Finance Committee - 5/16/2018 Page 9
Alderman O’Brien
Thank you Mr. Mayor, if | may Mr. Budreau, | can appreciate the dilemma, like you said we have several
unions under contract, non-contract and everything else; is this going to be a buildable system and is it just
going to fix what we have now? Through negotiations, we go every two to three years, depending upon the
union, when they come before us, so this would be a system that would be able to be built on in the future, that
we can adjust as we make contractual changes?
Mr. Budreau
It’s been the system in use for payroll since January 2, 2013 and it is going to have a finite lifespan. Mr.
Codagnone, Mr. Griffin and | have formed an informal team and had begun to take a look at future options for
payroll and human resource software. | think this will be usable for several more years, the new version was
upgraded last year. We need to be looking to the long-term future, 4 to 7 seven years probably something has
to happen. In the meantime, we need this assistance to get through that period of time.
Alderman O’Brien
Very good, thank you Mr. Mayor.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Lawson and Kronos Consulting Services (Value: $26,847)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM ACCOUNTEMPS SALARIED PROFESSIONAL SERVICE IN THE AMOUNT OF $26,847. FUNDS
ARE AVAILABLE IN DEPARTMENT 111, HUMAN RESOURCES; GENERAL FUND
ON THE QUESTION
Mayor Donchess
You want to give a brief explanation of this one Mr. Budreau?
Mr. Budreau
Certainly. So for this staffing company we have been using the services of a person who has some significant
payroll experience and a combined Lawson and Kronos environment which is what we have. And if |! could
draw an analogy, the one that we just approved is for like a mechanic, someone who can come in and help us
diagnose and fix problems that we just don’t know how to use. This is for someone who can come in and
continue teaching us to learn how to use our equipment well. So Kronos for example is the time keeping
system, we know that is tremendously underutilized, we don’t have the skills, we don’t have anyone on board
who has the ability to help us. So this is also intermittent consulting as needed but more of a process
improvement perspective rather than the deep dives that the first one is doing.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Construction Phase Engineering Services for New Canal Pedestrian Bridge Project (Value $83,592)
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HOYLE, TANNER AND ASSOCIATES IN THE AMOUNT OF $83,592. SOURCE OF FUNDING IS
DEPARTMENT 181, COMMUNITY DEVELOPMENT; NEW HAMPSHIRE DOT TAP GRANT
