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Finance Committee Page 4
February 1, 2017

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Traffic Signal Improvements — Daniel Webster at Graham Drive (Value: $55,100)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE PURCHASE
FROM ELECTRIC LIGHT COMPANY IN THE AMOUNT OF $55,100. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; TRUST FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Spring 2017 Landfill Gas Collection System Expansion Contract Award (Value: $298,395)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
CHARTER COMPANY, LLC, IN THE AMOUNT $298,395. FUNDS ARE AVAILABLE

IN DEPARTMENT 168, SOLID WASTE; LANDFILL GAS EXPANSION FY17 BOND

ON THE QUESTION

Alderman Siegel

| just wanted to mention for the public record that both the chairman, the Mayor, and | are both on BPW. This
has been vetted; it’s not like the purchase just went through without anybody looking at it.

Mayor Donchess
Correct.
Alderman O’Brien

Can you just explain what we talked about earlier: the importance of this and the collection of gas eliminates
the odors and we do reclaim it.

Jeff Lafleur

That’s exactly like you said. We reclaim the gas. We sell it off to a power generating plant that we have at the
landfill, EPP. It helps eliminate our odors and is a permit driven process that we go through yearly.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Headworks Upgrade Project Approval for Change Order #2 (Value: $47,438)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #2
TO THE CONTRACT WITH T-BUCK CONSTRUCTION, INC. IN THE AMOUNT OF $47,438. SOURCE OF
FUNDING IS DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND

MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — None

TABLED IN COMMITTEE

Finance Committee Page 5
February 1, 2017

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD JANUARY 13, 2017 TO JANUARY 26, 2017

ON THE QUESTION

Alderman Cookson

| did submit a series of questions to CFO Griffin this afternoon. They were all responded to. Mayor Donchess,
Kim Kleiner, Treasurer Fredette and | believe one other person may have been copied on the communication.

They were answered to my satisfaction, and | don’t have any additional questions with regard to this evening’s
Record of Expenditures.

Alderman Siegel

| would also state that | had a couple of questions, and Mr. Griffin got back to me. Everything seems to be in
order.

MOTION CARRIED
PUBLIC COMMENT — None
ADJOURNMENT

MOTION BY ALDERMAN CLEMONS TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:12 p.m.

Alderman Ken Siegel
Committee Clerk

7:00 PM

FINANCE COMMITTEE

FEBRUARY 1, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
Re:

From:
Re:

From:
Re:

From:
Re:

Mayor Jim Donchess
Emergency Repair of Hunt Building Roof

Dan Kooken, Purchasing Manager
Contract Award for High Speed Internet for the City of Nashua (Value: $17,864)
Department: 120 Telecommunications; Fund: General Operating Fund

Dan Kooken, Purchasing Manager
Traffic Signal Improvements — Daniel Webster at Graham Drive (Value: $55,100)
Department: 160 Admin/Engineering; Fund: Trust

Dan Kooken, Purchasing Manager
Spring 2017 Landfill Gas Collection System Expansion Contract Award (Value: $298,395)
Department: 168 Solid Waste; Fund: Bond; Activity: Landfill Gas Expansion FY17

Dan Kooken, Purchasing Manager
Headworks Upgrade Project Approval for Change Order #2 (Value: $47,438)
Department: 169 Wastewater; Fund: SRF Loan

UNFINISHED BUSINESS — None

NEW BUSINESS — None

DISCUSSION

RECORD OF EXPENDITURES

PUBLIC COMMENT

NON-PUBLIC SESSION

ADJOURNMENT

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess
Date: January 23, 2017
Re: Emergency Repair of Hunt Building Roof

Pursuant to 5-90 (G) of the NRO, | have authorized emergency repair of the Hunt Building Roof. The repair
will be performed by Davis Construction Co of Jaffrey, NH in an amount of $15,250.

By way of background this area of the roof was patched in 2012 but since that time has deteriorated to its
present state and is leaking down the walls and also through the ceiling and onto the floor in some areas.
Due to the age and condition of this roof our recommendation is to repair it with EDPM rubber roofing,
adhesive and insulation board as specified in the attached quote from Davis Construction Co.

There is no delay to get the material needed for the repairs, however, the repairs are dependent on the
outside air temperature which needs to be around 40 degrees F. The timing of the work is critical since we
are seeing water leakage on the floor and down the walls that will no doubt increase and worsen with any

delays in repairs being made. _

Attached is a quote from Davis Construction for materials and labor to make the repairs needed. Funds are
available in the Hunt Building Trust Fund.

Thank you,

cc: Hunt Memorial Building

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH. gov

DAVIS CONSTRUCTION CO

Project Quotation

Bradley Davis
418 Town Farm Rd
Jaffrey, NH 03452
603-630-0848
www.davisconstructionco.net
www.facebook.com/davisconstructionco

Proposal Submitted To: City of Nashua Central Purchasing
Date Issued: Monday, January 23, 2017

Address: 229 Main St Nashua NH 03060

Job Name: Hunt Building Meeting Room Roof Repair

Project Description:

This proposal offers all material and labor needed to provide the full scope of services for the

projects listed below.

Option 1-

Fully remove existing copper flat roof panels over meeting room. Fully remove copper roofing
along inside of parapet walls. Fully inspect existing roof deck where roofing is removed. Provide
%” ISO recovery insulation board and .060 EPDM rubber roofing over flat areas and up inside of
parapet walls. Aluminum termination bar will terminate the EPDM on concrete cap on parapet and
copper flashing will be used to transition from existing copper standing seam roof on the slope, to
the new EPDM roof on the flat. Flex drain insert will be used to transition the new EPDM rubber
roof in to the existing copper scuppers and gutter downspouts. Plaster repair and painting of interior
fireplace wall after roof repair. Corner to corner painting with color match.

Option 2-

Same general scope of work as Option 1 above but all copper will be removed from roof including
the standing seam portion on the low sloped area. This will allow for complete coverage of the
roofing area with EPDM. It will also ensure that the entire roof decking area is accessible for
inspection and that there are no weak points in the roof assemble such as the transition from copper

to EPDM rubber.

For both options above all copper will be scraped with all scrape proceeds returned to Hunt Building
management minus expenses.

Inclusions:

Versico or equal .060 EPDM rubber roofing, adhesive, and insulation board.

60’ Manlift for roof and equipment access.

Removal and disposal of all debris with the exception of copper to be scraped as noted.

Plaster repair and painting of interior fireplace wall after roof repair. Corner to corner painting with
color match.

Exclusions:

- Replacement of any compromised roof decking or sheeting. Will be performed on T&M basis if

needed.

- Any gutter work outside of the parapet roof area. Does not include and soldering of gutter or
downspout joints as these were not inspected and are not thought to be an issue currently.

- Any repointing of existing masonry on parapet or chimney. Can be performed on T&M basis as
needed if required.

Total for Option 1 as outlined above (Flat Roof Repair Only): $14,780.00
Total for Option 2 as outlined above (Entire Roof Replacement with EPDM): $15,250.00

Breakout for Painting and Plaster Repair Portion of work- applicable for either option and is
included in lump sum: $550.00

Payment terms: Payment due upon completion of work.

Thank you for the opportunity,

Bradley Davis

Davis Construction

Office -603-532-4841

Cell- 603-630-0848

www. facebook.com/bdavisconstructionco
www.davisconstructionco.net

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire

229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: Davis Construction Co

Attn: Bradley Davis

418 Town Farm Rd

Jaffrey, NH 03452

and its successors, transferees and assignees
(together “CONTRACTOR’”)

For the following Project: Hunt Building Meeting Room Roof Repair

ARTICLE 1 —- THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete the work described in the Contract Documents for this
project. The documents consist of:

1.

ae)

7.

This Agreement signed by the OWNER and CONTRACTOR, including the General
Terms and Conditions;

Scope of Work — Project Quotation;

Drawings and Specifications provided in the bid documents;

Payment and Performance Bonds ( if applicable);

Insurance Certificate;

Written change orders for minor changes in the Work issued after execution of this
Agreement; and

Fully Executed OWNER Purchase Order

The Contract represents the entire and integrated agreement between the parties and supersedes
prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a
written change order and/or fully executed OWNER Purchase Order, the terms of this Agreement,

Page 1 of 11

the written change order or the fully executed OWNER Purchase Order shall control over the
terms of the Proposals

ARTICLE 2 — PERIOD OF PERFORMANCE

CONTRACTOR shall perform and complete all work within the time periods set forth and may
only be altered by the parties by a written agreement to extend the period of performance or by
termination in accordance with the terms of the contract. CONTRACTOR shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the
City of Nashua.

ARTICLE 3 —- CONTRACT SUM

Subject to additions and deductions by Change Order, the OWNER shall pay CONTRACTOR,
in accordance with the Contract Documents, the Contract Sum of:
$ 15,250

The Contract Sum shall include all items and services necessary for the proper execution and
‘completion of the Work.

ARTICLE 4 — INSURANCE AND INDEMNIFICATION

CONTRACTOR shall carry and maintain in effect during the performance of services under this
contract:
> General liability insurance in the amount of $1,000,000 per occurrence; $2,000,000
aggregate;
> Motor Vehicle Liability: $1,000,000 Combined Single Limit;
*Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage in compliance with the State of NH Statutes,
$100,000/$500,000/$ 100,000.

CONTRACTOR and subcontractors at every tier will fully comply with NH RSA Chapter
281-A, “Workers’ Compensation”.

The parties agree that CONTRACTOR shall have the status of and shall perform all work under
this contract as an independent CONTRACTOR, maintaining control over all its consultants, sub
consultants, or subcontractor’s. The only contractual relationship created by this contract is
between the OWNER and CONTRACTOR, and nothing in this contract shall create any
contractual relationship between the OWNER and CONTRACTOR’s consultants, sub
consultants, or subcontractor’s. The parties also agree that CONTRACTOR is not an OWNER
employee and that there shall be no:

1. Withholding of income taxes by the OWNER:

2. Industrial insurance coverage provided by the OWNER;

3. Participation in group insurance plans which may be available to employees of the
OWNER; .

4. Participation or contributions by either the independent CONTRACTOR or the OWNER
to the public employee’s retirement system;

5. Accumulation of vacation leave or sick leave provided by the OWNER;

Page 2 of 11

6. Unemployment compensation coverage provided by the OWNER.

CONTRACTOR will provide the OWNER with certificates of insurance for coverage as listed
below and endorsements affecting coverage required by the contract within ten calendar days after
the OWNER issues the notice of award. The OWNER requires thirty days written notice of
cancellation or material change in coverage. The certificates and endorsements for each insurance
policy must be signed by a person authorized by the insurer and who is licensed by the State of
New Hampshire. General Liability and Auto Liability policies must name the OWNER as an
additional insured and reflect on the certificate of insurance. CONTRACTOR is responsible for
filing updated certificates of insurance with the OWNER's Risk Management Department during
the life of the contract.

> All deductibles and self-insured retentions shall be fully disclosed in the certificate(s) of
insurance.

» If aggregate limits of less than $2,000,000 are imposed on bodily injury and property
damage, CONTRACTOR must maintain umbrella liability insurance of at least
$1,000,000. All aggregates must be fully disclosed on the required certificate of insurance.

> The specified insurance requirements do not relieve CONTRACTOR of its
responsibilities or limit the amount of its liability to the OWNER or other persons, and
CONTRACTOR is encouraged to purchase such additional insurance, as it deems
necessary.

>» The insurance provided herein is primary, and no insurance held or owned by the OWNER
shall be called upon to contribute to a loss.

> CONTRACTOR is responsible for and required to remedy all damage or loss to any
property, including property of the OWNER, caused in whole or part by CONTRACTOR
or anyone employed, directed, or supervised by CONTRACTOR.

Regardless of any coverage provided by any insurance, CONTRACTOR agrees to indemnify
and shall defend and hold harmless the OWNER, its agents, officials, employees and
authorized representatives and their employees from and against any and all suits, causes of
action, legal or administrative proceedings, arbitrations, claims, demands, damages, liabilities,
interest, attorney’s fees, costs and expenses of any kind or nature in any manner caused,
occasioned, or contributed to in whole or in part by reason of any negligent act, omission, or
fault or willful misconduct, whether active or passive, of CONTRACTOR or of anyone acting
under its direction or control or on its behalf in connection with or incidental to the
performance of this contract. CONTRACTOR’s indemnity, defense and hold harmless
obligations, or portions thereof, shall not apply to liability caused by the sole negligence or
willful misconduct of the party indemnified or held harmless.

Page 3 of 11

General Terms and Conditions

ARTICLE 5 — GENERAL PROVISIONS

1,

The Contract represents the entire and integrated agreement between the parties and
supersedes prior negotiations, representations or agreements, either written or oral. The
Contract may be amended or modified only by a written modification.

The term “Work” means the construction and services required by the Contract Documents,
and include all other labor, materials, equipment and services provided by the
CONTRACTOR to fulfill the CONTRACTOR’s obligations.

The intent of the Contract Documents is to include all items necessary for the proper
execution and completion of the Work by the CONTRACTOR. The Contract Documents
are complementary, and what is required by one shall be as binding as if required by all.

In the case of a discrepancy, calculated dimensions will govern over scaled dimensions,
Contract Drawings will govern over Standard Specifications, and Technical Specifications
will govern over both Contract Drawings and Standard Specifications. In the case of a
discrepancy between the Agreement and other Contract Documents, the more specific or
stringent obligation or requirement to the benefit of the OWNER shall take precedence.
The CONTRACTOR shall take no advantage of any apparent error or omission in the
Contract Drawings or Technical Specifications, and the Engineer will be permitted to make
such corrections and interpretations as may be deemed necessary to fulfill the intent of the
Contract Documents.

ARTICLE 6 —- OWNER

1.

Except for permits and fees, which are the responsibility of the CONTRACTOR under the
Contract Documents, the OWNER shall obtain and pay for other necessary approvals,
easements, assessments and charges.

If the CONTRACTOR fails to correct Work that is not in accordance with the Contract
Documents, the OWNER may direct the CONTRACTOR in writing to stop the Work
until the correction is made.

If the CONTRACTOR defaults or neglects to carry out the Work in accordance with the
Contract Documents and fails within a seven day period after receipt of written notice from
the OWNER to correct such default or neglect with diligence and promptness, the
OWNER may, without prejudice to other remedies, correct such deficiencies. In such
case, a Change Order shall be issued deducting the cost of correction from payments due
the CONTRACTOR.

The OWNER reserves the right to perform construction or operations related to the project
with the OWNER’s own forces, and to award separate contracts in connection with other
portions of the project.

The CONTRACTOR shall coordinate and cooperate with separate CONTRACTORs
employed by the OWNER.

Costs caused by delays or by improperly timed activities or defective construction shall be
borne by the responsible party.

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