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Finance Committee - 04/07/2021 Page 25

Mr. Ibarra

| am sure we have that information available. | am not sure that would be posted on the website for the City
though.

Alderwoman Lu

OK so yeah if you could provide that, that would be helpful for my due diligence. Thank you.
Mr. Ibarra

Sure, you’re welcome.

Mayor Donchess

So 584 what it says, it talks about when bidding is not required. And one of the items there are a number of
different circumstances, but one of the items is purchasing under extensions of contracts when no price
increase exceeds 10% per year. So that’s the provision that has been referred to in some of these contract
extensions that have come forward. They still need approval of the Finance Committee.

Alderwoman Lu

Mr. Mayor may | just follow up.

Mayor Donchess

Yeah.

Alderwoman Lu

(Audio cuts out) | just want to be clear, is that | thought that in the past, we have always been given the current
prices and forgive me for saying it so bluntly so that we can see that it does, in fact, not exceed 10% per year. |

could be wrong but that’s my recollection and that is what | would expect because we do usually get pricing. |
am not asking for a plethora of contracts. But that’s what | am asking for, thank you.

Mayor Donchess
Ok. Alright, anything else on this item? Could you please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderwoman Lu, Alderman

Alderwoman Kelly, Alderman Laws, Alderman O’Brien,

Mayor Donchess 6
Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Transit Van Purchase

There being no objection, Mayor Donchess accepted the communication and placed it on file.

Finance Committee - 04/07/2021 Page 26

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM MARCH 12, 2021 TO APRIL 1, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Klee

Thank you Mr. Mayor. | don’t know if we found Alderman Laws a job yet but | have an opportunity for
volunteerism on Saturday. | am going to be, with the help of our Public Works Department, we are putting
together a Clean Up Lock Street. So anybody who would like to come and join us, | have nice glove and
beautiful blue bags that they can fill up. I'll bring water and a thank you from the residents on Lock Street. So
anybody who'd like to come, it is going to be meet at Foster Square at 10:30 on Saturday morning.

Mayor Donchess

And Alderwoman Klee, thank you very much for doing that. Anyone else, any other Remarks from Aldermen?
If not, Alderwoman Klee?

POSSIBLE NON-PUBLIC SESSION — None

Finance Committee - 04/07/2021 Page 27

ADJOURNMENT
MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:00 p.m.

Alderwoman-at-Large Shoshanna Kelly
Pro Tem

FINANCE COMMITTEE

APRIL 7, 2021
7:00 PM

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ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Backup Internet Line in the amount of $12,635.64 funded from account 55109 Telecommunications
Telephone: Voice

From: Kelly Parkinson, Purchasing Manager

Re: Aquatic Invasive Species Management in the amount of $78,037 funded from accounts
NHDES Grant Account 54285 River Maintenance $29,777, Community Development
Division Account 55699 Other Professional Services $44,665 & Parks & Recreation
Account 53999 Other Professional Services $3,595

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Chemicals in the amount not to exceed $60,000 funded from accounts 61156 Chemicals

From: Kelly Parkinson, Purchasing Manager
Re: Wildlife Management at Four Hills Landfill in the amount of $83,987.58 funded from accounts 55699
Other Contracted Services

From: Kelly Parkinson, Purchasing Manager
Re: Amendment to Engineering Services for 2021 Paving Program in the amount of $242,500 funded
from accounts 81704 Paving Bond

From: Kelly Parkinson, Purchasing Manager
Re: Asphalt Testing Change Order #3 in the amount of $100,500 funded from accounts 81 704 Paving

Bond

From: Kelly Parkinson, Purchasing Manager

Re: Paving Program Castings in the amount of $362,038.50 funded from accounts 81 700 Infrastructure
Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for 2021 Sewer Rehabilitation Program in the amount not to exceed $249,494
funded from bond fund account 81 700 Infrastructure Improvements

From: Kelly Parkinson, Purchasing Manager
Re: Pavement Markings Program Change Order #1 in the amount of $162,000 funded from accounts
54275 Signing & Striping Services

From: Kelly Parkinson, Purchasing Manager
Re: Hamm Asphalt Roller in the amount of $74,069 funded from FY20 CERF accounts 81300 Machinery
& Equipment

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Parts & Supplies for Signs, Pavement Marking & Crosswalk Maintenance

From: Kelly Parkinson, Purchasing Manager
Re: Change Order for Transit Van Purchase

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS — ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 31, 2021
Memo #21-092

TO: Mayor Donchess
Finance Committee

SUBJECT: Backup Internet Line in the amount of $12,635.64 funded from account 55109
Telecommunications Telephone: Voice

Please see attached communications from Nick Miseirvitch, Deputy Director IT, dated March 25, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Backup Internet Line
Value: $350.99 per month for 3 years to total $12,635.64
Vendor: Consolidated Communications

Department: 120 Telecom
Source Fund: 55109 Telecommunications Telephone: Voice

Ordinance: Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online
sources, and are not customized by the vendor for individual purchasers.

The Administrative Services Division: Information Technology, and the Purchasing Department respectfully
request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: N Miseirvitch
J Graziano

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: March 31, 2021

Re: Multi-Year Contract Award — Backup Internet Line

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the April 7, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Internet Line Upgrade
Value: $4,211.88 per year for 3 years to total $12,635.64
Vendor: Consolidated Communications
Purchasing Memo#: 21-092 dated March 30, 2021
Contract Term: 3 years
Thank you.

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

Board of Aldermen Page 8
July 12, 2016

Oath of Office administered by Corporation Counsel Steven A. Bolton.

Planning Board

MOTION BY ALDERMAN MCGUINNESS TO CONFIRM BY VOICE VOTE THE FOLLOWING
INDIVIDUALS TO THE PLANNING BOARD FOR TERMS TO EXPIRE MARCH 31, 2019: SCOTT
LECLAIR, 10 DAYLILY DRIVE, NASHUA, AND DAVID ROBBINS, 102 CHERRYWOOD DRIVE,

NASHUA

MOTION CARRIED

President McCarthy declared Scott LeClair and David Robbins duly appointed to the Planning Board for
terms to expire March 31, 2019.

Oath of Office administered to Scott LeClair by Corporation Counsel Steven A. Bolton.
UNFINISHED BUSINESS - RESOLUTIONS

R-16-039
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Don LeBrun
Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA
COMMUNITY COLLEGE, RIVIER UNIVERSITY, DANIEL WEBSTER COLLEGE, TOWN
OF HUDSON, TOWN OF MERRIMACK, SOUHEGAN VALLEY TRANSPORTATION
COLLABORATIVE, AND THE PLUS COMPANY FOR TRANSIT SERVICES
Given its second reading;

MOTION BY ALDERMAN LOPEZ FOR FINAL PASSAGE OF R-16-039
MOTION CARRIED

Resolution R-16-039 declared duly adopted.

R-16-040
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Benjamin M. Clemons
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Ken Siegel
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS ($1,650,000)
FOR THE SPIT BROOK ROAD FIRE STATION 3 BUILDING RENOVATIONS
Given its second reading;

MOTION BY ALDERWOMAN MELIZZI-GOLJA FOR FINAL PASSAGE OF R-16-040 BY ROLL CALL

To: Board of Aldermen — Nashua NH
Community Development Dept — Nashua NH

Subj: Petition for Street Number Assignment for 25 New Searles Rd., Nashua NH
parcel 2 (lot 11)

Date: Oct 23, 2017

My name is Frank ‘Bud’ Philbrick and my Company, Leo Minor Property Group LLC is
the current owner of the property located at 25 New Searles Rd Nashua. | was directed
by the Fire Marshall Adam Pouliot to contact the Board of Aldermen to resolve an issue.

25 New Searles Rd is comprised of 2 parcels, lot 9 is parcel 1 and lot 11 is parcel 2. Lot
9 has a house on it and lot 11 has no existing structure. Per the Zoning department, Jot
11 meets all the requirements to build on and | would like to be able to put a house on
that lot. We are running into a street numbering issue and the States E911 ordinance
requiring sequential, whole numbers be assigned to new construction. Lot 11 parcel 2
was never numbered and to comply we need a number.

The Fire Marshall recommended | chat with the owner of #27 New Searles Rd to see if
they would be willing to change their house number from #27 to #29, #29 is not in use
on our street. After a letter and several discussions between Oct 12% — 15 2017, the
owners of #27 refuse to change their house number, so the next step is to petition the
BOA for review.

Owners of 27 New Searles Rd Nashua NH per the tax card:
Jay F Allard
Kathie O’Neill

Tax Card Info: 0000B-00059 Acct: 9504

Frank Philbri
Leo Minor Property Group LLC - Manager

74 Mason Rd., Milford NH 03055
603-732-6701

bud@LMPG-LLC.com

Attachments: vchn J Citrino, Notary Public
- Copy of Deed My Commission Expires
July 19, 2022

- GIS assessing map of New Searles Rd, Nashua NH
- Tax Card — Lot New Searles Rd Nashua NH
0000B-01058 Acct: 4458

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Ms. Kelly Parkinson
Purchasing Manager, City of Nashua
229 Main St
Nashua, NH 03061-2019

Date: March 25, 2021
Re: Backup Internet Line - Fiber Connect 1 Gig/s/500 M with 14 Static IPS
Ms. Parkinson,

As the City’s internet usage continues to grow, it is extremely important to provide an adequate
backup internet line in the event that the primary internet line becomes unavailable. The
Information Technology Department has identified a replacement of the existing backup internet
line.

The proposed contract with Consolidated Communications, Inc (CCl) increases the City’s backup
Internet bandwidth from 25 Mbps to 1000 Mbps for an additional monthly cost of $90 over the
existing. This will place the City on CCl’s newest technology and provide additional static IP
addresses for future expansion.

The Information Technology Department recommends awarding the contract to CCl in the amount
of $350.99/month. Funding is available in the Telecomm-Telecommunications Telephone-Voice

account 20.1.555 — 55109.

Sincerely,

Nick Miseirvitch
Deputy Director, Information Technology
City of Nashua

Ce: K. Kleiner