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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual!

When nonconforming product is corrected it shall be subject to re-verification to
demonstrate conformity to the requirements.

Records of the nature of nonconformities and any subsequent actions taken, including
concessions obtained, shall be maintained.

Related and Supporting Documents

A08C04P01 Nonconformance, Corrective and Preventive Action
8.15 Records

URT recognizes the importance of completing and maintaining records. Records
relevant to the Environmental, Quality, Health and Safety Management System and
providing evidence of conformity to requirements shall be maintained in accordance with
the Control of Records procedure.

Related and Supporting Documents
AO0BCO2PM1 Contro! of Records Procedure

8.16 Internal Audits

URT utilizes internal audits to ensure program compliance, continuous improvement and
regulatory compliance. The URT Internal Auditing procedure provides the steps for
scheduling, conducting, and documenting internal audits. The procedure also identifies
responsible individuals.

Related and Supporting Documents

A08C01P01 Internal Audit Procedure
8 ACT
9.1 Management Review

URT's Tap Management shail review URT's Environmental, Quality, Heaith and Safety
Management System, at least annually, to ensure its continuing suitability, adequacy
and effectiveness. The Management Review procedure details the steps required when
conducting the review. The procedure also outlines roles and responsibilities of Top
Management during the review.

Related and Supporting Documents
A0S9CO1P01 Management Review

é-Stewards Standards
9.2 Analysis of data
URT shall determine, collect and analyze appropriate data to demonstrate the suitability

and effectiveness of the EQH&S management system and to evaluate where continual
improvement of the effectiveness of the FQH&S system can be made. This shall include

AOICOIPO? Revision Date: 04/18/2016 Page 26 of 27
Last Reviewed Date: 02/05/2018

Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual

data generated as a result of monitoring and measurement and from other relevant
sources.

The analysis of data shall provide information relating to;
a) customer satisfaction,
b) conformity to product requirements,
c) characteristics and trends of processes and products including opportunities for
preventive action, and
dc) suppliers

Related and Supporting Documents
AO9C02P01 Analysis of Data and Continual Improvement

9.3 Continual improvement
URT shall continually improve the effectiveness of the EQH&S management system

through the use of the EQH&S policy, EQH&S objectives, audit results, analysis of data,
corrective and preventive actions and management review.

Related and Supporting Documents
A09C02P01 Analysis of Data and Continual improvement

AOICO1PO1 Revision Date: 04/18/2016 Page 27 of 27
Last Reviewed Date: 02/05/2018

Evaluation of Compliance Procedure

URT

¥

Evaluation of Compliance Procedure

A04C02P01 Revision Date: 02/05/2014 Page 1 of 2
Last Reviewed Date: 02/08/2018

Evaluation of Compliance Procedure

4.0 Purpose
To establish, implement and maintain a procedure to periodically evaluate compliance with

applicable legal requirements and other requirements to which it subscribes.

2.0 Responsibility and Authority

The EHS Department shall have the responsibility and authority to ensure conformance to the
activities described in this procedure.

3.0 Requirements
3.1 The Environmental Management Representative (EMR) shall ensure that legal and other

requirements compliance evaluation audits are done either with qualified internal
sources or contracted with qualified external sources.

3.2 The legal compliance and other requirements audit shall be conducted at least once
every other year.

3.3 The audit frequency may be increased when nonconformance to legal and other
requirements are identified and/or it is deemed necessary.

3.4 The evaluation of the compliance audit shall be based on the Legal and Other
Requirements Summary List.

3.5 Nonconformities from the compliance audit shall be tracked in the Corrective and
Preventative Action Procedure.

3.6 The EHS dept. shall report compliance audit findings at the next Management Review
meeting or senior managers weekly meeting.

4.0 References
A04C01F01 Legal and Other Requirements Summary List
A08CO4P01 Nonconformity Corrective and Preventive Action Procedure

A04C02P01 Revision Date: 02/05/2014 Page 2 of 2
Last Reviewed Date: 02/08/2018

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
UNIVERSAL WASTES (ELECTRONICS/FLUORESCENTS) RECYCLING PROGRAM

RFP1058-022618

ATTACHMENT B ~ PROPOSAL PRICE

Proposal price to include providing drop and swap trailers, pickup and transportation, demanufacturing,
sorting and processing for recycling /proper disposal of universal wastes, including electronics,
fluorescent bulbs and ballasts, collected at the Four Hills Landfill and Recycling Center from July 1,
2018 through June 30, 2021, subject to annual budget appropriations and at the City's discretion.

Price per pound; $_ Pricing Attached

Exceptions to price:

Alternative straight lamp pricing of $0.38/lb; allows for a 5% discount

Attachment(s):

> Schedule of prices for fluorescent bulbs, ballasts, and other universal wastes, including the
various types of electronics in a typical residential mix. ss

Universal Recycling —— LLC

61 Industrial Park Drive, Dover, NH 03820

Bidder:

Authorized Signature:

Address:

Email Address: rnorton@URTsolutions.com

Phone: 603-422-7711 Fax: 603-422-7720

RFP1058-022618 Attachment B

Notes:

Pricing

Item Code |- Item Description u/M | Processing Rebate Processing Charge
$10900 UPS Systems LBS $0.06
$11080-C | Incomplete Laptops LBs $6.30

$11150-C | Laptop Computers LBS $0.70

$49500-C PC's Whole Units Only LBS $0.25

$49525-C | Incomplete CPU's LBS $0.11

§12000-C | Television Set Recycling LBS $0.15
§12050-C | TV/DVD/VCR Combo LBS 50.15
$12250-C | Plasma Television LBS 50.11
$12300-C | Incomplete Televisions LBS $0.15
512400-C | Flat Screen Televisions LBS. $0.11
§12600-C_ | Console Televisions LBS $0.22
§13000-C | Computer Monitor Recycling LBS $0.11
§16800-C | Printers LBS $0.085
§16895-C | * Peripherals 3 Low Grade LBS $0.185
$20000 ** Fluorescent Lamp Recycling-4' EACH $0.22
$20200 ** Fluorescent Lamp Recycling-1' EACH $0.22
§20400 ** Fluorescent Lamp Recycling-2' EACH $0.22
§20600 ** Fluorescent Lamp Recycling-3' EACH $0.22
§20806 ** Fluorescent Lamp Recycling-S' EACH $0.39
§21600 ** Fluorescent Lamp Recycling-8' EACH $0.39
§21200 ** Fluorescent Lamp Recycling-6' EACH $0.39
§21400 ** Fluorescent Lamp Recycling-7' EACH $0.39
$21600 ** Fluorescent Lamp Recycling-9' EACH $0.39
$21800 ** Fluorescent Lamp Recycling-10' EACH $0.39
$22000 ** Fluorescent Lamp Recycling-18" FACH $0.22
$22800 Circle Lamp Recycling LBS $0.49
§23200 Coated/Shatter Shieid/Power Groove Lamp EACH $1.25
§23600 Compact Lamp Recycling LBS $0.49
§23800 Crushed Lamp Recycling MD §2.50
$24200 HID/Mercury Halide/Low_High Pressure Sodium EACH $0.98
§24300 Halogen Lamp Recycling EACH $0.37
§24600 incandescent Lamp Recycling LBS $0.37
§26200 Specialty UV/Arc/Ignitron/Germicidal/Projection EACH $0.30
$26400 U-Lamp Recycling EACH $0.49
$36000 <5 Gallon Mercury Containing Devices/Equip LBS $395.00
$38000 Non-PCB Ballasts LBS $6.00
§38406 Non-PCB HV Capacitors LBS $0.20
539000 PCB Ballasts - TSCA Waste LBS $0.95
§39200 PCB Capacitors LBS $1.09
539400 PCB HV Capacitors LBS $1.25
05222 Transportation EACH $205.00
22211 4 Box EACH $4.00
22209 8’ Box EACH $4.00
22150 2’ Box EACH $4.00

Pricing inclusive of staged trailer.

* Peripherals 3 Low-Grade Breakout of Accepted Items:

Keyboards, Mice, Speakers, Microwaves, Copiers, Kitchen Electronics,

** Alternate Fluorescent Lamp Recycling by the POUND $0.38/lb (reflects 5% Discount)

www.URTsolutions.com
Tel: (877) 278-0799

Se ERAS oy CERTIFIED

oS, Satin A.

ores
YEEe

Office Phone, Calculator, Electronic Toys, Remote Control

Microsoft
REGISTERED
Rafurbisher

City of Neshun, New Mamepebire

Change ie Net Position
Lov Tem Fiscal Years
accrual basis af eccaunting)

2012 2013 2 2OIs 2016 Pues 20}8 209 tote 2021
Euprases
Aiovernmental activities
General government! 5 llozasan 4 12356892 4 Lanededd 4 Werllm § Maso F 16439022 4 (1.266.517 4 20.384302 $ 19,569.699 4 19951586
Pobco 27,463,058 27S 28.778 249 30448 BOK 30.929,494 BS BRGY 74 WITH 18,376.236 38,627.66) 42242068
Fure 221.696.9485 21.094.654 21098 266 72.657,301 23.741 02 TOA 26.3740.113 26.9381. 791 28.22. 44 33.207,366
Water Fue Protecuon Sen ces 2,611,535 2,591,814 2.576767 2,607,342 2.646.831 2.681492 2.869,267 2,956,563 3082774 3.172524
Kducation 146.735,939 49, 765.275 033,294,183 133,499,901 Sb 2AG 648 169,485,317 1692351339 VB ATL OK 177,229,356 90,034,232
Publ Works 11.3 78.ga2 16644,576 11,330,950) 11616077 2.264.049 13,190,525 (2.299.394 12,593,588 14.038,.404 14.146,313
Health and Human Services 217342 07470 31316 AIT UK 290 4ka 3336.19 3,207,054 3.501269 3595757 407419
Culrupe and Recreation 7391302 TABLED Th a WADA TILIN TERAR 7.538.581 KZA 66 7601759 6,569,655
Comraunity Development 7,165,410 $266,113 10,179,583 7,580,647 4,620,191 3456 Se 4279260 9.495.193 10,907,359 35.985,R49
Commumcabons 1,170,742 515,783 670,134 $26,204 $4014 R23664 1379478 1.054,961 1112002 1.270.939
Hydroelecte - - - - od 023 36 Hi $97,361 751930 427 eT 729,151
Inicrest, cosis and amoruzauon'" 3.279022 13,927,637 13,232,729 13,650,683 LEREL AL LURARAP is 12.836 45 12428 MSE 12,474,398 12.5129
Total goverumental actisitics expenses 247,360,308 Tb 2b3.46 266,391 204 267 653.668 273,503,114 298 076.082 257, DIR 746 316,039,879 317,330,736 363.457, 118
Husuness-t pe acliviies
Wastewater serves 10,840,594 10,897,541 11.43.00 12.931, 195 13.460,70] LN, 158.556 14.276.43) 13.189, 762 14.738,950 15,583,730
Soled wane semnmes 3.554950 6.730.432 021797 676 142 $593,084 6.690214 19K 224 7.286.149) $858,014 8.697.455
Total business-ty pe activities expenses 16.395. U7.627,803 TEST RIT 9.697, 557 IRD9R.7RS 9. Ras Tg 21 S74.65T 22,469,952 23,5 24286215
Total pnmary government expenses. 3s 26R7S6 057 F N76 A3159F GF 2896041 F 287351205 § 23456899 § AL7,924652 § 8514407 4 343.409.332 $ 340.9%4,700 4 487-743.553
Program Revenues
(haveramental acuenics
‘Charges for services
Geocral goverment 4 1245 § 24ATLFTS § 31I2I92 4 68519 § 538460 $ Liye ft 402d 4 ragz $ 1,903.550 4 6641 023
Pobee W317ad 747,180 1,050,173 1,026,770 971912 1.234.913 149.458. 1142258 oi Sad O58.795
tire 95,04] 131,744 114.623 105.110 lols 121 37k 97,189 ‘99,086 41857 490.458
Education 3,860.1 be 3529505 3.206324 3,180,166 3,309,792 226310 3.246307 BISLaSS 2d 433.43
Public Works Babe STASI 499,116 480,655 $29,297 SUR TI2 295,908 908,437 778 661 636.989
Wealth apd }luman Services VaR 493 165.273 170721 160,729 167,592 172.363 ¥73,166- 180,333 164126 186,333
Culture and Recreation 5804 Bs 655,056 FRS194 48697] M706 OUT Diet ¥15,312 ‘id 283 834,766 1.962.052
Commun Development 1,389,901 1,467,693 1,705,084 6,525,076 1,580,857 167,744 v.Sol 538 1833.61 1.205444 1.269344
Hydroelecine - - - ~ 210,793 AEF 1250.)00 L755,224 1,302,615 1,026,971
Total charges [or services *7092s4 9.733 884 10,64 1.827 7652245 2saait 10,501.29] 13, 553.426 12,803,340 $0218 ba7 13.366.144
Operating grants and contin bulons 61088263 6149 ATE 63,496, 19T G4.217.033 64 ATK $3.24) 241 #375] 085 67164698 68,807,548 Pa S22 245
Capilal grants and conunbutons 6.473.140 9.255.920 1S.561 435 19,445,198 1L.047,.03k 8.655.967 11724485 10,191,698 9.766 830 10.831.560
Totel governmental acuvabes program revenues ‘79,280,837 2.820279 89,699,712 FL I2577 B3299, 58 92,399.499 96.623,706 90,165,130 BS. TSE,S7S. 102,919,945
Tusiness-b pe actin thes
Wasiewaler services VO.182.9 10,208,509 10,849.984 11,804,073 11.631, 724 12,377,696 13,341083 138A T2OS,710 (4258627
Sold Waste services 2391615 2744245 2.632.259 2.800.729 AALS 200 3510241 4707621 4423119 4.248 724 IAz4 195
Total charges for serves, 12,573,.6e 12.952,.7H basa2243 14,404,302 05.046,031 13,907,937 18.161 704 17,207,139 17264 ATE 18,692,922
Capital grants and coutnbuuons 0 255,104 696.256 526.173 460,422 ANa224 762890 855.412 591,095 $31,954 $88.29)
Total business-type activites program revenues 13,831,050 13.649,010 14,008 416 15.065, 224 15,460,144 16,670,827 19.007.1 be 18,398.24 17,796,385 19371 I1t
Total prmary government program tevenues 3 OTRITART F 96 469.285 § 102.705.1748 § b06,777 801 O68 TONY 4 99.069,126 4 107.6361 12 4 108.563.368 $ 106,588,960 3 123 491 058.
Net (EspeasesjRevenue
Governmental ecuv ities $ CIOROTSATTp F M7S9SRISTE FCN7OFLADZE SS CLTOSIOONT FCO DOF 160) § (215.677.5830 $F (208.309.7501 $ 21987745) FISTS $260,357.73)
Busanca- pe achivities (2.564.494) (3.978.953) 562.421 414.992.3139) (4.533.691) G7 sey 12.5754 G07 LN €5. 80 S79) (4.715.122
‘ala! Famer. governmeni act expense $1 70.644. 3654S N79.962. 5101 $1254. 913) $ IBLETS AON) Y(194.736.797) $e S516) $ (210.267 290i $ (223,986 d64) $267 740) + (265 .252.295)
Generel Revenues and Other Changes in Nee Position
Cavernmental auy ities
Propet ,” $ 165.1867 4 I7O240,742 $ 173.463.0065 V5 § le1027020 $ 189459063 4 1952100 $ 202.500.3569 209,H0,153 ¥ 216.176.3507
Auto Pertints blO7 rs Wh Az2 224 12.352 468 02 157.966 W310. 589 14.816,.739 15.255.808 15,982.06 16.073.406 16.916.065
Ponalves, antcres! and other lanes 1,425,762 1.660.906 £555,953 1466 74 1,907.231 1.68 7 1.798.643 2.085.974 1.264.103 1249.89
Grants and canimbunons pol resincied ty specific 5,599.97] 3453477 BOD RIS 5.957.113 5.038.376 5.590.537 5.720.113 $570 74 412,362 F216 BIS
Investment income 1.297.950 L42.839 1.356.452 TAT 1.164.879 100.638 1494 164 3675. 264.640 L9n,023
Miscellaneous 1410241 2273,681 2,235,087 3.098.340 5.002.462 2,782.994 1037 463 O87.451 $20,715 $2420
Transfers, ne (43251) (3.385.5551 (4,149,363) (4 LE (4.253.536) (3.601.543 C1.6773150 (277.324 5.6232} {60852517
Permanent fund coninbunons 166.140 7349 HSS 68,585 93972 93265 9E 42 Lib di 87.025 109.679
Total governmental activites 942,710,025 06,986,667 191,773,093 198,539,062 204 285,007 21L.921,960 216TH ATE 227,434,070 243,616,282 240,815,911
Busyness-h pe acuivihes
Grants and coninbutions nel restricted to specific
programs 610.446 OR S67 SsL.a24 S4.023 621546 $25,005 1,308,208 0289.19 PPLE EL 1.414.628
Investmen| income 76,104 22150 14.370 5,349 3728 664R 234.088 BLA HAs W747
Transfers, net SAT 5.385.555 3149363 DRIER A251 56 3.601.543 3.B77.315 4277021 5.446 6885231
Tots] buat) pe achive 4189.69 60126,272 A756.157 A845 505 $91. 200 A226 5.499.601 6.1595 7167 08% 7.536.606
Total poman gavormment 4 ERE.B99 71S DF 192 812.935 4 196 319.240 3 101 343.567 § 20199. 807 4 216.147.2563 222 EFL ABD $ 233.593.604 3 240,783.365 $ 248.352.517
Change ia Net Pasition
Governmental aun ties § 14,650.18 § 10,803,106 § 15,081,591 $ T1647 4 1408184b S$ C1753.823) § 8.222.118 § WiS8325 § 5.067121 § (b9.821 262)
Buaness-b pe acsies L625,197 2057919 1,182.736 213.192 380.169 1.045.453 3.082.070 2.087.815 1.366.504 2.214
Total pruman, poveenment $ WEISS FIL Ff 12.350.615 5 16264327 3 22 210.165 3 J4.162.010 4 (2.708.270) 3 1 LHH198 sg 9.647.140 5 6.435.625, a (6.899 778)
Dale Source
Avdjed Financ yal Sustieit
Notes.
"" Hegunnung in FY 13, anterest. costs and includes the of the wi Penmuchuck Corp

“'Py2012 through FY 2020 has been restated to conform vath GASH 24

188

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
UNIVERSAL WASTES (ELECTRONICS/FLUGRESCENTS) RECYCLING PROGRAM

RFP1i058-022618

ATTACHMENT C -REFERENCES
A) List three (3) references from communities similar in size and program description to the
City of Nashua, where the vendor has at least one-year experience with handling the
recyclables for each community. Include the name, title and phone number for the contact

person.

(1) Community: Cily of Cambridge

Population: 2016 census = 110,651

Contact Name: Michael Orr

Contact Title: Recycling Director/Dept of Public Works Phone: 617-349-4815

(2) Community: Northeast Resource Recovery Association (NRRA)

Population: 2015 census = 147,994

Contact Name: Michael Dufor

Contact Title:_Director Phone; 800-223-0150

(3) Community: City of Newton - Resource Recovery Center

2016 census = 89,045

Population:
Contact Name: Waneta Trabert
Contact Title: Recycling Manager Phone: 617-796-1491

RFP1058-022618 Attachment C

, THE CITY OF NASHUA eee

Financtal Services

Purchasing Department

May 31, 2018
Memo #18-150

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: SCRAP METAL RECYCLING (VALUE: REVENUE OF AN ESTIMATED $55,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 26, 2018 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual
services, except as otherwise provided herein, when the estimated cost thereof shall exceed
$10,000 shall be purchased by formal, written contract from the lowest responsible bidder, after
due notice inviting bids.

The Solid Waste Department Superintendent, Recycling Coordinator, Board of Public Works (April 26,
2018 meeting) and the Purchasing Department recommend the award of this contract to Excel
Recycling, LLC of Assonet, MA. This contract is estimated to generate revenue of $55,000 annually.

Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street » Nashua, New Hampshire 03061 ° Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

C. Motion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 26, 2018

Jeff Lafleur, Superintendent
Solid Waste Department

Scrap metal recycling contract with Excel Recycling LLC, Freetown, MA

To approve a three year contract between the City of Nashua and Excel Recycling
for the recycling of scrap metal at the Four Hills Landfill. The term of this
contract will be from July 1, 2018 through June 30, 2021, pending approval of the
FY19 operating budget. Revenue generated through this contract will be directed
to: Department: 168 Solid Waste; Fund: Solid Waste; Account Classification: 44
Charges for Services

Attachments: Excel Recycling LLC contract proposal from Motion C

Discussion:

The Solid Waste Department went out for bid to vendors for a three year contract
to recycle scrap metal from the Four Hills Landfill, subject to annual budget
approvals. The bid requirements were for each vendor to give a bid for the price
they would offer to pay the City of Nashua for the scrap metal.

The Solid Waste Department received five bids. Clark’s Scrap Metal, Hallowell
ME; Excel Recycling LLC, Freetown, MA; MAC Metals LLC, Portsmouth NH;
Now Rush Transportation, Derry, NH; ReEnergy, Salem, NH.

Four of the proposals use the American Metals Market for a revenue index, but
with different formulae.

The Solid Waste Superintendent and the Recycling Coordinator recommend
awarding Excel Recycling LLC the contract for services.

These revenue-sharing bottom-line numbers are based on actual January 2018
tonnage shipped from the Four Hills Landfill/Nashua Recycling Center and are
based on each company’s proposed formula and costs.

FY 2019 RFP - SCRAP METAL

REP 20S8-022818

PROPOSALS ANALYSIS - based on January 2018 scrap metal shipments

Calculations based on January 2018 AMM price sheet

Clark's Scrap Excel Recycling, MAC Metals, Now Rush

Metal LLC LLC Transportation Re Energy

$38,256.32 $51,378.77 $35,576.42 $49,920.72 $25,136.00