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30. MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT This contract constitutes the entire

31,

contract between the City of Nashua and Professional Engineer. The parties shall not be bound
by or be liable for any statement, representation, promise, inducement, or understanding of any
kind or nature not set forth in this contract. No changes, amendments, or modifications of any
terms or conditions of the contract shall be valid unless reduced to writing and signed by both
parties.

CHOICE OF LAW AND VENUE This contract shall be governed exclusively by the laws of the
State of New Hampshire and any claim or action brought relating to this contract, the work
performed or contracted to be performed thereunder, or referable in anyway thereto shall be
brought in Hillsborough County (New Hampshire) Superior Court Southern Judicial District
or in the New Hampshire 9th Circuit Court—Nashua and not elsewhere.

GC 12 of 12

RATS /T Hayner/Swanson, Ince.

Civil Engineers/Land Surveyors

EXHIBIT B
February 11, 2021

Ms. Lisa Fauteux
Director of Public Works
9 Riverside Street
Nashua, NH 03062

Dear Ms. Fauteux:

Hayner/Swanson, Inc. (HSI) is pleased to submit this proposal to provide professional services
in our continuing support of the City of Nashua’s rehabilitation program of existing sewerage
pipe and structures. The work shall focus on planning, investigation, engineering and
construction administration related to the 2021 program. We understand that the services we
provide will effectively be performed as an extension of the City Engineering Department.

HSI will work with City staff in a highly integrated effort. This effort will be similar to services
we are presently providing in support of the City’s 2020 sewer rehabilitation program.

We are proud that this unique arrangement has proven to be successful on the 2019 and the
2020 program. This work has been performed with significant savings for the City and with the
burden of administration by City staff minimized.

We understand that the services to be provided on this program will be varied and will include
management, administration, design and construction observation. At times, we will be the
lead for tasks. At other times, we will work in direct support of City staff. Our commitment to
flexibility and to consistent and clear communication with the City will be the key to success on
this program, as it was key on past projects.

We understand that our responsibilities may be adjusted by the City based upon the specific
needs and workload of the City staff. We anticipate that tasks which we will undertake include:

Coordinate with City Staff regarding known sewer issues.

e Review record information including videos, record plans, permits, and resident
complaints.

e Identify and coordinate efforts to obtain additional information needed including survey
of inverts, condition assessments, and video investigation.

e Assist City in prioritizing remedial efforts.

e Provide recommendations for the 2021 Program to line, repair or replace sewers and
structures.

e Provide utility coordination.

e Provide support during construction administration.

3 Congress St. Nashua, NH 03062 - (603) 883-2057
131 Middlesex Turnpike, Burlington, MA 01803 - (781) 203-1501
www.haynet-swanson.com

In performing these services we understand that our efforts will always be as directed by the
City Engineer. At times, we may perform services which the City’s standard General Conditions
for construction contracts assign to the “Engineer”. We note that performing these duties will
not bestow upon us the role and responsibilities of “Engineer” as defined in the construction
contract.

HSI will not be given the authority to stop the Contractor's work, nor to order the Contractor to
perform work beyond contract limits. If so directed by the City Engineer, we will deliver such
orders on the Engineer's behalf.

Anticipated Scope of Work:
We anticipate performing the following services in support of the 2021 Program:

2021 Sewer Replacement Project:

HSI Design Services:
HSI will assist in the effort to develop recommendations for sewer lines which need

replacement through review of CCTV video assessment performed under the 2021
Sewer Lining Project.

The design shall consist of the preparation of plan & profile drawings for sewer lines to
be replaced. The existing conditions information shall be based on the City GIS
information and utility information provided by the various utility companies (PWW,
Liberty Utilities, Consolidated Utilities, etc.).

The design budget is based on approximately $750,000 to $1,000,000 in replacement
work identified to date.

HSI Construction Services & As-built Plans:
HSI shall provide construction services including providing full-time observation of
construction activities, tracking quantities, preparing daily field reports, providing office
support when needed to resolve field issues, and preparing as-built plans of the
completed work. This work is in support of an expansion of the scope of the 2020
program, as well as portions of the 2021 program identified to date.

As detailed on the attached spreadsheets, our proposed Not-to-Exceed budget for this
work is $249,494.

2021 CIPP Lining Project:

HSI will provide recommendations of sewer lines that need lining or replacement based on
review of CCTV video assessments and reports provided by the City or provided by the
contractor selected for the 2021 Sewer Lining Project. HSI shall prepare a spreadsheet of
all videos reviewed, and list those that need lining, reconstruction, or “no work”.

As detailed in the attached spreadsheets, our proposed budget for this work is $40,750.

2020 Sewer Replacement Project As-Built Plans
HSI will prepare As-Built plans for the work performed in the 2020 program.

As detailed in the attached spreadsheets, our proposed budget for this work is $23,440,

Total Not-to-Exceed Budget

2021 Sewer Replacement Program $227,740.00
2021 CIPP Lining Project $ 40,750.00
2020 As-Built Plans $ 23,440.00
Subtotal $291,930.00
Remaining Budget for 2020 Program ($42,436.00)

Total: $249,494.00

We understand that the actual work performed will be as directed and that the task and split of
work between staff may vary. We also understand that actual work performed will be only as
directed and may be less than the budget presented.

If you have any questions or comments regarding this proposal, please contact me.
Sincerely, ,

CKO Dory

John C. Vancor, P.E.
Vice President/Principal Engineer

2021 Sewer Replacement Project - Design, Construction Services & As-built Plans 11Feb21
Paul Engineering Sonsruucton
TASK John Vancor CAD Manager
Hayner Tech :
Denis Hayner
14] $ 175.00 | $ 175.00 | $ 110.00 | $ 110.00 | $ 100.00
Design Services:
2021 Sewer Replacement - Design Plans 8 60 120 120 120
Review 8 16 16 8 16
Total Hours: 16 76 136 128 136
Cost: |$ 2,800.00 |$ 13,300.00 | $ 14,960.00|$ 14,080.00|/$ 13,600.00 $ 58,740.00 |
Construction Services/As-built Plans (16 Weeks):
Full Time Inspection (50 hours/week) 800
Coordination/Req Review/Periodic Visits 16 300
2021 As-built Plans 8 20 80 80
Close Out 8 16 40
Total Hours: 32 336 80 920
Cost: |$ 5,600.00} $ 58,800.00 | $ - $ 8,800.00 | $ 92,000.00 | $ 165,200.00
Reimbursable Expenses:| $ 3,800.00
Total Estimated HSI Fees (Sewer Replacement Project): | $ 227,740.00

2021 Sewer Lining Project - Review of CCTV Video

TASK John Vancor| Paul Hayner | Tom Vancor
$ 175.00 | $ 175.00 | $ 75.00
Video Review & Coordination (12 Weeks):
Review Videos for Linng Contract 380
Coordination 10 60
Total Hours: 10 60 380
Cost:|$ 1,750.00 | $ 10,500.00 | $ 28,500.00 |$ 40,750.00
Total Estimated HSI Fees (Lining Project): |$ 40,750.00

2020 Sewer Replacement Project - As-built Plans

TASK Survey Crew | Paul Hayner CAD Denis Hayner
$ 160.00 | $ 175.00 | $ 110.00 | $ 100.00
As-built Plans Services:
2020 As-Built Plans 24 16 80 80
Cost:|$ 3,840.00|$ 2,800.00/$ 8,800.00 | $ 8,000.00 | $ 23,440.00

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
March 31, 2021
Memo #21-100
TO: Mayor Donchess
Finance Committee
SUBJECT: Pavement Markings Program Change Order #1 in the amount of $162,000 funded from

accounts 54275 Signing & Striping Services

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
March 25, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Pavement markings change order to extend the current contract and include
additional quantities such as bike routes and lane striping to the current contract.
Value: Requested Amount: $162,000
Original contract approved amount: $248,570 approved 6/11/20 under Finance
Memo 20-113

Change Value | New Total
Change Order #1 | $162,000 $410,570
Vendor: K5 Corporation (formerly Hi-Way Safety)
Department: 161 Streets

Source Fund: 54275 Signing & Striping Services

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Streets, and the Purchasing
Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: J Ibara
C O'Connor

Sheet Ro ‘ Street 29 New Searles Rd. Lot 5 Q

Year Date Recorded Rev. Stamp a Owner ge Gx uf Vol. Page
Hilton Deveiloprient tics s
“Transfer fr. Hilton Development to Hilton Homes

21970 |7/31- } missing . 2088 | 469
*1970 8/5= ee 2089| 269
#1970 8/7— 2089! 448
#31970 8/7~ 2089; 453
* 1970 |9/A~ | 2093) 324
1971 7/30- RS-31.60 Hugh fe Vries 2149 | 257
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To:

From:

Re:

B. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Jon Ibarra, Superintendent
Street Department

2020 Pavement Markings Program
Change Order No. 1

To approve Change Order No. 1 to the 2020 Pavement Markings Contract with
K5 Corporation of Rockland, MA in the amount of $162,000. Funding for this
contract is through Department 161: Streets; Fund: General; Account
Classification: 54 Other Services.

Change Order No. 1

K5 Corporation formerly known as Highway Safety was awarded the Striping
Contract with the City of Nashua when it went to Bid in June of 2020. K5 has
agreed to hold their pricing through June 30, 2022. KS continues to provide
prompt professional service to the City of Nashua.

This Change Order No. 1, in the amount of $162,000, is to add additional
quantities, such as bike routes and lanes striping to K5’s current contract.

CHANGE ORDER

No.1

PROJECT: City of Nashua Pavement Markings Program

OWNER'S CONTRACT NO.: IFB0662-060520

EXECUTED CONTRACT DATE: June 20, 2020

DATE OF ISSUANCE: _ March 15, 2021 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s Purchase Order NO.: 157140

CONTRACTOR: K5 Corporation

The Contract is modified as follows upon execution of this Change Order:

Description: To add additional quantities to FY20 Contract between City of Nashua and K5
Corporation and to extend completion date to June 30, 2022.

Attachments: IFB0662-060520 Schedule of Values — Change Order 1; dated March 15, 2021

Change Order # 1 of 2
IFB0662-060520
City of Nashua Pavement Markings Program

CHANGE ORDER
SUMMARY

CHANGE IN CONTRACT PRICE

Original Contract Price:

$248,570

CHANGE IN CONTRACT FIMES

Original Contract Times:

Completion Date: June 30, 2021

Net Changes from previously approved Change Orders

SO

Net Changes from previously approved Change Orders

Completion Date: No Change

Contract Price prior to this Change Order:

$248,570

Contract Times prior to this Change Order:

Completion Date: June 30, 2021

Increase (Decrease) of this Change Order:

$162,000

Increase (Decrease) of this Change Order:

Completion Date: June 30, 2022

Contract Price with all approved Change Orders:

Contract Times with all approved Change Orders:

$410,570 Completion Date: June 30, 2022
RECOMMENDED BY: ACCEPTED BY: ACCEPTED BY:
Kathy Cc on erat by tenes
By: By: DeLong ceanesniew BY!
LA DPW Streets K5 Corporation Qwner
(Authorized Signature) (Authorized Signature) (Authorized Signature)
Jon Ibarra Kathy DeLong James W Douchess
Title: DPW Streets - Superintendent Title; President Title; Mayor, City of Nashua
Date: | iS fey Date: 3/16/2021 Date:
Change Order # 2 0f2

IFB0662-060520
City of Nashua Pavement Markings Program