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Finance Committee - 6/20/2018 Page 11

Ms. Marchant

Yes, please.

Mayor Donchess

Which is unrelated to these two contracts. Today | had a meeting at Arel Manor with a bunch of the people
who live there. A question came up about the bus service to DHHS, the Department of Health & Human
Services. The last time we discussed this | think we could not find a way to get the bus, we couldn’t get
enough property, we couldn’t get an agreement so that the bus could turn around at the end of Whipple Street
where they relocated. That’s what | said, but is that still the status, are we still not able to turn the bus around
there?

Ms. Marchant

We have offered the property owner two or three solutions on how we could get their clients to the front door or
much closer or anywhere near their property with safe bus maneuvers and the property owner is not in
agreement with any of the options that we have put forward. The last offer on the table is that they would give
us some right of way if we constructed a new turn around. So the City has given, we are willing to go right up
to the front door, no charge to them, we are willing to redo our whole route because we do think it is a critical
service that needs to happen and we have not gotten any agreement from the property owner.

Mayor Donchess

And the point is that Whipple Street is a dead end and the buses are too big to turn around to do a U-Turn up
there.

Ms. Marchant

Correct but there is also the other side street, because they own the property north of that as well is that
Simon?

Mayor Donchess

Simon, yes.
Ms. Marchant

Simon. We have also offered opportunities to go in and out, to go around. Whipple Street has the added
difficulty of it being the entrance to Mine Falls Park and all the UPS trucks, so it is a very difficult one to put our
large buses on. Simon Street has some advantages with less traffic, it does have the new facility at the end of
it, but it also doesn’t have a turn around. So we are willing to offer many options and we would love to find a
solution, but we have not been able to come to an agreement with the property owner letting us put our bus on
their property, which is what would be required.

Mayor Donchess

Ok. Any other questions for Ms. Marchant while she is here? She’s fair game you know.

Finance Committee - 6/20/2018 Page 12

Alderman Caron

Not for lack of trying and | appreciate that Whipple Street does go into Mine Falls, but you know, if you want to
help your clients, you should be working with the transportation people that are trying to get your clients to you.
So that’s too bad, but | applaud you for trying to work out something with them. Maybe you will succeed.

Ms. Marchant

We will be persistent.

NEW BUSINESS — ORDINANCES — None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM JUNE 1, 2018 TO JUNE 14, 2018

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderwoman Kelly

| am going to be a total geek. My daughter is inside on a summer night watching me on TV so | just want to
say hi.

Mayor Donchess

We should do one of those bring your kid to work days and bring her down and she can sit right here.
Alderman O’Brien

Are grandchildren allowed?

Mayor Donchess

Yes. Definitely.

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:34 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

FINANCE COMMITTEE
JUNE 20, 2018
7:00 PM Aldermanic Chamber
ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Transit Bio-Diesel (Value Estimated $24,000); Department: 186 Transportation
Fund: FTA Grant

From: Dan Kooken, Purchasing Manager
Re: Heritage Rail Trail Connection to Mine Falls Park (Value $502,623); Department: 181,
Community Development; Fund: DOT Grant

From: Dan Kooken, Purchasing Manager
Re: Purchase of Air Bags for all Ladders (Value: $21,285); Department: 152 Fire; Fund: General

From: Dan Kooken, Purchasing Manager
Re: Utility Appraisals (Value: Not-To-Exceed $45,000); Department: 132 Assessing; Fund: General
Fund — Overlay

From: Dan Kooken, Purchasing Manager
Re: Purchase of Circulation Desk and Shelving (Value: $20,953); Department: 179 Library
Fund: General

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

R-18-042
Endorser: Mayor Jim Donchess
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A LEASE AGREEMENT WITH LIQUID
THERAPY, LLC FOR 14 COURT STREET, UNIT B

R-18-048

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Patricia Klee
Alderwoman Mary Ann Melizzi-Golja
Alderman Jan Schmidt
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING A SUB-AGREEMENT BETWEEN THE NASHUA REGIONAL PLANNING
COMMISSION AND CITY OF NASHUA, NASHUA TRANSIT SYSTEM

NASHUA AIRPORT AUTHORITY
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
For the Year Ended June 30, 2021

the services that are the primary activities of the Authority. All revenues and expenses not meeting this
definition are reported as non-operating revenues and expenses.

Capital Contributions - Funds received from other governments for the purpose of constructing assets are
recorded as capital contributions.

NOTE 2—DEPOSITS AND INVESTMENTS

Deposits and investments as of June 30, 2021 are classified in the accompanying financial statements as
follows:

Statement of Net Position:

Cash and cash equivalents $ 541,873
Investments 237,378
Total deposits and investments $ 779,251

Deposits and investments at June 30, 2021 consist of the following:

Cash on hand $ 200
Deposits with financial institutions 779,051
Total deposits and investments § 779,251

The Authority’s investment policy requires that deposits and investments be made in New Hampshire based
financial institutions that are participants in one of the federal depository insurance programs. The Authority
limits its investments to demand deposits, money market accounts, and certificates of deposit.

Custodial Credit Risk

Custodial credit risk for deposits is the risk that in the event of a bank failure, the Authority’s deposits may
not be returned. The Authority does not have a formal investment policy for assurance against custodial
credit risk.

The Authority’s entire balance of deposits with financial institutions at year end was covered by federal
depository insurance.

NOTE 3—CAPITAL ASSETS

The following is a summary of changes in capital assets during the year ended June 30, 2021:

Balance Balance
7/1/2020 Additions Reductions 6/30/2021
Capital assets not being depreciated:
Land $ 4,026,795 $ 4,026,795
Construction in progress 212,886 $ 2,165,536 2,378,422
Total capital assets not being depreciated 4,239,681 2,165,536 § : 6,405,217

144

R-18-049

Endorsers: Mayor Jim Donchess
Alderman Ken Gidge
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman Patricia Klee
Alderman Tom Lopez
Alderwoman-at-Large Shoshanna Kelly
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.

Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A CONTRACT WITH THE SOUHEGAN
VALLEY TRANSPORTATION COLLABORATIVE FOR TRANSIT SERVICES

NEW BUSINESS — ORDINANCES — None
RECORD OF EXPENDITURES
GENERAL DISCUSSION.

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

, THE CITY OF NASHUA “The Cate City

Financial Services

Purchasing Department

June 14, 2018
Memo #18-166

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TRANSIT BIO-DIESEL (VALUE ESTIMATED $24,000)
DEPARTMENT: 186 TRANSPORTATION; FUND: FTA GRANT

Please see attached communication to Mayor Jim Donchess from Camilie Pattison, Transportation
Manager, dated June 8, 2018 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contraciual services,
excepi as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Transportation Manager and the Purchasing Department recommend the award of the contract for
B5 Bio-Diesel at $2.5911 per gallon with an estimated amount of $24,000 for FY19 to East River Energy
of Guilford, CT.

Respeeely

“ ee
C Joan Kooken

Purchasing Manager

Cc: C. Pattison J. Graziano

i220 Main Street e Nashua, New Hampshire 03061 ® Phone (603) 589-3330 e Fax (603) 589-3233 |

8 Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

: soa Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ce Pograins mission beaten
Nashua, New Hampshire 03067-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: June 8, 2018
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee — Transit Biodiesel Fuel Contract

Nashua Transit System is required by the Federal Transit Administration (FTA) to have contracts
for all fuel sources. Our current biodiesel fuel contract, with East River Energy expires on June 30,
2018. We worked with the purchasing department and conducted an IFB (0464-053118
B5Biodiesdel) for biodiesel fuel from July 1, 2018 — June 30, 2019 with the option to extend the
contract for an additional year.

The following vehicles operate on biodiesel:

e Currently 9 Low Floor Cutaway Vans (In the fall reducing to 6 as the new fleet of unleaded
vans is rolled out)

@ 3 Trolleys
® 135’ Bus

A Bid was sent to seven (7) vendors and we received one (1) response from the following qualified
vendor:

1. East River Energy FY19 @ $2.5911 per gallon
The FY19 Estimated Usage is 9,260 gallons @ $ per gallon or just under $24,000

Per FTA requirements, when only one bid is received, staff must inquire with potential vendors as
to why they did not submit a bid. Mansfield Energy did not submit a bid due to the low volume and
market conditions in our area. Burke Oil stated that they misplaced the bid. Shattuck Malone was
not interested in bidding.

We request that the Finance Committee approve a contract with East River Energy for FY19
Biodiesel Fuel in the amount of $2.5911 per gallon with an option to extend for one year.

East River Energy

Heating Oil #2, 4 &4, Bio Heat, Gasoline, Diesel Fuels, Kerosene, Bio Diesel, Propane, Natural Gas, Electricity,
Pool Water, HVAC Services, Tank and Equipment Rentals, On Site Fleet Fueling and Emergency Response Services

May 31, 2018

Mr. Dan Kooken

City of Nashua

Purchasing Manager

229 Main Street

Nashua, NH 03061

Re: IFB0464-053 118 Transmitted via BidExpress

Dear Mr. Kooken:
Please find enclosed East River Energy’s offer, based on your requirements, as stated in your bid specifications.

East River Energy has been a Connecticut Corporation since 1984. We have been a full service supplier of petroleum products
throughout the Northeast for over 30 years, and our company has always met or exceeded contract requirements. During the past
quarter of a century, East River Energy has delivered over a billion gallons of fuel to our clients in the ever expanding areas we
service. We are the major supplier to the State of Connecticut for unleaded gasoline, heating oil, ultra-low sulfur diesel fuel and
B20 bio diesel fuel. We supply the majority of the municipalities in Connecticut, as well as an array of privately and publicly
owned companies and municipalities in Vermont, Massachusetts, New Jersey, New York, Pennsylvania, New Hampshire, Rhode
island, Maryland, Maine, Florida, Ohio and Georgia. In addition, East River Energy has been a long-standing supplier to the
Department of Defense and the United States Postal Service.

East River Energy has built our business client by client and has developed long lasting valued relationships. Our clients depend
on us to supply the highest-quality fuel products and provide the personal services that they have come to expect and deserve.
East River Energy is a provider you can count on and trust. We are able to provide any petroleum product that is available in any
market in a timely manner and at very competitive prices. Our operations department accomplishes on time deliveries and is
extremely customer oriented. We have our own fleet and strategic alliances with truckers wherever we market our products. We
know how important on time, clean deliveries are to our clients and to that end, our safety department works with our truckers
and our customers to insure satisfaction on every delivery.

East River Energy is committed to complying with all laws that prohibit discrimination in employment on the basis of any legally
protected status, Further, the company is an affirmative action employer and promotes the hiring and advancement of employees
who are qualified females, minorities, individuals with disabilities and veterans in accordance with applicable state and federal
laws and the company's affirmative action plan, as well as the utilization of minority subcontractors in conducting its business.
The Company further does not discriminate against any employee or applicant for employment because of race, color, religion,
sex, national origin, disability status, veteran status, sexual orientation, gender identity/expression or any other legally protected
status. In addition, East River Energy has the capacity to provide a performance bond, on any and all business, if required.

Thank you for the opportunity of quoting on your most valued business. Please feel free to contact me, should you have any
questions.

Your Energy Partner
401 Soundview Road - P.O. Box 388 - Guilford, CT 06437-0388
203.453.1200 - 800.336.3762 + FAX: 203.453.3899
WWW. Vv! herdy.co
Est, 1984

East River Energy

Heating Oil #2, 4&6, Bio Heat, Gasoline, Diesel Fuels, Kerosene, Bio Diesel, Propane, Natural Gas, Electricity,
Pool Water, HVAC Services, Tank and Equipment Rentals, On Site Fleet Fueling and Emergency Response Services

References

State of New Hampshire
Contract Period 2015-2017
Danielle Ruest

Purchasing Agent
(603)271-2201

State House Annex
Concord, NH 03301

State of New Jersey

Contract Period 2012-Current
Doreica H. McCall
Procurement Specialist I
(609) 984-6239

33 West State Street
Trenton, NJ 08625

State of Connecticut
Contract Period 2015-2020
Paul Greco

Contract Specialist
860-713-5189

15 Capitol Avenue
Hartford, CT 06106

East River Energy is the current supplier to the City of Nashua, NH for Biodiesel.

Your Energy Partner
401 Soundview Road - P.O. Box 388 : Guilford, CT 06437-0388
203.453.1200 - 800.336.3762 - FAX: 203.453.3899
www. eastrivereneroy.com
Est. 1984

East River Energy

Heating Oil #2, 4&6, Bio Heat, Gasoline, Diesel Fuels, Kerosene, Bio Diesel, Propane, Natural Gas, Electricity,
Pool Water, HVAC Services, Tank and Equipment Rentals, On Site Fleet Fueling and Emergency Response Services

May 31, 2018

Mr. Dan Kooken
City of Nashua
Purchasing Manager
229 Main Street
Nashua, NH 03061
Re: IFB0464-053118

Rast River Energy’s BQ9000/ASTM D-67-51 source of Bio is Global in Chelsea, MA and the Bio is mixed via Computerized
Rack Blending Unit. The details of the additive are: advanced diesel detergent, corrosion inhibitor, inhibitor, synthetic lubricity
improver, thermal and oxidative stability enhancer, customer cold flow improver and jet fuel de-icer. Please see cover letter for
additional information about East River Energy.

Firm and fixed prices must be awarded promptly, or may be subject to change, due to the volatile nature of the energy market.
Any and all options for contract extension must be mutually agreed upon by both parties.

Your Energy Partner
401 Soundview Road - P.O, Box 388 - Guilford, CT 06437-0388
203.453.1200 - 800.336.3762 > FAX: 203.453.3899

www.eastriverenergy.com
Est, 1984