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CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
REFRIGERANT RECYCLING PROGRAM

RFP1058-030218

ATTACHMENT A ~ PROPOSAL SUMMARY

A narrative, including supplements, addressing the following requirements:

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Experience with similar projects;
Servicing plan, including staffing, equipment / vehicles to be used, procedures, etc.;
Documentation of regulatory compliance;

Copy of “Section 608 Technician Certification” credentials for each Contractor
staff member who will work at the Nashua Recycling Center. ; and

Any deviation from the specifications, as listed by the City in this RFP

Attachment A

City of Nashua, New Hampohire

Combined Enterprise Faach Retenue. Eipensies. Other Finemcing Sources abd Uses abd Chonge in Total Net Position

Last Tee Feel Yeari

Increase
Revenue and Other Financing Sources Eapeques & Orher Finamring Uses (Decrease)
Fiscal Intergesers- = Charges for Tramsfers Operations & Interest Transfer. Tetsl Net Ceatributed Total Net
¥ror racotal Serviers Ober In Total Malotcamace Depreciation Expense ou Total Pesitten'" Capital Potion
202] $ 414628 S$ 18987 $ 339432 8 6735 2HL OS 726.469.4289 3 1367.12 5 4729003 5 1AM § 130,000 § 24,436.235 2.033,)95 5 SBR SY] 111 BR2,044,
2025 VATS (6 988.962 275.464 SASLT Porous tl 13,506 4d 3,680,197 ($93,702 105,000 268524 aH 350 531834 108.960.562
201% 1289.17 17.449,020 M3109 A832) PRO 12.960,123 791964 i Ha ead 105,000 Pe SI LES 14%,720 591,095 107,394.055
2018 4.308208 7.92 1.082 2.622 3.982315 23853.227 12451336 TMS SbF 1662,899 105,000 PLAN ITS 2.226.638 835,412 105.306.243
27 $25.105 $5,673,578 2M 459 5,706,545 20,119. 565 10.992 FAla 230 1334482 105 DO 19.-45,802 22AbF 162.90 103,1E4.079
216 621,536 14 738.388 OR, S43 AUR 20.027.083 10.968. 77 FATALE 1.617,527 1S,000 T0068. TTF G2034) AN 223 102.134.7236
2015 340.023 14,2445 325,716 AVS 19. 545307 113 86 6.707 EM 1393315 . 19.252.$13 3,032,039) 460.422 101,758,387
2014 sal a24 13.246,142 250,071 41.149,36) 18224,400 10243280 6211677 1.11 Se 17,571 B3T 656464 526,173 104.420.1774
2013 618.567 12732254 2650 5.385.554 13.979.026 10.834 .404 6.254, 987 1234371 17,627.96 135) .063 $96.256 103.247.4386
+2 ROS 50S 12.03 B6e 268.190 3,$44.251 16,964 306 9.112,439 5,866 dt 0,436.589 16,395,544 569 262 1.055035 101 200.119
Wastewater Faad Rricmec, Exprmses. Other Financing Seurces and Uses and Change in Net Pesition
Last Ten Fisted Yeurs
Increase
Revenue and Orher Finamcing Sources Expenses & Other Fipamcing Uses t
Focel Torergoverm =‘ Chhanrges for Transfers Operations & Interest Trassfers Tetnh Met Contributed Total Nei
Year imental Services Other in Tots! Meinicenare Depreciation Expense ow Total Position’ Capital Peiition
2021 S$ 1.364.985 $ 146240003 5 32277 5 5.637.265 3 PDS] § O46 816 $ 1d § 130.000 § 13.738.760 (01.51) & 95529] 10,273,012
2020 1.223.200 13013975 L745 14247,918 7 6,274,727 12 103,000 14,843,950 425,040) 531.954 103 hs 240
2019 114345 13,378,596. aM 14.508.365 3.N0.135 1322410 103.000 135.288.7462 (473,780) 591,005 103,379,326
qi 1115199 13.4 083 - 14 509,242 5.648 537 1236617 105,008) 14.376,152 293.550 35.402 103.261.5010
207 328,793 123250 34a 12,706,039 EMIT 5,520,774 1794 365 105,000 13,261,556 (492.319) 762.590 102.563.0687
206 420.121 1h $62,724 89.000 12.052.345 E497 586 3.404 702 1.552.114 103.000 19.559.702 AN ARS 797) AIR 223 102.292.4196.
2015 RAD Tas 11227,364 80.47 . 12,139,092 700 S74 A593 740 1255.88 35,000 12: 986,195 7.46%, 90%) 460-422 103.365.070
jola 333201 10, 49,.054 Anz . Lb226.377 00.878 4466223 TIS. 929 - 11.48.0400 (321 6634 526.173 105373.346
2018 190.843 10,197.60 14.089 4.724.690 562.588 599,86 - 10.897 S41 GH Bras 105.169.0446
2012 199,169 10,160,716 A128 5,697,549 4401079 Tal 966 10.840 5904 (4H ASE 530.935 104.956.512
‘Solid Waate Fund Revenue, E di Aber Fi and Uses apd Change In Net Position
Lau Ten Fiscal Years
Resemut and Ouber Financing Sourres Exproser & Other Financing Uses
Fiscal lotergoverp- = Chargra far Transfer Operation & Interest Trassters Total Net Contributed Total Net
Year meatal Services Other Io Tort Malntemacce Depreciation Expenve Out Total Potion Capital Position.
2027 S$ M96ls S$ AON SWISS 5 $22 5 WBa2, 167 $ S552.le1 § 22672 $ | 307078 § * $ 6.697.455 ZIMA $ . 7.606.004
2020 lk 397d FHT rane) SASL FBSZ1FN PAI ATY T6070 299,467 . LR Sm 1.339.590 a SAT ADI
‘re 154,832 4.080.024 H2.695 4.582321 B.AO0L72 5.039.006 1979478 225.938 . 22a 1370000 - 4210232
Ok LRU) 1526999 20.627 AAAS SAMS $065,148 1,06 90 225.076 . TDR 224 1508 108 - 2.244.742
20L7 6712 3299228 230.5|2 3.706 583 Tas dG 468 859 17am nT - 66022 Tras - 621.012
20Lé 0.415 cera | 24543 ATSS SHH FSTASK 4470.8K3 177276 S447 - 6,509.017 152749 - (153.770)
2015 208 33K 2,557.07) 244,873 AASS NEA FIGS 1S: 460 BIT 1,714, 04 N76H . 6,766,342 (eI * (1,606,533)
204 704.623 246.959 419.41 7.024 3.42 402 174A 7741 . ol TT S226 . {3.3825
a) Preche d 228.561 $385,555 R764 A297 1,695,999 $0408 . 62730422 1.846.062 e123 C1921 a8}
2012 610,336 236.932 3.343251 O.57L6ER 1414890 1.445.433 #62) - 5.559 Vor? 319 Pea GMb
Dela Source

Audited Financaal Sutemenis

Notes

“Due to the impd

of GASB 65, the

192

fT Met Postion 1s not applied is FY 20] 4, but cather bo the Total Net Pusytion fecrease (Eegreasen on FY 2015

INTERSTATE REFRIGERANT RECOVERY, INC.
“Ddeadte dtead oF eeaten i gd te eye gn

WAM ERs

Interstate Refrigerant Recovery, Inc. {IRR1) is the leading on-site
refrigerant recovery company in the Northeast.
We service over 500 towns and communities recycling the refrigerant
_trom appliances dropped off at the transfer stations in nine states.

IRRi also works with many construction and demolition companies such
as Demco, Turner, LVI, Nasdi, and many others as well as companies
such as Sanofi-Avantis, Morgan Stanley, GE, NY Yankees and the US
Military, recovering refrigerants from a variety of Freon containing
systems such as rooftop air conditioning units, floor and wall mounted
systems, low pressure centrifugal chillers, va portrans transformers, and
high pressure chillers that contain many thousands of pounds of
refrigerants.
We recover the refrigerants using EPA certified equipment into DOT
approved recovery tanks and transport it to our facility where it is
tested in our lab for purity and then sent to a reclaimer for recycling
and reuse,

IRR} is now working with another company to be able to offer ammonia
reclaimation services to our customers as well,
We also handle a substantial amount of Halon 1211, Halon 1301, HFC-
125 (FE-25), HFC -227 (FM200, FE227), HFC-236F (FE-36) and Novec
1230 and other fire suppression systems. Everyone on our team js
Universally Licensed which means that we can handle any type and size
of equipment as well as Hazwopper 40 certified.

if you have any questions please call me at 508-543-5482 or email me
at freoni1@comcast.net.

Poort Fitins Thee. 4. Boral - NG

- = - psi ere ersten are = “rere no sgoras

heptane eee SOL
cats toe ey eet eS ghee Sr Sree ea daceeaee ae Sa Sor oo eee SS a es

Mainstream Engineering Corporation
By this Certificate Warrants that .
Tl MOTHY MALOOF
has shown competancy and finess (c practice Refrigerant Recyciing, Recovery and Reclamelion and has complied with all requirements of the Environmental Protection

Agency Clean Air Act; therefore by virtue of the powers vested in Mainstream Pee Corporation by the U. S. Environmental Protection Agency, Mainstream
Engineering Corporation’ hereby issues this

EPA Section 608 Universal Certification
Certification Number:
P42DFD6533759B520 z

a8 Required by 40 CFR Part 82, Subpart F subject to the powers of revocation by the EPA.

SUS a

EER RE

REF OSE ERR

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT
REQUEST FOR PROPOSALS

REFRIGERANT RECYCLING PROGRAM
IFB1058-030218

ATTACHMENT B -PRGPOSAL COSTS

Price to include the unit price for recovery and recycling of refrigerant gases from appliances collected
at the Four Hills Landfill and Recycling Center from July 1, 2018 through June 30, 2021, subject to
annual budget appropriations and at the City's discretion.

Price per unit: $ (s . CO

Exceptions to price:

Ney

Bidder: Interstate Refrigerant b

Sa

Authorized Signature: Ch. NGACHe UL

Address; \3 \ (Norse Se er AX Rox S|> axdao Ma 0203 \

Email Address: GP ra gc. Go Imre, oS

Phone: SOY- SY 3-SYUG2. Fax: jl +H Ce a22)

Attachment B

CITY OF NASHUA DIVISION OF PUBLIC WORKS SOLID WASTE DEPARTMENT

REQUEST FOR PROPOSALS
REFRIGERANT RECYCLING PROGRAM

RFP1058-030218

ATTACHMENT C —-REFERENCES

A) List three (3) references from communities similar in size and program description to the
City of Nashua, where the vendor has at least one-year experience with handling the

recyclables for each community. Include the name, title and phone number for the contact
person.

(1) Community: (Ct Uo, Serwteirk rt Helos tu Ave Sth iT 06
Population: / od F > } 4
Contact Name: Vito a C8 — 223 —-FR2O ke

Contact Title: he ¢ Le [ce mG ai FEAOT Phone; oC) 3-22 T-HRBaWwG

(2) Community: CHY a€ News mA RumgrA bye fPiulaupdatemA
Tt g _ 7 7
Population: | 5 © U >

Contact Name: LJ ON etir Ti tkbe I t
comme Peculing Maaager re G12 A flem 4
Population: ¥ \ 5 © 4
Contact Name: Gi ct SG Pig — Cambio
Contact Title: Mena er phone YOL-FYI- ¥3 OY

Attachment C

CONTRACT FOR INDEPENDENT CONTRACTOR

REFRIGERANT RECYCLING PROGRAM

RFP1058-030218

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

INTERSTATE REFRIGERANT RECOVERY, INC.
and its successors, transferees and assignees (together “Independent Contractor’)

NAME AND TITLE OF INDEPENDENT CONTRACTOR

131 MORSE STREET, PO BOX 517, FOXBORO, MA

ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A --General Conditions for Contracts
ATTACHMENTS: Submitted March 2, 2618
ATTACHMENT A: PROPOSAL SUMMARY

ATTACHMENT B: PROPOSAL COSTS
ATTACHMENT C: REFERENCES

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

AG 1 of 3

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor
shall furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the work
described.

3. PERIOD OF PERFORMANCE. Independent Contractor shall perform and complete all work within the
time periods set forth and may only be altered by the parties by a written agreement to extend the period
of performance or by termination in accordance with the terms of the contract. Independent Contractor
shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

The term of the contract will be for three (3) years with first year commencing on or about July 1, 2018
and terminating on June 30, 2021. Each year is subject to annual budget appropriations and at the City
of Nashua's sole discretion. A separate/amended purchase order shall be issued for each year of the
contract.

4. COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed

TWENTY THOUSAND DOLLARS ($20,000.00) annually for each year of the contract and in

accordance with ATTACHMENT B: PROPOSAL COSTS.

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Independent Contractor has received a written exemption from the City of Nashua, Independent
Contractor shall submit an itemized Application for Payment for operations completed in accordance with
the values stated in the Agreement. Such applications shall be supported by such data substantiating the
Independent Contractor’s right to payment as the City of Nashua may reasonably require. Independent
Contractor shall submit monthly requests for payment for services performed under this agreement
directly to:

» Electronically via email to VendorAPInvoices@NashuaNH.gov
OR
» Paper Copies via US Mail to:
City of Nashua, City Hall
Accounts Payable
229 Main Street
Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

AG 2 of 3

Applications for Payment shall be submitted no later than fifteen (15) days after the end of each month.
The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Jeff Lafleur, Superintendent

City of Nashua, Solid Waste Department
840 West Hollis St

Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Independent Contractor may change the address or representative by giving written
notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

James Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG 3 of 3

DM FY SN

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE
CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

GC I of 11

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