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CITY OF NASHUA

PAVEMENT MARKINGS PROGRAM
RETROREFLECTIVE THERMOPLASTIC AND PAINT PAVEMENT MARKINGS
Schedule of Prices

IFB0662-060520 - Change Order 1
dated March 15, 2021

Total Bid Val
Item # Description Quantity UM Unit Price onan ete Nae
Amount
Retro reflective Paint Pavement Marking
632.0104 . . 1,318,538.00} LF $0.065 $85,705.00
4 inch line
Retro reflective Paint Pavement Marking
632.0112 . . 11,000.00 LF $0.72 $7,920.00
12 inch line
632.02 Retro reflective Paint Words/Symbols 2,000.00 SF $1.75 $3,500.00
632.2 Pavement Marking Removal/grinding 500.00 LF $2.50 $1,250.00
Retro reflective Thermoplastic Payment
632.3104 . . . 500.00 LF $0.55 $275.00
Marking 4 inch line
Retro reflective Thermoplastic Pavement
632.3112 . . . 23,000.00 LF $2.75 $63,250.00
Marking 12 inch line
632.32 Retro reflective Thermoplastic 0.00 SF $7.00 £0.00
‘ Words/Symbols ‘ , ‘
619.1 Maintenance of Traffic 1.00 UNIT $100.00 $100.00
BID TOTAL $162,000.00
TOTAL BID PRICE WORDS:
One Hundred Sixty-Two Dollars and
Zero Cents

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 31, 2021
Memo #21-101

TO: Mayor Donchess
Finance Committee

SUBJECT: Hamm Asphalt Roller in the amount of $74,069 funded from FY20CERF accounts 81300
Machinery & Equipment

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
March 25, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: 2021 Hamm HDiVO Oscillating Vibratory Asphalt Roller for road & sidewalk repair
& maintenance.

Value: $74,069

Vendor: Nortrax utilizing a municipal GPO contract from Sourcewell

Department: 161 Streets
Source Fund: 81300 Machinery & Equipment

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Streets, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Ibara
C O'Connor

To:
From:

Re:

C. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021
Jon Ibarra Superintendent Street Department

Purchase of Hamm 2021 HDiVO Roller

To approve the purchase of a 2021 Hamm HDiVO Oscillating Vibratory Asphalt
Roller from Nortrax Equipment, Pembroke, NH for a price of $74,069 pursuant to
the Sourcewell Contract. Funding will be through Department: 161; Fund: Trust;
Activity: CERF.

Attachments: Quote from Nortrax

Discussion:

The City of Nashua uses an asphalt roller for use in road repair and sidewalk
maintenance. This quote is for a new Hamm Oscillating Vibratory Roller that is
rated at five ton compaction, it includes a spray bar system, road lights and an
Oscillating and vibrating drum that significantly increases the compaction.

This new Hamm Roller was a planned CERF purchase for FY20 and will be an
addition to the Street Department fleet. The current roller used by the Street
Department is a Caterpillar CB14 that is a small vibratory compact roller suitable
for small patch type work. The Hamm roller is twice the width with a vibrating
drum and oscillating drum with four times the compaction. This roller will come
with a 3 year warranty.

Reg #* 0513

Z/2alai

Company 0010 - CITY OF NASHUA Cost Default Vendor
Requesting Location C-352 - STREET Requisition Description
DEPARTMENT
Requisition 70513 - Unreleased
Purchase From Deliver To
Buyer

PLEASE SEE ATTACHED BPW MEETING OF 3/25/21 AGENDA ITEM C

Item item Type Quantity UOM Unit Cost Extended Distributions

13201 - NORTRAX INC

Requester berubek - KATHIE BERUBE

Activity / Distribution Requested Sourcing
Ordered Cost Account Allocation Delivery Date Event
Category Required
2021 HAMM __ Special 1.00 EA 74069.00 74069.00 TF18.7026-081300- CERF61.21 100.0% No
HDIVO 0000 81300
ASPHALT
ROLLER

2021 Hamm HDiVO OSCILLATING VI
Vendor : NORTRAX INC
2021 Hamm HDiVO OSCILLATING VIBRATORY ASPHALT ROLLER

Totals: 1 Lines 1.00 74069.00 USD

Page: 1 Requlsition: 70513 Status: Unreleased Printed: Mar 29, 2021 8:56:31 AM

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 6, 2021
Memo #21-102

TO: Mayor Donchess
Finance Committee

SUBJECT: Change Order for Sign Supplies in the amount not to exceed $10,000 funded from
accounts 61542 Signs

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
March 25, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Change Order for parts & supplies for signs, pavement marking & crosswalk
maintenance
Value: $10,000

Original approved amount: $24,000 under Purchase Order #157954

Request Date | Change Value | New Total
Original Contract 3/14/19 n/a $24,000
Change Order #1 $10,000 $34,000
Vendor: Perma-Line

Department: 161 Streets
Source Fund: 61542 Signs

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Streets, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Ibara
C O'Connor

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England Change Order

To approve Change Order | to sole source vendor Perma-line of New England of
Brockton, MA in the amount of $10,000. Funding for this purchase is through
Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and
Materials.

Price list

The City of Nashua currently has several thousand signs and many miles of
pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to bea competitive source for items from __ several
manufacturers in the New England area.

Individual purchases or orders vary based upon the fact that most of our work is
replacement or repair of damaged signs or new signs for specific purposes along
with such things as replacement poles and posts for those that have been knocked
down or otherwise compromised, the extent of which cannot be predicted or
planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always been
satisfied with their service and product quality. The list of items purchased includes
but is not limited to signs, pavement paint, paint machine parts, sign posts and
mounting hardware, etc.

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: 3/31/2021

Re: Change Order for Transit Van Purchase

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a change to the request from the Transit Department for the Front
Runner Van purchase from New England Wheels of Billerica, MA. During the pre-production process
it was determined that the Public Address (PA) system originally included was no longer needed.

The original contract price in the amount of $123,521 was approved by Finance Committee on
September 16, 2020. The Community Development Division, Transit Department has requested to
reduce this request from $123,521 to $123,441.

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH.gov

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REPORT OF THE FINANCE COMMITTEE

MARCH 17, 2021

A meeting of the Finance Committee was held on Wednesday, March 17, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 810 9523 0723 Passcode: 787000

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess.

Finance Committee - 03/17/2021 Page 2

Also in Attendance: Alderman Richard A. Dowd
Alderman Jan Schmidt
Dan Hudson, City Engineer
Jeff LaFleur, Superintendent of Solid Waste
Jeff Snow, Superintendent Edgewood Cemetery
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager

ROLL CALL

Alderman Klee

| am here, | can hear the proceedings and at the moment | am alone in this room.
Alderwoman Lu

| am here alone and | can hear you.

Alderman Harriott-Gathright

The Clerk is present, | can hear the proceedings and | am in the room alone.

Alderwoman Kelly

| am here, | have my son in the room, if you can hear him, and | can hear the proceedings.
Alderman Laws

| am here, | am alone and | can hear.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Mayor Donchess

| present and | am in the room alone.

Alderman Harriott-Gathright

We have a quorum.
Mayor Donchess
Before we begin there are two items.

Alderman Harriott-Gathright

Before, that | think we have Alderman Dowd with us.