Search

Finance Committee - 06/05/2019 Page 7

Mayor Donchess

Discussion? | guess | would add the last time we went out to bid there was only one bidder anyways.
Mr. Lafleur

Exactly.

Alderman O’Brien

Thank you Mr. Mayor. | too think this is not a bad to keep the status quo. But are we putting our heads
together trying to look at long-term solutions and if you could explain that please?

Mr. Lafleur

Yeah absolutely - well one of the solutions that we came up with last year was putting up that tent at the
landfill, you see a big tent, that is covering our recycling as you know. That is helping to reduce the weight of
recycling going out. Unfortunately we have no control on the costs of recycling for shipping; it is depending on
what the US and the World is actually doing with recycling. | fully intend next year to try to go out to bid again
to see what the feelers are. We are afraid that if we go out to bid this year no one will bid on it. So that is why
we kind of took the opportunity to stay with Casella, we were glad that they extended it for another year with
us.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Sewer Replacement — Harvard Street - Change Order 3

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #3
TO THE CONTRACT WITH NORTHEAST EARTH MECHANICS IN THE AMOUNT OF $150,000. SOURCE
OF FUNDING IS DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Mayor Donchess

Thank you very much.

Peter Kohalmi, Deputy City Engineer

Good evening Mayor and Committee Members, my name is Pete Kohalmi, | am the Deputy City Engineer. | am
here to talk to you tonight about some work we need to do on Chase Street. This is in addition to our Harvard
Street Sewer Rehab Contract. We added Chase Street after we found out that the sewer pipe was in real bad
shape. The contractor did a good job putting in the pipe over the winter; however Chase Street is a very short
and narrow street. The pipe was very deep and they ended up doing a lot of unavoidable damage to the
street; not because they did something wrong but just because the pipe was so deep and there were so many
connections to the houses. There is really nothing left of the road base and this money would help to
reconstruct the road and the sidewalk on Chase Street.

Mayor Donchess

Chase Street is Ward 7 believe.

Finance Committee - 06/05/2019 Page 8
Alderman Caron

Yes it is and Harvard Street. | am glad to see that we are going to replace, especially the sidewalk and the
street there because that is near the Infant Jesus School. So there is a lot of walking traffic for there and also
for Dr. Crisp. So | think this is needed and to think we have an 1888 sewer pipe. So | can imagine what else is
out there. So | am all for it. | think while we are there get it done.

Alderman O’Brien

Thank you. | too support this but if | may ask the question Mr. Mayor on the intersection that I’m kind of familiar
with, Bower Street and Harbor Avenue, | know that floods out with the summer rain and stuff. Are we looking
into that situation too, because it is like a combination system there, correct?

Mr. Kohalmi

A combined sewer system; it probably is. Alderman at this time | am not aware of any work in the plans at that
location but we are looking at sewer pipes every single day. We are videoing them, we are looking at them
and trying to find out which pipes need the help the quickest.

Alderman O’Brien

Follow up if | may. Probably for the people at home, can you explain the combined system so that they are
familiar with it and have a better understanding of what, old Nashua and new Nashua?

Mr. Kohalmi

Right, initially when the sewer pipes were built in the late 1880’s it was what we call a combined system, it
handled sanitary sewer from your house or building and it also handled storm water. So the water that goes
into catch basins when it rains, it goes into the same pipes. Then in around the 1950’s we decided that it was
not a good idea to dump all that flow into the Merrimack River, and that it was a better idea to separate sanitary
sewer from storm sewer. So around the 1950’s, 60’s we started putting in separate pipes for sanitary flow and
storm flow.

Alderman O’Brien
Very good, thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2019/2020 Sewer Rehabilitation — Engineering Services

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HAYNER SWANSON IN THE AMOUNT OF $393,075. FUNDS ARE AVAILABLE IN DEPARTMENT 169,
WASTEWATER; SEWER INFRASTRUCTURE IMPROVEMENTS BOND FUNDS

ON THE QUESTION

Mr. Kohalmi

Ok this is a contract we are looking to award to Hayner Swanson. We are currently working with this firm;
we’ve been happy with their service. We have, as you all know, we have a substantial sewer rehabilitation

program in the City. We are already managing many millions of dollars’ worth of work and we need some help
to identify wnat needs work for next year and to manage that work as well.

Finance Committee - 06/05/2019 Page 9

So the work includes identifying pipes that need to be rehabilitated and then putting together contract
documents, plans, specifications, and then overseeing the construction of those pipes next year.

Alderman Caron

Thank you. So are they looking to tell you which pipes need to be looked at first? Not considering those pipes
that just fail for whatever reason?

Mr. Kohalmi

Yes they are assisting us in identifying the worst pipes in the City, yes.
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-19-136

Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Jan Schmidt

AUTHORIZING THE FORMATION OF TWO VOLUNTARY NONPROFIT CORPORATIONS UNDER

RSA 162-G FOR THE PERFORMING ARTS CENTER

e Board of Aldermen held Public Hearing on 5/20/2019

MOTION BY ALDERMAN O’BRIEN TO RECOMMEND FINAL PASSAGE

ON THE QUESTION

Mayor Donchess

Discussion?

Alderman Klee

Not so much discussion as much comment. In order for the project to move forward, we do need these two

non-profits to basically extricate the City from the property sort to speak in some ways to get the New Market
Tax Credits and so on. It doesn’t mean that the City has completed handed the property over to anybody. It

creates these non-profit organizations for the New Market Tax Credit, just for those that are listening.

MOTION CARRIED

Finance Committee - 06/05/2019 Page 10

R-19-145
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN AGREEMENT FOR EMERGENCY
AMBULANCE SERVICES WITH AMERICAN MEDICAL RESPONSE, INC.

Mayor Donchess

We have Chief Rhodes here if we need him to answer any questions.

MOTION BY ALDERMAN O’BRIEN TO RECOMMEND FINAL PASSAGE OF R-19-145
ON THE QUESTION

Mayor Donchess

Discussion - and what we are doing here of course is renewing the ambulance contract with our ambulance
company, AMR. We are including a new feature that will generate $350,000.00 in income to the City thereby
offsetting the cost of additional dispatchers that the Fire Department is going to add?

Brian Rhodes, Fire Chief

Correct, Brian Rhodes, Fire Chief; yes we are looking to receive compensation for services that we have
historically provided to whoever the ambulance provider was. In this case itis AMR. This is also to include
access to our computer aided dispatch program. | think the other thing to this is it is a 5 year contract with the
potential 5 1 year extensions, which is the potential of $4 million dollars of revenue to the City to help us offset
the cost of providing that service to AMR.

Mayor Donchess

And because the amount escalates, the amount of payments escalates as we get into the contract.

Chief Rhodes

Correct the first year is $350,000.00 and there is a 3% escalator each year thereafter.

Mayor Donchess

Discussions/questions?

Alderman O’Brien

From my familiarity with this, when | started we had American Ambulance and Rockingham and now AMR. |
am very supportive of this now that we are finally getting some, | don’t want to say rollback, but helping and
assisting with the dispatcher. | think this is good negotiations and | think it is perfect and | could totally support
this. This will help out particularly like you say in alleviating some of the things that have gone on in fire alarm
and hiring the 3 dispatcher and increasing the betterment of services to the public; so totally supportive, thank

you Chief.

MOTION CARRIED

Finance Committee - 06/05/2019 Page 11

Mayor Donchess

Thank you very much Chief; and great job negotiating with AMR. This was all the Fire Department’s doing, so
they did a great job on this.

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
MAY 10, 2019 TO MAY 30, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Harriott-Gathright

| would just like to mention to the public that this week we are celebrating our bicentennial for the State and
that folks should really go to the State Website and look at all the activities that are going on through Saturday |
believe. We just had the New Hampshire Superior Courts literally had a case presented at the State House
yesterday. So there’s a lot of things going on; there’s Lunch on the Lawn tomorrow. And it would be good if
you have young kids that aren’t in school, to bring them up to the State House over the next couple days.

Mayor Donchess
Was the case interesting?

Alderman Harriott-Gathright

Yeah it was quite interesting, surprised to a lot of people and it really focused on verbiage, what you use in
your RSA’s and your laws. And how differently they can be interpreted depending on who is reading it. It was
quite interesting.

Alderman Klee

To add to what she had said, one of the things about the court case was that it brought home; and it works for
us here too. Everything that you do, words truly matter. It’s not just the “shall” and the “may” it is when you are
changing one RSA and you forget to add, which is what happened here, one simple line that changed the
whole thing. This is a live, actual court case going on right now that was being litigated in front of us. It was
quite, quite interesting. On Saturday are free tours of the State House and then the closing ceremonies. So it
has been quite interesting.

Alderman Harriott-Gathright

Just to follow up with that, you can actually watch the video of the case because it is on the State House web
site.

Finance Committee - 06/05/2019 Page 12
Alderman Klee

And | just wanted to add one thing. This has nothing to do with the Finance but I’d like to thank the parents
and the volunteers around Pennichuck Middle School who have been volunteering to help do some walking the
children across the street. We are having, throughout the entire City, we are having crossing guard issues.
They are trying to work on it; it’s very difficult because it’s only an hour day/half a day. But my post is up there
for those who still want to continue to volunteer, we need some dates filled. I’ve been out there playing pseudo
crossing guard, walking the kids across this school and we’ve had a lot of parents that are willing to kind of
step up too, so thank you.

Alderman O’Brien

Thank you Mr. Mayor. To echo my fellow Aldermen and State Representatives, you can tell by my lapel pin, it
is the contributions you purchase the pin and it goes to a lot of the functions that are going on. | am quite
excited to be a member of the House at such a historic event with this 200" Anniversary. It’s the same House;
it is the longest serving Legislature in the Country in this same building. So it’s quite historic; those of us who
use the bathroom that it’s the same building, but it is something.

Mr. Mayor | have some hopefully good news to bring to you tomorrow. Tomorrow, we’ve got our fingers
crossed, our toes crossed, tomorrow is going to be discussion on the Senate Bill to increase the budget to put

in the $4 million dollars for the rail study. And | know Nashua has a great delegation of 27 representatives that
are for this and | am hoping maybe tomorrow at this time we will bring back good news to you.

Mayor Donchess

Great. That sounds very exciting. Thank you. Any other discussion. There is not.
NON-PUBLIC SESSION — None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:36 p.m.

Alderwoman-at-Large Michael B. O’Brien, Sr.
Committee Clerk, Pro Tem

FINANCE COMMITTEE

JUNE 5, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Dan Kooken, Purchasing Manager
Contract for Emerging Leaders in Public Health Consultant Engagement (Value: $32,500)
Department: 171 Community Services; Funds: Grant Funds $30,500 and General Fund $2,000

Dan Kooken, Purchasing Manager
HVAC Systems Upgrade for Server Room (Value: $47,625): Department: 129 City Buildings
Fund: Trust Fund

Dan Kooken, Purchasing Manager
Long Term Management of Wastewater Biosolids Contract (Value: Not-To-Exceed $1,507,050)
Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract Award for Emergency Notification System (Value: $66,000 for 3 Years)
Department 156: Emergency Management; Fund: General

Dan Kooken, Purchasing Manager
CSO Flow Monitoring Services — Amendment #2 (Value: $56,100); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
2019 Pavement Markings Contract - Change Order 1 (Value: $82,000); Department: 161 Streets

Fund: Prior Year Escrow

Dan Kooken, Purchasing Manager
Contract Extension for Single Stream Recycling (Value: $400,000); Department: 168 Solid Waste
Fund: Solid Waste

Dan Kooken, Purchasing Manager
2018 Sewer Replacement — Harvard Street - Change Order 3 (Value: $150,000); Department: 169

Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
2019/2020 Sewer Rehabilitation — Engineering Services (Value: $393,075); Department: 169

Wastewater; Fund: Bond

UNFINISHED BUSINESS — None
NEV BUSINESS — RESOLUTIONS

R-19-136

Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderwoman Mary Ann Melizzi-Golja
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderman-at-Large Brandon Michael Laws
Alderman Jan Schmidt

AUTHORIZING THE FORMATION OF TWO VOLUNTARY NONPROFIT CORPORATIONS UNDER

RSA 162-G FOR THE PERFORMING ARTS CENTER

e Board of Aldermen held Public Hearing on 5/20/2019

R-19-145
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN AGREEMENT FOR EMERGENCY
AMBULANCE SERVICES WITH AMERICAN MEDICAL RESPONSE, INC.

NEW BUSINESS — ORDINANCES - None
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

=) THE CITY OF NASHUA The Gate City”

Financial Services

Purchasing Department

May 30, 2019
Memo #19-155

TO: MAYOR JIM DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR EMERGING LEADERS IN PUBLIC HEALTH CONSULTANT
ENGAGEMENT (VALUE: $32,500)
DEPARTMENT: 171 COMMUNITY SERVICES; FUNDS: GRANT FUNDS $30,500 AND

GENERAL FUND $2,000

Please see attached communication from Bobbie Bagley, Director of Public Health & Community Services
dated May 9, 2019 for the information related to this contract award.

§ 5-83. Professional services. In the purchase of accounting, architectural, auditing, engineering, legal,
medical and ambulance services and purchases of independent professional consultant services for
personnel, data processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required. Competitive bidding is required in the procurement of insurance
agents and consultants.

The Director of Division of Public Health & Community Services and the Purchasing Department
recommend the award of this contract in the amount of $32,500 to ML Branding Strategy of Boston,
MA.
Respectfully, ,

J n

{ / Dan Kooken
Purchasing Manager

Cc: B Bagley J Graziano

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

==) THE CITY OF NASHUA “The Gate City’

Division of Pubic Heatth and Community Services

Community Services Department

May 9, 2019

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie D. Bagley, Director, DPHCS
Subject: ML Branding Strategy Consulting

The Division of Public Health and Community Services (DPHCS) has been
awarded an Emerging Leaders in Public Health Transformative Applied
Learning and Implementation Grant from the Kresge Foundation in the
amount of $119,100. This award will enhance our leadership skills and
transform our role as Public Health Prevention Strategist in the
Greater Nashua Area. To do so, we are seeking branding and
communication consultation support from ML Branding Strategy to take a
multi-level approach to:

® Develop the brand of the Division as Chief Public Health
Prevention Strategists in accordance with the deliverables for
the ELPH Transformative Initiative

e Create internal systems and attitudes to support the transformed
brand through training

e Develop a repeatable framework for branding and communication of
projects and programs existing at the Division.

® In accordance with Special Purchasing Procedures under § 5-83 (A)
for Professional services, competitive bidding is not required
for independent professional consultant services. Accordingly,
we did not go out to bid for these services but are using a
consultant that has performed these services for the New
Hampshire Public Health Association.

The total cost for the services amount to $32,500. The cost to the
city for the contracted consulting services represents 6.15% of the
overall total budget for the services of this contract in the amount
of $2,000.

229 Main Street « Nashua, New Hampshire O306C » Phone (603) 589-454€ e Fax (603) 594-3452