TERM OF CONTRACT
Negotiation, if undertaken by the City, is intended to result in a contract, which is deemed by the City, in its sole
discretion, to be in the City's best interests. Any such negotiations will use the relevant quotes as a basis to reach
a final agreement. Any and all such negotiations shall be binding upon the vendor selected.
Terms and conditions of any final contract shall be negotiated after quotes have been received, and prior to award.
The City intends to award a contract to the vendor that possesses the required qualifications, demonstrated
experience, and best value overall for services to be provided.
The City reserves the right to renew or rebid this contract if the appropriated funds initially approved by Board of
Alderman are exhausted before the contract expiration date.
INSURANCE REQUIREMENTS
Prior to the City entering into a contract, the successful vendor shail provide the City with certificates of insurance
for coverage as listed below and endorsements affecting coverage required by the contract within ten (10)
calendar days after the City issues the notice of award.
The City requires thirty (30) days written notice of cancellation or material change in coverage. The certificates and
endorsements for each insurance policy are to be signed by a person authorized by the insurer and who is
licensed by the State of New Hampshire.
The successful bidder must maintain the following lines of coverage and policy limits for the duration of the
contract, Any subcontractors used. by the CONTRACTOR are subject to the same coverage and limits and is a
subcontractor of the CONTRACTOR and net the OWNER. It is the responsibility of the CONTRACTOR to update
Certificates of Insurance during the term of the contract with the City of Nashua Risk Management Department.
The City of Nashua must be named as an Additional Insured.
Provide coverage for not less than the following amounts or greater:
General Liability: $1,000,000 per Occurrence $2,000,000 Aggregate
Motor Vehicle Liability: $1,000,000 Combined Single Limit
*Coverage must include all owned, non-owned and hired vehicles.
Workers’ Compensation Coverage according to Statute of the State of New Hampshire:
$100,000 / $500,000 / $100,000
All bidders and subcontractors at every tier under the bidder will fully comply with NH RSA Chapter 281-A,
“Workers’ Compensation”. It is the responsibility of the CONTRACTOR to submit to the OWNER certificates of
insurance for all subcontractors prior to the start of the project. It is the responsibility of the CONTRACTOR to
provide the OWNER with updated certificates of insurance for the CONTRACTOR and all subcontractors 10 days
prior to the expiration of coverage. The OWNER may, at any time, order the CONTRACTOR to stop work,
suspend the contract or terminate the contract for non-compliance. All subcontractors are subject to the same
insurance requirements as the CONTRACTOR.
To be eligible for an award, a vendor must be deemed “responsible”. A responsible bidder 1) has the ability,
capacity and skill to provide the goods or services required; 2) can provide the goods or services within the time
frame specified; 3) has a satisfactory record of integrity, reputation, judgment and experience; 4) has sufficient
financial resources to provide the goods or services; 5) has an ability to provide future maintenance and support as
required: and 6) has developed a positive track record with the City of Nashua to the extent the vendor has
previously provided goods or services.
Before making an award, an authorized City representative reserves the right to require a vendor to submit such
evidence of their qualifications, as it may deem necessary. The following documentation may be required: financial
stability, technical expertise, experience, and other qualifications or abilities of a bidder, including past
performance with the City of Nashua, to assist in making the award in the best interest of the City of Nashua.
RFPOG11-033116 LICENSING, PERMITTING, CODE ENFORCEMENT AND LAND MANAGEMENT SYSTEM P nn
