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RECREATIONAL PROOUTCTS

1050 Columbia Dr.
Carrollton, GA 30117

1.800.327.8774
superiorrecreation.com

QTy ITEM

1 Cusiom Shade Design - CANOPIES FOR CUSTOWi SAIL SHADE:
5-12 YEAR OLD PLAYGROUND OPTION 1

(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 22’ X 27' X 40’ WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.

(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIIWATELY 28' X 39" X 40' WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.

(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 31’ X 39’ X 44° WITH QUICK TENSION AND
RELEASE MECHANISMS, CABLES, & CLAMPS.

(1) TRIANGULAR CANOPY TO FIT AN OPENING
APPROXIMATELY 31° X 37' X 44’ WITH QUICK TENSION AND
; RELEASE MECHANISMS, CABLES, & CLADPS.

(1) TRIANGULAR CANOPY TO FIT AN OPENING
| APPROXIMATELY 22’ X 36’ X 37’ WITH QUICK TENSION AND
| RELEASE MECHANISMS, CABLES, & CLAMPS.

| FABRIC COLOR: TBD

| SHIPPING WEIGHT: 286 LBS

"NOTE: COLUMNS / WALL BRACKETS MUST BE INSTALLED

| BEFORE FABRIC MEASUREMENTS ARE TAKEN TO ASSURE
| PROPER FIT,

1 Discount - SRP BuyBoard 10%

Discount

\
i
|
I

1 Freight: Freight Out Billable and Handling - Freight: Freight Out
Billable and Handling COLUMNS ONLY OPTION 1

1 | Freight: Freight Out Billable and Handling - Freight: Freight Out
i Billable and Handling CANOPIES ONLY OPTION 1

QU00177781

CREATED: 4/23/2019

EXPIRES: 5/23/2019

UNIT PRICE
$13,367.00

-10%

$2,764.00

$1,260.00

EXTENDED PRICE
$13,367.00

$60,816.87

$-6,681.67

$54,735.00

$2,764.00

$1,260.00

Thank you for the opportunity to quote your upcoming project! If you have any questions, please contact our Customer Service Department at
1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In the event of any inconsistencies in regards to terms, the

terms stated on this quote shall control.

PREPARED BY: Hattie M Martin
Page 3 of 4

SUPERIOR

RECREATIONAL PRODUCTS

1050 Columbia Dr.
Carrollton, GA 30117

1.800.327.8774
superiorrecreation.com

QTy

2 Engineering: Sealed Drawings & Fee

Drawings & Fees

a

Sa ve Snaci a}
PUIG aes hf Ge

v

_ been ordered separately fro

ITEM

FISGOLINM - Engineered drawings have
this quotation

CGeormment - NOTE: IF YOUR AREA IS SUBJECT TO A SNOW
_ LOAD THE SHADE FABRIC MUST BE REMOVED DURING THE

) WINTER MONTHS.

s - Engineering: Sealed |

QU0017778*4

CREATED: 4/23/2019
EXPIRES: 5/23/2019

UNIT PRICE EXTENDED PRICE
$550.00 $1,100.00
$-1,100.00 $-1,100.00
Subtotal $58,758.00
Tax (0%) $0.00
Net Total $58,759.00

Thank you for the opportunity to quote your upcoming project! If you have any questions, please contact our Customer Service Department at
1.800.327.8774. Quotes do not include installation or safety surfacing unless otherwise noted. In ihe event of any inconsistencies in regards to terms, the

terms stated on this quote shall control.

PREPARED BY: Hattie M Martin
Page 4 of 4

ROBY PARK PLAYGROUND
SHADE SKUCTURES

NOVEMPER ZO12

& CITY OF NASHUA NEW HANPeAIRE
CITY ENGINEER'S OFFICE

? RVERSIDE STREET
NASHUA, NEW HAMPSHIRE 02062 J

REPORT OF THE FINANCE COMMITTEE

JUNE 5, 2019

A meeting of the Finance Committee was held on Wednesday, June 5, 2019, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Michael B. O’Brien, Vice Chair
Alderman Patricia Klee
Alderman June M. Caron
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws

Also in Attendance: Kim Kleiner, Director, Administrative Services
David G. Fredette, Treasurer/Tax Collector
Dan Kooken, Purchasing Manager

PUBLIC COMMENT - None
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re Contract for Emerging Leaders in Public Health Consultant Engagement

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO ML
BRANDING STRATEGY IN THE AMOUNT OF $32,500. FUNDS ARE AVAILABLE IN DEPARTMENT 171,
COMMUNITY SERVICES; GRANT FUNDS ($30,500) AND GENERAL OPERATING FUND ($2,000)

ON THE QUESTION

Mayor Donchess

Ms. Bagley is here to address this proposed contract.

Bobbie Bagley, Director Health & Community Services

Good evening Aldermen. So this contract with ML Branding is a part of the work that the Division of Public
Health & Community Services is doing with our emerging leaders in Public Health. As you recall we received
the contract from the Kresge Foundation in the amount of $119,000.00 to build our leadership capacity. As a
part of that contract for that transformative initiative there was a piece that was written in for us to do some
branding of the Division’s role as Chief Public Health Prevention Strategists and the ML Branding Company will
work with us on branding our Division as these Chief Health Strategists also work with us on creating internal
systems and what is required for us to support our transforming of brand and systems training as well as
developing a repetitive framework for branding and communication of other programs that we have. Michelle
has worked with other Health Departments in the country, in particular in Massachusetts and did some work
with our New Hampshire Public Health Association on some branding and communication. She comes very
highly qualified; | did attach to the Memo her contract which shows how she is going to work with us over a
period up until October of 2019 to get this work completed. We are 6 months into this transformative initiative
and the Division is moving along quite nicely so we are ready to take the next stage of our work with the
branding with this particular consultant.

Finance Committee - 06/05/2019 Page 2

Alderman Caron

| think this is great. | think you are really moving along with this project and | think this is a great service to the
Health Department. So thank you, kudos to you and your staff for working on this project.

Ms. Bagley
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: HVAC Systems Upgrade for Server Room

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
PALMER AND SICARD IN THE AMOUNT OF 47,625. SOURCE OF FUNDING IS DEPARTMENT 129, CITY
BUILDINGS; BUILDING TRUST FUND

ON THE QUESTION

Mayor Donchess

And | believe Mr. Codagnone is here to represent the Department with respect to this item; the Department
being the IT Department.

Bruce Codagnone, IT Division Director

Yes for the record I’m Bruce Codagnone and just to give you a little background on this, over the last year
we've had several heat waves. All of our computer equipment is housed here in City Hall. We had our AC unit
that cools off the server room couldn’t keep up with the demand. Essentially if any of this computer equipment
gets too hot, it will be begin to fail. We were getting to a critical stage last year where we almost had to shut
everything down; which would mean just shut down all the applications that run the City which would really be
devastating. | actually ran out to Lowes and bought two stand-alone AC units just so that we could cool the
room down to 85 degree to get us through the heat wave. Obviously in the past 6, 7 or 8 months it has been
relatively cool: it is winter and we’ve got a cool spring. But we are entering into now a critical phase. We need
to get this moving, get the vendor to schedule it so that we can get it in place.

Alderman Klee

Yes thank you and | appreciate the heat unit, | worked in an IT Department when | worked for the Department
of Veteran’s Affairs. But how long is this going to take for them to get it in?

Mr. Codagnone

It is going to take a while; they have to change all the duct to work. They bring in a crane to drop the
equipment up on the roof. We are going to have a redundant systems in case there is a failure, that means we
switch over.

Alderman Klee

Follow up? So this will be, it won’t be working with the other one, it will work in case the other one ...?

Finance Committee - 06/05/2019 Page 3
Mr. Codagnone

No they will work together.

Alderman Klee

They will work together, OK.

Mr. Codagnone

But one of them on its own should be able to run the entire server room; but it won’t tax them both if they are
both running in conjunction with each other.

Alderman Klee
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Long Term Management of Wastewater Biosolids Contract

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO RESOURCE MANAGEMENT, INC., IN AN
AMOUNT NOT-TO-EXCEED $1,507,050. FUNDS ARE AVAILABLE IN DEPARTMENT 169,
WASTEWATER

ON THE QUESTION

Mayor Donchess

Mr. Boucher, the Superintendent of the plant to explain this item, | am sure.

David Boucher, Superintendent of Wastewater

Yes. Good evening, Dave Boucher, Wastewater Super intent. Bio-solids is a byproduct of wastewater that is a
beneficial reused product. This is for a 3 year contract for Resource Management to manage the distribution of
our solids. What they do is they truck it out of the wastewater plant and they deliver it to farms and spread it on
farm lands throughout New Hampshire, Maine and Massachusetts. It is a 3-year contract.

MOTION CARRIED

Mayor Donchess

If the Committee doesn’t mind, since Mr. Boucher is here, we have several other items regarding wastewater
and rather than have you jump up and down, maybe we will just run through those.

Mr. Boucher
| think one other is mine and then two of them are paid for out of wastewater but engineering will explain them.

Mayor Donchess

Which one is yours?

Finance Committee - 06/05/2019 Page 4
Mr. Boucher

The CSO Flow Monitoring.

Mayor Donchess

So we will skip one and we will go to the CSO Flow Monitoring Service if no one on the Committee objects.

From: Dan Kooken, Purchasing Manager
Re: CSO Flow Monitoring Services — Amendment #2

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE AMENDMENT #2 TO

THE CONTRACT WITH FLOW ASSESSMENT SERVICES IN THE AMOUNT OF $56,100. FUNDS ARE
AVAILABLE IN DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Mayor Donchess

Questions, discussion? Well why don’t you just give us a brief explanation.

Mr. Boucher

So Flow Assessment is a company we hired; they have rain gauges and flow meters within 11 sites in Nashua
that measure flow whenever it rains that leaves our combined sewer overflow locations. Monthly they give us
a report that we can send to regulator. So this is a company we had been using; this is an extension of their
contract for another year.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Contract Award for Emergency Notification System

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO ONSOLVE, LLC, IN THE AMOUNT OF $66,000.
SOURCE OF FUNDING IS DEPARTMENT 156, EMERGENCY MANAGEMENT; GENERAL OPERATING
FUND

ON THE QUESTION

Mayor Donchess

And Mr. Kates is here, the Emergency Preparedness Director, would you explain this item please?

Justin Kates, Emergency Management Director

Sure good evening, so | am happy to be here to explain a little bit about this contract. We are working through
the process for our third round of contract renewal with ONSOLVE. This is for the Code Red System that we
have within the City. In order to ensure that we don’t have a lapse in service, we are pushing forward with this
contract at the same rate that we’ve been paying for the last 3 years. 3 years ago we were able to bring the
price down from $36,000.00 down to $22,000.00 per year. | am happy to announce that | think we have an
opportunity to work with the State of New Hampshire; we are working currently with them to negotiate a project
where we will actually leverage their service also through ONSOLVE. It will eliminate this entire contract.

Finance Committee - 06/05/2019 Page 5
Essentially what we are trying to do right now is ensure that we don’t have a lapse in service in the event that
the State contract doesn’t work. But we are very confident that our partnership with the State will enable us to

leverage their ONSOLVE platform with no real change in service for any of our public safety, public health or
other government departments for the type of service that they provide through Code Red currently.

Mayor Donchess

So what you are saying is this is only Plan B which you want to be approved as the Plan B in case the State
system does not materialize?

Mr. Kates

Yes.

Mayor Donchess

Is it the July 1* that it would be operative?

Mr. Kates

Yeah so July 1* is the date that we would look to have the State system implemented. Currently our office is

working with the different departments that currently have credentials on the Code Red System to ensure that
they have access on the State system. We will do some testing over the next few weeks to ensure that it has
all the same functionality that we currently have with the goal by July 1*' to have completely transititioned over
to the State system.

Alderman Klee

When you say that we would be leveraging the State and that this contract would go away, what would the cost
be from the State or would there be a cost?

Mr. Kates

There would be zero cost.

Alderman Klee

There would be zero cost, so this $22,000.00 that you negotiated down would go away.
Mr. Kates

No longer exist.

Alderman Klee

Good, thank you.

MOTION CARRIED

Finance Committee - 06/05/2019 Page 6

From: Dan Kooken, Purchasing Manager
Re: 2019 Pavement Markings Contract — Change Order 1

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1
TO THE CONTRACT WITH HI-WAY SAFETY SYSTEMS IN THE AMOUNT OF $82,000. SOURCE OF
FUNDING IS DEPARTMENT 161, STREETS; PRIOR YEAR ESCROW

ON THE QUESTION

Mayor Donchess

Our Street Superintendent is here to explain this one.

Jonathan Ibarra, Superintendent of Streets

Good evening Aldermen, Jon Ibarra Superintendent Street Department. So these monies that | am seeking to
encumber in our change order are escrowed funds that were designated for a striping program and will be
utilized in implementing our bike routes and bike lanes. It is just a change to the contract from those fundings.

Mayor Donchess

Where will these bike lanes be?

Mr. Ibarra

Numerous locations such as Main Street and other designated areas through the City.

Alderman Klee

Actually more just a comment; | am glad to see more bike lanes going through. | am seeing more and more
bikes not just the VeoRides but more and more bikes. | have seen the kids going back and forth to school and
so on, on the bikes so I’m glad to see this.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Extension for Single Stream Recycling

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE AND APPROVE AMENDMENT #1 TO
THE CONTRACT WITH CASELLA RECYCLING, LLC, IN THE AMOUNT OF $400,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE

ON THE QUESTION

Mayor Donchess

We have our landfill superintendent to explain this one.

Jeff Lafleur, Superintendent of Solid waste

Sure Jeff Lafleur, Superintendent of Solid waste. So this is just a one year extension to the contract that we
currently have with Casella Waste Hauling or Recycling. We don’t think that this is a terrible deal right now
with the way the markets are and they way that recycling is going on. We decided unanimously through the
division, Sally Hyland my Recycling Coordinator and Director decided to ask Casella to extend it for one more
year to see what the markets are going to do.

° Project Permitting Plan Set (i.e, complete 60% design plans set, including grading
plans, cross-sections and details)

° Wetlands Impact Plans

° Mitigation Proposal

. Supplementary Information required for Prime Wetlands applications in Env-Wt
704.03

We assume that each application will be classified as a major impact under Env-Wt 407 and that
a public hearing will be required pursuant to Env-Wt 704.04. An initial client draft of the permit
application will be submitted to the Client for review and comment prior to finalization and
submittal to NHDES. Because the permit application fee cannot be calculated at this time, our

proposed fee does not include this cost.

VHB assumes that the City will be responsible for determining ownership of the bed of the river
and for coordinating with affected property owners to obtain easements, written permission, or

signatures on the application form as appropriate.
Task 6. US Army Corps of Engineers, Clean Water Act, Section 404 Permitting

Based on our experience with similar projects in NH, VHB expects that the Corps will authorize
the project via the Statewide Programmatic General Permit (i.e., the project will not require an
individual permit). We will prepare wetland project plans in the standard US Army Corps of
Engineers format (no larger than 11 X 17 in with bar scale) for the Corps’ records and will
complete the Corps’ “Appendix B" document relative to indirect and cumulative impacts for

submittal to the Corps.
Task 7. Alteration of Terrain Coordination

At this time, it appears that the area of significant ground disturbance associated with the
project will exceed the 50,000 square foot Alteration of Terrain (AoT) permit trigger for projects

located within Protected Shoreland.
Assuming the permit is required, VHB will develop sediment and erosion control plans which will
be submitted with the AoT permit application. (Note: VHB assumes the Stormwater Pollution

Prevention Plan (SWPPP) and Construction General Permit (CGP) Notice of !ntent will be
prepared and submitted by the selected contractor(s).] The plans will rely on site-specific

information. Under this task, VHB will:
° Prepare temporary and permanent stormwater management and erosion control plans in
accordance with NHDES and United States Environmental Protection Agency (USEPA)

regulations,