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December 10, 2019
Page 8

a. Mechanical design for the fire protection system will include
sprinkler entrance and main layout, along with a performance
specification for final hydraulic design by the sprinkler
subcontractor.

7. Specifications: Update full specifications. Finalize and coordinate with
Owner’s Division 0 documents.

8. Building and Life Safety Code Review: Review construction documents
and provide comments fo address any remaining code compliance
concerns. The final report will be revised for an external audience and can
be submitted to the local officials as part of the permit package.

9. Cost Estimating: None included.

10. Project Schedule: The project schedule will be updated.

11. Presentations to the CoN are included.

12. Owner approval of Contract Documents for Bid.

Bidding Phase: The design team will be responsible for coordinating and
providing support during the bidding process. The principal elements and
deliverables for this phase include the following:

1. Bidding documents.

2. Pre-bid conference.

3. Coordination and issuing of addenda. All consultants will participate as
required.

4. Review of bids as required.

Contract Administration Phase: The design team will administer the project for
the City, as related to the plans and specifications developed during the preceding
phases. We assume construction will last 12 months with an additional month of
project closeout time.

1. Provide general administration of the contract.
a. Attend pre-construction conference.
b. Construction Observation:
i. Architectural: Up to fifty-two (52) site visits.
1. Site visits, review of submittals and punch list.

ii. Civil/Site: Up to six (6) site visits at appropriate intervals.

iii. Landscape Architecture: Assist contractor in sourcing
materials; conduct a final site inspection just prior to the
culmination of the plant guarantee period. Attend no more
than two (2) site meetings.

iv. Structural: Up to five (5) site visits at appropriate intervals.

4. Subgrade compaction check, inspection of
reinforcement and geometry, observe concrete
placement at footings and observe concrete
placement and anchor bolt installation, plus
additional visit.

v. Mechanical, Electrical, Plumbing, Fire Protection
Engineering and Telecommunications Pathways: Up to
five (5) site visits by one staff member at appropriate
intervals.

vi. Building and Life Safety Code Review: Provides up to five
(5) hours of general code consulting support during CA.

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2. The design team shall track Submittals, Requests for Information,
Proposed Change Orders, Change Orders, Sketches, Architect's
Supplemental Instructions and Proposal Requests in logs.

3. Review and process submittals and RFI’s per general contract
requirements.

4. Attend job meetings as required to continue the progress of the project.
The CM will write and distribute meeting minutes. HKT will write Field
Reports for distribution.

5. The design team shall review information from testing agencies and check
for compliance with the contract documents.

6. The design team shall review and provide comment on the schedule of
values, change order and monthly requisitions.

7. The design team shall review and provide comment on the construction
schedule, construction progress and quality and on-site “as-built”
drawings.

8. Atthe end of construction, the design team will develop a punchlist that
indicates incomplete work or work that does not meet the contract
document requirements.

Project Closeout: The final stage of the construction process is specifically
devoted to close out materials and final inspections.

1. The design team will review the contractor's closeout submittals; including
warranty information, Operation and Maintenance Manuals and as-built
drawings and specifications.

2. The design team will conduct final inspection, issue Certificate of
Substantial Completion and final affidavits.

3. The design team will develop a monetized punchlist of all work remaining
prior to final acceptance.

Base Fee: The base fee work includes the following design team members:

HKT Architects Inc: Architecture

Hoyle, Tanner & Associates, inc. Civil/Site Engineering
Structural Engineering

WV Engineering Associates, PA. Mechanical Engineering

Electrical Engineering
Plumbing Engineering
Fire Protection Engineering
Telecommunications Pathways
Ironwood Landscape Arch + Planning Landscape Architecture
AKF Group Code Consulting
Kalin Associates Specifications

The Base fees are noted below and are $938,522 (Nine hundred Thirty-eight
thousand five hundred twenty-two dollars). Reimbursable expenses are included in
those totals.

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December 10, 2019

Page 10
Item | SD | DD | cb | Bid | CA
HKT Architects Inc.
Principal 104 60 64 8 60
Sr. Designer 274 384 624 80 2248
Total $ $70,690 $78,060 $118,640 $15,160 $385,620
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $8,415
AKF Code Specialists
Total $ $8,500 [| $4,000 | $4,000 | $0 | $1,000
Reimb. Exp.
Kalin Specifications
Principal 6.7 33.33 26.67 0 0
Total $ $1000 $5,000 $4,000 $0 $0
Reimb. Exp. $0
Hoyle Tanner and Associates Inc.: Civil
PM Ill 24 8 8 8 16
Sr Eng Il 52 42 40 16 43
Eng | 28 68 85 8 8
PA Il 1 0 18 1 0
Total $ $14,235 $13,490 $16,490 $4,503 $9,587
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $796.11
Hoyle Tanner and Associates Inc.: Structural
Principal Eng 3 0 2 2 0
PM | 24 7 32 12 18
Sr Eng] 0 16 28 0 0
Eng II] 2 0 7 0 17
Eng Il 24 66 181 12 88
Eng | 10 3 18 6 0
CADD Tech It 0 8 80 0 0
PAI 2 0 2 4 12
Total $ $8,100 $11,095 $38,459 $4,358 $15,017
Reimb. Exp. Travel, Plotting, Delivery and Reprographics = $600
WVA Engineering Associates, PA
Project Mar. 10 12 14 5 36
Engineer 62 27 25 20 60
Designer 22 76 116 0 0
WP 16 13 9.5 5 23.5
Total $ $12,114 $12,897 $16,236 $3,510 $14,319
Reimb. Exp Included
lronwood Landscape Architecture
Principal 27 6 17 2 26
Larch Des 49 28 30 13 72
CADD/GIS 24 26 38 0 0
Admin 0 0 4 0 8
Total $ $8,575 $4,600 $6,900 $1,325 $9,380
Reimb. Exp. Travel, Plotting and Reprographics = $850
Sub-Total Per | $124,589 $131,351 $206,846 $29,205 $440,530
Phase with
reimbursables
Total Base $938,522
including
Reimbursables
Supplemental $ 58,682
Services

Pa

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December 10, 2019
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Supplemental Services Fees:

The following Supplemental Services fees are provided for your consideration.
These services are usually provided outside of a base fee but have been included
due to limitations of fee available.

Supplemental Services include design by team members noted and coordination
and mark-up by HKT:

HKT Architects Inc: Architecture
Hoyle, Tanner & Associates, Inc. Civil/Site Engineering
WV Engineering Associates, PA. Mechanical Engineering

Electrical Engineering
Plumbing Engineering
Fire Protection Engineering
Telecommunications Pathways
lronwood Landscape Arch + Planning Landscape Architecture
AKF Group Cade Consulting

The Tasks are as follows:

Planning Board: Prepare for and attend two (2) Planning Board public hearings
with illustrative site plans and supporting materials as necessary.

Permitting with Building Officials: Attend up to one (1) meeting to review and
discuss permit package and approach to code compliance.

Life Cycle Cost Assessment: Using owner selected systems generate a Life
Cycle Cost Assessment report. Report to describe initial systems costs, estimated
fuel costs and operational costs for the expected systems life.

Site Plan Permitting:
1. Sewer Discharge
a. Sewer Discharge permit for municipal sewer connection
2. Site Constraints and Restrictions
a. Assist the Team with identifying zoning restrictions for the existing
parcel. This shall include, but is not limited to wetlands setbacks,
building setbacks, maximum building height and maximum lot
coverage.
3. Conservation Commission Meeting
a. ifnecessary, Hoyle, Tanner will prepare the required information
to meet with the Conservation Commission to review the design
and approaches to wetlands and other environmental issues.
b. Meetings with the Conservation Commission.
4. Traffic Review:
a. Hoyle, Tanner will review and provided comments to the City
Traffic Engineer for revisions to their previously submitted study.
No formal individual traffic study or design will be prepared by
Hoyle, Tanner

Furniture Fixtures and Equipment (FFE): HKT will assist the City in selecting
furniture and coordinating finishes as required. Assume we will work with City

BBE

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Page 12

vendor of choice who will produce all documents required and coordinate the

installation.

The Supplemental Services fees are noted below and are $58,682 (Fifty-eight
thousand six hundred eighty two dollars). Reimbursable expenses are included in

those totals.

The fees are broken down in the following chart:

Item Planning Permitting Life Cycle Site Plan FFE
Board Bldg. Off Cost Permitting
Assess ConCom
HKT Architects inc.
Total $ $7,690 $1,740 $870 $1,960 $14,440
Reimb. Exp. $397 $49 $97 $97
AKF Code Specialists
Total $ $2,500
Reimb. Exp.
Hoyle Tanner and Associates [nc.: Civil
Total $ $13,472
Reimb. Exp.
Hoyle Tanner and Associates inc.: Structural
Total $
Reimb. Exp.
WVA Engineering Associates, PA
Total $ $8,919
Reimb. Exp
lronwood Landscape Architecture
Total $ $6,000
Reimb. Exp $400
Total Task $14,487 $4,289 $9,789 $15,529 $14,587

Hydrant Flow Test: VWA will coordinate with the CoN Public Works Department
as they perform hydrant flow testing to determine water flow and pressure
availability adjacent to the project site. This information will be used as a basis for
plumbing and fire protection systems design.

Any work that is beyond the scope of work shall be billed as additional services

either on a time and material basis or we will make an additional proposal with a
lump sum fee or not to exceed fee. In no case will we commence any additional
services without your written approval.

lf there are additional services that are required by one or more of our consultants,
we will invoice their costs plus a mark-up of 10%.

We will invoice you monthly and we will bill as a percentage of the completed work.
Payment is due in thirty (30) days of the invoice date.

Hourly rates for HKT shall be as follows:

Principal $245/Hour
Associate $220/Hour
Project Manager $190/Hour

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Page 13

Project Architect $190/Hour
Senior Designer $165/Hour
Designer $145/Hour
Clerical/Office $120/Hour
Construction Administrator $190/Hour

Hourly Rates for Hoyle, Tanner and Associates are as follows:

Principal Engineer $195/Hour
Senior Project Engineer $195/Hour
Project Manager III $185/Hour
Project Manager II $170/Hour
Project Manager | $159/Hour
Senior Engineer III $150/Hour
Senior Engineer II $137/Hour
Senior Engineer | $129/Hour
Engineer Ill $116/Hour
Engineer II $109/Hour
Engineer | $ 92/Hour
Senior Resident Engineer $140/Hour
Resident Engineer Ill $122/Hour
Resident Engineer II $108/Hour
Resident Engineer | $ 80/Hour
Environmental Coordinator Ill $142/Hour
Environmental Coordinator Il | $122/Hour
Environmental Coordinator | $ 95/Hour
Senior CADD Technician $135/Hour
CADD Technician III $113/Hour
CADD Technician Il $100/Hour
CADD Technician | $ 86/Hour
Technician | $ 56/Hour
Technician Il $ 70/Hour
Senior Administrative Prof. $185/Hour
Project Assistant II $110/Hour
Project Assistant | $ 80/Hour

Land Acquisition Specialist I] | $100/Hour
Land Acquisition Specialist | $ 82/Hour

Planner li $165/Hour
Planner | $145/Hour
Hourly Rates for Ironwood Landscape Architecture and Planning is as follows:
Principal $110/Hour
Project Manager $110/Hour
Landscape Architect $ 85/Hour
Landscape Designer $ 60/Hour
CAD/GIS $ 60/Hour
Administration $ 50/Hour

Hourly Rates for Kalin Associates Inc. is as follows:
Principal $150/Hour

Hourly Rates for AKF Group are as follows:
Partner $235/Hour

A we ye

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Senior Project Manager $195/Hour
Project Manager $165/Hour
Project Specialist $200/Hour

Senior Engineer/Field Engineer $190/Hour
Project Engineer/Field Engineer $165/Hour
Engineer $160/Hour
Junior Engineer $105/Hour
Senior Designer/Technician $145/Hour
Project Designer/Technician $135/Hour

Designer/Technician $125/Hour
Senior BIM/CADD Technician $135/Hour
BIM/CADD Technician $105/Hour
Project Coordinator/Admin $ 95/Hour
Senior Code Consultant $225/Hour
Code Consultant $175/Hour
Code Analyst $125/Hour

We are very excited about this project and we look forward to a very successful
collaboration.

We will invoice you monthly and payment is due in thirty (30) days of the invoice
date.

Very truly yours,
HKT Architects Inc.
Janet M. Slemenda, AIA, Principal

William R. Hammer, AIA, Principal

hed

} THE CITY OF NASHUA "The Gate City"

Administrative Services

Purchasing Department

January 9, 2020
Memo #20-068

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TRACTOR REPLACEMENT INCLUDING ATTACHMENTS (VALUE: $121,985)
DEPARTMENT: 177 PARKS AND RECREATION; FUND: CERF

Please see the attached communication from Nicholas Caggiano, Superintendent of Parks and
Recreation Department, dated December 19, 2019 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Parks and Recreation Department, Board of Public Works (December 19, 2019
meeting) and the Purchasing Department recommend the award of this purchase in an amount of
$121,985 from Padula Brothers Inc. of Lancaster, MA.

Respectfully,

Dan Kéoken
Purchasing Manager

Ce: N Caggiano L Fauteux

To:

From:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: December 19, 2019

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase of a replacement tractor with attachments

To approve the purchase of a 2020 John Deere 5090M Utility Tractor with
attachments off the Sourcewell Ag contract # 021815-DAC from Padula Brothers
Inc. of Lancaster, MA for the price of $121,984.58. Funding will be through
Department: 177 Parks & Recreation; Fund: Trust; Activity: CERF.

Quote Sheet, Service Records for 91-541

The Parks and Recreation Department has a utility tractor with attachments on
CERF for replacement in FY20. Padula Brothers of Lancaster, MA provided a
quote based off of the Sourcewell Ag contract # 021815-DAC for a discounted
price of $121,984.58 which came under the budget of $125,584.

The tractor will be replacing unit 91-541 - a 23 year old tractor that has 5,276
hours on it. We will keep this tractor as a back line tractor. We will be trading in
two older tractors that have not run for a few years - a 1988 Ford 340B and a
1986 John Deere 2350. We will receive $2,500 for each tractor towards the
purchase. This tractor is an important piece of equipment for the department. It
allows us to fertilize fields, aerate soil, apply control products, work on infields,
install playground equipment, work on trails and run equipment such as our
rotodarian and leaf vac.

The replacement tractor will also include the following attachments:

1. A front bucket that can be used for removing snow and loading trucks.

2. A stump grinder so we can begin to grind our own stumps. This will save
funds and will allow us to be timelier in our response time.

3. An over the rail mower that will be used to help us keep up with the
intersection and trail brush cutting request. This will allow us to
supplement the work that is currently being done by our contractor.

4. A grapple bucket to lift and load logs into trucks.

Finally a grader box leveling attachment that will allow us to improve
our baseball and softball surfaces.

a

a), THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

January 9, 2020
Memo #20-069

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR WWTF - 20 YEAR FACILITY STUDY (VALUE: $300,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated December 19, 2019 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent Wastewater Department, the Board of Public Works (December 19, 2019 meeting)
and the Purchasing Department recommend the award of this contract in an amount of $300,000 to
Wright Pierce of Manchester, NH.

Respectfully
Cz,

Dan Kooken
Purchasing Manager

Ce: D Boucher L Fautuex

(229 Main Street « Nashua, New Hampshire 03061 e Phane (603) 589-3330 « Fax (603) 589-3233