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Finance Committee - 05/19/2021 Page 20

to cook the piles enough where we could give us compost to the residents. There would be some many weed
seeds and there’s pesticides in that. We use anything that we do compost at the landfill for our side slopes at
the landfill.

Alderwoman Lu

Thank you, I’m all set.

Mayor Donchess

Anyone else? Madam Clerk, could you call the roll please?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Recycling: Electronic Waste in the amount of $225,000 funded from accounts 55699 Other Contracted
Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT BETWEEN THE CITY OF NASHUA AND NORTH COAST SERVICES, LLC, OF
CONCORD, NH, FOR THE PROCESSING AND DISPOSAL OF ELECTRONIC WASTE FROM THE
NASHUA RECYCLING CENTER AT AN ANNUAL COST NOT EXCEED $75,000 ($225,000 TOTAL
AMOUNT), PENDING APPROVAL OF THE FY22 OPERATING BUDGET. THE TERM OF THIS CONTRACT
WILL BE JULY 1, 2021 THROUGH JUNE 30, 2024. FUNDING WILL BE THROUGH DEPARTMENT: 168
SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 55 OTHER CONTRACTED
SERVICES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?

Mr. LaFleur

Thank you Mayor. This is a three-year contract, as it states, for our electronic waste recycling and our
fluorescent bulb recycling. We went out to bid; this is a new contractor for the City, North Coast Services. We

have never worked with them but there’s been nothing but good references from them and we did an analysis,
the Recycling Coordinator and myself and it shows that this company will be cheaper for the City to work with.

Mayor Donchess
Alderwoman Klee?
Alderman Klee

Thank you Mr. Mayor. Mr. LaFleur, just a quick question. | Know that recycling is becoming costly. While it is

Finance Committee - 05/19/2021 Page 21

still a good thing it is becoming costly. | know there was at one point where we were talking about it went from
$1.00 a ton or however it is measured to $85.00. Would this contract change that cost or is that separate.

Mr. LaFleur

| think there’s some confusion Alderwoman Klee. This is electronics recycling, not single stream recycling.
Alderman Klee

OK yes | was confused. Thank you.

Mr. LaFleur

The costs are going up. This is actually our average for the past 7 years. So we are actually staying right on
target with our electronics recycling.

Alderman Klee

Yes | was confused and thank you so much, appreciate that.
Mr. LaFleur

No problem.

Mayor Donchess

Anyone else? Madam Clerk could you call the roll?

Alderman Harriott-Gathright

| have a question.
Mayor Donchess
Go ahead.

Alderman Harriott-Gathright

You went out to bid, how many bids did you get?
Mr. LaFleur
We ended getting | believe 5. It was a good process.

Alderman Harriott-Gathright

So with this services these folks came out on top | am assuming.
Mr. LaFleur
Yes they did.

Alderman Harriott-Gathright

OK thank you.

Finance Committee - 05/19/2021 Page 22

Mayor Donchess

Alright, now Madam Clerk could you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Recycling: Refrigerant Recovery in the amount of $60,000 funded from accounts 55699 Other
Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT BETWEEN THE CITY OF NASHUA AND ONDUS MECHANICAL AND
APPLIANCE, LLC, OF MERRIMACK NH, FOR REFRIGERANT RECOVERY (CFC’S) SERVICES AT THE
NASHUA RECYCLING CENTER AT AN ANNUAL COST NOT TO EXCEED $20,000, PENDING APPROVAL
OF THE FY22 OPERATING BUDGET. THE TERM OF THIS CONTRACT WILL BE JULY 1, 2021
THROUGH JUNE 30, 2024. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE; FUND:
SOLID WASTE; ACCOUNT CLASSIFICATION: 55 OTHER CONTRACTED SERVICES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?

Mr. LaFleur

Thank you Mayor. Jeff LaFleur, Superintendent of Solid Waste. This is a contract to take care of the CFC’S at
the Landfill. This vendor that has actually won the contract for the next 3 years had previously done it 6 years
ago for us. So there’s not very many vendors that can do this type of work in our area so they seem to keep
flip flopping back and forth, one vendor outbid the other vendor. This company, Ondus Mechanical has done it

for us. We feel completely safe with them. Last year’s prices were $6.00 per unit, Ondus Mechanical is
actually dropping for $1.00 a unit for us this year so we will actually save $1.00 per unit.

Mayor Donchess
Alderwoman Klee?
Alderman Klee

Just a quick question. | can see in the documentation the contract is actually in total for $60,000.00 with a
$20,000.00 per year as a 3 year contract. Is that correct?

Mr. LaFleur

Yes.

Board of Aldermen — 11/28/17 Page 15

Resolution R-17-150 declared duly adopted.

R-17-151
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $25,200 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “FY2018 DRIVING
WHILE INTOXICATED (DWI) ENFORCEMENT”
Given its second reading;

MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-17-151
MOTION CARRIED

Resolution R-17-151 declared duly adopted.

R-17-152
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ben Clemons
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $200,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF NATURAL AND CULTURAL RESOURCES INTO COMMUNITY
DEVELOPMENT GRANT ACTIVITY “GREELEY PARK BOAT RAMP IMPROVEMENTS” AND TO
AUTHORIZE THE TRANSFER OF $75,000 FROM GENERAL CONTINGENCY
Given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-17-152
MOTION CARRIED

Resolution R-17-152 declared duly adopted.

R-17-153
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ben Clemons
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF AN ADDITIONAL $112,770.24 FROM
THE STATE OF NEW HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES INTO
TRANSIT GRANT ACTIVITY “FEDERAL TRANSIT AUTHORITY (“FTA”) OPERATING GRANT”
Given its second reading;

MOTION BY ALDERMAN O’BRIEN FOR FINAL PASSAGE OF R-17-153
MOTION CARRIED

Resolution R-17-153 declared duly adopted.

Finance Committee - 05/19/2021 Page 23
Alderman Klee

OK | just wanted to clarify that, thank you so much.

Mayor Donchess

Anyone else? Discussion/questions? Madam Clerk, could you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Recycling Revenue: Scrap Metal

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT BETWEEN THE CITY OF NASHUA AND WINDFIELD ALLOY, INC., OF
ATKINSON, NH, FOR THE RECYCLING OF SCRAP METAL AT THE FOUR HILLS LANDFILL. THE TERM
OF THIS CONTRACT WILL BE FROM JULY 1, 2021 THROUGH JUNE 30, 2024, PENDING APPROVAL OF
THE FY22 OPERATING BUDGET. REVENUE GENERATED THROUGH THIS CONTRACT WILL BE
DIRECTED TO DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION:
44 CHARGES FOR SERVICES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?
Mr. LaFleur

Thank you again. This is for our scrap metal recycling. The only reason why this comes before you guys is
because it is a 3-year contract. Other than that this is a revenue for the City so we are going to make some
money on this stuff. Last year we recycled about 1,400 tons of metal. The formula that was used for all the
companies that bid on the project were through the American Metal Markets. They take the weight they
subtract whatever the rate is at the minute, American Metal’s Market is, subtract the trucking and that’s what
we get for a revenue to the City. The Windfield Alloy was the most favorable for the City when we did a
calculation and we are going to go with them this year.

Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you. And just so it looks like there were two bidders on this and they were just slightly higher than the

other one. And the one you also went with is New Hampshire versus Massachusetts too so that also gives
them a boon and | appreciate that. Thank you so much.

Finance Committee - 05/19/2021 Page 24

Mayor Donchess

Anyone else? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Air Quality and Landfill Gas Testing in the amount of $69,300 funded from accounts 53107 Architect &
Engineering Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT FOR AIR QUALITY AND LANDIFLL GAS SAMPLING AND ANAYLSIS
SERVICES AT SHADY LANE LANDFILL AND NEW SEARLES SCHOOL FOR THE SOLID WASTE
DEPARTMENT WITH TRC OF MANCHESTER, NH, IN THE AMOUNT NOT TO EXCEED $69,300.
FUNDING WILL BE THROUGH: DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT
CLASSIFICATION: 53 PROFESSIONAL AND TECHNICAL SERVICES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?

Mr. LaFleur

Thank you. This is air quality monitoring over at the New Searles School and the Shady Lane Landfill. The
State actually requires us to do this so it is a permit driven request that we have the school sampled. It is done

three times a year through the schools, there’s air canisters inside and they do all the monitoring for us
throughout the year.

Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you. | don’t know if you can actually answer this Mr. LaFleur, but when | look at the three bids they go
from the $69,300.00 to $105,655.68. That seems like an extreme bounce from one to the other. Is there a
reason for something like that or one charges more?

Mr. LaFleur

One actually charges more and the other one has been doing it, this company here has been doing it for a lot

of years. They know exactly what is entailed into it. So we actually questioned them to make sure that their
bid was proper and they feel confident in the bid that they gave out. And it is on par from the years before.

Finance Committee - 05/19/2021 Page 25
Alderman Klee

Great. And also another New Hampshire Company versus the $105,000.00 from an Arkansas Company. |
appreciate that again too, thank you.

Mr. LaFleur

Thank you.

Mayor Donchess

Alright. Anyone else? Madam Clerk, could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Water Quality Testing in the amount of $129,797 funded from accounts 53107 Architect & Engineering
Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT WITH CHEMSERVE ENVIRONMENTAL ANALYSTS OF MILFORD, NH, FOR
WATER QUALITY TESTING SERVICES AT NASHUA LANDFILL SITES FOR THE SOLID WASTE
DEPARTMENT IN THE AMOUNT NOT TO EXCEED $129,797. FUNDING WILL BE THROUGH:
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 53
PROFESSIONAL AND TECHNICAL SERVICES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. LaFleur?
Mr. LaFleur

Thank you so much. This is for our groundwater testing at all of the closed landfills and the Four Hills Landfill
that is operating right now. At Four Hills we do this twice a year; closed landfills we only have to do it once a
year per DES request. The Four Hills Landfill, we have 38 wells there and all of the other closed landfills we
have 18 other wells. Chemserve actually comes on-site during those times of the year and they collect all the
samples and they analyze it for us. And Alderwoman Klee, you would be glad to see that this is from Milford,
New Hampshire.

Mayor Donchess

Alderwoman Klee.

Finance Committee - 05/19/2021 Page 26
Alderman Klee

Yes | am. | am a big proponent of buying local sort to speak. But again | have to say, $129,797.00 up to
$281,193.00 for an Augusta, Maine company | guess it boggles my mind, the difference.

Alderman Harriott-Gathright

Maybe it is travel time.
Mr. LaFleur

| was just going to joke with that and say apparently they like to get their travel money in. This company has
been doing it for a lot of years for the City and they right on par even including with all the new PFOA testing
that has to be done.

Alderman Klee

Thank you very much.

Mayor Donchess

Anyone else? Madam Clerk, could you call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Emergency PO Request — Emergency Sewer Repair 116 Allds Street

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
EMERGENCY PURCHASE ORDER REQUEST FOR THE REPAIR OF A BROKEN SEWER LINE AT 116
ALLDS STREET TO CRISP CONTRACTING OF NASHUA, NH, IN THE AMOUNT OF $25,000, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

Mr. Hudson | believe is still here.
Mr. Hudson

Yes, Mr. Mayor. Dan Hudson, City Engineer. So Mr. Mayor's memo here describes it very well but we had a
resident at 116 Allds Street that had emergency sewer issue. The Ordinances are such that for one and two
family homes, if there’s an issue in the right of way that the City will address that for the homeowner. So that
was the case here. This was a very deep sewer service. So we required contracting it because it was
something that our Street Department couldn’t handle and we needed to do it quickly obviously when the
sewer is not working that’s a huge problem. So we did that, we contract with Crisp Contracting. They are a
local company and do an excellent job for us in such situations.

Finance Committee - 05/19/2021 Page 27

Mayor Donchess
Anyone? Alright, Madam Clerk, please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS

R-21-140
Endorsers: Mayor Jim Donchess

Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver
Alderman Thomas Lopez
Alderwoman Elizabeth Lu

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH THE TOWN OF

MERRIMACK FOR TRANSIT SERVICES

MOTION BY ALDERWOMAN HARRIOTT-GATHRIGHT TO RECOMMEND FINAL PASSAGE, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

Ms. Marchant are you there?

Director Marchant

lam yes. Thank you. This is a revenue contract. It is actually a renewal of a contract that we do annually, it is
just much later this year as the town of Merrimack delayed their town meeting quite a bit to accommodate

social distancing and COVID safe practices. So this is a revenue contract. This is a service that we provide
ADA Para-transit services for those seniors and others who need rides in Merrimack to specific services.

Mayor Donchess
Alderwoman Klee.
Alderman Klee

Thank you. | don’t know whether or not you’d be able to answer this off-hand but how much revenue does this
contract normally generate?

Finance Committee - 05/19/2021 Page 28
Director Marchant

Well this year’s | think is $38,000.00. We look at kind of a 3-year trailing average of ridership and then we
make a best guess of that and work with Merrimack to come up with a reasonable amount. There was a
significant decrease last year fairly with COVID a lot less travel. Working with Merrimack we assumed that
would not be the case this year going forward and so we are not expecting a significant decrease in this
contract than last year.

Alderman Klee

That was going to be my follow-up question. So thank you for anticipating it.

Mayor Donchess

Any other questions? Madam Clerk, could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN' HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS
COMPLIED WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF
EXPENDITURES FOR THE PERIOD FROM APRIL 30, 2021 TO MAY 13, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - NONE

PUBLIC COMMENT - NONE

REMARKS BY THE ALDERMEN

Alderman O’Brien

To Alderman Harriott-Gathright’s dilemma, | can understand people getting confused. Coming from the Boston
area, every neighborhood like aname. Nashua had the same. | think some of the old time residents might
remember areas of Belvedere, Edgeville and different others. Some retain it, such as the French Hill
neighborhood, but maybe we should look into getting back to our roots in some of the old neighborhoods what