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Scope of Work/Tasks
RENOVATIONS TO ALDERMANIC CHAMBER IN NASHUA CITY HALL
IF BOG745-5 20218
Items to he compicted will include all Material and Labor
Design-Build for renovations to Aldermanic Chamber furniture and layout in City Hall.

Painting of room with the colors currently in place which are blue with white trim. White trim to be
painted up to and including the Jower crown molding. Wall color is being reviewed and will be
confirmed prior to award of contract.

Replace all chamber desks, tables, dais and the public seating benches. Units to be prepared to accept
wiring for sound and connections for video monitors at cach seating location. The layout will be similar
to those in use in Manchester, NH. An image of Manchester's chamber is included for rcference. Roam
measurenients are included on our current and proposed layouts.

Replace all carpet with camet tiles similar to those currently used throughout City Hall. InterfaceFLOR
- The Standard GlasBac® Tile PRODUCT NUMBER: 1467302500 PRODUCT CONSTRUCTION:
Tufted Textured Loop. Alternate carpet may be substituted, however. it must mect or excced
specifications of the tiles currently in use. Carpet color is being reviewed and will be confinned prior 19
award of contract.

Provide idcas on timing to complete this work with the minimum number of conflicts since this area in
used heavily daily and in the evenings during the week.

Provide warranty information.

Supply three references.

. Demo and replace the wood railing separating the chamber from the aisle, The new railing is to match
the new furniture and have teft side. right side and center untries, A proposed layout is attached to
reference the wood rail.

Seating benches for the public are to match the new furniture. Two (2) new 4 foot long benches arc

being specified tor the rear of the public seating area, one on each side of the raised media platferm. A
proposed layout is attached to reference the new bench locations.

Pravide submittals and shop drawings.

Project completion date: February 28, 2020
$ 134,900.00

Please provide ail details and 2 Total Submitted Frice:

1F80745-120219 Renovations to Aldermanic Chamber In Nashua City Hall
229 Main Street * Nashua, New Hampshire 03061 * Phone (603} 589-3330 « Fax (663) 589-2233

Page | 4

27 Tanglewood Dr.
Naslua, NH 03062
Office: 603-883-5680
Fax: 603-833-5061

December 2, 2019

Mr. Dan Kooken

Purchasing Manager, City of Nashua
229 Main Street

Nashua, NH 03060

Re: IPB0745-120219; RENOVATIONS TO ALDERMANIC CHAMBER IN NASHUA CITY
HALL

Dear Dan:

D.L. King & Associates, Inc. and Team Interior Designer, Stibler Associates, (designer of
Manchester Aldermanic Chamber) is pleased to provide the following proposal. The attached
design- build quotation includes design reviews and submittals of shop drawings and Product
Data Sheets and includes all labor and materials in response to the IFB.

D.L. King & Associates, Inc. has completed numerous the D-B and renovation City of Nashua
Projects including:

% Nashua Police Department Window Replacement

¢ Pennichuck D&M Station Renovations

% Nashua City Hall Clerk’s Office and Elm. St. Entrance

4 Nashua City Hall Window Replacement

“+ Nashua Transportation Maintenance Garage CNG Repair Station
“* Nashua DPW CNG Garage Repair Station

“ Nashua Adult Learning Center Renovations

We have a successful track record of completing quality projects, on time, within budget and
with a minimal disruption of the City Hall daily business activities.

Thank you for the opportunity to bid this work. Please do not hesitate to contact me should you
have any questions regarding this proposal.

Yours Truly,

Arthur E. King; PE CFO
D.L. King and Associates, Inc.

General Contractor & Construction Manager, EDWOSB, NH DOT DBE

1FB0745-120219 Questions and Answers on Renovations to Aldermanic Chambers in Nashua City Hall

7.

10.

11.

12.

The existing dias locations alf have locking drawers. Are thase needed? No, Drawers are not needed.

Are we using the existing cushions on the new benches? No. New cushions should be provided
is the blue color being changed to something else? No. Same color with white trim.
Carpet specified are the tiles used throughout City Hall. Yes. We are using the same color.

Any preferences on the new furniture finish? This has not been determined to date. it could bes
mahogany finish Rke Manchester or an oak finish. The furniture could ba laminated or sald woad and
alternative pricing should be provided.

What is configuration of railings; Gates # and description; 2 Gates? The railing divider shaw have an opening
on the left side, right side and middie. The openings can be roped off so they don't swing into the furniture
area.

Would you reconsider keeping just one entrance into the Aiderman’s area? No.
Are benches to be custom made solid wood or P laminate? The City will review bids for either solid wood or
P laminate.

What size should the new benches be? The benches should be the same size as the existing benches. The
last row of benches should be % the size of the existing benches so one can be on each side of the
platform in the rear of the room. The benches running in the opposite direction along the walts will be
eliminated.

Are Desk & Tables & Tops custom-made sofid wood? P Laminate, The furniture could be laminated or sold
wood and alternative pricing should be provided.

Would you consider a more durable surface for the tops (solid surface}? We would recommend against
wood tops. Yas. The City would consider alternative surfaces.

Drawers in each Table? No. Drawers are not needed. Cubbies ? Cubbies could be provided as an extra
cost option but are not required.

The president's desk has a desktop podium. Yes. That just sits on top of the podium and can be retained.
What is the scope of electrical work; connections or new sound & video; wiring; no of holes outlets per
station in desk for AV Wire? Each station should have power pravided so connections can be made. A
chase or wiraway for additional equipment to be installed by the City should be provided.

What are the work hours & weekend work? Schedule? The room is open and available 8-S ffonday thru
Friday. Arrangements can be made for Saturday If needed,

Will City be responsible for removing wall pictures and window treatments? Yes.

Should we Include the cost for the electrical and building permits in our pricing for the Aldermante Charnber?
Piease advise, You will need to get permits but the City will waive any fees.

1F8O7.45- 120219 ADDENDUM 1 RENOVATIONS TO ALDERMANIC CHAMBER IN NASIIUA CI(Y HALL

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JEBO745-120219 Questions and Answers on Renovations to Aldermanic Chambers in Nashua City al!

43. Another question, Are we to include video monitors for every seat location? No. Video monitors are net
part of the scope of this portion of the project.

14, You noted to replace all chamber desks, tables, dais and the public seating benches. What is a dais?
Synonyms for a dias fs 3 platform, podium, rostrum or stage.

15, Will City waive landfill tipping fee? Yes.
16. Terms monthly involcing? Yes.

17. What is the time frame for shop DWGS and approvals, fabrication and installation. Vendor estimates a
minimum of 14 Weeks after NTP. {Design time for custom millwork and approvals — estimated at 3 minimum
of 3-4 weeks} This is acceptable and the target completion date will be revised after review with the
awarded vendor.

18. What are the equipment requirements at each station (microphone, task light, computer, desktop outlet?)
Yes. Those items will be required at each lacatian.

The larger desk that seats 2 peaple has a computer and monitor. Will that remain? Yes.

19. Signage ~ currently all stations have name plates/signage. Can the old signage be reused? Yes.
20. Minirnum space requirement for each desk (30" wide) & desk height will be 30°? Yes.

What Is height of privacy panel that extends above the desk surface? Currently pretty low, but phato of
Manchester's show it a bit higher, 38°? Yes. We do want 2 higher privacy panel.

22. Platform currently behind benches to remain? Yes. Platforms in the front and rear of the room are to
rematn.

tn replacing broacdioam with carpet tile, there might be an issue with how the platform gets wrapped. it might
be good to have the vertical part of the platform be wrapped In wood w/a slight lip and then the top of the
platform could get the carpet tile. Yes. This would be an acceptable design.

22. Is desk finish material paint grade wood or stained wood? Stained wood Is preferred and the City will
consider alternative bids for laminate.

23. What are the storage requirements for desks? Drawers are not neetied. Cubbies could be offered as an
alternative but are not required.

24. What are the sizes of (2) separate corner desks and Board President's desk? The corer desks are 42”W X
30°D X 30"H with a set of drawers for storage. The Board President’s desk Is 42“W X 30”"D X 30"H. Note
that the Board Presidents desk is stanted, 26°H in rear and 32 4°H in front and that should be duplicated.

1FBO745- 120219 ADDENDUM 1 RENOVATIONS TO ALDERMANIG CHAMBER IN NASHUA CITY HALL
Page 3 af &

25.

26.

1FBO745-220219 Questions and Answers on Renovations to Aldermanic Chambers tn Mashua City Hall

Is the finish of Board President desk to match ail desks? Yes.

What is the finish material for benches? Benches should match the other new furniture being provided.

Are new cushions for the bench seats required? Yes.

27.

28.

23.

31.

32.

33.

34.

35.

36.

37,

8

39,

40,

41.

ts desk electrical wiring part of scope af work? Yes. Power to each tecation is needed and fs currentfy in
place but will need to be incorporated into the new furniture.

Should provisions be made now for future equipment at each desk; i.e. microphone, speakers, othar devices?
Yes,

Where is the source of pawer for the needs for this project? Under the floor.

. Should window treatments ta remain per waik through? Yas,

is lighting, tele/data wiring. [T equipment, television equipment, and desk chairs are excluded fram this scope
of work per walk through. Yes.

is existing tile to remain per walk through? Yes.

Are we able to set up another time for a walk thru with our millwork company? Yes. | would be the contact
for that.

How many outlets are going to be on the Inside of the millwork stations? 2-4 outlets per station.

How many work stations. Assuming the current lay out 19 Chairs = 19 outlets? 19 data jacks, USB ports?
What type of wood ara yau Jooking for us to price cut? The City hasn’t specified but will look at salid wood
and laminate alternatives. Any idea on a budget price to work with? We have Idea hut nothing we're
sharing at this time. There are many alternatives we've going to need to review for this project in order te

keep costs in line.

Are the new benches going to be built to match the new case work? Yes. Are they going to have a solid
raised panel side look? They don’t need to but the City Is willing to look at design options.

Will you consider paint grade material 2s well? Poplar, Pine, Oak? We will consider all alternatives
proposed.

Will there be a bid security required ? No. ft was not requested in the Gid document.

Is there a manufacturer's name available for the furniture called for to be provided in this contract? Ne
specific company.

Will there be a Performance bond required? Yes. The Bid document Includes a requirement to post a 100%
Perfarmance Bond and 100% Payment Band in tha ammount equal to the Contract Award.

80745-12029 ADDENDUM 1 RENOVATIONS TO ALDERMAN CHAMBER IN NASHUA CITY ItALL

Page 4 of S

IFBO745-120219 Questions and Answers on Renovations te Aldermanic Chambers in Nashua City Mall

42. Are there any liquidated penalties associated with the praject? No. The City will negotiate the completion
date of 2/28/20 with the awarded supplier since there may be long lead times far some of the
components needed.

43. Can you provide fay out or quantity of new chair rail required. No. We'll review any alternatives provided.

1FBO748-120216 ADDENDUM * RENOVATIONS TO ALDERMANIC CHAMBER IN NASHUA CITY HALL
Page & of &

\ THE CITY OF NASHUA “the Gate City

_ hbaanivnativg Servier
Purchasing Depart nt

November 18, 2019

tF86745-120219
RENOVATIONS TO ALBDERMANIC CHAMBER fN NASHUA CITY HALL
ADDENDUM #1

information included in this dacument becomes 2 part of the original iFB.

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and include this
page with your bid submittal, lf you are submitting a bid via Bid Express please be sure to acknowledge the addendum
on the website before submitting your bid.

ADDENDUM 1 is being issued to respond to submitted questions.
All other aspects of the original document remain the same.

Failure te acknowledge the addendum will result in the bid submittal being disqualified.

Sincerely,

é
Ban Kodken
City of Nashua — Purchasing Manager
kookend@nashuanh.pov

Addendum #1 received and incorporated into bid submittal for 1FB0745-12020915.
Please sign and Inchide this addendurn in your bid package,

(Authorized Signature}

12/2/49
(Date)

D.I.. King and Associates, Inc.
(Name of Firm)

1FBO745-120278 ADDENDUM 1 RENOVATIONS TO ALDERMANIC CHAMBER IN IWASHUA CITY HALL

Ww

Scope of Work/Tasks
RENOVATIONS TO ALDERMANIC CHAMBER IN NASHUA CIPY HALL

IFBO74S-120259
Itenis to be completed will include all Materia) and Labor
Design-Build for renovations to Aldennanic Chamber furniture and layout in City Haul.

Painting af room with the colors cusrently in place which are blue with white trim, White trim to be
painted up to and including the lower crown molding. Wall color is being reviewed and will be
conlirmed prior to award of contract.

Replace all chamber desks, tables, dais and the public seating henches. Units to be prepared to accept
wiring for sound and connections for video monitors at cach seating location. ‘Fhe layout will be similar
te those in usc in Manchester, NU. An image of Manchester's chamber is included for reference. Raam
measurements are included on our current and proposed lavouts,

Replace all carpet with carpet tiles similar to those currently used throughout City Hall. InterfaceFL.OR
- The Standard GlasBacw Tile PRODUCT NUMBER: 1467302500 PRODUCT CONSTRUCTION:
Tufted Textured Loop. Alternate carpet may be substituted. however, i€ must mect or exceed
specifications of the Hes currently in use. Carpet color is being reviewed and will be continned priar to
award of contract.

Provide ideas on timing to complete this work with the minimum number of conflicts since this area is
used heavily daily and in the evenings during the week.

Provide warranty information.

Supply three references.

Demo and replace the wand railing separating the chamber from the aisle, The acw railing is to match
the new furniture and have left side. right side and center entries. A proposed layout is attached to
reference the wood rail.

Seating benches for the public are to mateh the new furniture. Two (2) new 4 foot long benches are
being spevified for the rear of the public seating area. one on each side of the raised media plattorm. A
proposed layout is attached to reference the new bench lacations.

Provide submittals and shop drawings.

Project completion date: February 28. 2020
$ 434,900.60

Please provide all details and a Total Submitted Price:

IFB0745-120219 Renovations ta Aldermanic Chamber in Nashua City Hall
229 Main Street * Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 = Fax (603) $89-3233

Page | 4

27 Tanglewood Dr.
Nashua, NH 03062
Offtce: 603-883 5880
Fax: 603-883-SC61

fim ont

RENEVATIONS TO ALDERMNIC CHAMBER IN NASHUA CITY HALL
IFB0745-120219
SCOPE OF WORK-BASIS FOR PRICING

> Design, Shop DWGS

General Conditions

100% Payment and Performance Bond
Selective Demolition & Furniture Removal
Carpet & Floor Sealing

Paint Wallis & Trim 3 Coats

Electric Power at Desks

Custom Stained Oak Furnishings and Desks.

Vv VW WY VW VW

Desks w/ P-Lam countertops. Alternate pricing for Solid Surface
Countertops attached.

> Bench Seat Cushions
> Wood Railings
> 1 Year Warranty

General Contractor & Construction Manager, EDWOSB, NH DOT DBE

27 Tanglewood Dr.
Nashua, NH 03062
Office: 603-883-5830
bax: 603-853-5066

Mr, Dan Kooken

Purchasing Manager, City of Nashua
229 Main Street

Nashua, NH 03060

Re: ALTERNATE PRICING FOR IPB0745-120219; RENOVATIONS TO ALDERMANIC
CHAMBER IN NASHUA CITY

HALL

Dear Dan:

Please find our alternate pricing for Solid Surface Countertops below:

Upgrade all desks to Solid Surface Countertops: $ 11,330 Add

General Contractor & Construction Manager, ED WOSB, NH DOT DBE