Search

Finance Committee - 5/16/2018 Page 6

Alderman Laws

What is this a fiber optic testing tools?

Bruce Codagnone, IT Director

It is a fiber optic test tool so typically we hire contractors whenever we have breakage in fiber optic cable, we
have 45 miles of fiber connecting all the city buildings as well as all the traffic lights throughout the city as well
as redundant back up for the radio towers for the emergency response. And then we have, within the buildings
and the parking garages, we have fiber optic cables. So it is probably is more like 90 miles of cable when you
really look at it. Every time there is a mouse or a squirrel or something or something breaks in the cable, we
usually have to hire a vendor to come in, figure out where that break is, hire someone else to come out and
repair the break. It takes a lot of time and it is also very expensive. So it kind of long overdue to have our own
tester; people on my team know how to use it so it helps us to be able to determine where a break is, how
good a fiber optic line actually is and make any necessary changes or adjustments that we have to do.
Alderman Laws

How long do you anticipate using this?

Mr. Codagnone

It seems like we get breaks like once a month, especially on the traffic poles and the traffic cabinets. There is
always a squirrel that wants to live in there and decides that this is food. So we have breaks a lot of times and
plus we have people that when the traffic cameras go off the road, they hit them. And also we have within
buildings where someone is working, they drill a hole through the wall and actually hit a cable. It is hard to find
those.

Alderman Laws

Thank you.

Alderwoman Kelly

Thank you. So would this tool allow you to take everything in house or just the diagnostic?

Mr. Codagnone

Just the diagnostics.

Alderwoman Kelly

Ok and currently, if | could follow up, how often are you paying for someone else to do that diagnostic?

Mr. Codagnone

Pretty much like once a month.

Alderwoman Kelly

Cost?

Finance Committee - 5/16/2018 Page 7

Mr. Codagnone

And also some of the repairs we can do ourselves because these fiber optic cables are multiple strains of fiber
optics, so a lot of times we can just shift to another pair if we do find a break. So a lot of the repairs can be
done by my team, it depends upon what type of break it is.

Alderwoman Kelly

Just a follow up do you know about how much it costs every time you send a consultant out to look at the fiber
optic?

Mr. Codagnone
It varies, sometimes it is $10,000.00, $5,000.00, $2,000.00, it varies.

Alderwoman Kelly

Ok thank you.

Alderman O’Brien

My question would be Mr. Mayor, would this equipment be shared with other divisions? | know in particular we
just did something with the Fire Department and they have the fiber optic, the school department and

everything else like that. So they would be able to use this to help them on their end of it as well too or do you
just manage the whole complete system?

Mr. Codagnone

No we would share it with any other division that needs to use it. But we already do it within the Fire
Department and such and we help out within the School Department as well. We work very closely with
everybody so we share well.

Alderman O’Brien

Very good.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Lawson Consulting Services from Surety Systems (Value: $15,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM SURETY SYSTEMS IN THE AMOUNT OF $15,000. SOURCE OF FUNDING IS DEPARTMENT 111,
HUMAN RESOURCES; GENERAL FUND

ON THE QUESTION

Mr. Donchess

Mr. Budreau who is the Director of Personnel is here to answer any questions if you have them. Are there any
questions or any discussion.

Alderman Klee

Yes | guess | was a little confused between this one and the next one that is coming.

Finance Committee - 5/16/2018 Page 8
Mayor Donchess

Do you want to come on up Mr. Budreau?

Alderman Klee

My question is, is this just to aid in processing their current contract changes that have recently come down. Is
it just for temporary help? | was a little confused by the request so | apologize.

Larry Budreau, Human Resources Director

That’s fine, | am Larry Budreau the Human Resources Director. | have two, this is the Lawson Consulting first,
| believe.

Mayor Donchess
This is the $15,000.00.

Mr. Budreau

| never miss an opportunity especially for new Aldermen to reinforce that the city and the school district
combined have a very complicated payroll and benefits administration system; 17 union contracts, 3 non-
agreements, all sorts of different nuances. Lawson, the software that we use for the financials in the city and
for processing payroll and benefits administration needs to be constantly configured, reconfigured and
repaired. A couple of problems that we are suffering right now and have for years, is that there is a
phenomenon called comp time and it is that some hourly employees can choose not to be paid but store that
time and at a future time be able to take time and a half, an hour and half or every hour they worked overtime.
We should have a flawless record keeping system for that. We don’t. Many times they’ve tried to fix it and it
breaks. So this Lawson Consultant currently is helping us with that. So it is fixes, it is helping us to configure
for new things that come down the pike.

By way of contrast and another interesting thing that some of you don’t know because we haven't met, the
entire human resources and payroll department comprise 10 and a half people. Of that group | am the most
senior, I’ve been here less than 3 years. So we have an enormous learning curve and a broken system. In
Fiscal 2017, we spent $180,000.00 on similar consulting so we have made enormous strides. What we are
doing here is encumbering this so that we can continue on some of the projects we have and know that we
have money as issues or new challenges come up.

Alderman Klee

So if | may, so this is really kind of a one and done type of a fix or are we going to once a year need them to
come in and make these contracts or other things change? | worked in a payroll with the Department of
Veteran’s Affairs, so | understand all the different pay scales and all the different types of wage grade versus a
GF. | worked for the Federal Government so | can understand that and comp time is a nightmare yes.

Mr. Budreau

So the response is the latter, we will not necessarily, we are not going to spend all that money in one shot and
| can’t say for sure that we will spend it all in the upcoming year. But we certainly may, we have current
projects going on and with the Fiscal Year coming to a close, we want to make sure that we secure the
permission to acquire that consulting when we need it.

Alderman Klee

Sounds good to me, thank you.

Finance Committee - 5/16/2018 Page 9

Alderman O’Brien

Thank you Mr. Mayor, if | may Mr. Budreau, | can appreciate the dilemma, like you said we have several
unions under contract, non-contract and everything else; is this going to be a buildable system and is it just
going to fix what we have now? Through negotiations, we go every two to three years, depending upon the
union, when they come before us, so this would be a system that would be able to be built on in the future, that
we can adjust as we make contractual changes?

Mr. Budreau

It’s been the system in use for payroll since January 2, 2013 and it is going to have a finite lifespan. Mr.
Codagnone, Mr. Griffin and | have formed an informal team and had begun to take a look at future options for
payroll and human resource software. | think this will be usable for several more years, the new version was
upgraded last year. We need to be looking to the long-term future, 4 to 7 seven years probably something has
to happen. In the meantime, we need this assistance to get through that period of time.

Alderman O’Brien
Very good, thank you Mr. Mayor.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Lawson and Kronos Consulting Services (Value: $26,847)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM ACCOUNTEMPS SALARIED PROFESSIONAL SERVICE IN THE AMOUNT OF $26,847. FUNDS
ARE AVAILABLE IN DEPARTMENT 111, HUMAN RESOURCES; GENERAL FUND

ON THE QUESTION

Mayor Donchess

You want to give a brief explanation of this one Mr. Budreau?
Mr. Budreau

Certainly. So for this staffing company we have been using the services of a person who has some significant
payroll experience and a combined Lawson and Kronos environment which is what we have. And if |! could
draw an analogy, the one that we just approved is for like a mechanic, someone who can come in and help us
diagnose and fix problems that we just don’t know how to use. This is for someone who can come in and
continue teaching us to learn how to use our equipment well. So Kronos for example is the time keeping
system, we know that is tremendously underutilized, we don’t have the skills, we don’t have anyone on board
who has the ability to help us. So this is also intermittent consulting as needed but more of a process
improvement perspective rather than the deep dives that the first one is doing.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Construction Phase Engineering Services for New Canal Pedestrian Bridge Project (Value $83,592)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HOYLE, TANNER AND ASSOCIATES IN THE AMOUNT OF $83,592. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; NEW HAMPSHIRE DOT TAP GRANT

Finance Committee - 5/16/2018 Page 10

Mayor Donchess

Sarah Marchant, Community Development Director, is here to explain this and answer any questions. I’m not
sure if we brought this before the committee. This project has been in the works for a while. Would you mind
explaining the need for this contract?

Sarah Marchant, Community Development Director

Hoyle, Tanner & Associates has been our design engineer for the project; this is the connection between the
Heritage Rail Trail that goes behind City Hall here, down Everett Street, across Ledge, to put anewa
pedestrian bridge into Mine Fall’s Park to connect some of our most dense inner city neighborhoods with Mine
Falls Park. We finally made it through a full engineering public process, we have all the permits lined up and
all the approvals. This is a NH DOT grant funded project which requires that we follow a specific local and LPA
program administrative process. With this process we have to have construction engineering monitoring.

So this contract is for Hoyle & Tanner who is our design engineers to continue as our construction engineers.
We followed an original QBS, Qualified Based Services Bid Process with the initial contract and that is why HT
was selected for their overall experience, quality of work and price. So this comes through that process and
follows the LPA processes bid. So we don’t have 3 bids that’s why it is part of the QBS, LPA process. It is
here for your approval tonight.

Alderman Klee

Just a quick question. This is 100% grant right?

Ms. Marchant

Not 100% grant but yes it is 80% grant and 20% city funding but all the money was put aside.
Alderman Klee

Already put aside for it, ok thank you.

Ms. Marchant

| will say we don’t have the construction contract finalized yet and so this wouldn't be signed unless we do but
we are working on that.

Alderman O’Brien

Thank you Mr. Mayor. Ms. Marchant, may | ask a question about the bridge itself. When we open up an area,
which | think we should, this will be a great recreational asset to the people in the neighborhood and all citizens
that would choose to use it. But when you open up something like this to the community, accidents can
happen. Can you just briefly tell us, is the bridge, would it be capable not to handle a fire truck but a light
vehicle or police cruiser to make sure that the area in question where the public has access, similar to what is
in Mine Fall Park Bridges.

Ms. Marchant

Yes absolutely, excellent question — this bridge is actually a non-motorized transportation grant. So it is
intended for pedestrians and bicycles, but it will have the ability to take service vehicles if parks and rec needs
to drive certain vehicles over to do work in Mine Falls Park. So it will have a bollard to prevent everybody from
driving over it but will allow fire and emergency services, yes, not a big fire truck but basic vehicles will be able
to traverse it.

City of Nashua, New Hampshire

Principal Taxpayers
Current Year and Nine Years Ago

Fiscal Year 2021 Percentage of Fiscal Year 2012 Percentage of
Assessed Total Assessed Assessed Total Assessed
Taxpayer Type of Business Value Rank Value Value Rank Value
Pheasant Lane Realty Trust Shopping Mall § 148,056,400 1 143 % § 144,717,704 i] (0
Public Service Co of NH Utility 128,385,000 2 124 91,891,300 a 1.08
Energy Nomh Natural Gas d/b/a Liberty Utilities Utility 128,484,700 3 1.34 §2,307,700 5 062
Flatley, John J Company Office/Land‘Apts/Retail 133,255,900 4 119 39,182,400 7 046
Aimco Royal Crest-Nashua LLC Apartment Complex $18,500,000 5 1i4 81 595,500 4 09
Penmichuck Water Works Inc Water Distributor 107,064,900 6 1.03 97,597,700 i 11
St Joseph Hospital and Trauma Center Hespital 73,456,200 7 071 - .
Southem New Hampshire Hosprtal Hospital 65,103,500 8 0.63 - -
BAE Systems Info & Elec System Electronics Manufacturer 55,892,500 9 054 43,073,700 & 51
DSM MB ELLC Real Estate/Grocers $5,336,900 10 0.53 - -
Nashua Oxford-Bay Associates Real Estate - - 38,804,700 g 046
John J Flatley Real Estate . - 33,234.00 1 240
OCW Retail-Nashua LLC Real Estate Investment Co. - - 34,908,600 9 O41
Tata! Principal Taxpayers 1,003,736 600 8.24% 657,913 504 604 %
Total Net Assessed Taxable Value nde 0.383.228.7533 neat? 588,561

Data Source
City of Nashua Assessing Records and State MS-1 Report

19

Finance Committee - 5/16/2018 Page 11

Alderman Klee

Thank you | just have one more question. Where it connects the Mine Falls to the trail like you said that comes
in behind here and then hope to someday continue all the way up to Crown Hill and so on, this kind of makes
that full connection from Mine Falls all the way through.

Ms. Marchant

Absolutely right yes. | was here last night for this next half the new grant we got to do the next half.
Alderman Klee

This is wonderful. Thank you.

Alderwoman Harriott-Gathright

Do you have any idea when you think might start?

Ms. Marchant

| would love to tell you that, | need the construction contract which | will be back before you with, hopefully in
not too long, to tell you that. At this point, construction would be later this summer with a goal to have it
finished before the freeze/thaw this year. It ultimately depends on the construction contract.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for Improvements to the Greeley Park Boat Ramp (Value $79,984)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
STANTEC CONSULTING SERVICES, INC. IN THE AMOUNT OF $79,984. FUNDS ARE AVAILABLE IN
DEPARTMENT 181, COMMUNITY DEVELOPMENT; LAND AND WATER CONSERVATION GRANT FUND

Mayor Donchess

Ms. Marchant do you want to explain this one?
Ms. Marchant

Sure. This is another grant project that has largely been by Madeleine Mineau the Waterways Manager in
partnership with Public Works, Parks & Recreation and also the Fire Department. This was something that
was on hold for a long time because of the railroad crossing. Madeleine with corporation counsel Bolton got a
determination from NHDOT that the railroad crossing is public and so that we can upgrade this boat ramp.
And because of that, we were eligible for grant funding which is paying for a large part of this half of the
project. So this is to upgrade the access road and boat ramp at Greeley Park which is our only emergency
access to the Merrimack River in the City.

So this is for the engineering for permitting of design of that project. Trying to keep costs down and keep as
many dollars as we can for the actual construction and especially the access road, at this point, kind of a wind-
about road. One of the big priorities for fire and emergency services is to make it much more direct. We also
think that we will have the benefit of reducing the amount of dumping and maybe behavior that we would not
like to see down there. We are trying to save as much of that, DPW has stepped up and they are going to
partner with Stantec and kind of do some of the parts of this to reduce costs overall. We do recommend
Stantec at this time for the engineering bid.

Finance Committee - 5/16/2018 Page 12

Alderwoman Caron

This is so wonderful that we are finally getting somewhere with this because this is a long time coming and
there is a lot of use there, some good, some bad. But! am so happy to see this moving forward finally. | am in
support of this whole heartedly. Thank you.

Alderman Klee

| am very much in support of this too. | am one of those people that live close to that area. It is in my ward and
| do have a tendency to go for a walk there and you are right, it is a long, winding road that brings you in and
out through everything. I'd like to see that direct road and the boat ramp kind of fixed up there. So thank you.

Alderman O’Brien

Thank you Mr. Mayor. | agree with the two former speakers, my fellow Alderman on this. It is about high time.
A little brief history, | was in charge of the dive team when | was on the Fire Department, it was horrendous
trying to get in and out and everything. So what leads me to come up is parking, because when we grant
access to a boat ramp, we want people to enjoy it recreationally. They are going to come with a car and a
trailer to portage their boats in and everything. So we are taking all of that into account. And | am excited
about the new access that may be in the future there.

Ms. Marchant

Yes great question. We are definitely taking into consideration boat and trailer parking as well as regular car
parking since so many people do use it to walk their dogs as well. So that is included. In speaking with the
neighborhood, you know, it is very important to them that we keep this as natural as possible. So we will be
trying to find that balance, we are working with Fish & Game trying to right size the parking area and the
launch, also trying to keep it as natural as possible. And DPW did the one at Mine Fall’s park not too long ago
and they are a great resource as part of this team as well.

MOTION CARRIED

There being no objection, Mayor Donchess suspended the rules to allow for the introduction of a
communication received after the agenda was prepared

From: Dan Kooken, Purchasing Manager
Re: Riverwalk Electric Work for Fountains and Lighting (Value $11,250)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM JOHNSON ELECTRIC IN THE AMOUNT OF $11,250. SOURCE OF FUNDING IS DEPARTMENT
181, COMMUNITY DEVELOPMENT; ESCROW

MOTION CARRIED

Mayor Donchess

Public Health & Community Services Director Bagley as well as Welfare Director Mack are here to speak on
the next several items so maybe you should both come up. Speak or answer any questions at least.

From: Dan Kooken, Purchasing Manager
Re: Memorandum of Understanding (MOU) with Revive Recovery for Peer Recovery Support
Supervision (Value: $0)

Finance Committee - 5/16/2018 Page 13

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CITY TO
ENTER INTO THE MEMORANDUM OF UNDERSTANDING WITH REVIVE RECOVERY FOR PEER
RECOVERY SUPPORT SUPERVISION

ON THE QUESTION
Alderman Caron

Could Director Bagley give us a brief overview as to exactly what this person is going to do, if you mind Mayor?

Mayor Donchess

| don’t mind at all. That will be very helpful.

Alderman Caron

Thank you.

Bobbie Bagley, Director of the Division of Public Health & Community Services

Good evening, thank you. Bobbie Bagley Director of the Division of Public Health & Community Services.
This memorandum of understanding is to allow for Al Matkowsky who is our licensed Alcohol & Drug
Counselor to work with Revive Recovery to provide peer support services with volunteers that will be working
with the city in response to the opioid crises. So as you are away for the past 2 years we have seen a
significant increase in overdoses and deaths as a result of the opioid crisis or substance use disorder.

As a collaborative effort in our response, we have been able to train a number of individuals to act as peer
recovery coaches. So these are individuals that may have experience themselves with substance use disorder
but are in recovery, but because they understand the complexity of recovery, they are ideal to work with
individuals and provide a warm touch or support individuals as they make it through their recovery course or
journey. They need support themselves, because they are working with individuals that may end up in
situations that could be complex but also could trigger their possible response to a particular situation.

So Al Matkowsky who is a licensed alcohol and drug counselor will provide support for those individuals so
that they will meet with him to talk about the individuals that they may be working with to make sure that they
are safe and they handling situations appropriately. There is no funding that is required from the City other
than what we are already paying Al Matkowsky who works under the Division to do substance use disorder
counseling with individuals and will work with these recovery coaches. These volunteers actually will be
working with Revive Recovery as well so get people connected to that resource and he will meet with
individuals there to provide these support services and group sessions.

Alderman Caron

So our staff person is going to work with the people who are working as part of the other project that we just
approved, Revive Recovery? Is that what my ...

Mayor Donchess

| think it is an expansion of the project. So what we are funding, Jessica Parnell, who is working full time as a
recovery coach, but there are also volunteers who are willing to undertake volunteer services on a when they
are available basis. So Al who has been working for the City on and off for decades really, he is part-time but
he is very knowledgeable. He’s a degreed, licensed recovery professional, licensed alcohol and drug
counselor. He is going to help teach and educate these volunteers as to what they need to know about
performing the services of a recovery coach on a volunteer basis. Is that accurate?

Finance Committee - 5/16/2018 Page 14

Ms. Bagley

Yes.

Mayor Donchess

Al is like a saint really, he’s out there all the time working with people who need help.
Alderman Caron

Thank you | appreciate that, that kind of gives a full overview and knowing that someone who has that degree
and knowledge is able to help those people who are trying to help others as well.

Mayor Donchess

We need to expand this network because a recovery coach can work with a certain number of people but it is
fairly intensive so you need a lot of people involved to cover the hundreds of people who are really probably in
need of this service.

Alderman Caron
Right, | appreciate the explanation, thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Independent Contract Agreement with Harbor Homes, Inc. (Value: $1,008,703)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO HARBOR HOMES, INC., IN
THE AMOUNT OF $1,008,703. FUNDS ARE AVAILABLE IN DEPARTMENT 171, COMMUNITY
SERVICES; HOPWA GRANT

ON THE QUESTION

Mayor Donchess

Director Bagley would you go ahead and give the committee an explanation on this one?

Ms. Bagley

Mayor, | am actually going to have Bob Mack talk about the HOPWA Program if you don’t mind.

Mayor Donchess

That’s fine, go ahead Mr. Mack.
Bob Mack, Welfare Officer

Bob Mack, | am the Welfare Officer for the City and | am here to speak about the HOPWA contract agreement.
As was noted, this is a 3 year grant cycle, it is basically a pass-through grant that we get through Housing &
Urban Development, HOPWA, Housing Opportunities for Persons with Aids. This about the 4" or 5" cycle
where we have received this grant funding and have been contracting with Harbor Homes to provide tenant
based rental assistance for about 35 households which has at least one member who has identified HIV or