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THE CITY OF NASHUA

Pinanetal Nerrives

Purchasing Deparhucul

“The Gate City”

February 13, 2019

1FBO0292-013119
IT Server Roorm HVAC Upgrades

ADDENDUM #2

Information included in this document becomes a part of the original RFP.

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal. {f you are submitting a bid via Bid Express please be sure to acknowledge the addendum

on the website before submitting your bid.

ADDENDUM 2 is being issued to extend the bid due date to Friday, March 29" 2019 at 3:00 p-rn. to allow for
additional time ta provide specifications. The City has hired a Mechanical Engineering firm to provide the information

needed to adequately Bid this project. The City will do another Addendum ance the information is available.

All other aspects of the original document remain the same.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

Sincerely,
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‘Dan Kooken
City of Nashua ~ Purchasing Manager
kookend @nashuanh.gov

Addendum #2 received and incorporated into bid submittal for IFBO292-013119.

Please sign and include this addendum in your bid package.

CK 2 _

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(Autpestéed Signature)

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(Date) ;

PAamt Ke ~ STonelD

{Name of Firm)

IFBO292 -O13119 ADDENDUM 2

Page 1 of 1

NHODRR inventory forms will include full architectural and site descriptions, a history of the
property, and a contextual analysis to assist NHDHR in its review of the property’s role within
the development and/or architecture of the area, The form will also include: a discussion of the
integrity of the property and whether it meets National Register eligibility criteria; images of
historic maps and historic photographs, if located; existing condition photographic
documentation of the property keyed to a photograph location map; and up to three figures
depicting the property layout and relationship to the surrounding area.

This task includes one round of edits from NHDHR (up to 8 hours). VHB will produce one hard

copy on archival paper of each form for submittal to NHDHR.

Task 10. Section 106 Consultation

This task includes coordination and consultation regarding the potential project impacts with
Army Corps of Engineers (ACOE) and/or New Hampshire Division of Historical Resources. This
consultation includes attending meetings and/or the production of a memorandum.

If any of the properties are determined eligible, then VHB will assist in developing the Section
106 Determination of Effects and a Memorandum of Agreement (MOA) if the effect is
determined to be adverse. This task would involve additional consultation with the ACOE,
NHDHR, and the City of Nashua. As needed, VHB would:

e Assist in completing a Determination of Effects table and memorandum;

¢ Complete the ACHP adverse effects report for submission via e106. An initial draft of the
report will be provided to the City and the Corps for review. One round of review is
anticipated. The final package will be provided to the Corps for electronic submission to

the ACHP, with copies to the City;

¢ Assist in identifying mitigation measures, if needed;

e Prepare draft and final versions of an MOA that will summarize the Determinations of
Eligibility and Effect, and which will stipulate appropriate measures to mitigate adverse
effects. An initial draft of the MOA will be provided to the City and ACOE for review and
revisions prior to supplying the document to the NHDHR for review. VHB will finalize the

MOA following NHDHR review.

Task 11. Permitting Follow On Services

Following permit application submissions to regulatory agencies, follow-up and coordination
effort is sometimes required to respond to requests for additional information and specific

comments and concerns raised. Work under this task might include:

e Preparation of documents to respond to agency comments;
¢ Minor plan revisions/additions; or
e Attendance at site inspections by the state or federal agencies.

6

& O\ THE CITY OF NASHUA me eee
4 Chaatcit Services

eer Purchasing Depearterent

May 1, 2019

1FBO0292-013119
IT Server Room HVAC Upgrades
ADDENDUM #3

Information included in this document becomes a part of the original IFB.

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal. If you are submitting a bid via Bid Express please be sure to acknowledge the addendum
on the website before submitting your bid.

ADDENDUM 3 is being issued to provide a revised Scope of Work (Attachment 4) and updated project timeline.

All other aspects of the original document remain the same.

Failure to acknowledge the addendum will result in the bid submittal being disqualified.

Sincerely,

“ous 1. # \ _ .
XUV \ AE Ge

~ . - ; iS

Danielle Greenberg —!
City of Nashua — Purchasing Agent |!
greenbergd@nashuanh.gov

Addendum #3 received and incorporated into bid sugmittal for IFBO292-013119.
Please sign and include this addendum in your bid package.

(2 Ze

(Authefeed Signature)
Sfe2f 15

(Date}

PALME + STCARI>

(Name of Firm)

iFBO292-O013119 ADDENDUM 3 Page 1 of 2

“The Gate City"

Pahang Debartonet

May 16, 2019

iFB0292-013119
IT Server Room HVAC Upgrades
ADDENDUM #4

information included in this document becomes a part of the original IFB.

if you are submitting a paper bid, please sign below to indicate receipt of this additional information and inelude this
page with your bid submittal. If you are submitting a bid via Bid Express please be sure to acknowledge the addendum
on the website before submitting your bid.

ADDENDUM 4 is being issued to respond to submitted questions.
Q: Where this is a city project is a permit still required?

A: Yes, a permit is still required, but the fee will be waived.

Ail ather aspects of the original document remain the same.

Failure ta acknowledge the addendum will result in the bid submittal being disqualified.

Sincerely,

Ce af “

Poebe sede oy yl ' \

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Danielle Greenberg
City of Nashua ~ Purchasing Agent II
greenbergd @nashuanh.gov

Addendum #4 received and incorporated into bid submittal for IFB0292-013119.
Please sign and include this addendum in your bid package.

C =

(Authortfed Signature)
Sfes/14

(Date}

PALME + STesel>

(Name of Firm}

IFBO292-013119 AGDENDUM 4 Page 1 of

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ACORD
ee

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DDIYYYY}
5/29/2019

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies} must be endorsed. if SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).

PROOUCER

Name” Donna Bickford

FAX
THE ROWLEY AGENCY INC. PHONE 4. (603) 224~2562 | FAX op, (6037224-8012
45 Constitution Avenue Rpburss: Cbickford@ rowleyagency.com
P.O. Box 511 INSURER(S) AFFORDING COVERAGE NAIC #
Concord NH 03302-0511 INSURERA;Citizens Insurance Co, 31534
INSURED INSURER B: Hanover Insurance Co, 22292
Palmer And Sicard, Ine INSURER C:
140 Epping Road INSURER D;
INSURER E:
Exeter NH 03833 INSURER F ;
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED &Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADOL |SUBR POLIGY EFF. | POLICY EXP
LTR TYPE OF INSURANCE Insp | wp POLICY NUMBER (MM/DDIYYYY)_| (MMIDOMVYYY) LIMITS
X | COMMERCIAL GENERAL L ABILITY EACH OCCURRENCE $ 1,000,000
on JAMAGE TO RENT
A CLAIMS-MATE [x| OCCUR PREMISES (ea occurrence) $ 100,000
X | cG0001 04/13 ZBV930257706 10/1/2018 10/1/2019 | MED EXP (Any one person) 3 10,000
PERSONAL & ADV INJURY 8 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,000
poucy |X |55& | foc PRODUCTS -COMPIOPAGG | $ 2,000,000
OTHER: 3
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY (Ea accident $ 1,000,000
az X | any auto BODILY INJURY (Per person) | $
nUTGe [| een eee ABV9202579 10/1/2018 | 10/1/2019 | BODILY INJURY (Per accident) | ¢
x | x | NCN-OWNED PROPERTY DAMAGE $
HIRED AUTOS Al. TOS (Per accident)
s
X | UMBRELLA LIAB X | occur EACH OCCURRENCE s 10,000,000
B EXCESS LIAB CLAIMS-MADE AGGREGATE 10,000,000
pep | X | reTeNTION 0 uHVv924232706 10/1/2018 | 10/1/2019 5
WORKERS COMPENSATION PER -TOTH-
AND EMPLOYERS" LIABILITY Tr * | statute LER
ANY PROPRIETOR/PARTNER/EXECUTIVE ry WEVD367978 E.L. EACH ACCIDENT g 1,000,000
OFFICER/MEMBER EXCLUDED? NOYNIA
B | (Mandatory in NH} 3A STATES: MA ME 10/1/2016 10/1/2019 | EL DISEASE -EAEMPLOYEE | $ 1,000,000
If yas, describe under
DESCRIPTION OF OPERATIONS below NO EXCLUDED OFFICERS E.L. DISEASE - POLICY LIMIT__| $ 1,000,000
A | INSTALLATION FLOATER 2BV930257706 10/1/2018 10/1/2019 | LIMIT (DED. $500): $600,000
LEASED/RENTED EQUIPMENT LIMIT (DED. $500}: $200,000

DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Covering operations of the insured during the policy period.

CERTIFICATE HOLDER

CANCELLATION

City of Nashua
229 Main Street
Nashua, NH 03061

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLIGY PROVISIONS.

AUTHORIZED REPRESENTATIVE

,
brane SG BEC

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Donna Bickford/DTB

ACORD 25 (2014/01}
INS025 (201401)

© 1988-2014 ACORD CORPORATION. All rights reserved.

The ACORD name and logo are registered marks of ACORD

=) THE CITY OF NASHUA “The Gate City’

Financtal Services

Purchasing Department

May 30, 2019
Memo #19-149

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: LONG TERM MANAGEMENT OF WASTEWATER BIOSOLIDS CONTRACT (VALUE:
NOT-TO-EXCEED $1,507,050)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated March 28, 2019 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (March 28, 2019 meeting) and

the Purchasing Department recommend the award of this contract in an amount not-to-exceed
$1,507,050 from Resource Management, Inc. of Holderness, NH.

LA

CA

7 L, Liao
Dan Kooken

Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

C. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: March 28, 2019

David L. Boucher, Superintendent
Wastewater Treatment Facility

Long Term Management of Wastewater Biosolids Contract

To approve the award of a three year contract for the long-term management of wastewater
biosolids to Resource Management, Inc. of Holderness, NH in an amount not to exceed
$1,507,050. Funding will be through: Department: 169 Wastewater; Fund: Wastewater;
Account Classification: 54 Property Services.

Long Term Management of Wastewater Biosolids Bid Comparison

The Wastewater Facility generates Class B biosolids and is required to manage it in an
environmentally sound manner and in accordance with all applicable federal, state and local
rules and regulations. The request for proposals (RFP) went out on February 15, 2019.
Pricing was requested for a three-year period on a per wet ton basis. Additional pricing was
requested for three additional one-year extensions and for removal of non-Class B biosolids.

Only one bid was received from Resource Management, Inc. (RMI). The award is based on
the estimated solids produced annually, 8500 wet tons, at the per wet ton unit bid price of
$59.10 for the first three years, a total cost not to exceed $1,507,050.

Resource Management, Inc. Holderness, NH $59.10/wet ton

Casella Organics, who currently holds the biosolids contract, did not bid on the project due to
being unable to meet land application requirements.

References for RMI have been checked and found to be satisfactory. They were the sludge
hauler for the wastewater plant prior to Casella for approximately 13 years and performed
well in that time.

CONTRACT FOR INDEPENDENT CONTRACTOR

LONG-TERM MANAGEMENT OF WASTEWATER BIOSOLIDS
RFP1088-031819

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

RESOURCE MANAGEMENT, INC
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

1171 NH ROUTE 175, HOLDERNESS, NH 03245

ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:
1, DOCUMENTS INCORPORATED. The Independent Contractor shall complete the work described in the
Contract Documents. The following exhibits are by this reference incorporated herein and are made part of

this contract:

(1) This Agreement signed by the City of Nashua and Independent Contractor, including Exhibit A--
General Conditions for Contracts;

(2) Performance Bond;
(3) Insurance Certificate;

(4) Written change orders or orders for minor changes in the Work issued after execution of this
Agreement; and

(5) Fully Executed City of Nashua Purchase Order

AGI of 5

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall
furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF THE WORK:

Independent Contractor shall provide the appropriate containers for loading dewatered sludge cake for
removal from the Nashua Wastewater Treatment Facility (NWTF). The Independent Contractor will
remove the entire amount of dewatered wastewater Biosolids (approximately 30-35 wet tons per day)
generated at the NWTF during regular work hours of Monday-Friday (7:00 am to 2:00 pm) and on
weekends as necessary. There is no guarantee on the quantity of Biosolids. All Biosolids shall be hauled
off site as soon as possible after dewatering, within 24 hours after notification. In general, there are 4 -7
loads to be removed M-F, depending on the quantity of sludge being dewatered.

All Biosolids are the property of the Independent Contractor. All removal and hauling must be lawful, and
must be performed under proper State permits. No Biosolids may be utilized or disposed of improperly or
in a non-licensed, non-qualified/non-state approved manner. To do so will constitute a violation of this
Agreement.

In the interest of utilizing the Biosolids in a manner most beneficial to the environment, the Independent
Contractor shall have a plan for land application of Biosolids. Alternate means for beneficial use of
Biosolids will also be considered and may be allowed with prior written consent of the City. Information
should be provided in the proposal that demonstrate beneficial environmental use of Biosolids will occur.

The Independent Contractor will manage the Biosolids directly and will not act as a broker. Subcontracting
to a qualified sludge hauler will be allowed upon written approval of the Director of Public Works N. A
dedicated driver and/or Independent Contractor manager shall be provided who will be held accountable to
work with NWTF on scheduling and shall inform the City of any delays in the schedule. The NWTF shall
make reasonable attempts to contact the driver and/or Independent Contractor manager to report holding off
on a delivery if the truck load is not full. There shall be no back charges for a driver who shows up but
cannot take the load since it was not full provided the NWTF has made a reasonable attempt to contact the
provider/Independent Contractor ahead of time. A list of other contacts shall be provided should the
manager not be available to contact. The truck used for hauling shall have a valid Sludge Hauler Permit
with New Hampshire Department of Environmental Sevices-Wq 800 regulations. All other governing laws
and regulations for hauling sludge shall be followed.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the time
periods set forth and shall only be altered by mutually approved written agreement to extend the period of
performance or by termination in accordance with the terms of the contract. Independent Contractor shall
begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of
Nashua.

The contract will be for initial period of three (3) years, with first year commencing on July 1, 2019 and

terminating on June 30, 2022. The City will consider three (3) additional one (1) year extensions of the
contract upon satisfactory performance of the vendor. Each year of the contract (the initial three (3) years

AG2 of 5

and any one (1) year extensions if awarded) is subject to annual budget appropriations and at the City of
Nashua’s sole discretion. A separate/amended purchase order shall be issued for each year of the contract.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed

One Million Five Hundred Thousand Seven and Fifty Dollars ($1,507,050) for the three (3) vear term

and in accordance with following Pricing Provisions:

4.1

4.2

4.3

4.4

4.5

4.6

4.7

Pricing Provisions

For the recycling services to be provided by Independent Contractor pursuant to this Agreement, City
agrees to pay Independent Contractor an all-in recycling fee of $59.10 per wet ton for Class B
biosolids recycled from the WWTF. It is understood that the recycling fee is based upon the current
regulatory requirements in place in the State of New Hampshire at the time of signature of this
Agreement. Any significant changes to the regulations governing the beneficial use of biosolids at the
local, state or federal level shall be cause for re-negotiation of the scope of services and the recycling
fees. In the event of such significant changes, Independent Contractor shall comply with this
Agreement, including scope and fees, until new terms which are mutually agreeable are reached and
memorialized in a writing signed by both parties.

In the event that City installs a Shincci-USA Dryer and produces a dried Class A biosolids product, the
all-in recycling fee in Section 4.1 shall drop to $29.10 per ton of Class A biosolids.

For non-standard solids sent to alternative outlets, City agrees to reimburse Independent Contractor for
the full amount of all payments actually made by Independent Contractor to process or dispose of non-
standard solids in a reasonable manner, plus 20%, provided the payments made by Independent
Contractor are approved in writing in advance by City.

Independent Contractor shall be reimbursed for trucking services it provides for transporting non-
standard solids, or any other additional trucking services provided by Independent Contractor to City,
at a fee rate of $115.00 per hour from point of origin to point of return. This shall be increased
annually by 2%.

Independent Contractor shall pay for routine site permit filing fees and routine soil samples associated
with biosolids utilization, at no cost to City.

City agrees to reimburse Independent Contractor for any additional out-of-pocket fees as may be
required by authorized regulatory agencies at cost plus 20%, provided City approved the service in
writing, in advance. This shall include, but not be limited to analytical testing fees for non-standard
solids, and regulatory fee requirements.

City shall pay Independent Contractor a temporary diesel fuel surcharge when diesel fuel exceeds
$3.50 per gallon based on the index provided by the US Department of Energy, specific to New
England. Weekly diesel pricing information shall be based on the federal posting at
http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp. The surcharge shall be based on $0.25 increments
to the price of diesel fuel and shall increase according to the schedule below for every load of
wastewater solids hauled by Independent Contractor; this incremental increase shall continue as an
escalator calculation indefinitely:

AG3 of 5