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THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

July 26, 2018
Memo #19-034

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | CHANGE ORDER #1 2018 PAVING PROGRAM-CASTINGS-ADDITIONAL PURCHASE
(VALUE: $137,400)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated July 26, 2018
for information related to this purchase.

The City Engineer, Board of Public Works (July 26, 2018 meeting) and the Purchasing Department
recommend the award of this purchase in an amount of $137,400 to EJ Prescott, Inc. of Concord, NH.

Res; ectfully, 7)

Dan Kooken
Purchasing Manager

Cc: S$ Dookran L Fauteux

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

G. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Stephen Dookran, P.E., City Engineer
Engineering Department

2018 Paving Program
Castings — Additional purchase

To approve the additional purchase of manhole and catch basin castings from EJ
Prescott, Inc. of Concord, NH in the amount of $137,400. Funding will be through:
Department: 169 Wastewater; Fund: Wastewater; Activity: Sewer Structures

EJ Prescott Quote (Change Order#1)

Work associated with the annual paving program includes replacing all broken and
obsolete manhole and catch basin castings. In order to keep the costs down, the
paving contract specifies that the castings will be supplied by the City.

In April 2018, after bidding process to purchase 1,468 castings for the 2018 Annual
Paving Program, EJ Prescott, Inc. of Concord, NH was determined to be the qualified,
low bidder. EJ Prescott, Inc. has satisfactorily supplied these products to the City
and the prices are reasonable.

Change order#1 is to purchase another batch totaling 1,260 structures and including
410 catch basin frames, 300 catch basin grates, 200 manhole frames, 250 drain
manhole covers and 100 sewer manhole covers meeting DPW specifications and they
will be installed under the Newport Paving contract.

City of Nashua
DPW - Engineering Department
2018 Streat Paving Program {Change Order #1)

. en EJ Prescott EJ Prescott

ltemNo, | Quantity Ordered Units DESCRIPTION REFERENCE NO. Unit Price Total Price
1 300 EA Caich Basin Grates 532031 $74.00 $22,200.00

Drain Manhole Covers with Raised
2 250 EA Anca aie 200627 $138.00 $34,500.00
Sewer Manhole Covers with

3 400 EA nie opablinbetindey 200628 $138.00 $13,800.00
4 400 EA + Flange a oon Framien siti 532114 $106.00 $10,600.00
5 250 EA 3 Aenge ear ild Reames with 532113 $107.00 $26,750.00
6 30 EA 3 Flange ear Foameaiwith) 532013 $118.00 $3,540.00
30 EA 4Flenge ot ota eee 532014 $107.00 $3,210.00

200 EA Manhole Frames with 6" Rise 200611 $114.00 $20,800.00

TOTAL BID PRICE

Dollars and Cents

*All units shall be US products.

“All units shall be Heavy Duty.

“Prices are to be quoted FOB delivered to the City of Nashua laydown yard at 6 Riverside St, Nashua, NH 03062.
*Delivery wilt be required within ten (10) days after issuance of Purchase Order.

*Shop Drawings and Certificates of Compliance will he required,

Supplier: EJP PRESCOTT

Authorized Signature: JOE CAMERON bee Compt A—

Date: FHBI2018

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

July 26, 2018
Memo #19-035

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF RECTANGULAR RAPID FLASHING BEACON (RRFB) CROSSWALK
SIGNAL SYSTEM ON MAIN STREET BRIDGE (VALUE: $14,700)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: TRUST

Please see the attached communication from Wayne R. Husband, Senior Traffic Engineer, dated July 26,
2018 for information related to this purchase.

The Senior Traffic Engineer, Board of Public Works (July 26, 2018 meeting) and the Purchasing
Department recommend the award of this purchase in an amount of $14,700 to Ocean State Signal
Company of Smithfield, RI.

Respecitfully,
fl G&
- ban Kéoken

Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 26, 2018

Wayne R. Husband, Senior Traffic Engineer
Engineering Department

Rectangular Rapid Flashing Beacon (RRFB) Crosswalk Signal System on Main
Street Bridge

To approve the purchase of Rectangular Rapid Flashing Beacon (RRFB)
Crosswalk Signal System from Ocean State Signal Co. of Smithfield, RI in the
amount of $14,700. Main Street Traffic Mitigation funds will be used for this
purchase. Funding will be through Department 160 Admin/Engineering; Fund:
Trust; Account Category: 61 Supplies and Materials.

Ocean State Signal Quote

The City plans to install a Rectangular Rapid Flashing Beacon (RRFB) Crosswalk
System on the Main Street Bridge at the existing mid-block crosswalk just south
of The Peddler’s Daughter Irish Pub. The plan is to replace the existing in-ground
flashing system that does not function properly and is difficult to maintain with
the same mid-block crosswalk system as was recently installed on South Main
Street between Rivier University Campus and Haywards Ice Cream stand.

The City received a quote for materials only from Ocean State Signal Co. of
Smithfield RI who installed the Rectangular Rapid Flashing Beacon (RRFB) on
South Main Street and who worked with the City to determine how to replace the
existing system.

Ocean State Signal provided a quote in the amount of $14,700.00 (Items and
materials description attached). The Division of Public Works is requesting the
approval of this sole source purchase from Ocean State Signal Co. because the
City would like to duplicate the mid-block cross-walk system on South Main
Street. Ocean State Signal is a reputable supplier of quality equipment and
material with a good track record in the City.

Lighting the way

TO: Wayne Husband

LOCATION: _ Nashua, NH

Ocean State Signal Co.

27 Thurber Blvd
Smithfield, RE 02917
Tel: 401-231-6780 Fax: 401-231-4390
www.oceansiatesignal.com

DATE: 6/28/2018
FROM: James-Michael Trotia

ITEM NUMBER: RRFB Crosswalk System DUE DATE:
INTERSECTION: _ Main Street @ Nashua River Bridge - Location 1 PROJECT #:
Quantity iITEM/MATERIAL DESCRIPTION
4 RRFB Crosswalk System C/Q: $ 14,766.06

3 (ea) 15' Aluminum Decorative Pedestal Black

3 (ea) 55watt Solar Control Assembly Black

4 (ea) RRFB-XL Light Bar w/ Ped Indication Black

2 (ea) Control Cabinet Assembly w/ Single Radio {Black

1 (ea) Control Cabinet Assembly w/ Dual Radio Black

2 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign

No Arrow

1 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign

Left Arrow

1 (ea) Bulldog Button w/ 9x12 Frame & R10-25 Sign|Right Arrow

4 (ea) 30" W11-2 Pedestrian Crossing Sign FY
2 (ea) 24x12 Wi16-7L Down Left Arrow Sign FY
2 (ea) 24x12 W16-7R Down Right Arrow Sign FY
8 (ea) Sign Mounting Hardware Kit Black

TERMS AND CONDITIONS:
The above price is NET F.0.B shipping point with shipping included to one destination in New Hampshire
Terms quoted are Net Thirty and this quote is guaranteed for 30 days.

BEST REGARDS,

Zak.

James-Michael Trotta