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Finance Committee - 05/19/2021 Page 11
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Two Pierce Arrow XT Pumper Trucks in the amount of $1,454,947.00 funded from accounts CERF
81500 Vehicles

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF TWO (2) 2021 PIERCE ARROW XT PUMPERS AND FIT UP FROM ALLEGIANCE FIRE
AND RESCUE IN THE AMOUNT OF $1,454,947.00. FUNDING WILL BE THROUGH DEPARTMENT: 152
FIRE RESCUE; FUND: CERF 81500 VEHICLES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Chief Buxton?

Assistant Fire Chief Buxton

Good evening, thank you. So some of you may remember this, we were funding different committees earlier in
the year to get the bond approved to purchase these two pieces of apparatus. Basically we are trying to
purchase them together because it will result in overall savings of about $160,000 something thousand dollars
for the City if we do them at the same time. This is consistent with our CERF schedule replacement program.
One of the engines is being bought 12 months early.

Mayor Donchess
And when do you expect delivery.

Assistant Fire Chief Buxton

Delivery for these would be approximately January / February of next year. Build time is because of the supply
chain is a little bit delayed from what they normally are. Normally an engine takes 8 to 10 months to build.

Mayor Donchess
Any questions/comments from anyone? Could you please call the roll, Madam Clerk?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee - 05/19/2021 Page 12

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing/Equipment in the amount of $31,073 funded from accounts 61110
Protective Clothing

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PROCUREMENT OF TWELVE (12) SETS OF PERSONAL PROTECTIVE EQUIPMENT (PPE) FROM
BERGERON PROTECTIVE CLOTHING IN THE AMOUNT OF $31,073 WHICH INCLUDES SHIPPING
($2,589.42 PER SET). FUNDING WILL BE THROUGH DEPARTMENT: 152 FIRE RESCUE; FUND: 61110
PROTECTIVE CLOTHING, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Chief Buxton.

Assistant Fire Chief Buxton

Thank you Mr. Mayor. If it is alright with you, | am going to defer to Deputy Chief Kirk who is also on the call,
this is his area of responsibility.

Mayor Donchess
Alright let’s go to the Deputy Chief then.

Deputy Fire Chief James Kirk

Thank you Mr. Mayor and good evening Committee Members. This purchase represents the most recent
phase in our cycle of replacing personal protective clothing for the fire fighters. Each one of the ensembles
represents a jacket, a pair of pants and a set of boots. And | said it is in keeping with the normal cycle of the
shelf life of our protective clothing. The quote is through Bergeron Protective Clothing of Epsom, New
Hampshire. The actual gear is supplied through Globe which is also in New Hampshire.

Mayor Donchess

Anybody? Questions or comments? | don’t see anything. Madam Clerk, could you call the roll please?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for Pedestrian Bridge Infrastructure in the amount of $14,251 funded from
accounts 53107 Architect & Engineering Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
MULTI-YEAR ON-CALL ENGINEERING SERVICES CONTRACT WITH HOYLE, TANNER & ASSOCIATES,
INC., OF MANCHESTER, NH, AND FURTHER TO APPROVE TASK ORDER #1 UNDER THAT CONTRACT
FOR STRUCTURAL INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $14,251. FUNDING WILL BE
THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GENERAL; ACCOUNT CATEGORY: 53

Board of Aldermen — 11/28/17 Page 14

MOTION BY ALDERMAN LOPEZ FOR FINAL PASSAGE OF R-17-146
MOTION CARRIED

Resolution R-17-146 declared duly adopted.

R-17-147
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $15,000 FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY AND THE NEW HAMPSHIRE DEPARTMENT OF
SAFETY INTO EMERGENCY MANAGEMENT GRANT ACTIVITY “2016 PRE-DISASTER MITIGATION
(PDM) GRANT”
Given its second reading;

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-17-147
MOTION CARRIED

Resolution R-17-147 declared duly adopted.

R-17-149
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $58,000 FROM THE STATE OF
NEW HAMPSHIRE INTO POLICE GRANT ACTIVITY “FY2018 VIOLENCE AGAINST WOMEN
GRANT PROGRAM” AND TO AUTHORIZE THE TRANSFER OF $69,318
Given its second reading;

MOTION BY ALDERMAN WILSHIRE FOR FINAL PASSAGE OF R-17-149
MOTION CARRIED

Resolution R-17-149 declared duly adopted.

R-17-150
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman Richard A. Dowd
Alderman June M. Caron
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $26,032.02 FROM THE STATE
OF NEW HAMPSHIRE DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “FY2018
SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP)”
Given its second reading;

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-17-150
MOTION CARRIED

Finance Committee - 05/19/2021 Page 13

PROFESSIONAL AND TECHNICAL SERVICES $12,000 AND DEPARTMENT: 161 STREETS; FUND:
CAPITAL; ACTIVITY: INFRASTRUCTURE IMPROVEMENTS, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
And City Engineer Dan Hudson is here. Mr. Hudson.

Dan Hudson, City Engineer

Thank you Mr. Mayor. So late last year we selected Hoyle Tanner & Associates for engineering services and
that was for highway, bridge, traffic and bicycle pedestrian work. It is intended to be a multi-year contract that’s
why it is going through this process here, a multi-year contract whereby we negotiate terms and then we can
issue task orders as needs arise that we can’t handle internally for whatever reason. We are bringing this
together with task order one which is for a review of our pedestrian bridges; highway bridges are regularly
reviewed by DOT the on a periodic basis but pedestrian bridges are not. And we have a number of them in our
parks and other places. So this task here is for them to an assessment and look at those and give us some
recommendations about any treatment that they may need.

Mayor Donchess

Alright, you’ve heard Mr. Hudson, of course. Any questions or comments? Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor. When you said about the pedestrian bridge, are you talking about, for instance, those
that are like in Mine Falls that are going over the river and so on? It is not any of the overpasses that are from
the highway or anything of that nature, correct. That would be DOT?

Mr. Hudson

Yeah most of those are DOT but for instance we have some rail trail bridges which cross City Streets, those
that wouldn’t necessarily be reviewed by DOT. But, yes, primarily it is those bridges that are in parks such as
Mine Falls.

Alderman Klee

Thank you.

Mayor Donchess

Anyone else? Alright, could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 2019 CIPP Lining Project Change Order #5 in the amount not to exceed $200,000 funded from

Finance Committee - 05/19/2021 Page 14
account 81700 Infrastructure Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE

CHANGE ORDER NO. 5 FOR THE 2019 CIPP LINING PROJECT WITH KENYON PIPELINE INSPECTION
OF QUEENSBURY, NY, IN THE AMOUNT OF $200,000. FUNDING WILL BE THROUGH DEPARTMENT:
169 WASTEWATER; FUND: WASTEWATER; ACTIVITY: STORMWATER ABATEMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Hudson?
Mr. Hudson

Thank you, Mr. Mayor. So this is as noted Change Order 5 to a contract, a 2019 contract with Kenyon Pipeline
Services. They have been our primary firm that has done CCTV, you know, television inspection basically of
pipes and then lining of those pipes where needed. This contract is to buy us a little more time. We did bid a
project out for this year for CIPP and we will have a different contractor. But that project got a little bit delayed
we were in the process of pulling our next sewer bond. So for that reason we decided to enter into this change
order to buy a little more time and continue work some of which is critical in nature in time because it needs to
be done related to the paving program.

Mayor Donchess
Alright, anybody? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pavement Management Consulting Change Order #2 in the amount not to exceed $31,600 funded
from accounts 81704 Paving Bond

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER NO. 2 TO THE PAVEMENT MANAGEMENT SERVICE CONTRACT WITH STANTEC
CONSULTING SERVICES, INC., OF BURLINGTON, MA, IN AN AMOUNT NOT TO EXCEED $31,600.

FUNDING WILL BE THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND; ACTIVITY;
PAVING, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Mr. Hudson
Mr. Hudson

Thank you Mr. Mayor. So as far the paving program, what we do is regularly assess the condition of pavement

Finance Committee - 05/19/2021 Page 15

and that is to help us which roads should be paved on what schedule and to just confirm and reassess that
what we are doing is achieving the goals that the program has in improving the overall condition. This will be
the third year of a contract that we have had with this firm. Each year we do a third of the City, this year they
will assess the northern corridor of the City. With this original contract they laid out the pricing for 3 different
years, this is the third year consistent with the original agreement.

Mayor Donchess
OK. Discussion? Anybody? Questions.

Alderman Harriott-Gathright

| have a question.
Mayor Donchess
Alderman Harriott-Gathright.

Alderman Harriott-Gathright

What is considered the “north” of the City, can you kind of like give you one of the major streets?
Mr. Hudson
| mean it would be north of Canal and the north end, on the north side of the river.

Alderman Harriott-Gathright

Right going up the Merrimack, right?
Mr. Hudson

Yes, exactly. | don’t ....
(Overlapping conversation)

Alderman Harriott-Gathright

From Canal ....
Mr. Hudson

| don’t have the exact breakdown, of course it varies. But yeah like | said, a rotating basis, they review
different sections of the City. So every area gets looked at every third year, but this year the focus is up in that
area.

Alderman Harriott-Gathright

Can | follow up?

Mayor Donchess

Yeah, of course.

Finance Committee - 05/19/2021 Page 16

Alderman Harriott-Gathright

What areas have we got that information on so far?
Mr. Hudson

So we have gotten the whole City because we have been doing this for a while. But! believe they have been
working south and north just last year and they did the middle of the City and the year before that was the
southern end of the City. So on a rotating basis we keep going around and reviewing conditions in each area
every third year.

Alderman Harriott-Gathright

OK, can | follow up?
Mayor Donchess
Yes.

Alderman Harriott-Gathright

So this is all part of the 10 year plan, is that correct.
Mr. Hudson
It is, yeah.

Alderman Harriott-Gathright

It is.

Mr. Hudson

Well it is part of the continued paving program, we are five years into that. We have a five year pavement
bond and we will be coming back seeking continuation of that program because at the outset it was envisioned

as a 10 year program. But yes we are about halfway through that program.

Alderman Harriott-Gathright

Another follow up. So which areas have we reviewed, let’s say twice?
Mr. Hudson

So in 5 years, | mean if this is the northern section we would have reviewed the south and the middle twice.
Every year they do an assessment and we get an update and we are seeing the positive benefit of the
program. The average pavement condition is increasing. We have made significant improvements to our
arterial roadways as well as neighborhood roadways. We are doing paving around the whole City, | don’t want
the impression to be that we are not, because we are assessing we are just doing one area of the City. We
have been paving in all areas of the City every year.

Alderman Harriott-Gathright

Can | have a follow up?

Finance Committee - 05/19/2021 Page 17

Mayor Donchess

Yes.

Alderman Harriott-Gathright

And | do agree with that. But just for clarity for myself, when we talk about the areas of the City in regards to
the paving, you have south, north, middle?

Mr. Hudson
Yes, that’s basically the division we have for this assessment task, yes.

Alderman Harriott-Gathright

OK thank you.

Mayor Donchess

Alderwoman Klee?
Alderman Klee

Thank you Mr. Mayor. Mr. Hudson | do appreciate this because | know when | get calls from constituents
about, why isn’t my road being paved, it is in really bad condition or you are paving a road that’s not as bad. |
have been able to get ahold of Ms. Byers and get exactly what the assessment is of it and if it is a really bad
assessment it actually sometimes may not filter to the top because that’s going to need an entire paving and
you are going to be spending a little bit more energy to save a road sometimes.

So it has been very helpful to have these numbers that when | do talk to my constituents | can explain to them
the whole process and the whole system. It kind of also gives my constituents and the residents a feeling as to
when they will be paved next and so on. So | think this is a great system and | do appreciate you guys doing it
every year. We know every three years and for Alderman Harriott-Gathright | am the north. Ward 2.

Alderman Harriott-Gathright

OK so | have a follow up. Since she brought that up.
Mayor Donchess
You're south.

Alderman Harriott-Gathright

| am considered south, that area. Alright.
Alderman Klee
I’m the north.

Mayor Donchess

| think Alderwoman Lu had her hand up, I’m not sure.

Finance Committee - 05/19/2021 Page 18
Alderman Harriott-Gathright

Yes.

Alderwoman Lu

| am all set. Thank you.

Mayor Donchess

Anyone else? Could you please call the roll, Madam Clerk?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Brush Grinding in the amount of $54,480 funded from accounts 55699 Other Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
BRUSH GRINDING AT THE FOUR HILLS LANDFILL FOR FY21 IN AN AMOUNT NOT TO EXCEED
$54,480 TO THE DIRT DOCTORS OF PEMBROKE, NH. FUNDING WILL BE THROUGH DEPARTMENT:
168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 55 OTHER SERVICES, BY
ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?

Jeff LaFleur, Superintendent of Solid Waste

Yes thank you Mayor. Jeff LaFleur, Superintendent of Solid Waste. We have a bunch of piles of brush that
have been dropped by residents or contractors at the landfill. And this is a grinding operation that we want to
have done there to make our piles disappear. We had noticed that throughout the pandemic over the year, a
lot of people have been home cleaning and we have a lot more brush than we normally do. So that’s why this
is hopefully going to be a one-time operation this summer and it is going to be approximately 12 days to
complete the job.

Mayor Donchess
Anybody? Madam Clerk, could you call the roll?
Alderman Klee

Mr. Mayor, | just have a quick question.

Finance Committee - 05/19/2021 Page 19
Mayor Donchess

Yes, Alderwoman Klee?

Alderman Klee

Thank you so much. Mr. LaFleur, | can understand | have seen a lot of my neighbors as well as ourselves
cleaning a lot of brush and delivering it to the landfill. But the question | have is when we have had severe
storms and so on, | know | lost a lot of trees in some of those really bad storms that we’ve had. Would we do
something like this then or is this is just way above and beyond that?

Mr. LaFleur

Yes normally if we have a big storm like the ice storm a few years back we did a big brush grinding, we
separated that out. But typically if it is a big enough storm we get some help from the government or from the
State and they would help pay to have that done if it is a big enough storm.

Alderman Klee

Thank you so much, | appreciate that.

Mr. LaFleur

Sure.

Mayor Donchess

Alderwoman Lu?

Alderwoman Lu

Thank you. Mr. LaFleur is this just to hasten the decomposition of the brush?

Mr. LaFleur

I’m sorry | didn’t quite get that question?

Alderwoman Lu

Is this just to hasten the decomposition of the brush?

Mr. LaFleur

Well the brush is actually tree branches and stuff like that, that’s what going to be grinding them up and we will
use those chips in our landfill to help tighten up the soils and everything when we have to drive over the track
during wet weather.

Alderwoman Lu

Thank you. And just one other question unrelated. Do you still make compost at the landfill or did we
discontinue that?

Mr. LaFleur

How do | say this correctly? We collect yard waste, we turn the piles but we don’t turn them properly enough