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THE CITY OF NASHUA Tie Gee chy?

leonortc Development Dieiston — Parking Department

Office of the Mayor

TO: Mayor Jim Donchess, City of Nashua

FROM: Tim Cummings, Economic Development Director

DATE: April 29, 2018

RE: ASAP Fire Alarm 2 Year Contract: Parking Garages Annual Fire Alarm Inspection
Charges

Request

The Parking Department is requesting approval to contract with ASAP Fire Alarm for a term of two years
for the services of Annual Fire Alarm Inspection Charges. The reason for this request to Finance
Committee is due to the two-year term straddling two fiscal years. The term of this contract began on
January 1, 2018. This is in hold over contract status and needs to be reauthorized.

The annual testing and inspection consists of all fire alarm panels, dialers, master-boxes, annunciators,
pull stations, door contacts, horn/strobes and accessible smoke/heat/duct detectors located in both the Elm
Street and High Street Parking Garages. All testing is in accordance with state and federal fire codes
governing each service.

Background

The City has originally entered in to a contract with ASAP Fire Alarm in 2015 for the annual inspection
and services in both the Elm Street and High Street parking garages. During the first year of working
with ASAP Fire Alarm, both parking garage fire alarm systems were brought up-to-date and we have
since maintained a good working relationship with this vendor. ASAP continues ta prove to be a reliable
and committed vendor. They are dedicated to making sure our garage fire alarm systems are in working
order.

Thank You.

229 Main Street, Suite 234 » Nashua, New Hampshire 03060 » Phone (603) 589-3106

6 Progress Avenue, Unit 3 Tyngsboro, MA 01879

Phone: 978-649-4945 Fax: 978-649-9445
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ca 978-649-4045 air
February 22, 2018
Company Name: City of Nashua
Address: 229 Main Street
City/State: Nashua, NH 03060
Phone: 603-589-3106
Contact Name: dill Stansfield

2018 INSPECTION AGREEMENT

We are pleased to present an inspection agreement for the services listed below. These inspections will
be conducted in accordance with state and federal fire codes governing each service. Either party may
cancel this contract with a 30 day written notice for any reason.

ANNUAL FIRE ALARM INSPECTION:

$1,200.00 — Covers the Elm St. Garage and High St. Garage
Note: Elm Street- 12 Heat Detectors, 11 AV, 11 Pulls
High Street- 2 Heat Detectors, 11 AV, 11 Pulls

Includes: Testing and inspection of all fire alarm panels, dialers, master-boxes, radio master-boxes, annunciators,
pull stations, door contacts, horn/strobes and accessible smoke/heat/duct detectors.

Excludes: Parts, labor for repairs, battery replacement, town permit fees, lift rentals, cleaning & sensitivity testing,
elevator recall are not included and will be quoted separately as needed.. Unless noted above, all testing shall occur
during M-F, 7:30am-4pm.

Notes: If we are using device counts obtained from the customer's provided inspection reports and we end up testing
more devices, we may bill for the added devices. If our inspectors have to wait an excessive amount of time for the
fire department to show up before we can start testing, additional charges may apply.

INSURANCE REQUIREMENTS:

Contractor shall carry and maintain in effect during the performance of services
under this contract:

« General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate;

* $1,000,000 Combined Single Limit Automobile Liability;

s Workers' Compensation Coverage in compliance with the State of New
Hampshire statutes, $100,000/$500,000/$100,000.

Contractor will provide the City of Nashua with certificates of insurance for
coverage as listed below and endorsements affecting coverage required by the
contract within ten calendar days after the City issues the notice of award. The
City of Nashua requires thirty days written notice of cancellation or material
change in coverage. General Liability, Employers’ Liability and Auto Liability
policies must name the City of Nashua as an additional insured and reflect on
the certificate of insurance. Contractor is responsible for filing updated
certificates of insurance with the City of Nashua's Risk Management Department
during the life of the contract.

Terms of Payment

All payment terms are (net 36) as each service is provided and invoiced. Service outside the scope of
this contract will be quoted to the customer and the same terms apply. WE ACCEPT ALL CREDIT
CARDS.

* Proposal Pricing will remain firm for 90 daye. Upon mutual acceptance of this agreement, the Pricing will remain
firm for term of the agreement, at which time A.S.AP. Fire & Safety will revisit contract with the customer.
Customer agrees to the following term: 1 year 2 years Gnitial selection}

By signing below, customer accepts the pricing and scope of work as listed in this agreement.

By: WA ; Title: Date: Aba
Signatur, = fF

Contract Proposed By Bil Plamondon Date: 2/22/2018
AS.AP. Fire & Safety Corporation

(22) THE CITY OF NASHUA "The Cate City’

Financial Services

Purchasing Department

a —— A a GE ST RILEY pe Tac ANN SU 2 ee ANE erty

May 10, 2018
Memo #18-147

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR FUNDRAISING ASSESSMENT (VALUE: $25,000)
DEPARTMENT: 183 ECONOMIC DEVELOPMENT; FUND: PAC FEASIBILITY STUDY

Please see attached communication from Tim Cummings, Director of Economic Development dated May
10, 2018 for the information related to this purchase.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The Director of Economic Development and the Purchasing Department recommend approval of this
contract in an amount of $25,000 to Full Circle Consulting of Concord, NH.

Respectfully,

Y Dan Kéoken

Purchasing Manager

Cc: T Cummings J Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3233

Pcie rio

22) THE CITY OF NASHUA "The Gate City"

To: Mayor Donchess, City of Nashua

From: Tim Cummings, Economic Development Division Director
Ce: Janet Graziano, Financial Manager

Date: May/2018

Re: Fundraising Assessment Contract

Request
The Office of Economic Development requests the approval of the contract before you in the amount of
$25,000 with Full Circle Consulting of Concord, New Hampshire.

Background on Procurement

This contract is a reputable fundraising consultant that has worked in Nashua previously, The project
entails a feasibility assessment report how to raise funds for the Performing Arts Center to be located in
Downtown Nashua.

In March of 2018, the City of Nashua Mayor’s Office of Economic Development issued a Request for
Proposals seeking proposals from professional consultants to assess and outline how best to execute a
fundraising operation for the Performing Arts Center.

While following required Purchasing Department protocol for public notification of consulting
opportunities, staff took additional steps to identify the most capable companies in New England and
throughout the country. Notices of the availability were sent directly to 20 firms who specialize in
performing arts center feasibility studies we sent the proposal request to 18 entities. The City received no
official responses. In speaking with the President/CEO of the YMCA he referred me to Full Circle
Consulting who had received a proposal originally. Upon discussion with the Principle of the group they
decided to submit the attached scope of work for a fundraising assessment.

CONTRACT FOR PROFESSIONAL SERVICES

— SOA 2 ey

PROFESSIONAL SERVICES CONTRACT For Furpraisne
REPI265-040618

A CONTRACT BETWEEN

THE CITY OF NASHUA
229 MAIN STREET, NASHUA, NH 03061-2019

AND

FOLL CIRCLE CONSULTING
NAME AND TITLE OF SERVICE PROVIDER

19 FERRY STREET SuiTE 3015, Conconn, NH 63301
ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire,
from time to time requires the services of a Service Provider ; and ,

WHEREAS, it is deemed that the services of a Service Provider herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described:

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually
apree as follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated
herein and are made part of this contract:

Exhibit A- General Conditions for Contracts
Exhibit B—RFP0265-040618
Exhibit C — Scope of Work — Phased Approach Fundraising Feasibility/Assessment

The Contract represents the entire and integrated agreement between the parties and supersedes
Prior negotiations, proposals, representations or agreements, either written or oral. Any other
documents which are not listed in this Article are not part of the Contract.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider
shall furnish all services, equipment, and materials and shall perform all operations necessary

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and required to carry out and perform in accordance with the terms and conditions of the contract
the work described.

3. PERIOD OF PERFORMANCE. Service Provider shall perform and complete all work wyith fina
Jar

4, COMPENSATION. Service Provider agrees to perform the work for a total cost not to exceed

Unless Service Provider has received a written exemption from the City, Service Provider shall
submit requests for payment for services performed under this agreement directly to:

City of Nashua

Attt: Accounts Payable
PO Box 2019

Nashua, NH 03061-2019

To facilitate the proper and timely payment of applications, the City of Nashua requires
that all invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each
month and must include a detailed summary of the expenditures reported in a form that

the approved budget. Specifically, Service Provider agrees to provide the following with each
request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order
number, a listing of personnel hours and billing rates, and other expenditures for which
payment is sought.

2, A progress report. The report shall include, for each monthly reporting period, a
description of the work accomplished, problems experienced, Upcoming work, any extra

cumulative total expenditures billed and paid to date under the contract, and a comparison
of cumulative total expenditures billed and paid to the approved budget.

The City will pay for work satisfactorily completed by Service Provider. The City will pay
Service Provider within 30 days of approval by the City of the submitted invoice forms and
Progress reports. The City will make no payments until the invoice forms and progress reports
have been submitted and apptoved.

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless
approved by the City of Nashua.

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6. NOTICES. Al! notices, requests, or approvals required or permitted to be given under this
contract shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States
mail, postage prepaid, and registered or certified, and shall be addressed to:

CITY REPRESENTATIVE: REPRESENTATIVE:
Tim Cummings, Director Betsy McNamara
Economic Development Division Pull Circle Consulting
Office of the Mayor — City Hall 10 Ferry Street #301B
229 Main Street Concord, NH 03301
Nashua, NH 03060

Any notice required or permitted under this contract, if sent by United States mail, shall be
deemed to be given to and received by the addressee thereof on the third business day after being
deposited in the mail. The City or Service Provider may change the address or representative by
giving written notice to the other party.

IN WITNESS WHERECF, the parties hereto have caused this contract to be signed and intend to be
legally bound thereby.

City of Neshua, NH (signature) consultant (sigrasore)

Jim Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

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EXEEurT A,
TABLE OF CONTENTS
GENERAL CONDITIONS
DEPNITIONS

SERVICE PROVIDER STATUS AND PROVISION OF WORKERS’
COMPENSATION COVERAGE

STANDARD OF CARE

CITY REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

‘TERMINATION OF CONTRACT

DISPUTE RESCLUTION

NO DAMAGES For DELAY

INSURANCE

INDEMNISICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

FEDERAL SUBCONTRACTING REQUIREMENTS
ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY ENSFECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS
PUBLIC RECORDS Law, COPYRIGHTS, AND PATENTS
EINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS
RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIZS

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a SYMPHONY
NH

Wednesday, September 7, 2016
TO: Jim Donchess, Mayor, City of Nashua

TO: Board of Aldermen, City of Nashua

Dear Mayor and Aldermen:

| would like to express my wholehearted support for the legislation declaring Nashua a
Welcoming City. As a Nashua arts organization entering our 93™ season, we strive to serve the
community through our educationa! programs and high quality performances. We recognize
that when a community is welcoming and inclusive, this benefits the city and all of its residents.

Research shows the benefits to the economy, education and jobs brought by immigrants to our
community. More importantly a diverse is a more interesting, more beautiful and more artistic
community in which to live.

Sincerely,

Ac Toeger

Marc Thayer

Executive Director

Cell 305-205-4500
marc@symphonynh.org
6 Church St.

Nashua, NH 03060

6 Church St 603 595 9156
Nashua, NH O3060 symphonynh.ore Music re(de)fined.