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: THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

July 26, 2018
Memo #19-024

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PERMA-LINE OF NEW ENGLAND FOR PURCHASE OF SIGNS, POLES, PARTS AND
PAVEMENT PAINT (VALUE: $35,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL

Please see the attached communication from Jonathan Ibarra, Superintendent Street Department dated
July 26, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of contracts when
no price increase exceeds 10% per year.

The Superintendent of the Street Department, Board of Public Works (July 26, 2018) and the Purchasing

Department recommend awarding this contract in the amount of $35,000 to Perma-Line of New England
of Brockton, MA.

Res a
i,

an Kooken
Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 « Fax (603) 589-3233 |
i

To:

From:

Re:

F. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England

To approve the sole source vendor Perma-line of New England of Brockton, MA
for various signs, replacement poles and proprietary items related to signs in
addition to pavement paint and paint machine replacement parts in the amount of
$35,000. Funding for this purchase is through Department: 161 Streets; Fund:
General; Account Classification: 61 Supplies and Materials.

Schedule of Prices

The City of Nashua currently has several thousand signs and many miles of
pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to be a competitive source for items from _ several
manufacturers in the New England area.

Our total purchases in previous years have been approximately $25,000 per year
from this company. Individual purchases or orders vary based upon the fact that
most of our work is replacement or repair of damaged signs or new signs for
specific purposes along with such things as replacement poles and posts for those
that have been knocked down or otherwise compromised, the extent of which
cannot be predicted or planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always
been satisfied with their service and product quality. The list of items purchased
includes but is not limited to signs, pavement paint, paint machine parts, sign
posts and mounting hardware, etc.

AVERY REFLECTIVE PRODUCTS
THAFFIC & STREET SIGNS
CUSTOM SIGNS

SNOW PLOW BLADES
SWEEPER BROOMS
BARRELS & BARRICADES

TRAFFIC PAINT, CONES, STENCILS
TITAN AIRLESS STRIPING MACHINES
ROLL-UP CONSTRUCTION SIGNS

POSTS & BRACKETS

Island Dia (OM1-1
Yellow w/ Yel. reflectors
Delineator
Hooker St
Dolan St
Victoria St
Palm St
Middle Dunstable Rd
Ave
Forsathia Dr
Kehoe St
Ash Ct
Pond Si
Allds St
Burke St
Dr
Michael Ave
Sign Posts
Delineator Posts
Ri-t
Ri-2
R2-1
1
1

7

Intensi

High Intensity

High }

High Intensity
In .

High Intensity

High Intensity
High Intensity

High In
High intensity
High tn
High f
High Intensity
Hh
I
12' Galvy
"-GALVY
High J .
igh J
I
Hi

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I
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Fluor. Y-G
Fluor. ¥Y-G
High Intensity

In street

U channel
Delineator

White Traffic Paint

Orstr-buted by

DIDIALAIAI a alatioalaloalala

g

PERMA-LINE CORP OF NEW ENGLAND - 132 COURT ST.-P.O 80x 4515 - BROCKTON, MA 0230

Color

Yellow
Yellow

3 - 508-558-6240 - FAX 508-587-2110

WWW. PERMA-LINE.COM - EMAIL PERMALINE@VERIZON.NET

Company 0010 - CITY OF NASHUA

Requesting Location C-352 - STREET
DEPARTMENT

Requisition 49725 - Unreleased

Cost Default Vendor 13297 - PERMA LINE
CORP OF NEW ENGLAND

Requisition Description

Requester berubek - KATHIE BERUBE

Purchase From Deliver To
Buyer

SOLE SOURCE BPW MEMO ATTACHED

PENDING BPW APPROVAL MEETING OF 07/26/18

SCHEDULE OF PRICES ATTACHED
litem item Type Quantity UOM Unit Cost Extended Distributions Activity / Distribution Requested Sourcing

Ordered Cost Account Allocation Delivery Date Event
Category Required

SIGNS- Special 35000.00 EA 1.00 35000.00 61.1.705-061542- 100.0% No
MATERIALS- 0000
SUPPLIES

SIGNS MATERIALS AND SUPPLIES
Vendor : PERMA LINE CORP OF NEW ENGLAND

Totals: 1 Lines 35000.00 35000.00 USD

Page: 1 Requisition: 49725 Status: Unreleased Printed: Jul 19, 2018 9:34:28 AM

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

July 26, 2018
Memo #19-025

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FOUR (4) FOUR WHEEL DUMP TRUCK UP-FITTING PACKAGES
(VALUE: $287,426)
DEPARTMENT: 161 STREET; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated July
26, 2018 for information related to this purchase.

Pursuant to NRO § 5-84. Special purchase procedures. A. The competitive bidding process shall not
apply to the following speciai purchases: (7) Purchases under extensions of coniracts when no price
increase exceeds 10%.

The Superintendent of Parks and Recreation Department, Board of Public Works (July 26, 2018 meeting)

and the Purchasing Department recommend the award of this purchase in an amount of $287,426 to H.P.
Fairfield of Pembroke, NH.

Respectfully, >
os vf ff

ff / ,
. Dan Kooken——~—-—

Purchasing Manager

Ce: J Ibarra L Fauteux

i
[229 Main Street e Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: Fuly 26, 2018

Jon Ibarra, Superintendent
Street Department

Purchase of four, six-wheel dump truck up-fitting packages

To approve the purchase of four, six-wheel dump truck up-fitting equipment
packages from H.P. Fairfield, Pembroke, NH for the price of $71,856.50 each for
a total purchase of $287,426. Funding will be through: Department: 161 Street
Fund: Trust; Activity: CERF

Quote sheet and Dealer letter.

The Street Department went out to bid April 25, 2014 to up-fit two, six-wheel
dump trucks purchased in March 2014 with nose, wing plows, hitches, bodies and
all the necessary hydraulics required to complete the trucks. H P Fairfield was
awarded the bid in FY15 and is holding their bid pricing again.

This package from H P Fairfield will allow the Street Department to further
standardize the fleet and parts needed for emergency repairs.

These body and plow packages include stainless steel drop in sanders with ground
speed controls. These are preferable as the stainless sanders have a 20 year life
expectancy plus the ability to mount the sander onto a different truck should there
be a need.

HP Fairfield
94 Sheep Davis Road
Pembroke, NH 03275

HP nie
< FAIRFIELD gay

&

May 17th, 2018

City of Nashua

john Stewart
Fieet Manager

9 Stadium Drive
Nashua, NH 03062

Subject: Five 6 wheel truck up fit packages.
RE: IFBOO80A-051314

Dear John,

As requested | am following up with a letter in regards to our phone conversation on 5/16/2018. We
discussed truck packages to up fit five 6 wheel cab and chassis that the City of Nashua intends on
purchasing.

H.P. Fairtield will hold the price for the purchase and installation of the body’s, hitches, controls and
plows as stated for IFBOO80A-051314. The final price per this bid was $71,856.50 each of the 6 wheel
trucks,

Total package $359,282.50

Thank you,
Michael Kauibach

Municipal Equipment Specialist
Howard P. Fairfield

Pembroke, NH

603-722-8106

MichaelKaulbach@HPFairField.com

Columbia, CT (860) 228-8258 | Morrisville, VT (802) 888-2092 | Pembroke, NH (603) 225-9576
Scarborough, ME (207) 885-4895 | Skowhegan, ME (207) 474-9836 | Worcester, MA (508) 755-8984
www.hpfairfield.:com sales@hpfairfield.com

H. P. FAIRFIELD, LLC

Bib |# 1389021

y “MUNICIPAL SPECIALISTS” FROM:
FA PHONE: 603-848-2363 FAX: 603-338-2926 [Bob Hackett

oo
Ny 64 Sheep Davis Rd

EA 7 RFI EL D Lie htipJAwww-.hplairfieid.com Pembroke

»NH 03276

QUOTED TO: City Of Nashua DATE: July 24, 2015

P O Box 2019

214060 N ashua ; NH 03061 CUSTOMER PHONE: 603-594-3300
ATTN: Purchasing Agent CUSTOMER FAX: 603-594-3470

COMMENTS: 6 wheel dump bodies for street dept. IFBOO080A-051314

QTY DESCRIPTION PRICE EXT. PRICE

2 40° CONVENTIONAL BODY ~ $77,856.50

* 10° EVERST KBS BODY AND HOIST = $ 15438.00
* 10’ GALION 400T BODY AND HOIST = $ 13352.00
* INSTALL COST = § 2274.00

“ HPP WILL PROVIDE AND INSTALL THE EVERST BODY AT THE SAME PRICE AS
THE GALION BODY LISTED ABOVE, *
™“ THIS PRICE ALSO INCLUDES THE SWENSON SANDER STANDS *

$143,713.00

™ NOSE PLOW ™
* AMERICAN 4511 S1SA 41° STEEL REVERSIBLE PLOW = $ 10333.00

“ NOSE HITCHES *
’ * EVEREST CUSTOM FRONT HITCH PER SPEC = $ 4680.00

“WING PLOWS *
* EVEREST W144 TE HD WING = § 3350.00

“WING HITCHES *
* EVEREST ACPF/HCC36/NT/62 = $ 8102.00

““ HYDRAULICS AND CONTROLS “
*REXROTH CS550/CS150 JOYSTIC CONTROLS, COMMERCIAL PUMP = $ 19265.50

40° SANDER *
* SWENSON 10°'EV200 HYDRAULIC HOPPER SANDER WITH LEG STAND KIT= $
70,500.00

™ THREE YEAR WARRANTY PARTS AND LABOR **

SIGNED}Beb Jackel ACKNOWLEDGED QUOTE TOTAL

serving New England for over 60 Years

$143,713.00

} THE CITY OF NASHUA “The Cate City

Financial Services

Purchasine Department

July 26, 2018
Memo #19-026

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF FOUR (4) 2017 HV507 SFA 4X2 CAB AND CHASSIS TRUCKS
(VALUE: $355,600)
DEPARTMENT: 161 STREET; FUND: TRUST
ACTIVITY: CERF

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated July
26, 2018 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Street Department, Board of Public Works (July 26, 2018 meeting) and the
Purchasing Department recommend the award of this purchase in an amount of $355,600 to Liberty
International of Manchester, NH.

Respectfully,
Dan Kooken

Purchasing Manager

Cc: J Ibarra L Fauteux

i
i

229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

D. Mation:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 25, 2016

Jonathan Ibarra, Superintendent
Street Department

Purchase of Four-Six Wheel Cab and Chassis Trucks

To approve the purchase of four 2017 HV507 SFA 4x2 Cab and Chassis

Trucks from Liberty International of Manchester, New Hampshire for the price of
$88,900 each for a total of $355,600. Funding will be through Department: 161
Street; Fund: Trust; Activity: CERF.

Quote sheet, repair histories.

The Street Department has four six-wheel dump trucks on CERF for FY19. On
May 15, 2018 Liberty International of Manchester, New Hampshire quoted

off the State of New Hampshire bid and quoted four Cab and Chassis for $88,900
for a combined price of $355,600.

The purchase of the Internationals will enable the Street Department to continue
the standardization of the fleet and the maintenance items needed for stock.

The Cab and Chassis will be replacing units #29, #67, #68 and #107 that are on
the CERF schedule for FY19, These new trucks will be out-fitted with the same
equipment the units they are replacing with exception to the V box sanders. The
V box sanders will allow more precise application of road salt treatment.
Current mileages/hours on the trucks are as follows: #29-89,081/9849 hrs. #67-
75121/9082 hrs. #68-70739/8687 hrs. #107-57182/7220 hrs. All the above six-
wheel trucks are 2006 model years with #107 being the exception it’s a 2009,
they will be kept in service as backline vehicles.