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Finance Committee - 05/19/2021 Page 29

they actually were. But! am very proud to be a southside kid and | am with Alderman Gathright so there you
go.

Alderman Harriott-Gathright

OK.

Mayor Donchess

Well that’s a good idea, maybe we should do some research into what the old neighborhoods were. What
maybe the neighborhood names that have gone, into what they really were.

Alderman Harriott-Gathright

Right, there is a name | forget it, but | think | am going to back and look at my original deed and see what it
says because we literally had a name; when they built those homes back in ’85.

Mayor Donchess

Let’s check that out. Obviously we still have some neighborhoods that have very clear names, but some not
so much. Any other remarks by Aldermen. Yes, Alderwoman Klee.

Alderman Klee

Thank you well we do have French Hill here in Ward 3 and the north end. | just wanted to make an
announcement, the Toll Street Mission on May 22™ which is this Saturday will be doing ... they usually do a
block party but this time they are going to do “clean your block party” and | am hoping people will come out. As
they put on their flier, we will feed you food and drink. It is going to be catered by Sol Sisters. They are going
to have cotton candy, they are going to have music outside. It is going to start at 9:00 a.m. and they are just
doing basically what | have been doing; they are going to be doing Whitney Street, many of the side streets,
some of Canal, they are going to be doing some clean up. We are hoping that many people will come out and
help the neighbors in that area if they want even more work done they are willing to do front yard clean up,
even do flower boxes, hanging flower baskets. And they will continue that after on Saturday. So | hope to see
more people come out and if the rain does not hold out, they will be having a rain date of June 5". So thank
you.

Mayor Donchess

Alright, thank you. Anyone else, any Remarks by Aldermen? | don’t see anything. So | will call on
Alderwoman Klee.

NON-PUBLIC SESSION - None

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0

MOTION CARRIED

Finance Committee - 05/19/2021 Page 30
The Finance Committee meeting was adjourned at 8:12 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

FINANCE COMMITTEE

MAY 19, 2021
7:00 PM

Join Zoom Meeting: https://us02web.zoom.us/j/82490665 144? pwd=S1p3 U Gk3O Ep FUEF Y VHBncGJW RytEZ 209
Meeting ID: 824 9066 5144 Passcode: 308638

Join by telephone: 1-929-205-6099
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lf there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the amount of $1,396, 732
funded from accounts 55699 Other Contracted Services

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount of $110,000 funded from accounts 54407 Software Maintenance and
81700 Infrastructure Improvements (80%/20%)

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Pump Station Phase 1 Upgrades Change Order #2 in the amount not to exceed $27,235.18 funded
from accounts 81700 Infrastructure Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Pump Replacement at Northgate Pump Station in the amount of $29,642.95 funded from account 71000

Equipment

From: Kelly Parkinson, Purchasing Manager

Re: Project Management/Construction Oversight for the Nashua Transit Center Retrofit in the amount of
$120,818.84 funded from accounts FTA5339 Annual Funding Grants & 53125 Construction Management
Services

From: Kelly Parkinson, Purchasing Manager
Re: Construction/Rehab at the Nashua Transit Center in the amount of $1,129,710 funded from accounts 54210
Lead Hazzard Remediation & 81650 Land Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial Services

From: Kelly Parkinson, Purchasing Manager
Re: Firefighter Physicals in the amount of $47,586 funded from the following accounts: $31,502.10 from 53135

Medical Services & $16,083.90 from 71000 Equipment

From: Kelly Parkinson, Purchasing Manager
Re: Two Pierce Arrow XT Pumper Trucks in the amount of $1,454,947.00 funded from accounts CERF 81500

Vehicles

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing/Equipment in the amount of $31,073 funded from accounts 61110 Protective

Clothing

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for Pedestrian Bridge Infrastructure in the amount of $14,251 funded from accounts
53107 Architect & Engineering Services

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Kelly Parkinson, Purchasing Manager
2019 CIPP Lining Project Change Order #5 in the amount not to exceed $200,000 funded from account 81700
Infrastructure Improvements

Kelly Parkinson, Purchasing Manager
Pavement Management Consulting Change Order #2 in the amount not to exceed $31,600 funded from
accounts 81704 Paving Bond

Kelly Parkinson, Purchasing Manager
Brush Grinding in the amount of $54,480 funded from accounts 55699 Other Contracted Services

Kelly Parkinson, Purchasing Manager
Recycling: Electronic Waste in the amount of $225,000 funded from accounts 55699 Other Contracted Services

Kelly Parkinson, Purchasing Manager
Recycling: Refrigerant Recovery in the amount of $60,000 funded from accounts 55699 Other Contracted
Services

Kelly Parkinson, Purchasing Manager
Recycling Revenue: Scrap Metal

Kelly Parkinson, Purchasing Manager
Air Quality and Landfill Gas Testing in the amount of $69,300 funded from accounts 53107 Architect &
Engineering Services

Kelly Parkinson, Purchasing Manager
Water Quality Testing in the amount of $129,797 funded from accounts 53107 Architect & Engineering Services

Kelly Parkinson, Purchasing Manager
Emergency PO Request — Emergency Sewer Repair 116 Allds Street

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

R-21-140

Endorsers: Mayor Jim Donchess

Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Linda Harriott-Gathright
Alderman Skip Cleaver

Alderman Thomas Lopez

Alderwoman Elizabeth Lu

AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH THE TOWN OF MERRIMACK FOR
TRANSIT SERVICES

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

Board of Aldermen — 11/28/17 Page 16

R-17-154
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ben Clemons
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $65,000 FROM THE STATE OF NEW
HAMPSHIRE DEPARTMENT OF TRANSPORTATION INTO TRANSIT GRANT ACTIVITY “CAPITAL
OUTLAY — ROLLING STOCK”
Given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF R-17-154
MOTION CARRIED

Resolution R-17-154 declared duly adopted.
UNFINISHED BUSINESS — ORDINANCES

O-17-047
Endorsers: Alderman June M. Caron
Alderman Richard A. Dowd
Alderman Tom Lopez
ESTABLISHING A HANDICAPPED PARKING SPACE IN FRONT OF 15 MERRILL STREET
Given its second reading;

MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF O-17-047
MOTION CARRIED

Ordinance O-17-047 declared duly adopted.

O-17-048
Endorser: Alderman David Schoneman
AUTHORIZING STOP SIGNS ON BEASOM STREET AT ITS INTERSECTION WITH BERKELEY AND
RAYMOND STREETS

Given its second reading;

MOTION BY ALDERMAN SCHONEMAN FOR FINAL PASSAGE OF O-17-048
MOTION CARRIED

Ordinance O-17-048 declared duly adopted.

O-17-049
Endorser: Alderman Tom Lopez
REMOVING THE PARKING METERS AND ESTABLISHING A TWO-HOUR PARKING TIME LIMIT
ON COTTAGE STREET

Given its second reading;

MOTION BY ALDERMAN LOPEZ FOR FINAL PASSAGE OF O-17-049
MOTION CARRIED

Ordinance O-17-049 declared duly adopted.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-114

TO: Mayor Donchess
Finance Committee

SUBJECT: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the
amount of $1,396,732 funded from accounts 55699 Other Contracted Services

Please see attached communications from Bobbie Bagley, Director of Division of Public Health &
Community Services, dated March 4, 2021 for project specific details related to this purchase. Below please
find a summary of the purchase approval request:

Item: Administration of HOPWA pass-through grant funding for tenant based rental
assistance.

Value: $1,396,732

Vendor: Harbor Holmes, Inc.

Department: 171 Community Services
Source Fund: 55699 Other Contracted Services

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Division of Public Health and Community Services, and the Purchasing Department respectfully
request your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: B Bagley
J Graziano

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: May 12, 2021

Re: Multi-Year Contract Award — HOPWA (Housing Opportunities for Persons with AIDS) grant

fund administration

Pursuant to NRO: § 5-74/B: E. Approval by the Finance Committee of a contract award in excess of
$1,000,000 and/or a contract that extends from the current fiscal year into succeeding fiscal year(s)
in which no funds have been appropriated nor otherwise designated for this purpose shall be
approved by the full Board of Aldermen before the contract shall become binding on the City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 19, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Administration of HOPWA pass-through grant funding for tenant
based rental assistance.
Value: $1,396,732
Vendor: Harbor Homes Inc
Purchasing Memo#: 21-114 dated May 12, 2021
Contract Term: May 1, 2021 through April 30, 2024
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

THE CITY OF NASHUA “The Gate City"

Division of Public Health and Community Services

TO: Honorable James Donchess, Mayor
John Griffin, Chief Financial Officer
Kelly Parkinson, Purchasing Manager
Janet Graziano, Financial Manager

FROM: Bobbie D. Bagley, Director of Division of Public Health & Community Services
Robert Mack, Welfare Officer

SUBJECT: = City of Nashua and Harbor Homes, Inc. Independent Contract Agreement

DATE: May 4, 2021

In recognition of the current lack of affordable housing in the City of Nashua and the need
to support vulnerable populations in our community, the Division of Public Health and Community
Services (DPHCS) is requesting approval to enter into an Independent Contract Agreement with
Harbor Homes, Inc. for the purpose of administering HOPWA (Housing Opportunities for Persons
With AIDS) pass-through grant funds.

The City of Nashua DPHCS 1s the designated grantee and Harbor Homes, Inc. will be a
project sponsor for the HOPWA grant. Harbor Homes, Inc. will provide tenant-based rental
assistance (BRA) and supportive services in compliance with all HUD (Housing and Urban
Development) requirements, assist clients in finding rental housing, complete rental unit inspections,
administer rental subsidy assistance, maintain administrative records and client files, and perform
any other duties required to comply with HUD regulations in administering HOPWA (Housing
Opportunities for Persons With AIDS) TBRA and supportive services.

The Independent Contract Agreement 1s a sole source agreement to ensure compliance with
all HUD requirements in the administration of the HOPWA erant. The contracted grant period runs
from May 1, 2021 through April 30, 2024.

142 Main Street * Nashua, New Hampshire 03060 « Phone (603) 589-4546 « Fax (603) 594-4539

INDEPENDENT CONTRACTOR AGREEMENT

Housing Opportunities for Persons With AIDS (HOPWA) Grant

AGREEMENT made this 1° day of May 2021 by and between the City of Nashua (hereinafter “City”)
whose address is 229 Main Street, Nashua, NH 03060 and Harbor Homes, Inc. (hereinafter “Contractor”)
whose address is 77 Northeastern Boulevard, Nashua, NH 03062.

SERVICES TO BE PERFORMED:

The City is a recipient of a Housing Opportunities for Persons With AIDS (HOPWA) grant from the United
States Department of Housing and Urban Development for the purposes of providing tenant-based
rental assistance to eligible clients and their families. In order to implement this grant, the City is
entering into this agreement with Harbor Homes, Inc.

The Contractor agrees to perform the following services for the City:

1.

10.

11.

12.

13.

14.

Operate the HOPWA program in accordance with the applicable Housing and Urban
Development (HUD) regulations;

Comply with and meet the performance measure benchmarks established in the Notice of
Funding Availability and by HUD for the implementation and operation of the grant;

Conduct approved activities in order to achieve the planned housing performance goals for
housing outputs;

Conduct an ongoing assessment of the permanent supportive housing assistance required by
the participants in the program;

Report on the annual achievement of the HOPWA client outcome goals in achieving stable
housing, reducing risks of homelessness and improving access to care for beneficiaries;

Assure the provision of supportive services to participants in the permanent housing program
and fulfill the commitment to use leveraged funds for HOPWA activities by documenting the use
of an amount of funds consistent with HUD-approved list of commitments;

Comply with all terms and conditions, including record-keeping and reporting for program
monitoring and evaluation purposes;

Agree to maintain records of beneficiary and program activity eligibility and related
documentation, including but not limited to, the following Agreements as defined in the HUD
contract with the city of Nashua, NH: a) Continue the Provision of Permanent Housing, b)
Continue the Use of Other Resources, and, c) Permanent Client Occupancy;

Comply with environmental review requirements, as set forth at 24 CFR Part 58;

Provide HUD with information necessary for HUD to perform any required environmental review
under 24 CFR Part 50; respond to measures required from such a review;

Await approval from HUD for any lease, rehabilitation, conversion, repair, or construction of
property;

Abide by 24 CFR Part 574 — Housing Opportunities for Persons With AIDS — and subparts A-G, as
noted in Exhibit C of the federal contract between the City of Nashua, NH and HUD; and

Will understand fully the characteristics contributing to a “default” and the possible
consequences of a “default” by HUD standards; will respond appropriately to a “default”
determination.

If the Contractor expends $750,000 or more in federal awards during their fiscal year, they must

have a single or program-specific audit conducted for that year in accordance with Federal

City of Nashua HOPWA contract Page 1

Uniform Guide 2 C.F.R § 200.501. In addition, the City will conduct periodic monitoring of the
subrecipient for the HOPWA Competitive Grant in accordance with Uniform requirements of 2
CFR Part 200. This will be conducted during the contract time period as referred to in the City of
Nashua’s Subrecipient Monitoring Policies and Procedures.

Additional Services to be Performed by the Contractor under the CARES Act include:

I. Assisting HOPWA eligible households in accessing essential services and supplies such as
food, water, medications, medical care, and information;

ll. Educating assisted households on ways to reduce the risk of getting sick or spreading
infectious diseases such as COVID-19 to others;

Ul. Providing transportation services for eligible households, including costs for privately-
owned vehicle transportation when needed, to access medical care, supplies, and food
or to commute to places of employment;

IV. Providing nutrition services for eligible households in the form of food banks, groceries,
and meal deliveries;

V. Providing lodging at hotels, motels, or other locations to quarantine HOPWA-eligible
persons or their household members; and

Vi. Providing short-term rent, mortgage, and utility (STRMU) assistance payments to
prevent homelessness of a tenant or mortgagor of a dwelling for a period of up to 24
months.

PLACE OF PERFORMANCE:

The work described above shall be performed at: Harbor Homes, Inc., 77 Northeastern Boulevard,
Nashua, NH 03062.

TIME PERIOD:

The Contractor agrees to commence work immediately and complete all functions required in a timely,
professional and competent manner. The City can terminate this agreement at any time and pay the
Contractor for all services performed up to that date. The City is entitled to all notes, drafts, and
documents produced by the Contractor up to that date. This contract will expire on April 30, 2024
unless the City decides to end this contract sooner and may be subject to renewal.

PAYMENT FOR SERVICES:

The Contractor will be reimbursed for services rendered, as indicated in the approved HOPWA grant
application budget. Payment will be made on a monthly basis by the City. For auditing purposes, copies
of all receipts are requested at the time of monthly billing cycles. Such requests for reimbursements will
be submitted to the DPHCS’s Finance Coordinator monthly.

City of Nashua HOPWA contract Page 2