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Finance Committee - 05/19/2021 Page 2

Alderman Klee

| am here, | can hear the proceedings, | am alone in the room at the moment but my husband is in the house.
Thank you.

Alderwoman Lu
I’m here alone and | can hear you.

Alderman Harriott-Gathright

The Clerk is present, | am in this room alone and | can hear everyone. Alderwoman-at-Large Shoshanna
Kelly?

Alderwoman Kelly

| am here, | am alone and | can everyone.
Alderman Laws

| am here | am alone and | can hear everyone.
Alderman O’Brien

Present, | can hear the proceedings and | am alone.

Mayor Donchess

Yes, Madam Clerk, | am present, | am social distancing and | am alone in the room. So the first item, all
members are present, certainly a quorum. The first item is Public Comment. Is there any member of the
public who would like to address the Committee? (There were none.)

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the amount of
$1,396,732 funded from accounts 55699 Other Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHTTO ACCEPT, PLACE ON FILE, AND AWARD A MULTI-

YEAR INDEPENDENT CONTRACT FOR ADMINISTERING HOUSING OPPORTUNITIES FOR PERSONS

WITH AIDS WITH HARBOR HOMES, INC. IN THE AMOUNT OF $1,396,732. FUNDING WILL BE

THROUGH DEPARTMENT: 171 COMMUNITY SERVICES; FUND: 55699 OTHER CONTRACT SERVICES,
BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Alright and | believe Ms. Marchant may be here on this?

Board of Aldermen — 11/28/17 Page 13
Alderman Cookson

| would assume that boards function in a way where they could call special meetings, if necessary? Is that
correct, Alderman Caron?

Alderman Caron
For them? | would think so, but you’re also dealing with holiday time.

MOTION FAILED

President McCarthy

And we are back to the Motion for Final Passage of R-17-143.
Alderman Cookson

| would table it to the full board until the Board of Directors of the Senior Activity Center has an opportunity to
review the language and to respond accordingly.

MOTION BY ALDERMAN COOKSON TO TABLE R-17-143.
A viva voce roll call was taken which resulted as follows:

Yea: Ald. Cookson, Ald. Schoneman,
Ald. LeBrun, Ald. Moriarty 4

Nay: Ald. Wilshire, Ald. Clemons, Ald. Tencza 9
Ald. Dowd, Ald. Caron, Ald. Melizzi-Golja,
Ald. O’Brien, Ald. Lopez, Ald. McCarthy

MOTION FAILED

President McCarthy

Motion fails. Back to the motion for final passage of R-17-143.
MOTION CARRIED
Resolution R-17-143 declared duly adopted.

R-17-146
Endorsers: Mayor Jim Donchess
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Ben Clemons
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $300,000 FROM THE STATE
OF NEW HAMPSHIRE, DEPARTMENT OF SAFETY “STATE HOMELAND SECURITY GRANT
PROGRAM” INTO CITYWIDE COMMUNICATIONS GRANT ACTIVITY “2017 NASHUA/
MANCHESTER COMMUNICATIONS REDUNDANCY GRANT”
Given its second reading;

Finance Committee - 05/19/2021 Page 3

Sarah Marchant, Director of Community Development

Good evening. Yes, sorry | just lost my Citrix connection again for a second. | am not here for the HOPWA if
that’s what you are asking though; that would be Bobbie.

Mayor Donchess

It would. Well | don’t see Bobbie on the line.
Director Marchant

| was at Human Affairs the other night when she spoke and this is a new distribution of Federal Funding from a
traditional source that they use regularly. | don’t know much more than that about it though.

Mayor Donchess

So it is a grant to provide housing opportunities for persons with AIDS, from the Department of HUD which is
Housing & Urban Development.

Director Marchant

| believe it is above and beyond the normal distribution that they get.

Mayor Donchess

Itis. If people want... now there’s, of course, a Memo and other material on this if anybody wants more detail
than what you see in the Memo that would be fine and we can make sure Ms. Bagley is here at the next
meeting. If not a motion to table would be in order, otherwise we will simply call for a vote on the motion to
approve. So Madam Clerk could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount of $110,000 funded from accounts 54407 Software Maintenance
and 81700 Infrastructure Improvements (80%/20%)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ONE-YEAR RENEWAL OF SOFTWARE MAINTENANCE FOR THE CONTINUED OPERATION OF
CARTEGRAPH TO CARTEGRAPH IN THE AMOUNT OF $110,000. FUNDING WILL BE THROUGH
DEPARTMENT: 122 INFORMATION TECHNOLOGY AND 169 WASTEWATER; FUND: $88,000 FROM
54407 SOFTWARE MAINTENANCE AND $22,000 FROM 81700 INFRASTRUCTURE IMPROVEMENTS, BY
ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe Ms. Kleiner is here on this?

Finance Committee - 05/19/2021 Page 4

Kim Kleiner, Director of Administrative Services

Good evening Mayor, Members of the Board. | think there may be some confusion on this and | do want to
clarify. This is a one year renewal on an existing contract. You did approve the contract with Cartegraph last
year at this time which covered us from July of 2020 through July of 2023. That contract consists of three
payments of $110,000 a year. And at that time we said we would bring it forward yearly for your approval so
this is the second installment on that contract. Cartegraph, as you know, is the software that we maintain for
the Department of Public Works which includes Parks & Recreation and Waste Water. There’s many different
sections and different modules to this. This is a system that IT maintains for them, that’s why 80% of the
contract is an Enterprise System is through the IT Budget.

Mayor Donchess

Anybody have anything on this? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Pump Station Phase 1 Upgrades Change Order #2 in the amount not to exceed
$27,235.18 funded from accounts 81700 Infrastructure Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER 2 TO THE PUMP STATION UPGRADES PHASE | CONTRACT FOR ADDITIONAL
ELECTRICAL UPGRADES NEEDED AT NEWTON PUMP STATION WITH DEFELICE CORPORATION OF
DRACUT, MA, IN AN AMOUNT NOT TO EXCEED $27,235.18. FUNDING WILL BE THROUGH
DEPARTMENT: 169 WASTEWATER; FUND: SRF LOAN; ACTIVITY: PUMP STATION UPGRADES
PHASE I, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Alright, Mr. Boucher?

David Boucher, Waste Water Superintendent

Thank you Mr. Mayor. Dave Boucher, Waste Water Superintendent. As was mentioned, this is for additional
electric work that was needed at the Newton Pump Station. Initially we were going to pull power off an existing
pole to the pump station. After the bid, Eversource determined that we couldn’t pull three phase power off of
the existing pole.

They did install a brand new pole for us and brought power to it, however the pole ended up being 300 feet

away from where the existing pole was. So this money is to cover the additional conduit that was needed,
additional fiber and additional power cable for this project.

Mayor Donchess

Alright anybody have anything? Questions or comments? Madam Clerk, could you call the roll? It looks our

Finance Committee - 05/19/2021 Page 5
Clerk is on mute and momentarily left her seat.

Alderman Klee

| can call the roll if you’d like Mr. Mayor.

Mayor Donchess

Alright, Alderwoman Klee is Vice Chair of the Committee. Oh wait, she’s back.

Alderman Klee

She’s back, she didn’t want me to take her job.

Alderman Harriott-Gathright

| apologize, a family member was choking, they needed help really.
Alderman Klee

We could hear that.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pump Replacement at Northgate Pump Station in the amount of $29,642.95 funded from account
71000 Equipment

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHSE OF A FAIRBANKS BRAND VERTICAL SOLIDS HANDLING PUMP FROM HAYES PUNP, INC.,
OF CONCORD, MA, IN THE AMOUNT OF $29,624.95. FUNDING WILL BE THROUGH DEPARTMENT:
169 WASTEWATER; FUND: WASTEWATER; ACCOUNT CATEGORY: 71 EQUIPMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe, again, Mr. Boucher?
Mr. Boucher

Thank you Mayor. This is our north gate pump station it is one of our largest pump stations. It operates off two
submersible pumps. This is for the purchase of anew pump. We purchased a brand new pump at the
beginning of 2020; the other pump is reaching its end of useful life. So we want to have a new pump on hand
in case this one fails and we are not stuck with just one pump. The reasons for purchasing it now; we are
starting to see fatigue on our older pump and the lead time to get these pumps is 12 to 14 weeks. So we want
to order it sooner than later.

Finance Committee - 05/19/2021 Page 6

Mayor Donchess

Alright. Anybody have anything for Mr. Boucher? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Project Management/Construction Oversight for the Nashua Transit Center Retrofit in the amount of
$120,818.84 funded from accounts FTA5339 Annual Funding Grants & 53125 Construction
Management Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR THE CONSTRUCTION ADMINISTRATION, INSPECTION, AND OVERSIGHT OF THE
CONSTRUCTION PHASE OF THE TRANSIT CENTER RETROFIT PROJECT TO GPI AND SAMYN D’ELIA
ARCHITECTS IN THE AMOUNT OF $120,818.84. FUNDING WILL BE THROUGH DEPARTMENT: 186
TRANSPORTATION; FUND: 53125 CONSTRUCTION MANAGEMENT SERVICES AND FTA 5336 ANNUAL
FUNDING GRANT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe this time it is Ms. Marchant.

Director Marchant

Correct. Thank you very much Mayor. This contract is to continue to work with GPI who has been our design
contractor engineer for this project along with Samyn D’Elia Architects for them to help us with the construction
oversight and management of the Transit Center Retrofit which we are very excited to finally be getting

underway. So this will provide on-site inspection services 45 hours a week in accordance with FTA Standards
for the length and breadth of the project.

Mayor Donchess

Anybody? Alderman Lu?

Alderwoman Lu

Thank you Mr. Mayor. Just a quick question when we were presented this at the Infrastructure Meeting in June
of last year, it was said that the Nashua contribution would be about $97,000.00. The total project cost at that
time was presented as $970,000.00. Is that number still holding?

Director Marchant

As far as the City of Nashua’s contribution?

Finance Committee - 05/19/2021 Page 7
Alderwoman Lu

No that was the total project cost, one of the power point said, gave us that figure, close to a $1 million dollars
let’s say.

Director Marchant

That is a great question. So as every other project that has actually gone to bid in this past year and with this
lag in construction schedule that number had not held. It is, as you will see with the contract, either the next
contract or the one after that that you are seeing tonight it is $1.12 million is the cost. And this grant is actually
from a nationally competitive 5339 Grant that we were awarded to do this project. So we were using a much
larger federal bucket of money for this project. The State of New Hampshire also matched some of the capital

contribution on this project. So the overall contract has a higher amount of City dollars in it then was presented
a year ago. But all of the money has been appropriated and is accounted for.

Alderwoman Lu

OK thank you, that’s fine but just for clarification are the three entities that are contributing to this project
maintaining their original percentage?

Director Marchant

Yes.

Alderwoman Lu

OK. Thank you.

Mayor Donchess

Anyone else? Alright, Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Construction/Rehab at the Nashua Transit Center in the amount of $1,129,710 funded from accounts
54210 Lead Hazzard Remediation & 81650 Land Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR THE CONSTRUCTION WORK AT THE TRANSIT CENTER AND THE ADJACENT
PAVEMENT AND SITE WORK TO D.L. KING & ASSOCIATES IN THE AMOUNT OF $1,129,710. FUNDING
WILL BE THROUGH DEPARTMENT: 186 TRANSPORTATION; FUND: 81650 LAND IMPROVEMENTS
AND 54210 LEAD HAZARD REMEDIATION, BY ROLL CALL.

ON THE QUESTION

Finance Committee - 05/19/2021 Page 8

Mayor Donchess

You’ve heard the motion but this is again Ms. Marchant.
Director Marchant

That is correct, thank you. So this is the award to actually construct the Transit Center. We have retrofit so this
is the physical upgrades to the Transit Center itself but also to the physical infrastructure underground and of
the ground around that area. This project is, again, something that the City went after a nationally competitive
5339 grant that we were awarded. So that is paying for the vast majority of this with some matching funds
coming from the State of New Hampshire and then the rest from the City. And we are very excited to finally
move this project forward.

Mayor Donchess

Discussion or questions? Alderwoman Klee?
Alderman Klee

Thank you Mayor. Director Marchant, does this also take care of the re-directing of the parking lot that is
adjacent to it? Did | understand that correctly? So the redesign of that enter and exit is also part of this.

Director Marchant

That’s a great question. It is not part of this contract. That was not part of the grant. We have separately used
dollars and are almost done with a final design for bid which we don’t have funding to do, but a re-design of the
City Hall parking lot area. So we do have a design that was working on kind of parallel to this. As part of this
project, the entrance to the City Hall Parking Lot from the Transit Center side will be closed off and so the City
Hall Parking Lot does function it does meet the standards for being one way in and one way out from the other
side but it isn’t an ideal configuration. So we will have that package shortly that we can look at funding for
separately. But that isn’t part of the federal bid here.

Alderman Klee

Just one comment, Mr. Mayor?

Mayor Donchess

Yes.

Alderman Klee

Thank you. Director Marchant | was a little concerned about, | know it meets the standard but it is a tight fit
trying to get in and out especially someone with an SUV and we have the handicap spots right there too. So |
was just a little concerned if we are only having that one entrance to come in and out of. But we don’t foresee
any kind of issues? | know even with the entrance the way it is, it sometimes can be a little tight trying to get in
and out of there, especially those end parking spots near the transit center. But engineering or whoever has
taken a look at it and we are good to go with that?

Director Marchant

As | said, it is not ideal. It does meet the minimum standards. The really good thing is that it is so small and so

tight that people travel at slow rates of speed and it is not maybe ideal which is why we have a new design
coming that we hope to be able to fund. But it has not been found to be unsafe.

Finance Committee - 05/19/2021 Page 9
Alderman Klee

That’s all | care about. Thank you so much.

Mayor Donchess

Anyone else? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR NASHUA TRANSIT SYSTEM CLEANING SERVICES TO BILL’S WORLD CLASS
CLEANING SERVICES IN THE AMOUNT OF $46,800 ($15,600 PER YEAR). FUNDING WILL BE
THROUGH DEPARTMENT: 186 TRANSPORTATION; FUND: 54200 JANITORIAL SERVICES, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

And | believe Ms. Marchant, again, will be on this one.

Director Marchant

Yes thank you. As part of a reaction to COVID and based on customer complaints, we worked last year to
really step up the cleaning services provided at both the Transit Center and with the Administration Building. At
that time, we got short-term contracts and very emergency state and what we’d like to do is move forward with
the cleaning service contracts. This is what they are for. The contract is for 6 days a week, each day of the
week that the Nashua Transit Center is open.

We will have a cleaning service come in in the evening and 3 days a week at the Administration Building. This
cleaning service has provided a level of service above and beyond what we had and our customers had

experienced in the past and especially with the importance of cleanliness and hygiene at this point and it is
something that we feel very strongly about continuing the service.

Mayor Donchess
Anyone? Alderwoman Lu?
Alderwoman Lu

Thank you Mr. Mayor. Through you to Ms. Marchant, won’t the Transit Center be under construction for
several months during the first year and are we just paying them the same in spite of that?

Finance Committee - 05/19/2021 Page 10
Director Marchant

That’s a great question. As much as possible, the Transit Center will actually remain open the whole time.
The operational logistics, we still have to run the bus system all 6 days a week and that’s our ticket counter,
that’s where everything is secure. So we are actually going to work in phases, one half and then the other half
and we will be operating largely out of that Transit Center. So it is a great question but the cleaning services
will pretty much be needed every single day and it will probably be dirty from all the dust. So while we are
going to have very significant renovations there will be always someplace to clean because we will be
operating, maybe shifting around in there.

Alderwoman Lu

Thank you, yeah that makes sense, we will probably need them more. Thank you.
Mayor Donchess

Alright, Madam Clerk could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Firefighter Physicals in the amount of $47,586 funded from the following accounts: $31,502.10 from
53135 Medical Services & $16,083.90 from 71000 Equipment

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
INCREASE TO PURCHASE ORDER 162572 FOR PHYSICALS PERFORMED FOR 77 FIREFIGHTERS TO
LIFE SCAN WELLNESS CENTERS IN THE AMOUNT OF $47,586. FUNDING WILL BE THROUGH
DEPARTMENT: 152 FIRE RESCUE; FUND: $31,502.10 FROM ACCOUNT 53135 MEDICAL SERVICES
AND $15,433.90 FROM ACCOUNT 71000 EQUIPMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | think we have Assistant Chief Buxton here for this?

Assistant Chief Steve Buxton, Nashua Fire Department

Good evening everyone. This is basically to cover the expense associated with the physicals for our specialty
teams. We have a Hazmat Team and we have a Dive Team. The physicals that we require to meet NFP1582
are a little bit more specialized than what you would be able to achieve through your regular doctor. So we

have them done through this process. This is an annual expense, we usually send anywhere between 75 to
90 individuals for physicals.

Mayor Donchess

Any questions, comments? Madam Clerk could you please call the roll?