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(¢22.\ THE CITY OF NASHUA “The Gate City”

Financial Services

Purchasing Department

August 31, 2017
Memo #18-023

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2017 FORD POLICE INTERCEPTOR UTILITY VEHICLE (VALUE: $37,109)

DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF AND RISK
CLAIMS ACCOUNT

Please see the attached communication dated August 22, 2017 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $37,109 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully,

We
an Kooken
Purchasing Manager

Ce: K. Smith A. Lavoie

IFBO868-0827 16 Basketball Shirts
229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 22 August 2017
en

Intradepartmental Communication

¥o: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one (1) vehicle with a 2017 Ford Police
Interceptor Utility vehicle. The vehicle will replace the following vehicle (unit D21) which is on the FY2018
CERF replacement schedule and was recently totaled in a car accident. A portion of this purchase will be
funded through the Risk Management Automobile Claims account.

YEAR UNIT# PLATE # | MAKE/MODEL VIN# MILEAGE
2009 D2] 266397 Chevy Impala 2GIW557M59 1298582 90,411

Pursuant to NRO 5-84 (A) (3), the replacement vehicle will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2016/2017.

A quote from MHOQ is attached for your review showcasing the features and options of the new vehicle and
the associated costs.

The Nashua Police Department and Fleet Maintenance Supervisor recommend the purchase in the
amount of $37,108.82 from Mi-H-Q Municipal Vehicles, Marlborough, MA.

Sincerely,

anf YA

Karen A. Smith
Business Manager

cc: David Fredette

NASHUA POLICE
Date: August 17, 2017

Intradepartmental Communication

To: Lt. Robert Giggi
From: Brian Sojka

Subject: State Bid Recommendation: Unmarked P.O.P. Motor Vehicle/Equipment/install

1. One (1) - 2017 Ford Police interceptor Utility All Wheel Drive, Heavy duty police
package vehicle, full size, four-door.

2. Emergency Equipment and install

STATE BIDDER:

M-H-Q Municipal Vehicles MA...............000..0cccceecseesecesens $37,108.82

STATE BID RECOMMENDATION:

M-H-Q Municipal Headquarters
A. Meets specifications )
A

Brian Sojka ~
Fleet Maintenance Supervisor

MHG

VEHICLES Bf EQUIPMENT @ GEAR
MEGIGCE ES COUEMEN? BR GEA

CUSTOMER

Contact Name: Brian Sojka Date: 8/14/2017
Company/Dept: MASHUA POLICE DEPARTMENT Valid Until: 6/30/2018, 9/30/2017
Street Address: 0 Panther Dr Customer #: 12051

City, State, Zip: Nashua, NH 03062 Contract: MAPC/GBPC

Phone: {603} 594-3500 Sales Rep: — K,Wright

Email: SoikaB@nashuapd.com Crash Car

Please find below a budget quote for 2017 or Current Ford Police interceptor Utility AWD per the
Greater Boston Police Council Contract RFP # GBPC 2016/2017 - Law Enforcement Equipment Ford

Vehicle:
CONTRACT LINE :
aren ee LINE DESCRIPTION UNIT PRICE GTY. EXTENDED PRICE
2017 Ford Utility Police Interceptor - 3.7L V6 Ti-VCT FFV AWD - 304
Horsepower @ 6259 rpm - 6 Speed Automatic Transmission -
Heavy Duty 18” Steel Wheels Small Chrome Center Hub Caps - 75
MPH Rear Crash Tested - Heavy Duty Vinyl Flooring - ist Row Police
Grade Cloth Dual Front Bucket Seats {Driver's Side Six Way Power
KBA Seat; Passenger side Manual) - 2nd Row Vinyl 60/40 split Bench . 27,650.00) 1 $ 27,650.00
Seats - Power Adjustable Pedals - Advance Trac Stability Control
System - ABS with Traction Contro! - Rear View Camera - 3 Year
36,000 mile Bumper to Bumper Warranty - 5 year 100,000 mile
Powertrain Warranty
G1 Shadow Black 5 4+ 1 $ -
153 License Plate Bracket - Front § -| oi fs -
Global Lock / Uniock feature (Door-panel switches will lock/unlock
18D all doors and rear liftgate. ¢ Jo $ -
{Eliminates the need to use the overhead console liftgate unlock
switch to open liftgate)
87R {87R) Rearview Camera Viewable in Rear View Mirror S -| 4 S .
51Y Spot Lamp - Driver only (Incandescent Bulb) 5 208.55) 2 $ 208.55
53M SYNC Basic - Voice-Activated Communication System S 290.00} 1 s 290.00
86P Front Headlamp Predrilled for Side Marker in Headlights S 121.15) 1 5 121.15
sw Rear Window Power Delete, Operable from Front Driver Side ¢ 50.4414 § 50.44
Switches
686 Rear-Door Handles Inoperable / Locks Inoperable $ 33.95} 1 5 33.95
43D Dark Car Feature $ 19.40) 1 5 19.40
549 Heated Side View Mirrors S §8.20/ 1 S 58.20
65L Wheel Covers (18" Full Face Wheel Cover) 5 58.20 1 s 58.20
76R Reverse Sensing 5 266.75; 1 5 266.75
Fleetkey at dealer or other than factory key codes - 1284X § 195.00} 1 s 195.06
TOTAL: § 28,951.64

MHQ Quote - Ford Interceptor Utility Page 1 of 3

Equipment:

OT RU UACG MN In]

LINE DESCRIPTION

UNIT PRICE QTY. EXTENDED PRICE

REFERENCE
Whelen Super LED ION series lights, one pair model # IONC - White |
: . . 1 :
a= Mounted in Headlights $ 365.00 5 365.00
; Whelen Super LED ION series lights, one pair model # 1ONB - Blue -
. 00 .
2.28 Mounted on Bottom of Liftgate . 365.0 . . 365.00
Whelen Super LED ION series lights, one pair model # ION - Blue -
2.26 Mounted in rear door side windows ; a2 5 365.00
Whelen DUO Inner Edge XLP Twelve 6-LED DUO™ Lamps, Upper
2.5 Front Two Piece Unit, individual Driver and Passenger Side Units $ 1,265.00; 1 $ 1,265.00
Model # IW34UFX (Utility)
Whelen (2) LED Vertex hideaway system, model # VTX609-2 - Red -
: 235. :
3.09 Mounted in Tail Lights $ 35.00; 1 7$ 235.00
Whelen Inner Edge RTX Rear Facing Super LED 8 Modute -Blue -
6
STRAYS 3596 off MSRP price of $1221.00 5 793.65) 1 $ 793.65
Ford Explorer 2011-2017, Ford Police Interceptor Utility 2013-2017,
Upper Rear Housing for Six or Eight Modules, No Charge When
i -
coun’ Ordered with Inner Edge® Tray included) 4 ,
Labor te install Whelen Inner Edge RTX s 95.00} 15 | 142.50
Whelen Headlight/Grille Light Flasher with 4 Flash Patterns for
UHF2150A =| Positive or Negative Headlight Switching UHF2150A (Wig Wag) - $46.15} 1 S 46.15
(Utility) 35% off list price of $71.00
Labor to install headlight flasher $95.00] 0.9 15 85.50
Whelen CenCom Carbide CCSRNTS with Traffic Advisor™ Module,
includes CCK51 Ford Installation Kit and CANCTL6 control head $ 1,264.25) 1 $ Been25
Labor to install Whelen CenCom Carbide 5 95.00] 2.35 15 223.25
6.07 Whelen modei # SA315P 123DB speaker, composite with mounting g 200.00} 1 $ 200.00
bracket
Setina Model # 12VS Cargo Area Partition with coated
8.22 polycarbonate (Utility) model # PKO136ITU122NO ° etait 5 940.00
Havis Vehicle Specific Console Ford Interceptor Utility 21" Console
. 00} :
11.18 model # C-VS-1308-INUT-1, 2-C-MCB and 2-C-MC > 425.00; 1 ° “2500
11.25 Havis Armrest, console top mount flip up style model # C-ARM-103 | $ 105.00} 1 5 105.00
11.56 Dual internal cup holder model # C-CUP2-1 S 45.00} 1 5 45.00
Havis Premium fold up cargo plate for Interceptor Utility # C-TTP-
CMP 129 INUT-1 - 15% off MSRP of $137.50 > 170e0 i $ 470.00
Havis Replacement rubber mat used in C16, 0212, £13 and other
small module style K9 units P/N KNMO1029-kK4 5 116.88 i ° tis.28
26.01 Install customer supplied 2-way radio and front mount antenna 5 195.00; i $ 195.00
16.03 install customer supplied Second 2-way radio 5 195.00; 1 5 195.00
16.36 instail customer supplied GPS system $ 75.00} 1 |S 75.00
Front and rear Vent shades $ 75.00) 1 5 75.00
Remove spotlight, repair hole and paint $ 595.00} 1 5 595.00
5 -
TOTAL:| § 8,157.18
MEQ Quote - Ford Interceptor Utility Page 2 of 3

Vehicle Equipment Total] $ 37,108.82

TERMS AND CONDITIONS

This quote is valid until 8/30/2018" for equipment and $/30/2017* for vehicle and factary options. Any purchase orders or approved quotes racelved outside of this
date wil be subject to price adjustments. By s’gning th’s quote, the customer !s agreeing to pay, ‘n ful, for all items listed above. Any requests for changes,

mod ficatans, replacements, removals or additional tems may be subject to additional fees and/or adjusted delivery dates.

M.G.L. ¢.308 app jes to the procurement of al. commodities quoted. Greater Boston Police Councii contract items have been collectively purchased pursuant to M.G.L. c
308 sec. ic and M.G.L. ¢.7 sec. 228. The governmental body is responsible to determine the applicability of M.G.L. ¢ 308 to off contract items, including, but not limited
to off contract items that have already been properly procured under M.G.L,c 308 sec Ic and M.G.i.c. 7 sec, 224 {purchases from a vendor on a contract with the
Commonweaith), other contracts procured under M.G.L. c 308 sec Ic and M.G.L. c.7 sec. 228, or any M.G.L. c. 308 contract between the vendor and the jurisdiction. Ail

off contract items must be procured under M.G.L. ¢. 308.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only terms and
cond.tions applicable to any and all purchases by Buyer from MHQ. Any additional and/or d fferent terms and/or conditions printed anywhere including on, os with,

Buyer's order shali be inapplicable in regard to any purchase by Guyer from MHQ.

IMPORTANT NOTE: Pricing shawn requires membership into referenced contract. ** Denotes non contract item

e ae ORDER ACKNOWLEDGEMENT = |
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x
PRINT NAME

TITLE

x
SIGNATURE
Quote provided by Kris Wright, Account Manager at MHQ
(603) 325-0995 » kwright@mhq.com

MHQ Quote - Fard Interceptor Utility Page 3 of 3

» THE CITY OF NASHUA The Gate City’

Financtal Services

Purchasing Department

August 31, 2017
Memo #18-024

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 SUPERVISOR'S FORD POLICE INTERCEPTOR UTILITY POLICE PACKAGE

MARKED VEHICLE AND EQUIPMENT (VALUE: $31,913)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: CERF

Please see the attached communication dated August 24, 2017 from Karen A. Smith, Business Manager
for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $31,913 to M-H-Q Municipal Vehicles of Marlborough, MA.

Respectfully, ..

a3
an Kdoken
Purchasing Manager

Ce: K. Smith A. Lavoie

|FBO868-0827 16 Basketball Shirts
229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 e Fax (603) 589-3233

NASHUA POLICE

DEPARTMENT Date: 24 August 2017

Intradepartmental Communication

To: Dan Kooken, Purchasing Manger

From: Karen A. Smith, Business Manager

The Nashua Police Department is requesting to replace one (1) 2014 Ford Police Interceptor utility vehicle
with the 2018 Ford Police interceptor utility vehicle. The vehicie will replace the following vehicle which is

on the F¥2018 CERF replacement schedule.

YEAR UNIT# PLATE # | MAKE/MODEL | VIN# MILEAGE AS
OF 8-24-17
2014 4 MP6464 Ford Explorer IFMSK8AR6EGA50195 105,848

Pursuant to NRO 5-84 (A) (3), the replacement vehicles will be purchased through the State of
Massachusetts Greater Boston Police Council Vehicle Procurement Contract #GBPC2017.

A quote from MHQ is attached for your review showcasing the features and options of the new vehicles
and the associated costs and trade-in allowance.

The Nashua Police Department and Fleet Supervisor recommend the purchase in the amount of
$31,912.65 from M-H-Q, Inc. Municipal Vehicles, Marlborough, MA.

Sincerely,

Kai

Karen A. Smith
Business Manager

cc: David Fredette

6

%

MHQ

VEHICLES © EQUIPMENT @ GEAR
eS

CUSTOMER
Contact Name:
Company/Dept:
Street Address:
City, State, Zip:
Phone:

Emaii:

SojkaB@nashuapd.com

Brian Sojka

NASHUA POLICE DEPARTMENT
0 Panther Dr

Nashua, NH 03062

(603) 594-3500

Date:

Valid Untit:
Customer #:
Contract:
Sales Rep:

8/23/2017

6/30/2018*, 9/30/2017"
12051

MAPC/GBPC

K.Wright

Supervisor Utility

Please find below a budget quote for 2018 Ford Police Interceptor Utility AWD per the Greater
Boston Police Council Contract RFP # GBPC 2016/2017 - Law Enforcement Equipment Ford

Vehicle:
Co Te LINE DESCRIPTION UNIT PRICE QTY. EXTENDED PRICE
REFERENCE
2018 Ford Utility Police Interceptor - 3.7L V6 Ti-VCT FFV AWD - 304
Horsepower @ 6259 rpm - 6 Speed Automatic Transmission -
Heavy Duty 18" Steel Wheels Small Chrome Center Hub Caps - 75
MPH Rear Crash Tested - Heavy Duty Vinyl Flooring - Ist Row Police
Grade Cloth Dual Front Bucket Seats (Driver's Side Six Way Power
27,650.00} 1 650.
_ Seat; Passenger side Manual} - 2nd Row Vinyt 60/40 Split Bench ° 6 § o7i650:00
Seats - Power Adjustable Pedals - Advance Trac Stability Control
System - ABS with Traction Control - Rear View Camera -3 Year
36,000 mile Bumper to Burnper Warranty - 5 year 100,000 mile
Powertrain Warranty
LK Dark Blue 5 -| 1 $ 7
153 License Plate Bracket - Frant 5 4 1 5 -
87R (87R) Rearview Camera Viewable in Rear View Mirror 5 -| 1 5 4
51¥ Spat Lamp - Driver only (Incandescent Bulb) 5 208.55} 1 S 208.55
53M SYNC Basic - Voice-Activated Communication System $ 286.15) 1 5 286.15
86P Front Headlamp Predrilled for Side Marker in Headlights S 121.15} 1 $s 121.15
43D Dark Car Feature s 19.40; 1 3 § 19.40)
549 Heated Side View Mirrors S 58.20) 1 S 58.20
76R Reverse Sensing 5 266.75) 1 S 266.75
59B Keyed Alike- 1284x 5 195.00, 1 5 195.00
60R Noise Suppression Bonds {Ground Straps) § 97.00; 1 $ 97.00
5 7
TOTAL:| § 28,902.20

Equipment:
ae) ny Verma |2

REFERENCE

LINE DESCRIPTION

UNIT PRICE

EXTENDED PRICE

Custom paint two color: Bottom of vehicle (DX) Dark Blue Metallic,
Top of vehicle (LS) Ice Ble Metallic . gAae00| 1 > 2,495.00
21.01 Nashua Graphics Package & installed Customer Supplied Shields 5 395.00) i 5 395.00}
23.25 Vent shades 4 Doors S 75.00; 1 5 75.00
MHQ Quote - Supervisor Utility (1) Rev 1.pdf Pagel of3

Whelen Carbide Siren and lighting controller w/ canport and traffic
advisor. Included at no additional charge: CANCTL6 control head S 1,264.25] 1 S 1,264.25
and a CCSK1 FORD installation kit - 3596 off list price of $1,945.00
Labor hours to install Whelen Carbide $ 95,00} 15 | 5 142,50}
Whelen Super LED ION series lights, one pair model # ONC - White |
2.26 Mounted in Headlights $ 365.00} 1 | 5 365.00
Whelen Super LED iON series lights, one pair mode! # JONB - Blue -
2.26 Mounted on Bottom of Liftgate , sé) 2 , 365.09
Whelen (2) Micron Series Super-LED Surface Mount Lighthead
228 Model # MCRNS* - Clear - Mounted on Grille Knockouts ° 365.00) 1 | 5 365.00)
6.07 Whelen model # SA315P 123DB speaker, composite with mounting 5 200.00 4 § 200.00
bracket
Transfer Light bar 5 55.00} 1 s 95.00]
16,01 Transfer 2-way radio and front mount antenna $ 195.00} 1 | 5 195.00]
16.03 Transfer Second 2-way radio $ 195.00] 1 | $ 195.00}
16.09 Transfer rear exterior lightbar $ 90.00] 1 5 90.00]
16.12 Transfer rear partition $ 150.00] 2 | $ 150.00}
16.22 Transfer 2 hideaway LED systems $ 80.00} 1 $ 80.00]
16.30 Transfer console only $ 60.00) 1 $ 60.00]
16,31 Transfer rear equipment tray 5 30.00} 1 S 30.00]
7 : h
16.33 Transfer mobile data terminal, modem, power supply, charge g 295.001 1 $ 295.00
guard, mount and antenna
Hint Mounts ON-DASH MOUNT with Single Arm / Double Pivot and
G.R.I.P. Tilt/Swivel for Display/Tablet and Keyboard Mount with
TMS126PIU |Double Arm and G.R.1.P. Tilt/Swivel for Ford Police Interceptor 5 578.70] 5 578.70
UTILITY. (former p/n TM-S126-FIU). Includes adapter plate TM-
5126-PIU/AP-5120-PPC - 10% off list price of $643.00
16.36 Transfer GPS system $ 75.00; 1 $ 75.00}
TOTAL $ 7,510.45
Vehicle Equipment Total} $ 36,412.65

Number of Vehicles to be

TRADE IN 2014! with over 90k miles

is ae
ctory options. Any purchase orders or approved quotes received outside of this date
will be subject to price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items listed above. Any requests for changes, modifications,
replacements, removals or additional Items may be subject to additional fees and/or adjusted delivary dates.

M.G.t. ¢.308 applies to the procurement of afl commodities quoted. Greater Boston Police Council contract items have been collectively purchased pursuant to M.G.L. c
308 sec. 1¢ and M.G.L. c.7 sec. 228. The governmental body is responsible to determine the applicabillty of M.G.L. ¢ 308 to off contract items, including, but not limited to

off contract items that have already been properly procured under M.G.L. c 30B see, 1¢ and M.G.L. c. 7 sec. 224 (purchases from a vendor on a contract with the
Camennnwaakht ather ranteacte nrariuired weear AA 7 AR ear te snd MGI ¢ Fear 29R mranwAd Gl oc ANA cantrart hatweaon the vendre ond tha issicdictinn All aff

MEQ Quote - Supervisor Utility (1) Rev L.podf Page 2 of 3