3. Goals
The goal is to acquire a simple, user-friendly, sustainable system that provides as much functionality as
possible without extensive customizations. A simple, user-friendly system is one that does not require
users to interact with multiple screens or commands to complete common tasks and can be used by
operators with minimum computer skills. A sustainable system is one that is well documented, requires
little maintenance to operate, utilizes standard relational database software such as Microsoft SQL
Server, and that will be supported by the vendor for many years.
The City's primary interest is to implement a system that staff can easily enter and query data, generate
reports in an effective manner, and can integrate with existing email, GIS, and productivity applications.
Responses are requested from vendors that have all or portions of the desired functionality discussed in
Section 2 above. The City realizes that all functionality may not be available in a core software product.
As such, The City is open to responses from vendors who can provide portions of functionality through
add on modules.
in addition to software, the City is looking for services for implementation, startup, and training
customized to each department’s needs, and an annual maintenance contract that can be extended to
multiple years. For implementation, the City does intend to migrate a significant amount of historical
data from their existing systems. The primary data that will need to be migrated will be from CityView
and ADMINS.
It is anticipated that there will be a total of 60 users with approximately 40 concurrent users at a single
point in time.
4. Other functional needs
in addition to these functional needs, other specific integration needs are as follows:
* ESR! GIS Integration
*» ODBC compliant
* Microsoft Office integration
* Integration with Microsoft Exchange and Outlook
* Access to data over the Internet using electronic devices such as tablets, smart phones, etc
e Ad Hoc reporting using Crystal Reports.
Vendors shall describe the proposed software solution for each applicable function and integration
need, as outlined in this document. Vendors shall state the software/module name, outline its
functionality based on the City's interests as described, and provide information. The City is interested
in receiving proposals from vendors that meet any or all of the requirement needs. Detailed
functionality is listed in the attached excel spreadsheet called “Licensing, Permitting, Code
Enforcement and Land Management requirements”.
5. Configuration, Testing, and impiementation
in addition to software acquisition, the City is looking for services required to install, configure,
and test the software to ensure successful system implementation and use. The vender shail
configure the system, including loading of necessary baseline data from ADMINS and Cityview,
and shall organize and participate in system testing.
Vendors shall describe the proposed services that will be completed during this task, provide an
approximate number of hours, and list associated deliverables,
RFPO611~-033116 LICENSING, PERMITTING, CODE ENFORCEMENT AND LAND MANAGEMENT SYSTEM It. 18
