Finance Committee - Agenda - 4/7/2021 - P52
e Review of existing conditions to identify issues such as existing driveway or walk
puddles, and utility concerns
e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors
e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports
e Compilation of project records
Administration and support of construction contract closeout process
e Close coordination with Contractor during reconstruction of ADA compliant sidewalk
ramps
In performing these services, we understand that our efforts will always be as directed by the
City Engineer. At times, we may perform services which the City’s standard General Conditions
for construction contracts assign to the “Engineer”. We note that performing these duties will
not bestow upon us the role and responsibilities of “Engineer” as may be defined in contracts
with construction contractors.
HSI will not be given the authority to stop the Contractor’s work, nor to order the Contractor to
perform work beyond contract limits. If so directed by the City Engineer, we will deliver such
orders on the Engineer’s behalf.
On occasions when City staff may be working under the direct supervision of HSI, we
understand that the City staff will perform work with a standard of care equal to or exceeding the
standard we require of our own staff. City staff working under our supervision on construction
sites will be expected to always wear appropriate safety equipment and maintain detailed
records.
We understand that it is the City’s desire to establish a budget for HSI’s services which will be
performed as directed by the City Engineer. On a monthly basis, we will prepare a report on the
status of our overall budget and submit the report with our invoice. We anticipate that as work
progresses, the specific tasks we work on will vary dependent upon the workload of City staff, as
well as the budget remaining for our support.
We anticipate that our work will fall under four categories:
1. Principal Level: Work under this category will be administrative and supervisory
support. We anticipate that these services will be provided by John Vancor, P.E. and
Paul Hayner, P.E.
Nm
Engineering and Construction Manager: Work under this category will include utility
coordination, review of technical concerns, review of payment requisitions, resolution of
disputes and preparation of possible change order documentation, preparation of bid
documents and contract coordination with contractors. We anticipate that these services
will primarily be provided by Scott Murphy, P.E. and Dan McCormack.
