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Request
I am requesting a special Board of Aldermen meeting where final passage can occur all in the same

evening due to the time sensitivity of this matter. Should you or any Member of the Board of Aldermen
have any questions or would like to discuss this matter in greater detail 1 am available at your earliest
convenience.

Thank you for your kind attention to this important matter.

LEGISLATIVE YEAR 2020

ORDINANCE: 0-20-015

PURPOSE: Relative to temporary road closures and elimination of certain
on-street parking for use by restaurants for outdoor dining

ENDORSERS: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman-at-Large Ben Clemons
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large David C. Tencza
Alderman Richard A. Dowd
Alderman Patricia Klee

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: The barriers are estimated to cost $80,000. Such costs are
anticipated to be reimbursed by the NH GOFERR Grant. [Lost

parking revenue during this period is estimated to be between
$14,000 (low end based on March/April trend) and $57,000
(high end Pre COVID-19). In addition, the reduction in
parking enforcement revenue is estimated to be approximately
$9,000.

ANALYSIS

Pursuant to RSA 47:17, this legislation approves the temporary closing of certain streets and the
elimination of certain on-street parking to accommodate expanded outdoor dining areas for
abutting restaurants.

Approved as to form: Office of Corporation Counsel

By:

Date:

O-20-015

ORDINANCE

RELATIVE TO TEMPORARY ROAD CLOSURES AND ELIMINATION OF CERTAIN
ON-STREET PARKING FOR USE BY RESTAURANTS FOR OUTDOOR DINING

CITY OF NASHUA

In the Year Two Thousand and Twenty

WHEREAS, Governor Sununu’s Executive Order 2020-04 as extended by Executive
Orders 2020-05, 2020-08, and 2020-09 declared a state of emergency due to the Novel
Coronavirus (COVID-19);

WHEREAS, Governor Sununu’s Emergency Order #40 Pursuant to Executive Order
2020-04 as extended, modified and extended Emergency Order #17 (Closure of non-essential
business and requiring Granite Staters to stay at home);

WHEREAS, Exhibit C to Emergency Order #40, Section A “Consumer Protection
Guidelines (Phase 1),” states that “as an extension of the curbside and delivery model,
restaurants are permitted to offer outdoor dining beginning on Monday May 18, 2020.
Restaurants are permitted to expand outside wherever an outdoor area can be set up safely, such
as parking spaces close te entrances, sidewalks, existing patios, [and] lawn areas;”

WHEREAS, the City is seeking to assist restaurants by accommodating expanded
outdoor dining areas abutting and directly in line with a restaurant’s property; and

WHEREAS, this legislation authorizes the closure, for a period of months, of portions of
certain roads to vehicular traffic and elimination of some on-street parking and recognizing that
the situation is dynamic.

NOW, THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of
Nashua that the roads and on-street parking as depicted on the attached map which is
incorporated herein, shall be modified and portions closed or spots eliminated, as shown on the

map.

BEIT FURTHER RESOLVED that upon recommendation of the Director of Public
Works and the Parking Manager, the Mayor may approve additional road closures and
elimination of on-street parking to accommodate outdoor dining locations.

ORDINANCE 0-20-015

This legislation shall take effect immediately upon its passage and shall remain in effect until
midnight November 15, 2020. All ordinances or parts of ordinances inconsistent herewith are

hereby suspended while this ordinance is in effect.

The City Clerk is directed not to codify this ordinance in the Nashua Revised Ordinances but to
designate it as Covid-19 Emergency Measure No. (City Clerk to assign appropriate
mumber upon passage) and publish it and any subsequent emergency measures on the city

website.

Work Order No. 6

EXHIBIT B

SOFTWARE / HELP DESK

Assure Claims includes:

e Riskmaster version: 7

e Line of business -
o General Claims
o Vehicle Accidents
o Workers compensation
6 Named Assure Claims User licenses
e Sisense reporting (new) 2 Report Creators, 20 viewers
Data Analytics /MMSEA/DIS (*newly added)

Assumptions

All version Upgrades, service packs and updates are handled by CSC, not Customer.

Assure Claims is a completely hosted solution by CSC. Customer incurs no hardware costs in the utilization
of this software solution.

3" Party Interface is not included.

Further expansion, additional modules and additional users can be added at any time. The costs for these
additions will be provided at CSC standard rates.

Data conversion services are out of scope for this Work Order. If Customer desires these services, they will
be provided under a separate work order at a mutually agreed upon rate.

Interfaces and/or modifications are not permitted within the Service.

The above pricing estimates are based on assumptions CSC has made after review of Customer’s
requirements during the demo. Should further information be obtained during Analysis, a PCR
(project change control) might be needed.

Assumes Customer is moving to latest version of Assure Claims in a multi-tenant environment.
Customer will utilize new Assure Claims Analytics (Sisense) Reporting Tool. Customer is currently
using Sortmaster.

Hosting Upgrades must be requested via CSC Hosting team.

Client has confirmed SQL.

Lines of business: GL, Auto, WC.

Additional storage can be purchased for $.1.00 / per 1GB — per month in blocks of 100.

Claims or Events do not contain unusually large attachments, i.e., video, image, or audio files.
Average size of attachments should not exceed 100 KB.

Total file storage should be under 100GB.

A test server is included. It is assumed that the test server will be available 25% of the time. Ifa
full-time test server is required, Customer will be charged an additional $600 per month.

There are no additional charges for having interfaces however there may be additional charges for
analysis to ensure that no changes are required for being placed in the hosting facility.

Interfaces may be automated, semi-automated or run manually by either Customer or CSC. There
are separate charges to assist in automating or running interfaces on behalf of Customer.

Transfer of data is via SFTP.

Rhodes — SR-0020110502 - GDC 9 of 12

| THE CITY OF NASHUA the Gate City’

Administrative Services

Purchasing Departnrent

May 28, 2020

Memo #20-108

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY21 PURCHASE OF POLYMER FROM POLYDYNE (VALUE: $412,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see the attached communication from David L. Boucher, Superintendent Wastewater Department
dated May 28, 2020 for the information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. Ail supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent Wastewater Department, the Board of Public Works (May 28, 2020 meeting) and the

Purchasing Department recommend the award of this purchase in the amount $412,006 to Polydyne of
Riceboro, GA.

Me Bie,

Dan Kooken
Purchasing Manager

Cc: BD Boucher L Fautuex

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: May 28, 2020

David Boucher, Superintendent
Wastewater Department

Polymer

To approve the FY21 purchase of polymer from Polydyne of Riceboro, GA in the amount
of $412,000. Funding will be through: Department: 169 Wastewater; Fund: Wastewater;
Account Classification: 61 Supplies & Materials.

Vendor quote
Polymer is a product used at the plant to coagulate sludge.

Periodically, the Facility has different companies come in and do bench testing to ensure
we are using the best polymer for the best price to meet our needs. Our current product
continues to perform well, producing a dry product that saves the City money in trucking
and disposal costs. The Polydyne products we are currently using are Clarifloc NE2180
for the screw presses and Clarifloc C-6266 for the belt filter presses.

Polydyne is offering the City a unit price of $1.18/b for both of these products for the
FY21 year, with a potential savings for a full 5000 gallon load at $1.12/lb. Our annual
estimated cost for these two polymers is $412,000.

www. polydyneinc.com

Emailed to: osbornen@nashuanh.gov

April 28, 2020

Ms. Noelle Osborne

City of Nashua

2 Sawmill Road

Nashua, NH 03060

Subject: Polymer Price Quotation

Dear Ms. Osborne:

Polydyne Inc. is pleased to offer the following price quotation:

PRODUCT PRICE PACKAGE

* _—
CLARIFLOC® NE-2180 $1.12/LB. DELIVERED FULL BULK — 5,000 GAL MIN.

$1.18/LB DELIVERED* LTL BULK — 2,000 GAL MIN,
2300 LB. TOTES

CLARIFLOC® C-6266 $1.18/LB DELIVERED* 2300 LB. TOTES

*Freight/Tariff Surcharge may apply
Quotation Period: Firm through June 30, 2021.
Payment Terms: Net 30 days ~ No Discounts

Thank you for your business. If you have any questions, feel free to contact Alex Krantz,
Technical Sales Representative, at (856) 745-1936. Orders may be placed online at:
www.polydyneinc,com/polydyne-online-order-form/ or through our Customer Service
Department at (800) 848-7659, Your Customer Service Representative is Heather James.
Heather's direct extension is 8735.

Best regards, ;
LY oy Ay colle
Boyd Stanley—--
Vice-President

SNF Polydyne +1 Chemical Plant Road +» Riceboro, GA 31323 USA + Tel 800.848.7659

THE CITY OF NASHUA “The Cate City’

Financial Services

Purchasing Departurent

June 11, 2020
Memo #20-112

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF NPD HAZARD DEVICE UNIT SCANX DIGITAL XRAY SYSTEM
(VALUE: $30,523)

DEPARTMENT: 150 POLICE; FUND: JUSTICE ASSISTANCE GRANT $5,388 AND
GENERAL FUND $25,135

Please see attached communications from Karen A. Smith, Business Manager dated June 1, 2020 for the
information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The Nashua Police Department and the Purchasing Department recommend the purchase of this product
from Scanna MSC, Inc. of Sarasota, FL in the amount of $30,523.

Respecttully,

ee ooken

Purchasing Manager

Ce: K Smith Captain E Z Paulson

la29 Main Street » Nashua, New Hampshire 03061 * Phone (603) 589-3330 » Fax (603) 589-3233

“NASHUA POLICE ee
DEPARTMENT ee Daten t dune 2020

ee oo Toi | Dan Kooken, Purchasing Manager ee a ES

o “From: ‘Captain EZ Paulson

oe aa ‘Nashua Police Depa rt eit Hazard Device Unit SoanX Digi X-Ray system -

me “The ‘Nashua: Police Department is 5 requesting | the. purchase of the. ‘ScanX Scout cere
oS “Model D5000 to'be purchased from: Scanna. ‘MSC, ‘Inc. of Sarasota: FL i in the. amount of:
$30,523.19. “Funding for ‘this. purchase will be from ‘the Justice Assistance Grant JAG as

“FYA7. and. general fund, SCANNA Msc, Inc. is. t © authorized distributor. for. the |

B specific cations. and requirements of the technical industry. ‘The digital. X-Ray system. ‘is.
oes tr current model employed. at the Hazardous Denice School (HDS). This | is t the school

o tong re-certification. course. ‘every. three years. theieaner Our. last system, ‘which is no ee
©. °- longer. supported by the manufacturer, ‘was also. the digital x-ray system. utilized. by: HDS = ee
“for over.-15 ‘fifteen: years. - There. is typically. longevity. ‘in our: ‘equipment, absent = 0s
a catastrophic failure: OF: approximately 10° years. Lastly, because itis the preferred fe
ee system, ‘NH’ State Police ‘has: ‘this: system | as well, and ‘there. ‘would: be continuity” Ino ee
Bes mission. should we ask for mutual aid Support. for. equipment and oF. personnel. ils

fy “The. warranty is. a pone year back to-base ‘on | paris against faulty materials sand oe : :
~ workmanship. ee oe ied EOS gE Enon EST

a The Nashua. Police Department recommends the purchase from Scanna Msc, Inc.
inthe amount of $30,528.19. Sa EIS SD

_ Captain He Paulson eee
Uniform Field d Operation Bureau.