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Board of Aldermen — 11/28/17 Page 12

and they want to make other changes regarding time limits for other members, they would be able to do that
and propose that and send it back to us. Correct?

President McCarthy

| think if they don’t accept it as written, then they can come forward with whatever proposals they’d like.
Alderwoman Melizzi-Golja

Okay. | thought | heard in the public comment period that there might be other positions that it would be helpful
to have time limits removed from, so people could stay on the board while at the same time adding new
members. | just wanted to clarify that; that they could, in fact, come back and say, “Yes, we like this but we
want to change this language also.”

Alderman Schoneman

| just wanted to point out that a Motion to Re-Refer isn’t a referendum on the two people that are involved in
the board. That was made clear by the speaker tonight and it’s not a referendum on individuals. It was just a
procedural thing. It sounded, to me, from the public comment, that there was some kind of a disconnect with
the chairman or the president of that board and his ability under their by-laws to represent the board if the
board member who spoke didn’t know anything about it. It just seems to me, from a procedural standpoint,
that it ought to be dealt with. And | understand that either way it sounds like they can reject it, and it comes
back and just goes back and forth until it's done. But still, it just seemed right to me that it be done with their
cooperation ahead of time.

Alderman Caron

If you don’t approve this tonight and send it to them this will die, because of the fact that the board only has
one meeting, which is December 6, so it would never get back in time. | don’t Know what caused this. My term
actually ends on the 30" unless I’m reappointed by the president, but that’s not the issue. We have been
getting new people on the board. Right now, we have several people who are on the board who are supposed
to be reappointed or must go off the board because their term is line expired. | don’t think the president of the
board of the Senior Center acted willfully; | think he was trying to get some action so that they would have a
discussion about these term limits. And moving it forward, since Corporation Counsel says they do have to
approve it in the end, | think the right thing to do is to approve it tonight and send it to them and let them have a
conversation. That would be my suggestion.

Alderman Cookson

Alderman Caron, which board was meeting on the 6" of December?

Alderman Caron

The Senior Center has their regular board meeting on December 6".

Alderman Cookson

And you're indicating that if they don’t take action or they’re not able to take action, because that’s their only
meeting?

Alderman Caron

That’s their only meeting for the rest of the year. They normally would have met this week and again in
December.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 26, 2021
Memo #21-136

TO: Mayor Donchess
Finance Committee

SUBJECT: 2021 CIPP Lining Program in the amount of $1,990,745.39 funded from accounts 81700
Infrastructure Improvements

Please see attached communications from Daniel Hudson, City Engineer, dated February 25, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: 2021 CIPP Lining Program
Value: $1,990, 745.39
Vendor: Green Mountain Pipeline Services of Bethel VT

Department: 169 Wastewater
Source Fund: 81700 Infrastructure Improvements

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall
exceed $10,000 shall be purchased by formal, written contract from the lowest responsible
bidder, after due notice inviting bids.

A competitive bidding IFB for this project was issued on 1/20/21 and the following bids were received:

Vendor Location Amount Note
Green Mountain Pipeline Bethel VT $1,990,745.39
Insituform Technologies Chesterfield, MO | $1,997,406.00
National Water Main Cleaning Co Canton, MA $1,997,496.40
Kenyon Pipeline Inspection Queensbury, NY $2,071,630.00
Granite Inliner Orleans, IN $2,146,287.70

We recommend this bid to be awarded to the lowest total cost vendor who met the RFP specified requirements.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Engineering, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 26, 2021

Re: Contract in Excess of $1M Award — 2021 CIPP Lining Program

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting
for final approval prior to award of the contract.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the June 2, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 2021 CIPP Sewer Lining Program
Value: $1,990,745.39
Vendor: Green Mountain Pipeline Services of Bethel VT

Purchasing Memo#: 21-136 dated May 25, 2021
Contract Term:

Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

To:

From:

Re:

D. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: February 25, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

2021 CIPP Lining Program - Construction

To approve the award of the construction contract for the 2021 CIPP Lining Program to
Green Mountain Pipeline Services, LLC of Bethel, VT in the amount of $1,990,745.39
pending bond approval. Funding will be through: Department: 169 Wastewater; Fund:
Bond; Activity: Sewer Rehab.

The annual sewer program addresses failing, aged sewers and associated structures and
piping. This 2021 CIPP (Cured-in-Place-Pipe) Lining program is expected to video
inspect approximately 80,000 feet of sewer pipe, line approximately 32,000 feet of sewer
pipe and rehabilitate approximately 120 sewer structures. Pipe lining is significantly less
expensive and less disruptive than full pipe replacement, and is instrumental in
rehabilitating the City’s sewer infrastructure.

Five bids were received on February 8th as follows:

Green Mountain Pipeline Services, LLC of Bethel, VT $1,990,745.39

Kenyon Pipeline Inspection of Queensbury, NY $2,071,630.00
National Water Main Cleaning Co. of Canton, MA $1,997,496.40
Granite Inliner of Orleans, IN $2,146,287.70
Insituform Technologies of Chesterfield, MO $1,997,406.00

The low bid was reviewed and found to be acceptable. Green Mountain has performed
well on other sewer projects with other public works entities in New Hampshire based
on review of previous projects and references. Work is planned to start in April.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 26, 2021
Memo #21-137

TO: Mayor Donchess
Finance Committee

SUBJECT: Pedestrian Safety Enhancements in the amount not to exceed $32,700 funded from
accounts 81300 Machinery & Equipment

Please see attached communications from Daniel Hudson, City Engineer, dated May 24, 2021 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

Item: Rectangular Rapid Flashing Beacon (RRFB) crosswalk systems on Main Street at the
existing mid-block crosswalks at 100 Main Street near High Street and at Eldridge
Street.

Value: not to exceed $32,700

Vendor: Ocean State Signal Co.

Department: 161 Streets
Source Fund: 81300 Machinery & Equipment

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Engineering, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Hudson
C O'Connor

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 24, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Main Street Crosswalks — Pedestrian Safety Enhancements

To approve the purchase of Rectangular Rapid Flashing Beacon (RRFB) crosswalk
signal systems from Ocean State Signal Co. of Smithfield, RI in the amount not to
exceed $65,000. Funding will be through Department 161 Streets; Fund: Prior Year
Escrow; Account Category: 81 Capital Outlay/Improvements.

To improve pedestrian safety, the City plans to install Rectangular Rapid Flashing
Beacon (RRFB) crosswalk systems on Main Street at the existing mid-block
crosswalks which are located at 100 Main Street, near High Street, and at Eldridge
Street. These RRFBs will be similar to the crosswalk system installed in 2018 at the
mid-block crossing on the Main Street Bridge, which continues to be in good working
condition with only minor maintenance required.

The City is proposing to purchase materials from Ocean State Signal Co., the supplier
of the materials for the RRFB system on the Main Street Bridge. Installation of the
system will be completed by the Street Department. The Division of Public Works is
requesting the approval of this sole source purchase from Ocean State Signal Co. of
Smithfield RI, for consistency in equipment on the Main Street corridor, which will
simplify future maintenance. In addition, the previously purchased system has been in
place since 2018, is operating satisfactorily, and Ocean State Signal is a reputable
supplier of quality equipment and material with a good track record in the City.

ocean state

gna

Lighting the way

TO: __ Matt Franz - Engineering Dept

LOCATION: _ Nashua, NH

Ocean State Signal Co.

27 Thurber Blvd
Smithfield, RI 02917
Tel: 401-231-6780 Fax: 401-231-4390
www.oceanstatesignal.com

DATE: 5/21/2021
FROM: James-Michael Trotta

ITEM NUMBER: _ RRFB Crosswalk System DUE DATE:
INTERSECTION: _ Main Street - Three Locations PROJECT #:
Quantity ITEM/MATERIAL DESCRIPTION
3 Solar Powered RRFB Crosswalk System c/o: $10,900.00 $32,700.00
2 (ea) 15' Decorative Aluminum Pedestal Black
3 (ea) 55W Solar Control System w/ Radio Black
4 (ea) RRFB-XL Light Bar w/ Ped Indication Black
3 (ea) Bulldog PPB w/ 9x12 Frame & R10-25 Sign [Black
4 (ea) 30" W11-2 Pedestrian Crossing Sign FY
2 (ea) 24x12 W16-7L Down Left Arrow Sign FY
2 (ea) 24x12 W16-7D Down Double Arrow Sign FY
8 (ea) Sign Mounting Hardware Kit
Notes:
A) Furnish Only
B\) Does Not Include Concrete Foundations or Anchor Bolts
C) Does Not Include Solar Study
D) Ocean State Signal Not Responsible for Operation Performance due to Improper Solar Installation Locations
TERMS AND CONDITIONS:

The above price is NET F.O.B shipping point with shipping included to one destination in Nashua.
Terms quoted are Net Thirty and this quote is guaranteed for 90 days.

Sen ak

James-Michael Trotta

City of Nashua

Purchasing Department . (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager

Date: May 26, 2021

Re: Change Order for Electric Hybrid Arboc Van Change Order #1
In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the Finance
Committee of a subsequent change order to the request from the Community Development Division for the
purchase of two electric hybrid Arboc vans..
The original contract price in the amount of $346,000 was approved by Finance Committee on January 6, 2021.
The Community Development Division has requested a contract change in the amount of $9,180 to cover an
increase in chassis price as well as additional passenger enhancements (pillow top seats, flip seats, AC to ACC 80K

heat/cool combo, walker storage and rotating driver barrier) selected for two electric hybrid vans approved for
the Transit Department.

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can grams mission cbocntne
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: May 18, 2021
To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

Re: Finance Committee — Change Order for 2 Electric Hybrid Arboc Vans

On January 7, 2021, the Nashua Transit System (NTS) signed a contract with Creative Bus Sales to
purchase 2 Electric Hybrid Arboc Low Floor Vans for a total cost of $346,000

Due to supply chain issues, there was an increase in the Chassis price. In addition, a number of
passenger enhancements including seating, air conditioning/heating, and safety were selected during
pre-production and are outlined below.

$3,350 Chassis

$450 Pillow Top Seats

$900 Flip Seats

$1,075 AC to ACC 80K Heat/Cool Combo
$300 Walker Storage

$665 Rotating Driver Barrier

Original Cost Increase in Cost | Revised Cost New Total Cost
$170,850 each | $6,740 each $177,590 each $355,180

REPORT OF THE FINANCE COMMITTEE

MAY 19, 2021
A meeting of the Finance Committee was held on Wednesday, May 19, 2021, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 824 9066 5144 Passcode: 308638

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-589-3329 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law. The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia
Klee, Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess

Also in Attendance: Kelly Parkinson, Purchasing Manager
Kim Kleiner, Director of Administrative Services
David Boucher, Wastewater Superintendent
Sarah Marchant, Community Development Director
Steve Buxton, Assistant Fire Chief
Dan Hudson, City Engineer
Jeff Lafleur, Superintendent of Solid Waste