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Finance Committee - 9/20/2017 Page 2

Mayor Donchess

Jennifer from the Regional Planning Commission is going to come to speak to this resolution, but she could not
make it tonight. She has asked that we table the item, which will give us time to get the recommendation of
Public Works and have the Regional Planning Commission to explain the program to us.

MOTION BY ALDERMAN WILSHIRE TO TABLE R-17-128
MOTION CARRIED

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN O’BRIEN THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
SEPTEMBER 1, 2017 TO SEPTEMBER 14, 2017

MOTION CARRIED

PUBLIC COMMENT — None

REMARKS BY THE ALDERMEN — None

POSSIBLE NON-PUBLIC SESSION
ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:09 p.m.

Alderman-at-Large Michael B. O’Brien, Sr.
Committee Clerk, pro tem

FINANCE COMMITTEE

SEPTEMBER 20, 2017
7:00 PM Aldermanic Chamber

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: Purchase Of Vehicles Per Fleet Assessment FY18 (Value: $128,986); Department: 152 Fire
Fund: CERF

From: Karl Gerhard, Deputy Fire Chief, Nashua Fire Rescue
Re: | Household Hazardous Waste Collection Program Support
e Referred to Cmte — 9/12/2017

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS
R-17-128
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.
AUTHORIZING THE MAYOR TO ENTER INTO THE COOPERATIVE AGREEMENT FOR

HOUSEHOLD HAZARDOUS WASTE COLLECTION WITHIN THE NASHUA, NEW HAMPSHIRE
REGION

e Also assigned to the Board of Public Works; to appear on its 9/28/2017 agenda
NEW BUSINESS — ORDINANCES - None
RECORD OF EXPENDITURES

PUBLIC COMMENT
DISCUSSION
NON-PUBLIC SESSION

ADJOURNMENT

=) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

September 14, 2017
Memo #18-031

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF VEHICLES PER FLEET ASSESSMENT FY18 (VALUE: $128,986)
DEPARTMENT: 152 FIRE; FUND: CERF

Please see the attached communication from Brian D. Rhodes, Assistant Fire Chief dated August 31,
2017 to John Griffin, City of Nashua CFO and Dan Kooken, City of Nashua Purchasing Manager for
information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

Nashua Fire Rescue, and the Purchasing Department recommend the purchase of these vehicles from
MHQ, Inc. of Marlborough, MA in the amount of $128,986.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: B. Rhodes J. Graziano

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

%
VEMICLER 2 EQUIPMENT BofA
ncRNA

Nashua, City of

Contact Name:

Company/Dept:
Street Address:

City, State, Zip:

Phone:

E-Mail:

Wie / 145”

302A

% off MSRP

% off MSRP

% off MSRP

% off MSRP

Brian Rhedes, Asst. Chief

Fire

38 Lake St.

Nashua, NH 03061

603.566.7590 (c.}

_ rhodesb@nashuanh.gov

Ford Fi50 with 5.5°
XLT Trim
3024
302a

XLT Chrome

Controller
XLT Power Grou
XLT Power E

in

2.7L V6 EcoBoost
Exterior Paint - Race red

with.Auto. Tansmission

F Back Up Camera (camera on
Remainder of Ford for F150

GBPC - Ford Vehicles Contract Total -

MHOQ "C" with full side
"A" (for Chevron) -
entVisor Window Vents
eatherTech Floor Liners row
FOB
-W. Flasher
M2*C LED W
M2FC Chrome
i DUO
OTT Emitter built into |
TION TLI2D ~ i/side near rear wheel
to Install T-IONs
TION TLI2D ~ rear header
TIONEC Chrome for rear header
bor to Install TION's on rear header
TION TLI2D - near tall on rear
to install T-IONs
TIONEFC Chrome Flange for
TION TLI2ZD just rear bum
bor to Install T-lONs

Nashua NH Fire F150 W1E 302A 8.30.17 GBPC - Alurninum Cap Rev, 2

Date:

August 30, 2017

Valid For : Sept. 30th, 2017 *

Customer #:

Contract:

Sales Rep: Shawn Daoust

695.00
395.00
75,00
125,00
145.00
75.00
355.00
10.73
40.00
75.00
169.00
95.00
152.10
10.73
95.00
169.00
95.00
10.73
169.06
95.00

Fe fet [ee fee the fee [po fee [os [pe fp

No fee tee foo pm fr fr tno fee fo Pao

pa
N Tin

2
15
2
15
6
2
1.5

12753

GBPC - Ford & A/M

39

695.00
395.00
75.06
250.00
290.00
75.06
420.00
85.84
40.00
75,00
338.00
142.50
304.20
21.46
142.56
338.00
142.50
64,38
338.00
4142.50

Page i of 3

red /white | Whelen Vertex LED Hide-a-ways (tail lights} - 2 pair S 445.00 4 S 445.00
"6" head Wheilen CanTro! Siren/Switch Controller S 1,375.00 1 $ 1,375.00
Whelen SA315P Composite Siren Speaker 5 200.00 i 5 200.00
Havis C2410 Communications Console w/Track Mount S 450.00 i $ 450.00

Havis CARM102 Side Mount Arm Rest(s) S 68.00 2 5 136.00
Havis Dual internal Cup Holder S 45.00 i 5 45.00
% off MSRP | CapWorld - DCC Aluminum Cap with lift up hatch - Per Spec. § 3,295.00 1 5 3,295.00

- requires removal of Factory Tailgate 5 ~
% off MSRP | ist Priority Slide out Bedslide Cargo Tray with Custom Built S$ 4,235.00 4 § 4,235.00
stationary shelving unit about slide out tray § -

hourly Labor to Install BedSlide and Storage Unit s 95.00 5 S 475.00
% off MSRP [Kussmaul VW7RD (partonly) S 125.13 i S 125.13
Labor to Install Kussmaul Products S 95.00 15 45 147.50
% off MSRP [Aftermarket B/U Camera re-located onte Cap - tie into OEM display S$ 300.00 1 $ 300.00
Streamlight Survivor LED Flashlight(s) - orange s 180.00 1 5 180.00
Streamlight Vulcan LED Flashlight{s) - orange $ 200.00 1 $ 200.00
% off MSRP __|Whelen Pioneer Life LED Work / Scene Light - yellow s 926.25 4 s 926,25
% off MSRP | ProGard PTL4213 r/w Dome Light Kit(s} $ 157.00 3 s 471,00
Labor to Install Dome Light Kits (0.5 hrs / light) s 95.00 3 $ 285.00

% off MSRP Uniden BCD996 Digital Trunking Scanner {(unprogrammed) S 474.99 4 $ 474,99 |
%off MSRP — |Scanner Antenna - Tri-Band Whip 5 41.58 i 5 41.58
install Scanner $ 85.00 1 $s 85.00
Fire Extinguisher - 10# ABC Ss 105.00 1 5 105.00
hourly Labor to Strip Tahoe/Trade Complete s 95.00 3 5 285.00
install Customer Supplied 2-way Radio(s} 5 195.00 2 $ 350.00
install Customer Supplied Portable Radio Charger(s) 5 195.00 1 $ 195.00
install Customer Supplied MDT s 295:00 4 S 295.00
hourly Install Customer Supplied Thermal Imaging Camera Charger $ 95.00} 0.75 |$ 71.25
hourly install Customer Supplied KnoxBox S 95.00} 0.75 1S 725
hourly Install Customer Supplied Gas Meter Charger s 95,001 0.75 15 71.25
non-contract |MHQ Shop Supplies - Large S 295.00 1 $ 295.00
GBPC - Aftermarket Equipment Contract Total - $ 24,541.08
Cost per Unit 71 $ 64,144.73

Oty. : 1.00)

2012 Chevy Tahoe Trade :) 5 POOL)
TOTAL: 5 61,444.73

*This quote is valid for 60 days from the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period may be subject to price
adjustments. By signing this quote, the customer is agreeing to pay, in full, for all tems listed above. Any requests for changes, modifications, replacements,
removals or additional items may be subject to additional fees and/or adjusted delivery dates.

M.G.L c. 308 applies to the procurement of all commodities quoted. Contract items have been collectively purchased pursuant to M.G.Lc 308 sec ‘Ic and M.G.L c.7
set 228. The government body is responsible to determine the applicibility of M.G.L. c30B to off contract items, but not limited to, off contract items that have
already been properly procured under M.G.L. c30B sec 1c and M.G.L.-c7 sec: 224 (purchases from a vendor on contract with the: Commonwealth}, other contracts
procured under M.G.L. c30B sec 1c and M.G.L. ¢. 308 contract between the vendor and the jurisdiction. All off contract iterns must be proccured under M.G.L. c:
308.

The terms and conditions stated heréin and the provisions of any agreement between MHG and Buyer, if applicable, shall constitute the complete and only terms
and conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or diferent terms and/or conditions printed anywhere including on,-or
with, Buyer's order shail be inapplicable in regard to any purchase by Buyer from: MHQ.

Nashua NH Fire F150 W1E 302A 8.30.17 GBPC - Aluminum Cap Rev.2 Page 2 of 3

By signing this document you are agreeing to the above terms and conditions of this order fromm MHG, inc.

x

PRINT NAME

x

TITLE

® x
SIGNATURE BATE

Quote provided by Shawn Daoust, Account Manager at MHQ - Public Safety Team
(508) 573-2625 or sdaoust@mhqa.com

Nasbua NH Fire F150 WE 302A 8.30.17 GBPC - Aluminum Cap Rev.2 Page 3 of 3

8 LGUPMENT & BSAR

CUSTOMER NAME
Contact Name: Asst. Chief Brian Rhodes

Company/Depi City of Nashua N.H. / Nashua Fire Dept. OO
Street Address 38 Lake St

City, State, Zip: Nashua, N.H. 03061

Phone:
E-Mail:

603-594 3640

out
Pages
Vehicle 2 FMO
K8D 2017 or Current Ford Explorer XLT (K8D}) 4WD
200A Package
201A Upgrade: 201A Package
RR Exterior Color: Ruby Red ( RR} Additional Cost:
8W Interior : Ebony Black Cloth
998 3.5-Ti- VCT~- V-6 Engine
53M Splash Gaurds
52T Class {lt Trailer Tow
44) 6 Speed Automatic Transmission
Tint Tint 2 Front Door Glass 45%
2.06 Sound Off Head Light Flasher
2.26 2 Pair Whelen LED IONs in Front Grill R / RW
2.26 2 Pair Whelen LED IONs in upper Rear lift Gate, R.BR., RA, R
2.26 7 Pair Whelen LED lons in Side Rear Quarter Glass, R/W
3.10 4 Whelen LED Vertex Hide a ways in Rear Tail / Reverse Light R/W Spiit
16.29 Transfer Flash Light with Chargeto behind Center Console
15.30 Sound Off interior Cargo Lite in Lower Lift Gate
2.19 1 Dual Avenger in Front Head Liner / RAV
16.44 Transfer Emitter in Front Headliner
5.20 wheien Hand Heid Siren HHs2200
6.07 Whelen SA 315 Siren Speaker Behind the Grill
16.01 Transfer / Install 2 Way Radio with Antenna
16.01 Transfer / install 2nd 2 Way Radio with Antenna
15.110 & Lb Fire Extinguisher
Front and Rear Vent Shades
Weather Tech Front and Rear Fioor Liners
Weather Tech Cargo Liner
Less Trade 2008 Ford Crown Victoria Sedan 8X146014

Total Budget Price Per Vehicle

MS AND CONDITIONS.

Nashua Fire- MG Explorer XLT 2014 Pxe GBPC- MAPC~ Asst -Chief Car FMOG 2- 8-30-17

Date:

Valid Until:
Customer #:
Contract:
Sales Rep:

$30,255.00

$ 2,260.01
$ 383.15
included
included
198.85
$52.90
included
795.00
75.00
365.00
365.00
365.06
455.00
30.00
§0.00
305,00
90.00
420.00
200.00
198.00
795.00
60.00
75.00
4170.97
173.95

a 64

AA A Gi 4 oF OF Ef th 8 fF OF 68 OF ot 8

EXTENDED PRICE.

$30,255.00]

52,260.01

$383.15

included

Included

$198.85

Bek Fuad

$552.50)

included

$195.00]

$75.00}

$730.00}

$730.00}

$365.00}

$455.00]

$30.00}

$100.00}

$305.00}

$90.00]

$420.00}

$200.00}

$195.00]

$195.00]

$60.00}

$75.00}

$170.91

ei Pee Peer pe pe pee pee Dio ee bo Pa be Pe bee PT pa be b pe

$113.95

-$800.00)

Oty:

1.00

TOTAL:

$37,354.77

Page 1 of 2

"This quote & valid for GO days rom the date of quote. Any purchase orders or approved quotes received outside of the 60 day quote period will be subject to price
adjusiments. By signing this quote, the customer is agreeing to pay, in full; for all terns listed above. Any requests for changes, modifications, replacernents, removals or

additional items may be subject to additional fees and/or adjusted délivery dates.

MUG.L<. 2068 applies to the procurement of all commodities quoted, Contract items have been collectively purchased pursuant to M.G.1 c BOB sec dc and MG.L¢.7 sec 228.
The government body is responsible to determine the applicability of M-G.L. c30B to off contract ems, but not limited to, off contract items that have already been properly
procured under WG.L. cBDB sec kc and M.G.L.c? sec 224 (purchases from 3 vendor on contract with the Commonwealth), other contracts procured under M.G.L. c308 set Ic
and MG... ¢. 308 contract between the vender and the jurisdiction. All off contract tems must be procured under M.G.L. c. 308.

The terms and conditions stated herein and the provisions of any agreement between MRO and Buyer, If applicable, shall constitute the complete and only terms and
tanditions applicable to any and all purchases by Buyer from MHOQ. Any additional and/or diferent terms and/or conditions printed anywhere including on, or with, Buyer's

order shall be inapplicable in regard to. any purchase by Buyer from MHG.

ORDER ACKNOWLEDGEMENT : :
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, Inc.

x
PRINT NAME
THLE

x
SIGNATURE

DATE

Quote provided by David Breen, Public Safety Account Manager at MHQ
(508) 573-2627 or dbreen@rnihg.com

Nashua Fire- MHQ Explorer XLT 201A Pkg GBPC- MAPC - Asst -Chief Car PMO 2- 8-30-17 Page 2 of 2

. x
VERISLER B EQUIPMENT 2 Oba.

CUSTOMER NAME
Contact Name: Asst. Chief Brian Rhodes

Company/Depi City of Nashua N.H. / Nashua Fire Dept. -
Street Address 38 Lake St

City, State, Zip: Nashua, N.H. 03061

Phone: 603 594 3640

E-Mail:

LINE DESC

Admin Chief? Vehicle
K8D 2017 or Current Ford Explorer XLT (K8D ) AWD
200A Package
201A Upgade: 201A Package
RR Exterior Color: Ruby Red ( RR ) Additional Cost :
8W Interior : Ebony Black Cloth
998 3.6-Ti-VCT - V-6 Engine
44) 6 Speed Automatic Transmission
53M Splash Gaurds
527 Class ll Trailer Tow Pkg
Tint Tint 2 Front Door Glass 45%
2.06 Sound Off Head Light Flasher
2.26.2 Pair Whelen LED IONs in upper Rear lift Gate, R,BR , RA,R
2.26 1 Pair Whelen LED 1ONs in Side Rear Quarter Glass RAW
3.10 4 Whelen LED Vertex Hide a ways in Rear Tail / Reverse Light R/W Split
16.29 Transfer Flash Light with Charge to behind Center Console
15.30 Sound Off interior Cargo Lite in Lower Lift. Gate
16.44 Transfer Front Dash Lght in Head Liner
16.44 Transfer Emitter in Front Headliner
16.10 Transfer Siren & Speaker / Behind the Grill
' 16.16 Transfer 2 Pair Grill LEDs
16.01 Transfer / Install 2 Way Radio with Antenna
16.01 Transfer / install 2nd 2 Way Radio with Antenna
15.110 5 Lb Fire Extinguisher
Front and Rear Vent Shades
Weather Tech Front and Rear Floor Liners
Weather Tech Cargo Liner

Less Trade 2010 Ford Taurus AG135277

Total Budget Price Per Vehicle

Date:

Valid Until:
Customer #:
Contract:
Sales Rep:

$30,255.00

$3 2,260.01
$ 383.46
included
included
included
498.85
§52.90
195.00
75.06
365.00
365.00
455.00
30.00
50.00
90.00
90.00
145.00
125.00
195.00
195.00
66.00
75.00
470.91
113.95

FF FO tf) oo ow OF oF oo 6 48 tO 4

feet

"a ronite
PH,

Aug. 30,2017

Sept. 30.

2017

EXTENDED PRICE:

$30,255.00}

$2,260.01

$383.15

included

included

included

$198.85

$552.90}

$195.00}

$75.00}

$730.00}

$365.00}

$455.00]

$30.00

$100.00}

$90.00}

$90.00)

$145.00}

$250.00}

$195.00}

$195.00]

$60.00}

$75.00}

$170.91

RHP pe Phe Piet Pee Pee pp pb ee Pet Pn pee fee fet PRP ee dee | ee fo

$113.95

-$6,800.00)

Oty:

1.00)

TOTAL:

$30,184.77

“This quote is valid for 60 days frora the date of quote. Any purchase orders or approved quotes received ovtside of the 60 day quote period will be subject to price

Nashua Fire- MHQ Explorer XLT 207A Pke GBPC- MAPC - Chisel Car 1- 8-30-17

Page 1 of 2

adjustments. By signing this quote, the customer is agreeing to pay, in full, forall tems listed above. Any requests for changes, modifications, replacements, removels or
additional items may be subject to additional fees and/or adjusted delivery dates. :

MG. c, 20B applies to the procurement of all commodities quoted. Contract ters have been collectively purchased pursuant to M.G.1 ¢ 30B sec Ic and M.G.Lc.? sec 228.
The government body is responsible to determine the applicability of M.G.L. C308 to off cantract items, but not limited to, off contract Hers that have already been properly
procured under M,G.L. c30B sec le and M.G.L. c? sec 224 (purchases from a vendor on contract with the Commonwealth), other contracts procured under MG.L.c308 sec ic
and M.G.L. c. 308 contract between the vendor and the jurisdiction. All off contract items must be procured under M4,G.L. c. 308,

The terms and conditions steted herein and the provisions of any agreement between MHQ and Buyer, H applicable, shall constitute the complete and only terms and
conditions applicable to any and all purchases by Buyer from MHQ. Any additional and/or different terms and/or conditions printed anywhere including on, or with, Buyer's

order shall be inapplicable in regard to any purchase by Buyer from MNO,

>» (ORDER ACKNOWLEDGEMENT
By signing this document you are agreeing to the above terms and conditions of this order from MHQ, inc.

x
PRINT NAME

TITLE

x

SIGNATURE

DATE

Quote provided by David Breen, Public Safety Account Manager at MHO
(508) 573-2627 or dbreen@mhq.com

Nashua Fire - MHQ Explorer ALT 2014 Pkg GBPC- MAPC - Chief Car 1~- 8-30-17 Page 2 of 2