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==) THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Department

May 30, 2019
Memo #19-150

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CSO FLOW MONITORING SERVICES — AMENDMENT #2 (VALUE: $56,100)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated May 23, 2019 for the information related to this contract.

Pursuant to § 5-84 Special purchase procedures A. (7) Purchases under extensions of contracts when
no price increase exceeds 10% per year.

The Superintendent Wastewater Department, the Board of Public Works (May 23, 2019 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $56,100 to Flow
Assessment Services of Auburn, NH.

specttully,
We fee
- Dan Kooken
Purchasing Manager

Ce: D Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

|
2

From:

Re:

F. Motion:

Aftachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 23, 2019

David L. Boucher, Superintendent
Wastewater Department

Combined Sewer Overflow Flow Monitoring Program

To approve Amendment No.2 in the amount of $56,100 to the contract with Fiow
Assessment of Auburn, NH for the Combined Sewer Overflow Monitoring Program.
Funding will be through Department: 169 - Wastewater; Fund: Wastewater; Account
Classification: 53 Professional Services.

Flow Assessment Cost Proposal

The Combined Sewer Gverfiow (CSO) Monitcring Program monitors flow at all of
the CSC discharge structures and three rain gauges throughout the City. The data
collected provides information for reporting to the USEPA and the NH Depi. of
Environmental Services as required vy the National Pollutant Discharge Elimination
System (NPDES) permit for the Wastewater Treatment Facility.

The current contract with Flow Assessment is scheduled to end on June 30, 2019.
They have provided excellent reporting and a user friend web site. Their equipment
is already in place and will remain so until the new contract starts. It is beneficial to
the City to continue with this service provider due as there are not many service
providers in this field and we have not been successful with a past service provider.
Hence it is recommended that they be awarded a new one-year contract. The total
cost for monitoring ail the CSO sites is $56,100, which is the same as last year’s
costs.

Atin: William Keating

Re: Continuation of contract for CSO Flow Monitoring, Data Analysis & Alarming

Dear Bill,

April 17, 2019

Please find below the scope and fee schedule for the extension of the CSO Flow Monitoring and
Data Analysis. The extension duration of this project would start on July 1, 2019 and continue until
June 30, 2020. This project can be extended at a rate of $56,100.00 per year (billed at $4,675.00 per

month).

Thanks very much for the opportunity to continue working with the City of Nashua on your CSO
monitoring program. Please give us a call if you have any questions regarding the proposal.

FEE SCHEDULE
Item Description of Tasks Total Unit Cost Total
# Quantity Cost
1 Operation, Maintenance & Rental 132 Site $425.00 | $56,100.00
(Including Monthly Data Analysis, Data Web Months

Hosting and Cellular Charges)
11 Sites x 12 Months = 132 Site Months

Best regards,
Flow Assessment Services, LLC

PLP bo

Paul P. Casey
Managing Partner

AMENDMENT No.2
TO
CONTRACT FOR INDEPENDENT CONTRACTOR

CSO FLOW MONITORING

BETWEEN
CITY OF NASHUA
AND
FLOW ASSESSMENT SERVICES, LLC

This AMENDMENT No. 2, dated is attached to and made part of the CONTRACT
FOR INDEPENDENT CONTRACTOR between the City of Nashua, New Hampshire and Flow
Assessment, LLC for CSO Flow Monitoring dated January 5, 2018 (“AGREEMENT”).

WHEREAS, Section 30 of the AGREEMENT’s General Terms and Conditions allows for written
amendments to the Agreement when signed by both parties;

WHEREAS, Section 3 of the AGREEMENT states the period of performance is from January 1, 2018
to June 30, 2018 and Section 4 describes compensation; and

WHEREAS, both parties wish to extend the term and renew the pricing for an additional year.

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby mutually
agree as follows:

1. That the period of performance of the AGREEMENT shall be extended for one (1) year
commencing on July 1, 2019 and terminating on June 30, 2020.

2. INDEPENDENT CONTRACTOR agrees to perform the work, under this
AMENDMENT We. 2, in accordance with Fee Schedule, attached, for a total cost not to exceed

FIFTY-SIX THOUSAND ONE HUNDRED DOLLARS (S 56,100.05)

3 All other terms and conditions of the AGREEMENT shall remain in force until the

completion of the work authorized under this AMENDMENT Wo. Z.

4, This AMENDMENT No. 2, with attachments, along with the AGREEMENT and
AMENDMENT No. 1 dated July 18, 2019, constitutes the entire AGREEMENT and
understanding between the parties and supersedes all prior agreements and understandings
relating hereto.

CSO FLOW MONITORING 1
FLOW ASSESSMENT
Amendment #2

AMENDMENT No.2
TO
CONTRACT FOR INDEPENDENT CONTRACTOR

CSO FLOW MONITORING

BETWEEN
CITY OF NASHUA
AND
FLOW ASSESSMENT SERVICES, LLC

OWNER: INDEPENDENT CONTRACTOR

City of Nashua, NA (signature) Flow Assessment Services, LLC. (signature)

James Donchess, Mavor

(Printed Name and Title) (Printed Name and Title)

Date Date

CSO FLOW MONITORING
FLOW ASSESSMENT
Amendment #2

Board of Aldermen Page 3
August 9, 2016

From: Mayor Jim Donchess
Re: Contract Award to ESRI Software License Renewal

MOTION BY ALDERMAN SIEGEL ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO ESRI IN THE AMOUNT OF $25,000 PER YEAR
MOTION CARRIED

MOTION BY ALDERMAN MCGUINNESS THAT THE RULES BE SO FAR SUSPENDED AS TO

ALLOW FOR THE INTRODUCTION OF A COMMUNICATIONS RECEIVED AFTER THE AGENDA WAS
PREPARED

MOTION CARRIED

From: Mayor Jim Donchess
Re: FY2017 Like for Like Escrows

MOTION BY ALDERMAN MCGUINNESS TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Alderman-at-Large Mark S. Cookson
Re: Thread of Emails re: Time Sensitive legislation

MOTION BY ALDERMAN COOKSON TO ACCEPT AND PLACE ON FILE
ON THE QUESTION
Alderman Cookson

This was with regard to a communication that was originally sent by Alderman McCarthy with regard to
some legislation that was to be taken up. It was Alderman McCarthy questioning how we should conduct
our business and should we accept or send it off to the Human Affairs Committee and then have the first
and second reading this evening to take up the legislation. My response to that was questioning why we
were going against the policy or process that we already have in place to schedule a meeting and have a
first reading, assign it to a committee and then come back and vote on it. That’s already taken place. We
had the special meeting and t’s already gone to committee and we are taking it up in the normal course of
business this evening which | think was the appropriate way. The reason why | am introducing this
communication this evening is particularly in light of the recent right-to-know issues that the Board of
Education has had and the fact that one of my colleagues has accused me of violating the right-to-know
law and lastly, | just want to make sure that everything is out in the open and that any communication;
there is no violation of the right-to-know law. Alderman McCarthy and | had a discussion or an e-mail
exchange this afternoon and he indicated to me that he didn’t think that | violated any right-to-know law
with regard to my response to his original e-mail which was all about the process by which we conduct our
business and have a first reading and assign it to a committee versus having the first and second reading
this evening. In light of all of that | thought it was best to put it out and accept this communication and
place it on file so that everybody would understand what the issue was. The last statement, based on our
e-mail exchange this afternoon, you don’t believe Alderman McCarthy, that | violated any right-to-know
law.

President McCarthy

As far as | know the discussion involved the process and not the substance of the legislation.

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= \ THE CITY OF NASHUA een

Financial Services

Purchasing Department

May 30, 2019
Memo #19-151

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 PAVEMENT MARKINGS CONTRACT — CHANGE ORDER 1 (VALUE: $82,000)
DEPARTMENT: 161 STREETS; FUND: PRIOR YEAR ESCROW

Please see the attached communication from Jon Ibarra, Superintendent Street Department, dated May
23, 2019 for information related to this purchase.
The Superintendent of Street Department, Board of Public Works (May 23, 2019 meeting) and the

Purchasing Department recommend the award of Change Order 1 in an amount of $82,000 to Hi-Way
Safety Systems of Rockland, MA.

Raspectfull ;

Dan Kooken
Purchasing Manager

Coa: J Ibarra L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 23, 2019

Jon Ibarra, Superintendent
Street Department

2019 Pavement Markings Program
Change Order No. 1

To approve Change Order No. i to the 2019 Pavement Markings Contract with
Highway Safety of Rockland, MA in the amount of $82,000. Funding for this
contract will be through Department 161: Streets; Fund: Pricer Year Escrow;
Account Classification: 54 Other Services.

Change Order No. 1

Highway Safety was awarded a $162,000 contract in the last contract and
continues to provide prompt professional service to the City of Nashua.

This Change Order No. 1, in the amount of $82,000, is to add additional striping,
including bike routes. This Change Order | results in a revised total contract
amount of $244,000.

CHANGE ORDER

No.1
PROJECT: Pavement Markings Program
DATE OF ISSUANCE: May16, 2019 EFFECTIVE DATE: Upon City Approval
OWNER: City of Nashua, NH

OWNER’s PURCHASE ORDER NO.: _134421
CONTRACTOR: Hi-Way Safety Svstems

SUPERINTENDENT: Jon Ibarra -DPW Street Department

You are directed to make the following changes in the Contract Documents:

> To add additional quantities;
>» To seta fixed per unit cost for the period July 1, 2019 through June 30, 2019

CHANGE IN CONTRACT PRICE

Original Contract Price

$162,000

Net changes from previous Change Orders

$0.00

Contract Price prior to this Change Order

$162,000

Net Increase (decrease) of this Change Order

$82,000

Contract Price with all approved Change Orders

$244,000

RECOMMENDED: ACCEPTED: APPROVED:

Byt Du - By: By:

Superintendent Contractor Owner
(Authorized Signature) (Authorized Signature) (Authorized Signature)

Date: Sy / / t / / 9 Date: Date:

OE Lt meet nt tT A A IA HI IE tee A A ee

CO-1lofl
Change Order #1
Hi Way Safety - Pavement Markings