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Finance — 05/18/16 Page 6
Alderman Dowd

My follow up question would be: is there a difference in electricity from 3,000 to 4,000? How do we calculate
that savings?

Mayor Donchess

| think the answer to that is the tariff says what the bill is going to be. There would be no difference in billing
between a 3,000 and 4,000. The smart meter would enable the city to get into that maybe in the future but
without the smart meter, the tariff brings the bill down.

Alderman McCarthy

The problem with the tariff is the lights have to be at constant wattage. You can probably put variable
luminosity bulbs in but you are not going to save any money because the tariff says we bill you by the number
of hours of darkness times the wattage you told us was in the light bulbs. If we put 40 watt lights in and run
them at 20, we're still going to pay for 40. | think Alderman Dowd’s question is: Is the wattage different
depending on what temperature you run the lights at, which would set the initial value that the tariff is based
on.

Mayor Donchess

Maybe Ms. Walker knows that. My understanding is if we were to put different bulbs in the neighborhoods with
3000 that is what would be there. We wouldn’t be able to change that.

Ms. Walker

It does not change the billing rate. It is a set billing rate regardless whether it’s 3,000 or 4,000. The ability to
dim ties back into the smart meters. If we were allowed to install the smart meters, we would be able to dim
the lights to turn them on gradually as the sun goes down and the opposite when the sun is coming back up.

You would reduce the amount of energy that you were expending but because we couldn't do that that’s not
part of the equation.

Alderman Siegel

There’s probably a more immediate concern which is the 4K fixtures are more widely available through multiple
sources than the 3K fixtures. There’s a reason that we probably want to standardize on something that is more
widely available. You don’t want to find 25 years down the road that we bought the Beta version.

Alderman McCarthy

VHS isn’t worth much at the moment either.

Alderman Siegel

No it’s not, but at the time...

MOTION CARRIED

Finance — 05/18/16 Page 7
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE

CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR

THE PERIOD TO APRIL 29, 2016 TO MAY 12, 2016

MOTION CARRIED

PUBLIC COMMENT — None

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:25 p.m.

Alderman Ken Siegel
Committee Clerk

FINANCE COMMITTEE

MAY 18, 2016

7:00 PM Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

DISCUSSION

Discussion of Nashua Artists and Court Street

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency Change Order — Nortax Po #126247 — Repair Excavator

Dan Kooken, Purchasing Manager

Purchase of Six (6) Sets of Globe Classic Metro Advance Personal Protective Equipment (PPE)
(Value: $10,250); Department: 152 Fire; Fund: General Fund Operating Budget; Account
Classification: 61 Supplies And Materials

Dan Kooken, Purchasing Manager
Award Of Library Children’s Room Flooring Contract (Value: $29,715); Department: Library;
Fund: Library Lost/Damaged Fines Account; Account Classification: 71 Equipment

Dan Kooken, Purchasing Manager
To Approve Contracts for Admin Services to Anthem BlueCross and Blue Shield, Harvard Pligrim
Healthcare and the Hartford (Value: Not To Exceed $1,395,000); Department: Human Resources:
Fund: Benefits Self Insurance Fund

UNFINISHED BUSINESS — None

NEW BUSINESS — None

TABLED IN COMMITTEE

: Dan Kooken, Purchasing Manager

LED Street Light Conversion Project (Value: $1,455,694)
Department: 161 Street; Fund: Bond; Activity: LED Lighting
Tabled — 5/3/16

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess

Mayor - City or NasHUA

To: Board of Aldermen

Filed With: — Patricia Piecuch, City Clerk

From: Jim Donchess
Date: May 11, 2016
Re: Emergency Change Order — Nortax PO #126247 — Repair Excavator

Pursuant to 5-90 (G) of the NRO, I have authorized an emergency change order for the repair of
the excavator at the Four Hills Landfiii in the amount of $18,893.21 to Purchase Order #126247
with Nortrax.

Nortrax originally quoted the replacement of the hydraulic pump coupler in #30 the John Deere
270D Excavator used at the Four Hills Landfill for loading demolition into trailers for transport.
The Nortrax technician removed the hydraulic pump assembly to replace the hydraulic pump
coupling. During the removal and inspection process it was found that the hydraulic pump shaft
was cracked from the catastrophic failure of the hydraulic pump coupling. When the shaft
cracked internal damage to the pump occurred contaminating the hydraulic system.

Specifically, this change order will provide for the items listed below:
Replacement of the hydraulic pump to be completed by Tuesday, May 16, 2016.

Nortrax is the New Hampshire dealer for John Deere Equipment and has the field equipment
and trained technicians to replace the pump, coupler assembly and clean the hydraulic system
at the landfill and avoid further charges for low bed transportation to Pembroke.

229 Main Strect + PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 »* NashuaMayor@NashuaNH.gov
www. NashuaNH gov

Pembroke NH Office
98 Sheep Davis Road
Pembroke, NH 03275

JOHN DEERE Office: (603) 225-2769
Fax: (603) 225-4650
WWW. Nortrax.Com
Prepared For: GITY OF NASHUA Prepared By: JEFF COSSEBOOM
229 MAIN STREET SERVICE SUPERVISOR
NASHUA, NH 03060 NORTRAX ING
NORTRAX PROVIDES PARTS & SERVICE FOR ALL-MAKES & MODELS
Cust. # Purchase Order # Year Make Model Hours Serial #
JOHN DEERE 270DLC FF270DX703599
Extended
DESCRIPTION OF REPAIRS QTY PARTS LABOR Total
REPLACEMENT OF HYDRAULIC PUMP WITH REMAN UNIT AFTER PUMP DRIVE SHAFT WAS
FOUND TO BE CRACKED. ALSO INLCUDES REPLACEMENT OF PUMP DRIVE GOUPLER, PUMP
SUCTION HOSES, AND NEW HYDRAULIC FILTERS AND HYDRAULIC OIL.
$ 16,993.21} $ 2,150.00 | $ 19,143.21
CORE CREDIT FOR HYDRAULIC PUMP UPON INSPECTION BY JOHN DEERE REMAN $ _{1,000.00)
TIME FOR TECH TO DIAGNOSE PROBLEM WiTH HYDRAULIC PUMP NOISE ON 5-11-16 $ 750.00
PARTS
7 . LABOR
Nortrax Would Like To Thank You For The Opportunity To Earn Your Business —
TOTAL"! $ 18,893.27

THE ABOVE PROPOSAL IS BASED UPON LABOR RATES, PARTS PRICES, AND CONDITION OF MACHINE EXISTING ON THE DATE OF THE PROPOSAL

INDICATED ABOVE. THE CUSTOMER WILL BE ADVISED OF ANY CHANGES OR REVISIONS OR ADDITIONAL WORK REQUIRED PRIOR TO START OF WORK.
CUSTOMER AGREES TO NORMAL TERMS UNLESS STATED OTHERWISE (NET 10TH PROX.) ALL PURCHASES SUBJECT TO CREDIT APPROVAL

CUSTOMER AUTHORIZATION;

Quote #:

Date:

Valid for 30 Days

, THE CITY OF NASHUA “tie Gate City

Financial Services

Purchasing Department

April 28, 2016
Memo #16-134

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF SIX (6) SETS OF GLOBE CLASSIC METRO ADVANCE PERSONAL
PROTECTIVE EQUIPMENT (PPE) (VALUE: $10,250)
DEPARTMENT: 152 FIRE; FUND: GENERAL FUND OPERATING BUDGET
ACCOUNT CLASSIFICATION: 61 SUPPLIES AND MATERIALS

Please see the attached communication from Deputy Fire Chief George A. Walker to Brian Rhodes,
Assistant Chief of Nashua Fire Rescue dated April 25, 2016 for information related to this request.

Pursuant to NRO § 5-84 (A) (7) Purchases under extensions of contracts when noprice increase exceeds
10%. This price is the same as our fall of 2015 price.

Nashua Fire Rescue and the Purchasing Department recommend the purchase of these products from
Bergeron Protective Clothing of Epson, NH in the amount of $10,250. ~

Respectfully, .

Dan Kooken
Purchasing Manager

Ce: S. Galipeau B. Rhodes G. Walker J. Graziano

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344 ©

hi lua Fire Rescue
Adnint strative Office
7O Eas! Hollis S treet, tL. Nashua, NH GSO66
Wa aS attire Gorn

To: Brian D. Rhodes, Assistant Chief of Department
From: George A Walker, Deputy Fire Chief

Re: PPE Procurement

Date: April 25, 2016

Chief Rhodes,

Group 2- Station 4
Nashua Fire Rescue
(603) 594-3645
Walkerg@nashuanh.gov

lam requesting permission to move forward with the procurement of 6 (six) sets of Globe
Classix Metro Advance Personal Protective Equipment (PPE) quoted at $1,700.66 per set.
The total for this order is $ 10,250.00 including shipping, from Bergeron Protective

Clothing.

This is the same pricing as the fall 2015 order which is part of the 3 year contracted price

increase per year of no more that 5% through June 30, 2016.

5 sets will be issued to newly hired (May 2016) members, and one set will replace the

oldest in service set of PPE.

I have included the specifications for the PPE that will be manufactured by Globe

Manufacturing, a New Hampshire Company.

Respectfully,
wy

George A. Walker
Deputy Fire Chief

Ea

Deputy Chief George Wall

ee

IGE Fe ial reece!

PHOTEH TYE CLOTHING
a
¥ atimited Hability company

1024 Sunccok Valley Hwy., Unit 5-D
Epsom NH, 03234

TEL: 603.736.8500

www. BergeronProtectiveClothing.com

Bill To

Nashua Fire Rescue
City Of Nashua

Attn: Accounts Payable
PO Box 2019

Nashua NH 03061-2019

~ Quantity.” Style
6 K27LMBM Globe Classix Metro Jacket, Advance

Coler: Geld

-Advance Outer shell
-Caldura SL2i Thermal Liner
-Crosstech Black Moisture barrier

QUOTATION

Doc. Date: 04/15/2016

Payment Terms : NET30
Valid Until: 06/30/2016

Customer PO:
Salesperson : Maureen Gneccoa

Page: Page 1 of 2

Ship To:

Deputy George Walker
70 Hollis. East Street
Nashua NH 03060-0306

“\ Deseription @. ie _ UnitPrice. . . Your Cost _

965.75 5,794.52

-3-inch Lime/yellow triple trim NYC style

(officers red/orange)

-3-inch Scotchlite letters arched row B:
-Snaps in/Hook and Dee out closure
-2 x10 x 6 half high pockets

-Full Keviar lined pockets

-Sunlance Flashlight holder-right chest

"NASHUA"

-Self mic strap on stormflap, top slanted towards Seft

side

-Self mic strap above utility pocket

-Utility pocket 2x4x8 left chest

~Black Gemini XT cuffs

-Nomex wrister with thumb {cop

-Crosstech adjustable sleeve wells

-Ne trim on bottom of extended back
6 427LMB Globe, G-Xtreme Pant, Advance

Color: Gold

734.91 4,409.46

Financing aptions available on some turnout gear purchases, Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject fo change by the Manufacturer without nolice. TERMS are NET 30 DAYS.

From: BERGERON PROTECTIVE CLOTHING LLC

To: Nashua Fire Rescue

| Quantity. Style

- Description ©

-Advance

-Caldura SL2i Thermal Liner
-Crosstech Black Moisture Barrier
-3-inch Lime/yellow triple trim at cuff
(officers red/orange)

-Zipper/Velcro fly closure

-Nomex belt closure

-Dragon hide knees

-Silizone padded knees sewn on liner
-2x10x10 pockets

-Kevlar lined expansion pockets
-Black Gemini XT self cuffs

Document No.: 200351

Doc, Date: 04/15/2016

Es

Unit Price. -

Subtotal
Shipping & Handling
Total

10,203.98
39.00
10,242.98

Financing options available on some turnout gear purchases. Prices quoted do not include shipping and handling. Shipping is FOB factory. This quote
is based on current prices which are subject to change by the Manufacturer without nolice, TERMS are NET 30 DAYS.

THE CITY OF NASHUA “the Cate City’

Financial Services

Purchasing Department

May 12, 2016
Memo #16-138

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD OF LIBRARY CHILDREN’S ROOM FLOORING CONTRACT (VALUE: $29,715)
DEPARTMENT: LIBRARY; FUND: LIBRARY LOST/DAMAGED FINES ACCOUNT
ACCOUNT CLASSIFICATION: 71 EQUIPMENT

Please see attached communication from Jennifer McCormack, Library Director dated May 2, 2016 for
the information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Library Director and the Purchasing Department recommend awarding the contract for this purchase
to Atkinson Carpet and Flooring of Haverill, MA in the amount of $29,715.

Respectfully,

Purchasing Manager

Cc: J McCormack J Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344