Search

| THE CITY OF NASHUA “The Gate Chy

Division of Public Works

Eingneering Department EXHIBIT A

REQUEST FOR BIDS
Vegetation Removal of the Nashua Levee

The City of Nashua Division of Public Works invites qualified vendors to submit a proposal for the
removal of vegetation along a rip-rap area located on the Merrimack River — Right Bank Flood Damage
Reduction Systems, known as the Nashua levee system.

|. Background

About 1948, The US Army Corps of Engineers (USACE) constructed a levee system to protect 70 low lying
areas at the confluence of the Nashua and Merrimack Rivers. Once constructed, the City became the
owner of the levee system with the USACE retaining the right to inspect and regulate the operation of
the system. Recent inspections of the levee system has identified a need to remove unwanted
vegetation from the rip-rap slope of the embankment and bridge abutment and the concrete floodwall
areas as shown on Figure 1 and 2, respectively.

ll. Project Time Line

Item Date Location/Time
Mandatory Pre-Bid Meeting 5/14/18 60 Crown Street @ 9:00 am
Deadline for Question to be Submitted 5/15/18 4:00 pm
Bid Due 5/18/18 Engineering Department DPW

Vendors are encouraged to submit questions via email however; the City of Nashua assumes no liability
for assuring accurate/complete email transmission/receipt and is not responsible to acknowledge
receipt. Inquires must be submitted in writing to:

Mark Saunders, Assistant Construction Engineer,
City of Nashua, Division of Public Works
Email: Saundersm@NashuaNH.gov

Ill. Project Description

This work shall include the remove of all vegetation growing in the rip-rap slope and concrete floodwall
areas as described above and shown on Figure 1 and 2.

A large amount of vine growth exists, including but not limited to poison ivy. To the maximum extent
possible all vines must be cut and removed from the area. All trees of, including saplings will be cut.

9 Riverside Street * Nashua, New Hampshire 03062 * Phone (603) 589-3120 * Fax (603)
589-3169

Where possible all roots systems of trees, shrubs and vines must be removed. Trees larger than 2 inches
may be cut at the base of the trunk. No herbicide spraying will be done at this location due to the
proximately to the Merrimack River. All rip-rap must be restored to existing conditions.

IV. Scope
A. Work Completion

Hired vendor will remove any vegetation as describe above and as noted by City. The City will inspect
work for completeness and approval.

B. Debris Removal

The vendor is solely responsible to remove all vegetation clippings off of the project location. The
clippings shall be chipped and brought to and disposed of at the City’s landfill.

C. Landfill

All debris shall be chipped and then brought to the City of Nashua Landfill. Before the start of the
project the landfill needs to be contacted and delivery schedule arranged. All deliveries shall be a
coordinated effort between the Vendor and City of Nashua Landfill. Contact information for the City of
Nashua Landfill:

Jeffrey Lafleur, Superintendent of Solid Waste
City of Nashua, Solid Waste Department
Email: Lafleur] @NashuaNH.gov

D. Walk through

A mandatory pre-bid meeting will be held on May 14, 2018 at the site location near 60 Crown Street at
1:00pm. All vendors are required to send a representative to the pre bid meeting. This walk through is
an opportunity for the City to answer any questions relating to the project and allow vendors to view
the current condition and the scope of work. The walk through will include work zone boundaries,
understanding the scope of work, vehicle and machine/equipment access points, and working
conditions.

E. Access Roads

Access to the rip-rap work zone is a service road located off of Bancroft Street. See attached Figure 1 for
the location of the service road. This service road is parallel with Bridge Street and next to the new
Renaissances Development.

Access to the concrete floodwall is through Sanders Street. See attached figure 2 for the location of the
service road.

Vehicles and machine/equipment access maybe limited due to steep grading for both access roads.

9 Riverside Street * Nashua, New Hampshire 03062 « Phone (603) 589-3120 » Fax (603)
589-3169

F. Safety

It will be the Vendor's responsibility to ensure proper safety measures are taken while performing the
work. All workers shall have on the proper personal protective equipment for the task being performed.
All machinery shall be in good working order and used within the manufactures specifications.

V. Insurances

Certificates of liability and Workmen’s Compensations Insurance must be filed by the successful bidder
prior to commencement of work.

Liability Limits are as follows:
General Liability $1,000,000 per occurrence; $2,000,000 aggregate

Automotive Liability $1,000,000 combined single limit
Coverage must include all owned, non-owned and hired vehicles

Workers’ Compensations Employers’ Liability according to NH State Statutes
$100,000 / $500,000 / $100,000

The City of Nashua must be named as an additional insured on all liability certificates.
VI. Payment
Payment will be issued on completion of the project.
VII. Closing

Vendors are responsible to furnish all equipment in good working order and labor to remove and
dispose of the vegetation at the locations described above. The vegetation clipping can be chipped and
disposed of at the City’s landfill. All rip-rap must be restored to existing conditions.

The vendor must have completed at least three (3) similar jobs (type of work and scale) executed within
the last five (5) years. Please provide references, if requested.

All bids are binding for sixty (60) days following deadline for bids, or until effective date of any bidding
resulting contract, whichever is later.

A contract will be awarded to the bidder that is designated by the City of Nashua as the lowest
responsive and responsible bidder. The City of Nashua may reject any or all of the bids on any basis and
without disclosure of a reason. The failure to make such disclosure shall not result in accrual of any right,
claim or cause of action by any unsuccessful bidder against the City of Nashua.

The job must be completed by August 31, 2018.

See attached Bid Form, Project Locus, Figures 1 and 2

9 Riverside Street * Nashua, New Hampshire 03062 « Phone (603) 589-3120 + Fax (603)
589-3169

Nashua Levee — Location of Vegetation Removal

Two Shrub
Groupings

Meeting location
for mandatory
prebid — near 60
Crown St

Nashua Levee: Location is at Taylor Fall Bridge, located north of 75 Crown Street.

=| Dirt Access

sag Road.

Figure 1. Rip rap slope: Area of vegetation removal in red —
the limits is the rip rap. Approximately 900 feet in length.
All vegetation including vines.

Nashua Levee: Location is on 50 Bridge Street, on the Nashua River.
Access is through Sanders Street.

Figure 2. Concrete Floodwall: Area of vegetation removal in red: Required
removal around ends of floodwall and 15 feet behind floodwall.

EXHIBIT B

Bid Form
City of Nashua DPW - Engineering Department

Vegetation Removal - Nashua Levee

Submitt Bid Form by May 18, 2018
Via Mail:

City of Nashua, Division of Public Works, 9 Riverside Street Nashua, NH 03062
ATTN: Mark Saunders, Assistant Construction Engineer

Via Email:

Saundersm@NashuaNH.gov

Item No. Units DESCRIPTION Lump Sum Price

Vegetation Removal South of the Bridge
1 Lump Sum Street Bridge (Outgoing to Hudson, NH) $25,650.00

Vegetation Removal North of the Bridge
2 Lump Sum Street Bridge (Outgoing to Hudson, NH) = $ 8,550.00

g 8,550.00

3 Lump Sum Vegetation Removal at the Floodwall

Total Price $42, 750.00

*All Lump Sum Prices Shall Be In US Dollars

*Award Will Be Giving To The Lowest Bidder

Vendo William P Davis Excavation LLC

Authorized Signature: Ww Das, Mad ager

Date:_ 96/15/2018

THE CITY OF NASHUA “the Gate City

Financial Services

Purchasing Department

RRS RE ANA REE AAR MNES EN RESEARCH ERA) EIN RE

June 28, 2018
Memo #19-004

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CANAL STREET BRIDGE IMPROVEMENTS BRIDGE ENGINEERING SERVICES
(VALUE: $42,543)
DEPARTMENT: 161 STREETS; FUND: CAPITAL

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 28,
2018 for information related to this purchase.
The City Engineer, Board of Public Works (June 28, 2018 meeting) and the Purchasing Department

recommend the award of this contract in an amount of $42,543 to CLD/Fuss & O’Neil of Manchester,
NH.

Re: ectfully
; CZ.

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 28, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

Canal St Bridge Improvements
Bridge Engineering Services

To approve the contract for bridge engineering services for the Canal Street Bridge
Improvements to CLD/Fuss & O’Neil of Manchester, NH in the amount of
$42,543. Funding will be through Department: 161 Streets; Fund: Capital; Activity:
Bridge Rehabilitation.

The Canal Street Bridge is part of the east/west commuting system between Nashua and
Hudson that sees approximately 20,000 vehicles per day. Like all municipally owned
bridges, it receives routine inspections by the NHDOT. The bridge, built in 1928, is
seeing substantial deterioration. While the deck and superstructures have a rating of 6
(satisfactory), the substructure is suffering with a rating of 4 (poor) and consequently,
the NHDOT has put the bridge on its Red List. Prompt attention is warranted for repair
to the substructure of this bridge. Of concern is the deterioration of the east abutment
concrete wall and some deterioration of the concrete pier. CLD/F&O recently
conducted a geotechnical investigation at the abutment walls and concluded that the
water trapped behind the walls have promoted deterioration over the years. The nature
of the distresses requires specialized technical expertise in bridge repairs. A design of
the plan to drain the impounded water and for the structural repairs is needed.

CLD/Fuss & O’Neil of Manchester, NH has a long history of designing bridge work
including the recent Manchester Street Bridge project and the Pennichuck School
Pedestrian Bridge over Henri Burque Highway. Engineering has negotiated a contract
with CLD for $42,543. This includes development of the specialized detailed drawings
and contract documents, bidding assistance and construction engineering services.

CONTRACT FOR PROFESSIONAL SERVICES

CANAL ST. OVER NASHUA RIVER BRIDGE REPAIRS

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

Fuss & O’NEILL
and its successors, transferees and assignees (together “Professional Engineer’)
NAME AND TITLE OF PROFESSIONAL ENGINEER

540 COMMERCIAL STREET, MANCHESTER, NH 03101
ADDRESS OF PROFESSIONAL ENGINEER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Professional Engineer ; and

WHEREAS, it is deemed that the services of a Professional Engineer herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Professional Engineer represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts

Exhibit B--Scope of Services, Contract Time, Fee Schedule
The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional Engineer shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3