroft Contracting Corporation

229 Main Street 23 Phillips Road

Nashua, NH 03060-2019 South Paris, Maine 04281

With a copy to

Cellia K. Leonard, Deputy Corporation Counsel
229 Main Street, Nashua, NH 03060-2019

IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One
counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the
Contract Documents have been signed, initialed or identified by OWNER and CONTRACTOR or
identified by ENGINEER on their behalf.

CITY OF NASHUA —- OWNER

James Donchess, Mayor City of Nashua

AG -6 0f7

CONTRACTOR:

Date:

By:

Print Name:

Date:

(Authorized Representative)

AG -7of7

THE CITY OF NASHUA “The Gate City"

December 9, 2020
Memo #21-065

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Cartegraph Software Expansion in the amount of $17,283.33 funded from account 71228
Computer Software

Please see attached communications from Bruce Codagnone, CIO/IT Director, dated October 21, 2020 for
project specific details related to this purchase. Below please find a summary of the purchase approval

request:
Item:
Value:
Vendor:
Department:

Source Fund:

Ordinance:

3-Year Amendment to expand use of Cartegraph Software to include DPW
implementation & training

$17,283.33

Cartegraph

160 Engineering, (20%) 168 Solid Waste (30%) & 169 Wastewater (50%)

71228 Computer Software

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Information Technology Department, the Department of Public Works and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Graziano
B Codagnone

229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: December 9, 2020

Re: Multi-Year Contract Award — Cartegraph Expansion for DPW Implementation

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the December 16, 2020 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-Year Amendment to expand use of Cartegraph Software to
include DPW implementation & training
Value: $17,283.33
Vendor: Cartegraph
Purchasing Memo#: 21-065 dated December 9, 2020
Contract Term: 3 Years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

THE CITY OF NASHUA the Cate City’

Administrative Services Division

Information Technology Department

Memorandum
To: Mayor Donchess
Finance Committee
From: Bruce Codagnone, IT Division Director

Nick Miseirvitch, Deputy Director IT

Date: October 21, 2020
cc: Lisa M. Fauteux, Director of Public Works
RE: Amendment to Contract with Cartegraph adding Orange Advantage Extended Support

Since 2015, the City of Nashua uses a web-based application from Cartegraph for resident issue
tracking and asset management. The Division of Public Works is expanding its use of the
application and requires training and implementation support beyond what the standard
support contract and the City IT Department can provide.

The City support contract with Cartegraph was renewed in August 2020 for a three year period.
This Amendment to the current support contract will add the Orange Advantage package from

Cartegraph which provides 36 hours of customized assistance per year (first year prorated) for

use by the Division of Public Works (DPW) from an assigned team. These hours can be used for
training, system configuration, and project or implementation consulting.

The addition of this support will allow DPW to complete the integration of City infrastructure
assets into Cartegraph such as catch basins, manhole covers, sidewalk and paving information,
City parks and assets at the Wastewater Treatment Facility.

Funding for the Amendment will be through the Division of Public Works’ operating budgets
annually. Payment will be due in annual installments 15 days prior to the anniversary of the
initial term as follows:

1. $5,083.33 due upon execution of the Purchase Agreement.

2. $6,100.00 due 15 days prior to 1st year anniversary of term start date.
3. $6,100.00 due 15 days prior to 2nd year anniversary of term start date.

229 Main Street * Nashua, New Hampshire O3060 © Phone (603) 589-3300 © Fax (603) 594-3434

Cartegraph

City of Nashua

Cartegraph Software
and Services Contract

PA#:
PA-3570

Date:
9/15/2020

Cartegraph Systems LLC
3600 Digital Drive
Dubuque, IA 52003

cartegraph.com

800 688.2656
563 556.8120
Fax 563 556.8149

City of Nashua, NH | 9/15/2020 Car Ceg: if aph

Purchase Agreement

Cartegraph is pleased to present this Purchase Agreement for the implementation of world class
technology solutions. This Purchase Agreement is made and entered into between City of Nashua
(hereinafter referred to as Customer) and Cartegraph Systems LLC (hereinafter referred to as
Cartegraph). In the case that any terms or conditions provided in the Cartegraph Solutions Agreement
different from, are provided in more detail by, or are made irrelevant by the terms and conditions
provided in this Purchase Agreement, the terms in this Purchase Agreement shall control. For

all terms and conditions not addressed by this Purchase Agreement, the Cartegraph Solutions
Agreement shall control.

City of Nashua City of Nashua
229 Main Street 229 Main Street
P.O. Box 2019 P.O. Box 2019
Nashua, NH Nashua, NH
03061-2019 03061-2019

Investment Summary

The addendums attached here to include:

Addendum A - Support Services
Addendum B - Field Services

Page 2 of 8

30.

31.

32.

jurisdiction, or is found to be in violation of state statutes or regulations, the invalidity or
unenforceability of any particular provision of this contract shall not affect any other provision, the
contract shall be constmed as if such invalid or unenforceable provisions were omitted, and the
parties may renegotiate the invalid or unenforceable provisions for sole purpose of rectifying the
invalidity or unenforceability.

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT This contract constitutes the entire
contract between the City of Nashua and Professional Engineer. The parties shall not be bound by
or be liable for any statement, representation, promise, inducement, or understanding of any kind
or nature not set forth in this contract. No changes, amendments, or modifications of any terms or
conditions of the contract shall be valid unless reduced to writing and signed by both parties.

CHOICE OF LAW AND VENUE This contract shall be governed exclusively by the laws of the State
of New Hampshire and any claim or action brought relating to this contract, the work performed or
contracted to be performed thereunder, or referable in anyway thereto shall be brought in
Hillsborough County (New Hampshire) Superior Court Southern Judicial District or in the New
Hampshire 9th Circuit Court—Nashua and not elsewhere.

TIME IS OF THE ESSENCE Time is expressly made of the essence with respect to this agreement
and the dates prescribed in it.

GC L1 of |!

City of Nashua, NH | 9/15/2020 Car Ceg: if aph

Product Year 1 Year 2 Year 3
On-Premise Fee Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
OMS Plus Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
Facilities Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
Parks & Quantity 1.00 1.00 1.00
Recreation
Domain

Price USD 0.00 USD 0.00 USD 0.00
Transportation Quantity 1.00 1.00 1.00
Domain

Price USD 0.00 USD 0.00 USD 0.00
Sanitary Sewer Quantity 1.00 1.00 1.00
Domain

Price USD 0.00 USD 0.00 USD 0.00
Signal Domain Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
Stormwater Quantity 1.00 1.00 1.00
Domain

Price USD 0.00 USD 0.00 USD 0.00
Walkability Quantity 1.00 1.00 1.00
Domain

Price USD 0.00 USD 0.00 USD 0.00
Waste Water Quantity 1.00 1.00 1.00
Treatment Plant
Domain

Price USD 0.00 USD 0.00 USD 0.00

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City of Nashua, NH | 9/15/2020 Car Ceg: if aph

Product Year 1 Year 2 Year 3
Water Distribution | Quantity 1.00 1.00 1.00
Domain

Price USD 0.00 USD 0.00 USD 0.00
Water Treatment | Quantity 1.00 1.00 1.00
Plant Domain

Price USD 0.00 USD 0.00 USD 0.00
Asset Builder Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
Internal Requests | Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
OMS Integration Quantity 1.00 1.00 1.00
Toolkit

Price USD 0.00 USD 0.00 USD 0.00
Scenario Builder Quantity 1.00 1.00 1.00

Price USD 0.00 USD 0.00 USD 0.00
OMS User Quantity 100.00 100.00 100.00

Price USD 0.00 USD 0.00 USD 0.00
Orange Advantage | Quantity 1.00 1.00 1.00
(36 Hours)

Price USD 5,083.33 USD 6,100.00 USD 6,100.00

TOTAL: USD 5,083.33 USD 6,100.00 USD 6,100.00

The pricing listed above does not include applicable sales tax.
The Cartegraph OMS pricing listed above does not include Esri ArcGIS licenses.
Hosting includes 250GB of available file storage. If additional storage is required, the
Organization can purchase in 1TB increments.
This Purchase Agreement is an amendment add-on to Purchase Agreement 2904.
Contract term dates:

10/1/2020 - 7/28/2021

7/29/2021 - 7/28/2022

7/29/2022 - 7/28/2023

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