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Finance Committee - 5/16/2018 Page 15

AIDS and they make sure that these folks have safe and secure housing that is affordable, which is a key
piece of public health and their health and well-being in the community.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Independent Contract Agreement with Southern NH HIV/AIDS Task Force (Value: $382,297)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF ALDERMEN APPROVAL, AWARD THE THREE-YEAR CONTRACT TO SOUTHERN NH HIV/AIDS
TASK FORCE IN THE AMOUNT OF $382,297. SOURCE OF FUNDING IS DEPARTMENT

171, COMMUNITY SERVICES; HOPWA GRANT

ON THE QUESTION

Mayor Donchess

Who is going to discuss this one? Mr. Mack you are up.

Mr. Mack

Thank you. This is basically the second piece of this HOPWA grant, this 3 year grant cycle where we contract
with Southern NH HIV & AIDS Task Force to provide case management and supportive services for those
clients that are living in the housing units that are managed by Harbor Homes. So they basically provide the

support services as noted making sure clients get to medical appointments and other support services that
may be available in the community.

Alderwoman Kelly

| was going to ask this on the last one but | just wanted to make sure | completely understand. So the City gets
the HOPWA grant and then they pass it off so it is a direct pass, so there is no cost to us.

Mr. Mack

Yes, correct.
Alderwoman Kelly
Thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: BSP — Fairmount Street Bridge Fence (Value: $98,868)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DELUCCA FENCE COMPANY, INC., IN THE AMOUNT OF $98,868. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; BROAD STREET PARKWAY BOND

ON THE QUESTION

Alderman O’Brien

Mr. Kooken, was this damage done in an accident or something?

Finance Committee - 5/16/2018 Page 16

Dan Kooken, Purchasing Manger

| do not believe so.
Alderman O’Brien
No? So this is a new construction item?

Mayor Donchess

There is a little more background. So you might recall that there is a dispute with E.D. Swett, a legal dispute,
right? It had to do with the drilling of the holes that would hold the piers for the bridge. Part of E.D. Swett’s
contract was to do this fencing. So this dispute arose, the city is holding around $1 million dollars of money as
a result of this dispute with E.D. Swett. | think E.D. Swett did not execute this part of the contract and Delucca
was their sub, so in the absence of performance by E.D. Swett as a result of the disagreement, the city is now
going around them and contracting directly with the fence provider to put the fence in that is way, way overdue
at this point. And that is what this contract is.

Alderman O’Brien
Thank you Mr. Mayor for jogging my memory, now | know exactly what you were saying.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Main Street Bridge and Guardrail Section of Water Street Painting Project (Value: $57,500)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
TARGET OF NEW ENGLAND IN THE AMOUNT OF $57,500. SOURCE OF FUNDING

IS DEPARTMENT 160, ADMINISTRATION/ENGINEERING; FY18 HIGHWAY BLOCK GRANT

ON THE QUESTION

Alderman Klee

| just have one quick question on this. When | was reading through this, we have the two vendors that |
assume put in a bid. There is a significant difference between the two. Did one have a much larger scale?

Mr. Kooken

They were both asked to quote to replace both sides of the bridge and then the side rail going down the other
street.

Alderman Klee

Ok, thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager

Re: Bridge Evaluation Engineering Study — Agreement with Town of Hudson (Value: Not-To-Exceed

$25,000)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE AGREEMENT
TO REIMBURSE THE TOWN OF HUDSON IN AN AMOUNT NOT-TO-EXCEED $25,000. FUNDS ARE

Finance Committee - 5/16/2018 Page 17
AVAILABLE IN DEPARTMENT 161, STREETS; BRIDGE REHABILITATION CAPITAL IMPROVEMENTS
FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) 2018 Morbark M15R Wood Chipper (Value: $71,302)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM NORTRAX IN THE AMOUNT OF $71,302. SOURCE OF FUNDING IS DEPARTMENT 160,
ENGINEERING; HIGHWAY BLOCK GRANT

ON THE QUESTION

Alderman Laws

Do they already have a wood chipper?

Mayor Donchess

They do but it is in bad shape and it doesn’t do a very good job. The memo it goes back to ’86 so it is 32 years
old, and a 32 year old wood chipper is not that good.

Alderman O’Brien
| would imagine Mr. Mayor that it would be dangerous too.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of Four (4) CMS-T333 Electronic Message Boards (Value: $91,099)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM AMERICAN SIGNAL CO. IN THE AMOUNT OF $91,099. SOURCE OF FUNDING IS DEPARTMENT
160, ENGINEERING; HIGHWAY BLOCK GRANT

ON THE QUESTION

Alderman Klee

| just have a really quick question, these are safety type of message boards that will say if there is issues with

the roads and so on. | did read that they are north, east, south and west kind of putting them there. Do we
know specifically where?

Mayor Donchess

Well these are mobile.
Alderman Klee

So they can be moved?

Mayor Donchess

Yes. The idea is that they would be located in different places but could be moved, different areas but could
be moved. They can also do radar, speed detection so you could use it to kind of try to warn people to slow

Finance Committee - 5/16/2018 Page 18

down. We could probably use not four but four hundred of those, every street in the city, slow down. There
are 1,200 streets in the city something like that. Anyway, any other discussion?

Alderwoman Kelly

So is this going to bring us up to eight or is this to replace the four that we have?

Mayor Donchess

To replace the four that we have. Two of them are out of service, the new ones will work much better because
they can be communicated with via GPS and remotely so they are going to be far more functional than the
ones that we have now.

Alderman Laws

Is ita safe assumption that we could use these for multiple purposes and put messages about things that are
happening downtown? So we can get much more value out of these than the ones that we currently have?

Mayor Donchess

Yes and they require less labor because they can be communicated with remotely. So their message, | think
can be changed now from headquarters.

Alderman Klee

Did | read correctly something about that it could be done from a cell phone? So that just means quickly on the
fly no one has to go there and program it and put a computer into it. That's good.

Mayor Donchess
Right.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Landfill Gas Collection and Control System Expansion (Value: $427,654)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SCS FIELD SERVICES IN THE AMOUNT OF $427,654. FUNDS ARE AVAILABLE IN DEPARTMENT 168,
SOLID WASTE; LANDFILL GAS EXPANSION BOND

ON THE QUESTION

Alderwoman Kelly

Are you able to give a brief synopsis of what this is and if it is something we have been planning for since we
do have this bond?

Mayor Donchess

Yes, so we have a gas collection system out at the land fill, there is a long history here. But this system
collects methane gas. It is required by the permit that we get from DES to operate the landfill and the
expansion is required so this is a required step. What this system does it that collects methane and then burns
the methane into and creates some electricity with it and also has the effect of mitigating the odors that would
otherwise emanate from the landfill. Years ago, there were a lot of problems with that.

Finance Committee - 5/16/2018 Page 19

There was, a few years back, a big dispute with the previous vendor who refused to take necessary steps.
There was litigation, there was a settlement, this new vendor was brought in, the old vendor was compensated
by the new vendor. So they have been in place and they’ve done a good job and they are running the system,
they are expanding the system, you know, the day to day stuff is done by Public Works. But they oversee the
system and execute the expansion, the wells and the like are monitored by Public Works. If you go out there
there’s a lot of different wells all around the landfill especially where the landfill is closed and there is a lot of
garbage underneath and a lot of methane is produced.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 CIPP Lining (Value: $715,658)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LAYNE INLINER IN THE AMOUNT OF $715,658. SOURCE OF FUNDING IS DEPARTMENT 169,
WASTEWATER; SEWER REHAB BOND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2018 Paving Program - Castings (Value: $159,686)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO EJ
PRESCOTT, INC., IN THE AMOUNT OF $159,686. FUNDS ARE AVAILABLE IN DEPARTMENT 169,
WASTEWATER; SEWER STRUCTURES

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Energy Recovery Upgrades — Generator Procurement (Value: $701,840)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
FROM SOUTHWORTH-MILTON, INC., IN THE AMOUNT OF $701,840. SOURCE OF FUNDING IS
DEPARTMENT 169 WASTEWATER; WERF

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Water Booster Station Upgrades — Design Phase Services — Amendment 2 (Value: $8,200)

MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE AND APPROVE AMENDMENT #2 TO
THE CONTRACT WITH WOODARD & CURRAN IN THE AMOUNT OF $8,200. FUNDS ARE AVAILABLE
IN DEPARTMENT 169, WASTEWATER; STATE REVOLVING LOAN FUND

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIODS
APRIL 13, 2018 TO APRIL 26, 2018 AND FROM APRIL 27, 2018

TO MAY 10, 2018

MOTION CARRIED

Finance Committee - 5/16/2018 Page 20

GENERAL DISCUSSION

Alderman O’Brien

Thank you. Mr. Mayor | like what you said to the gentleman that you called Al. | am very familiar with the
gentleman | know the good work that he has done. He is truly one of our greater assets in the City. He works
within that community and | know sometimes he does a lot of work off the clock, too. He truly is a saint and |
agree with 100% what you said and he deserves a key to the city at some future point, | mean for the good
work he has done. He really does a lot for that certain segment of the community that is so much in need. So
| commend you in mentioning him.

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderwoman Harriott-Gathright
| don’t have any remarks but there was some work done on Ash Street, | think that main break, but they

haven't come and cleared the street, you know, to repave or anything. I’m wondering, is that supposed to
happen soon.

Mayor Donchess

| think so but | can check out. | mean obviously we have got to repave the street so that was an emergency
repair.

Alderwoman Harriott-Gathright
Yes it was.

Mayor Donchess

The sewer collapsed and there was a sink hole basically situation, so obviously they have to repair the street
but | can find out and let you know when and what the timing on that is going to be.

Alderwoman Harriott-Gathright

Thank you.

POSSIBLE NON-PUBLIC SESSION - None
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:06 p.m.

Alderwoman-at-Large Shoshanna Kelly
Committee Clerk

City of Nashua, New Hampshire

Property Tax Rates per § 1,000 of Assessed Value
Direct and Overlapping Governments
Last Ten Fiscal Years

Overlapping
City Direct Rates Rate

Estimated
Fiscat Lacal State Total Total Full Value

Year City School School School Direct County Total Rate
2021 $910 § 1027 $§ 208 & 12.35 $ 2145 $ 116 $ 2241 $ 18.40
2020 8 68 930 213 1193 20.61 115 2176 18 69
2019 831 967 206 1173 30.04 117 2121 19 76
2068 992 1185 237 14.42 2434 144 25,79 1998
2017 975 1136 254 13.90 23.65 142 2507 2106
2016 952 W101 254 13.65 2347 1.36 24.53 21.57
2015 928 11:00 248 13.48 22.76 129 24.05 2213
2014 901 1072 258 13.27 22.28 122 23,50 22.31
2013 £56 9.39 2.43 1k 82 203% wil 2149 22 89
212 $30 9.16 238 li $4 19 84 113 m7 2153

Data Source
NH State Dep of Revenue Ad

Fiscal Wear 2021 Tas Rate Allocation

* Caunt Tat

et ead

= Cas Tay ae

Stare Fdacanon Ta
255

Jocal Fducation Vas . 45552

lar

7:80 PM

FINANCE COMMITTEE

MAY 16, 2018

Aidermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Mayor Jim Donchess
Emergency PO Request — Emergency Contract with Crisp Contracting LLC for $13,000
To Perform Sewer Repairs

Dan Kooken, Purchasing Manager
CALE America Pay Station Contract (Value: $53,980); Department: 166 Parking Operations
Fund: General

Dan Kooken, Purchasing Manager
ASAP Fire Alarm Inspection Contract (Value: $2,400); Department: 166 Parking Operations
Fund: General

Dan Kooken, Purchasing Manager
Contract for Fundraising Assessment (Value: $25,000); Department: 183 Economic Development
Fund: PAC Feasibility Study

Dan Kooken, Purchasing Manager
Contract for Tax Credit Consultant (Value: $63,450); Department: 183 Economic Development
Fund: PAC Feasibility Study

Dan Kooken, Purchasing Manager
Network Storage Upgrade (Value: $34,697): Department: 122 Information Technology
Fund: General

Dan Kooken, Purchasing Manager
IMC Replacement for Fire (Value: $151,106); Department: 122 Information Technology
Fund: NGIN Bond Fund

Dan Kooken, Purchasing Manager
Fiber Optic Cable Test Tool (Value: $20,933); Department: 122 Information Technology
Fund: NGIN Bond Fund

Dan Kooken, Purchasing Manager
Lawson Consulting Services from Surety Systems (Value: $15,000); Department: 111
Human Resources; Fund: General

Dan Kooken, Purchasing Manager
Lawson and Kronos Consulting Services (Value: $26,847); Department: 111 Human Resources

Fund: General

Dan Kooken, Purchasing Manager
Construction Phase Engineering Services for New Canal Pedestrian Bridge Project (Value $83,592)

Department: 181 Community Development; Fund: Grant

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Dan Kooken, Purchasing Manager
Engineering Services for Improvements to the Greeley Park Boat Ramp (Value $79,984)
Department: 181 Community Development; Fund: Grants Fund

Dan Kooken, Purchasing Manager
Memorandum of Understanding (MOU) with Revive Recovery for Peer Recovery Support
Supervision (Value: $0); Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
independent Contract Agreement with Harbor Homes, Inc. (Value: $1,008,703)
Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
Independent Contract Agreement with Southern NH HIV/AIDS Task Force (Value: $382,297)
Department: 171 Community Services; Fund: Grant Funds

Dan Kooken, Purchasing Manager
BSP — Fairmount Street Bridge Fence (Value: $98,868): Department: 160 Admin/Engineering
Fund: Bond

Dan Kooken, Purchasing Manager
Main Street Bridge and Guardrail Section of Water Street Painting Project (Value: $57,500)
Department: 160 Admin/Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Bridge Evaluation Engineering Study — Agreement with Town of Hudson
(Value: Not-To-Exceed $25,000); Department: 161 Streets; Fund: Capital

Dan Kooken, Purchasing Manager
Purchase of One (1) 2018 Morbark M15R Wood Chipper (Value: $71,302)
Department: 160 Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Purchase of Four (4) CMS-T333 Electronic Message Boards (Value: $91,099)
Department: 160 Engineering; Fund: Grant

Dan Kooken, Purchasing Manager
Landfill Gas Collection and Control System Expansion (Value: $427,654)
Department: 168 Solid Waste; Fund: Bond

Dan Kooken, Purchasing Manager
2018 CIPP Lining (Value: $715,658); Department: 169 Wastewater; Fund: Bond

Dan Kooken, Purchasing Manager
2018 Paving Program - Castings (Value: $159,686); Department: 169 Wastewater
Fund: Wastewater

Dan Kooken, Purchasing Manager
Energy Recovery Upgrades — Generator Procurement (Value: $701,840)
Department: 169 Wastewater; Fund: WERF

Dan Kooken, Purchasing Manager
Water Booster Station Upgrades — Design Phase Services —- Amendment 2 (Value: $8,200)

Department: 169 Wastewater; Fund: SRF Loan

UNFINISHED BUSINESS — None
NEW BUSINESS — None

RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT
REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT