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| THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

August 31, 2017
Memo #18-030

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: REPLACE VEHICLE #136, 2017 FORD F350 (VALUE: $67,409)
DEPARTMENT: 169 WASTEWATER; FUND: WERF
Please see the attached communication from Noelle Osborne, Plant Operations Supervisor Wastewater

Department dated August 24, 2017 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Plant Operations Supervisor Wastewater Department, Board of Public Works (8/24/2017 meeting)
and Purchasing Department recommend the approval of this purchase from MHQ of Marlboro, MA in the
amount of $67,409.

Respect:

Purchasing Manager

Cc: N Osborne L Fautuex

i
229 Main Street ¢ Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

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To:

From:

nD

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B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 24, 2017

Noelle Osborne, Plant Operations Supervisor
Wastewater Department

Purchase of a 2017 Ford F350 with Crane

To approve the purchase of a 2017 Ford F350 with 4000 pound crane for a
replacement to Wastewater Vehicle 136 in the amount of $67,408.61 from MHQ
in Marlboro Mass. Funding will be through Department: 169 - Wastewater; Fund:
WERF; Account Classification: 81 Machinery & Equipment.

Vendor quote

The current Vehicle 136 is a 2006 Chevy 2500 with 101,000 miles and has
reached the end of its useful life. It is scheduled for replacement, per the
Wastewater Equipment Replacement Fund. The Fleet Manager sought an
appropriate quote for this vehicle with equipment specific to the departments
needs. This vehicle will be used in the same capacity as vehicle 136.

The quote was from the Metropolitan Area Planning Council and Greater Boston
Police Council contracts. It includes the vehicle purchase, as well as the crane and
snow plow attachments.

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VEHICLES @ eteur china & Oar

CUSTOMER

Contact Name: Mr. John Stewart Date: August 4, 2017
Company/Dept: Nashua DPW Valid for: expires 9/30/17
Street Address: 9 Stadium Drive Customer #:
City, State, Zip: Nashua NH 03062 Contract: MAPC/GBPC
Phone: Saies Rep: Brian Smith
E-Mail: stewart]@nashuanh.gov

2017 F350 DRW 4X4 Cab Chassis
Four Wheel Drive

Color : Blue Jeans Blue
60" C/A for 9' Service Body
6.2L V8 Gasoline Engine; with 6 speed Automatic Transm
LT245/75R17E All Terrain Tires
Air Conditioning
AM/FM radio with digital clock
0/40 Vinyl Split Bench Seat
nyl Flooring

Power group ( Windows, Locks, & Mirrors)
(6) Factory Upfitter Switches
actory Snow Plow Prep. Package

887.55
85.00
261.90
310.40
500.00
7,395.00
1,665.00
525.00
1,395.00
15,995.00
175.00
235.00
775.00
225.00
225.00
5,995.00

SOL
std equipment
4

railer Brake Controller

52B
188
213
1.12
8.03
8.05
22.11
8.1
8.48
22.17
3.09
4.07

actory Cab Steps ( Running Boards ) 10.
anually Locking Hubs (for 4WD)
wo Body Flush Mounted LED's - Whelen 700 or equal
" Steel Service Body

ne Build up for Service Body

teel Cab Guard (Back Rack)

int Body 2-stage clearcoat to match Cab
Crane - all power functions - Electric
-Blade RV Style Trailer Plug

en (2) Front Hideaway LED's
TAD8 Traffic Advisor

en Pioneer LED Work Lights - Rear - NP6BB
Maintenance Manual (CD Version #FCS1294717}
9' HD Snow Plow w/ Cutting Edge

500.
7,395.
1,665.
25.00
1,395.
15,995.
175.
235.
775.
SO.
225.
995.

AX:
TOTAL:

$67,408.61

TERMS AND CONDITIONS

*This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will be subject to
price adjustments. By signing this quote, the customer is agreeing to pay, in full, for all items fisted above. Any requests for changes, modifications,

ranlaremente ramnavalc ar additinnal itome maw ha ethiart tr additinnal foes and/or adissted dalivery datas

PRIETO Ry ORAL ONG wate ee MononnrR ena nthae BORE T ID FTIR Mie PUEBLA AU ReReNe SLIM OLD PO ey rr en ee y use

M.G.L c. 30B applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.L c 30B sec 1¢ and
M.G.L ¢.7 sec 22B. The government body is responsible to determine the applicibility of M.G.L. c30B to off contract items, but not limited to, off contract
items that have already been properly procured under M.G.L. c30B sec 1c and M.G.L. c7 sec 22A (purchases from a vendor on contract with the
Commonwealth), other contracts procured under M.G.L. c30B sec ic and M.G.L. c. 30B contract between the vendor and the jurisdiction. All off contract items

must be proccured under M.G.L. c. 30B.

The terms and conditions stated herein and the provisions of any agreement between MHQ and Buyer, if applicable, shall constitute the complete and only
terms and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere
including on, or with, Buyer's order shail be inapplicable in regard to any purchase by Buyer from MHQ.

ORDER ACKNOWLEDGEMENT
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, inc.

xX

PRINT NAME

TITLE

x
SIGNATURE

Quote provided by Brian Smith, Account Manager at MHQ
(508) 573-2624 or bsmith@mhq.com

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: August 31, 2017

Re: McFarland Johnson contract amendment #3 for 25 Crown Street Park and Ride project

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a subsequent change to the McFarland Johnson contract. A previous
contract amendment with McFarland Johnson in the amount of $169,229.11 was approved by
Finance Committee on May 17, 2017.

As part of the construction activities for the Park and Ride at 25 Crown Street, it is necessary to
decommission 3 monitoring wells and modify another 2 monitoring wells. This work was originally
planned to be performed under the construction contract with George Cairns and Sons Inc. (Cairns)
however, they were having trouble finding a sub-contractor to complete these tasks. Cairns
requested that McFarland Johnson, who is doing the construction engineering for this project, take
on these tasks under their contract.

This new contract amendment adds this scope of work to the McFarland Johnson contract for a
sum of $3,176.75, bringing the total approved contract to $377,180.59. These funds are budgeted
as part of the construction budget and are covered by State and Federal funds from a NH DOT
Congestion Mitigation Air Quality grant.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 ° fax 603.594.3450 »* NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

fggse-\ THE CITY OF NASHUA "The Gate City”

Financial Services

Purchasing Department

August 31, 2017

TO: Mayor Donchess
Finance Committee

FROM: Dan Kooken, Purchasing Manager

SUBJECT: Notification of entry into contract with a 37 party supplier for electricity supply

On Tuesday, August 227, 2017, the Purchasing Department solicited and entered into a 12-month
agreement (November 2017 — October 2018) with a 3” party energy supplier (Constellation) for the
supply portion of its electric utility bills for 25 specific City of Nashua accounts. These accounts were
originally being considered for Hydroelectric Net Metering, which was determined to be uneconomic
based on the current PUC net metering rules at this time. The potential for the net metering of these
accounts will be reviewed again next year prior to the expiration of this contract in October 2018. Please
find attached the executed contract (“Exhibit A”). Also note that these supply contracts are required by
the energy supplier to be executed the day the pricing quote is received.

Contract Terms:

Fixed Price: $0.08960
Fixed Term: 12 months beginning November 2017

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3233

Page | of 8

Exhihit+ A

Agreement i Mol

== Constellation aden

Exoouted by Setar

Constolistion Newtnemy, ine,
Blociricdy Supply Agrawsnt ~ Fixed Piex Solutions

CITY GF HASHUA NH {Customer} AND Conutellation Nowtnergy, Inc. Soller") AGREE AS FOLLOWS:
Delvisd form. Copies: were

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Pags 2 of 6

City of Nashua NH-173139 STE SHORT FORM - Page 18

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Page 2 of 8

Ackaucrt by the Seirt ard End Dole dun) crainstbnuns baynad Gor gored Wao wil cot bar raspenstst bo any gaye it servige hat may occur between he
aimeaian al your sewicn for agro sappéet ured Pe coeenosment of mepply fom ws.

fie obhgewe us 2 Oli exert fie gm of hie Ageeerert | tohowiy ‘erminaion ov
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Nesting fie Agreerrant chal ce dewned i require o

Your inegioe Your myuion will cong: al charges applicable G your wiecrinly usage, ching Taros (which are ganset Srough © you). You wi racena
ine swoke fo he UDE te UDC changes and one voce toni us br al oer charges (Dua! Béling’) unless we agree citerwae, of your Accounts)
sigblly changes Al amiunt charge? ars due * Aa within wer (29) days of he ewoice dale, and we reserve te Aght mp adjust ammunt. prawousy
invincad Dased upon supplement! of addibona! day wa fray fecete tom your UDC You lwoices wil be based on actual dati provided by He UDC
provided thal # we do nol receive actual date in a trely manner, we wil make @ good fih estimate using your hwbrcal usage date and ofer
inibrmaton. Once we receive actual date we wil reconcie Ihe esimaied charges and adjust hem as needed in subsequent voces if you GF b make
payment by he due date. intrest wil accrue daly on oubtending amount’ tom he due daw und he ba wm pad in UM at @ raw of 1.50% per month. or the
highest raw penmind by law. whichever is jess

Certain Warranties You warrantand represent fat he electiciy supped under this Agreement is not br use at a residence For Accounts) iocated #1 he
See of New Hampshire. you warrant and represent fat yaur AGGREGATE PEAK LOAD DURING ANY 12. MONTH PERIOD iS GREATER THAN 100
KILOWATTS

Notices Al nokes wil be in writng and delivered by hand, certled mil, return recepl requesind, or by st class mad, or by express carrer 0 our
respective busness addresses. Our business address & 1221 Larrer St Sums 750, Houswn, 1X 77010. At Contacts Adminsraton Elher of us can

change our address by noice b he ofer pursuant b fis paragraph

Customer Service. For questons about your involoe oF our services, contact us at our Custer Service Department by calling 6-tee B&8-635-0827. or by
@-mal at CusiomerCare@Consteliaton com Your prior authorization of us i your UDC as recpient of your current and hisiprical energy billing snd usage
dat wil remain in ellect during he enire erm of tis Agreement inckiding any renewal uniess you resond fhe aulhorization upon writen nofce ti us oF by
caling us at 888-835-0827 We reserve he nght & cancel fis Agreement in the event you resond he auorizaton

12 THE EVENT GF AU EMERGENCY, POWER OUTARS OR WIRED GMD EQUIONENT CEOWICE NERDS, CONTACT VOU APTLICASLE UNIO AT.

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| Poblic Serace sf ew Hampwinen | PBI | bga0-nge-2768

axititional Terms. For Accounts Scatd « he Bae of New Marpehee

() Mew Hampshire Pub: Uiiteis Commission. Acdiexi induding int on igs my be clined by cormcing he New
Haripstie Aub: Utes Comtrismon ai 1800) 852-3795 or by visting he New Hampshire Publ: Uttkes Comrisact Consumer page The Consuie Page
weowe address 5

(8) Telemarketing, 1 you do act wah to receive tlemarkeing calls, you may contact fe Telephone Preference Service <:! He Girect Muraetng Assocation and
Fequest & be put on a “do-nobcall ist The Direct Marketing Assocation webule address i hip //www.dmeconsumers.oraio Me lephone $51 him

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City of Nashua NHO173439 STD_SHORTFORM - Page 27%

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Page 3 of 8

Each purty ban cousad thie Ageaomanl to by ted by itz suthonzed septocestative on the respective dates waitten below.

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City of Nashua NH-172198_STD_SHORTFORM - Page 9/8

https://www.sertifi.com/constellation/signable images _vS.aspx?requestid=.AQBeVShPB... 8/22/2017

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Page 4 of 8

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