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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
Universal
Recycling
TECHNOLOGIES
RECLAIM + RECYCLE « REINVENT
Universal Recycling Technologies
Environmental, Quality, Health and
Safety Management System Manual
AOICOIPO! Revision Date: 04/18/2016 Page 1 of 27
Last Reviewed Date: 02/05/2018
CITY OF NASHUA. NEW HAMPSHIRE
INTERNAL SERVICE FUND
COMBINING STATEMENT OF CASH FLOWS
FOR FISCAL YEAR ENDED JUNE 30, 2021
Cash Flows From Operating Activities
Receipts from customers and users $
Receipts from interfund services provided
Payments to vendors
Payments to employees
Net Cash Provided By (Used for) Operating Activities
Cash Flows From Noncapital Financing Activities
Proceeds from (payments for) interfund loan agreements
Trans fers
Net Cash Provided By (Used for) Noncapital Financing Activities
Cash Flows From Investing Activities
Investment income
Net Cash Provided By Investing Activities
Net Change in Cash and Short-Term Investments
Cash and Short-Term Investments, Beginning of Year
Cash and Short-Term Investments, End of Year $
Reconciliation of Operating Income (Loss) to Net Cash
Provided By (Used For) Operating Activities
Operating income (loss) $
Adjustments to reconcile operating income (loss) to net
cash provided by (used for) operating activities:
Changes in assets and liabilities:
Other assets
Acerued liabilities
Other liabilities
Net Cash Provided by (Used for) Operating Activities $
See notes to financial statements.
185
Govemmental Activities
Intermai Service Fund
Employee Property
Benefits & Casualty
Fund Fund Total
14,856,864 § 139,512 $ 14,996,376
34,926,218 4.050,000 38,976,218
(48.952.118) (3,872. 187) (52,824,305)
(366,285) (573,988) (940.273)
464,679 (256,663) 208.016
(477,235) 102,162 (375,073)
- 150,000 150,000
(477,235) 252,162 (225,073)
12,556 4,501 17,057
12,556 4,501 17,057
- § - § -
954,489 § (799,565) $ 154.924
258.960 - 258.960
(765,770) $41,352 (224,418)
17.000 1,550 18,550
464,679 3 (256,663) § 208.016
Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
Tabie of Contents
1.1. INTRODUCTION
1.2 REFERENCE DOCUMENTS
1.3 DEFINITIONS
1.4 SYSTEM REQUIREMENTS
1.5 CORE BUSINESS PROCESSES
Z ENVIRONMENTAL, QUALITY, HEALTH AND SAFETY POLICY (ISO 14001 4.2, 1SO
9001 5.3)
7
3 PLANNING 7
3.1 ENVIRONMENTAL ASPECTS AND HAZARDS 7
3.2 LEGAL AND OTHER REQUIREMENTS 8
3.3. OBJECTIVES, TARGETS AND PROGRAMS 8
)
9
5
9
naw
3.4 MANAGEMENT SYSTEM PLANNING
4 PROCESS PLANNING
4.1 PLANNING OF PRODUCT REALIZATION
4,2 DETERMINATION OF REQUIREMENTS RELATED TO THE PRODUCT. secscsssecesssssessersurssesonssosensisteeveesesonees
4.3 REVIEW OF REQUIREMENTS RELATED TO THE PRODUCT. sescscsssscssssersssesorsorasecsesasessrsnusaresevsossserereszeres 10
4,4 PURCHASING PROCESS 10
4.5 PURCHASING INFORMATION ( . 10
5 IMPLEMENTATION AND OPERATION Li
5.1 RESOURCES, ROLES, RESPONSIBILITY AND AUTHORITY .assecsssssseseressesosscssssseuseneenessesesecerorsestssasersceres 11
5.2 MANAGEMENT COMMITMENT 11
5.3 CUSTOMER FOCUS 12
5.4 COMPETENCE, TRAINING AND AWARENESS 12
5.5 COMMUNICATION 13
5.6 CUSTOMER COMMUNICATION 13
5.7 DOCUMENTATION AND CONTROL OF DOCUMENTS 13
6& OPERATIONAL CONTROL 14
6.1 OPERATIONAL CONTROL 14
6.2 CONTROL OF PRODUCTION AND SERVICE PROVISION 15
6.3 CUSTOMER PROPERTY 15
6.4 PRESERVATION OF PRODUCT 15
6.5 HEALTH AND SAFETY IN THE WORKPLACE 16
6.6 REUSE AND REFURBISHMENT OF ELECTRONIC EQUIPMENT csssssssssessscsrssssceceserorsssecsesesrssseneanesetsese 18
6.7 Data SECURITY 19
6.8 MANAGING HAZARDOUS E-WASTE AND PROBLEMATIC COMPONENTS AND MATERIALS 1... 19
6.9 ACCOUNTABILITY FOR DOWNSTREAM RECYCLING CHAIN = Auaecsanevssaveee 19
6.10 MATERIALS RECOVERY AND FINAL DISPOSITION 20
6.11 ExPorTATION OF HAZARDOUS ELECTRONIC WASTE 20
6.12 SITE CLOSURE PLANS 20
§.13 INSURANCE REQUIREMENTS 20
7 EMERGENCY RESPONSE PLAN 21
8 CHECKING 21
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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
8.1 MONITORING AND MEASUREMENT 21
6.2 VALIDATION OF PROCESSES FOR PRODUCTION AND SERVICE PROVISION ves 21
8.3. IDENTIFICATION AND TRACEABILITY 21
8.4 VERIFICATION OF PURCHASED PRODUCT 22
8.5 CONTROL OF MONITORING AND MEASURING DEVICES 22
8.6 MEASUREMENT, ANALYSIS AND IMPROVEMENT ~ GENERAL sssressssosesesssonsssesssouseessanrareserentecenceenr 23
8.7 CUSTOMER SATISFACTION 23
8.8 MONITORING AND MEASUREMENT OF PROCESSES 22
B.9 MONITORING AND MEASUREMENT OF PRODUCT 23
8.10 Mass BALANCE ACCOUNTING 24
8.141 CENTRAL DATABASE REPORTING 24
8.12 EVALUATION OF COMPLIANCE 24
8.13 CORRECTIVE ACTION AND PREVENTIVE ACTION PROGRAN ..... vesee 24
8.14 CONTROL OF NONCONFORMING PRODUCT 25-26
8.15 RECORDS 26
8.16 INTERNAL AUDITS 26
9 ACT 26
9.1 MANAGEMENT REVIEW 26
9.2 ANALYSIS OF DATA 26
9.3 CONTINUAL IMPROVEMENT 27
Location of documentation is defined in the AO1C01F01 Table of Contents on the
company internal ISO website.
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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
System Overview
1.1 introduction/Scope
Universal Recycling Technologies (URT) Environmental, Quality, Health and Safety
Management System (EQHSMS) Manual was developed for reducing URT's impacts on
the environment, reducing worker health and safety risks and to meet customer's
requirements and expectations as a result of its operations and activities. This EQHSMS
Manual is intended to meet the requirements of the ISO 14001:2004 and ISO 9$001:2008
International Standard as defined by the International Organization for Standardization
(ISQ), based in Geneva, Switzerland and e-Stewards Standard for Responsible
Recycling and Reuse of Electronic Equipment v.1.0.
Universal Recycling Technologies, LLC is a privately held electronics processing and
recycling center headquartered at 2535 Beloit Ave., Janesville, WI, and operates
electronics operations located in several states. The scope of URT’s EQHS
management system is for the processing of electronic waste for reuse and recycling,
data destruction, bulb recycling and recycling of universal wastes and asset recovery.
The URT corporate level supports the local outlying facilities in the following functions,
including but not limited to: vendor selection, iegal and other requirements, EHS support,
purchasing, sales, customer set-up and document control. URT's outlying facilities
include: 120 E. Burbank Ave, Janesville, WI; Fort Worth, TX; Dover, NH and Clackamas,
OR. URT, LLC is a fully approved and permitted recycling facility receiving obsolete
electronic equipment from general industry, environmental service providers, and
medical facilities
-
URT, LLC handles all types of electronic equipment including, but not limited to:
Monitors Televisions Desktop or Tower Computers
Laptops Server Macintosh computers with Screen
Printers Scanners Docking Stations
Keyboards Terminals Mainframes
UPS Typewriters Fax Machines
Photocopiers Cellular Phones Refrigeration Equipment
1.2 Reference Documents
Documents referenced in this EQHSMS Manual are as follows:
ISQ 9001, Quality management systems-Requirements, 2015
ISO 19011, Guidelines for quality and/or environmental management systems auditing;
e-Stewards Standard V.3 (which fully incorporates ISO 14001-2015)
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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
1.3 Definitions
Terms used in this EQHSMS Manual are defined as follows:
Asset Recovery — The sale of useable/working equipment, components or parts
Commodity - Material generated by the dismantling of electronic equipment that will be
ultimately sold into domestic or foreign commodity markets
Contractor - Persons and organizations that are a subset of suppliers who provide on-
site services.
Cuilet - Broken CRT glass.
Customer - Persons and/or organizations that URT supplies a service or product.
Dis-assembly- The manual dismantling of electronic equipment for recycling
Downstream Vendor - are defined as buyers of commodities, equipment or products
used to generate revenue or downstream vendors that provide a service to dispose of
non-saleable commodities for final disposition.
Fines — Small particles generated by one of URT’s processes
Recycling - Process, by which materials that would otherwise become solid waste are
collected, separated or processed and returned to the economic mainstream to be
reused in the form of raw materiais or finished goods.
Scrub — Mechanically clean all surface
Shakeout — The process of mechanically separating cullet by size
Supplier - Persons and organizations that supply goods and/or services that are used in
URT's recycling operations, and/or the facilities.
Upstream Suppliers — defined as providers of products to sell, dispose, use and/or
dismantle
Visitor - Persons and organizations that visit the site that did not meet any of the above
definitions.
1.4 System Requirements
URT has established, decumented, implemented, maintains, continually improves, a
written Environmental, Quality, Health and Safety Management System in accordance
with the requirements of the e-Steward's, (ISO 14001) and ISO 8001 standards and has
determined how it will fulfill these requirements.
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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
URT shall:
a. Identify the processes needed for EQHS management throughout the
organization,
b. Determine the sequence and interaction of these processes, reference URT
Documentation Key Process Flow,
c. Determine the criteria and methods needed to ensure that both the operation and
control of these processes are effective,
d. Ensure the availability of resources and information necessary to support the
operation and monitoring of these processes,
Monitor, measure where applicable and analyze these processes, and
implement the actions necessary to achieve planned results and continually
improve these processes.
mh @
URT has modeled the health and safety requirements of this EQHSMS after the
principles of OHSAS 18001.
URT has defined and documented the scope of its environmental, quality, health and
safety management system as follows:
System scope:
URT Headquarters and associated facilities does the collection, transportation,
segregation, refurbishment of electronics equipment and processing of electronic waste
for reuse and recycling, data destruction, bulb recycling, and recycling of universal
wastes and asset recovery. URT Corporate evel supports the local outlying facilities in
the following functions including, but not limited to: vender and downstream selection,
legal and other requirements, EHS support, purchasing, sales, customer set-up and
document control.
Reference the URT iocations in URT Facility Listing - A01CO1F03
Related and Supporting Documents
AQ1C01F02 URT Documentation Key Process Flow
AQ1C01F03 URT Facility Listing
1.5 Core Business Processes
URT has defined a number of core business processes that were designed to efficiently
and effectively meet customer expectations while minimizing impacts to the environment
and protecting worker health and safely. URT's core business is to collect and safely
process obsolete electronic equipment and provide assurance to our customer base that
the equipment is managed in a secure environment within the US.
URT has identified its core business processes and their interactions through description
in this manual and process flow diagram, including; ithe URT Process Flow Diagram and
the Process Descriptions are located in section “Operations Processing (formerly section
A086).
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Universal Recycling Technologies Environmental, Quality,
Health & Safety Management System Manual
in order to ensure that these processes are operating effectively, URT has defined the
controi mechanisms and monitoring requirements which are specified in the appropriate
procedures or appropriate sections of this manual.
Outsourced process:
None of the processes used to meet the ISO 9001 standard requirements are
outsourced by URT, with the exception of certified scale and certified laboratory testing.
Any other processes that could be outsourced will be reviewed against the ISO 9001
standard requirements, which must be met prior to implementation.
Exclusions:
The following requirements of ISO 9001 are excluded from the environmental, quatity,
health and safety management system as these functions are not performed at the URT
facility.
7.3 Design and development
Related and Supporting Documents
AOSCO6P01 Operation Processing
2 ‘Environmental, Quality, Health and Safety Policy
URT’s top management has defined URT’s Environmental, Quality, Health and Safety
Policy and has ensured that, within the defined scope of its environmental, quality,
health and safety management system, it is documented, implemented, maintained,
reviewed for continuing suitability, communicated to all persons working for or on behalf
of URT and is available to the public via the URT website located at: htto//www.
URTsolutions.com
URT's top management has defined the Environmental, Quality, Health and Safely
Policy.
Related and Supporting Documents
A02C01P01 Environmental, Quality, Health and Safety Corporate Policy
3 ~=Ss- Planning
3.1. Environmental aspects and hazards
URT has established, implemented and maintains a procedure to identify the
environmental aspects and hazards of its activities, products and services within the
defined scope of the environmental, quality, health and safety management system that
it can control and those that it can influence taking into account planned or new
developments, or new or modified activities, products and services, and to determine
thase aspects that have or can have significant impact(s) on the environment.
URT shall document and keep this information up to date.
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Last Reviewed Date: 02/05/2018
