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Nashua Fire Rescue Steven G. Galipeau

Administrative Office maa ete rie
70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www. nashuafire.com GalipeauS@Nashuanh.gov

To: Janet Graziano .

Daniel Kookep-—=4
From: Steven Galipeau 4 ‘
Date: February 7, 2017!

Re: — Knox Lock Security System

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Over the past 12 to 15 years Nashua Fire Rescue has been a strong proponent of this system as a
means of securing the keys to a given property in our city. This system is widely used throughout
the country. The Knox Box is an actual safe locking mechanism to store the keys, with the local
Fire Department being the sole authority having access. We at NFR are looking to purchase and
install the Secure System for our apparatus. This locking devise not only affords us a secure
location to store the keys in our possession it will alert us the key has not been returned upon the
vehicle braking system being released. In the event a key was missing this system will let us
know the last person who had removed the key.

We are audited on a regular basis by the Knox Company, and to date we have passed all of our
audits that include an accounting of all in service keys, keys that have been bent or broken, and
all returned or new key orders. We have also been informed of a recent event in the City of
Phoenix, Arizona where the Fire Department was held responsible for replacing the locks to all
buildings covered by the Knox System due to losing keys. This liability can be managed most
effectively with the purchase and installation of the Knox Secure System.

At the Board of Fire Commission on February 6", they approved this purchase unanimously, for
the very reasons I’ve stated in this request.

Respectfully submitted

17 22

AUTHORIZATION FOR ACTION: EXPENDITURE

DATE February 6, 2017
ITEM Knox Lock Key Secure system
VENDOR Knox Company
Phoenix, AZ
COST Not to exceed $13,300.00

Program
Emergency Services Fire Suppression Equipment Chief Galipeau
Account — Description
71 - Equipment
Detailed Account — Description
52.1.625- 71432 Fire Apparatus Equipment $13,300.00
Documentation
Quotes attached
Funding
Fire Apparatus Equipment remaining balance $13,942.00
Recommendation
Approve
Board Action

fn? Hep. 0 lo

“Chairman Clerk

THE CITY OF NASHUA “The Cate City"

Office of Economie Development

TO: Jim Donchess, Mayor

FROM: Tim Cummings, Director of Economic Development

Date: August 22, 2022

RE: Emergency Expenditure of funds for Hunt Memorial Building boiler replacement

Recently, the Hunt Memorial Building’s boiler had its required RISK inspection by Travelers
Risk Control. During the examination, the boiler failed inspection. Specifically, one of the plates
inside the unit is cracked. This is causing the boiler to leak water. Furthermore, upon removal of
one of the outside panels it became obvious that the entirety of the inside of the boiler is rusted.

The Inspector informed Risk, Building Maintenance and the Hunt Building Administrator that
the boiler would need to be replaced and cannot be used.

As we began to assess the situation, it became apparent that once an order is placed for a
replacement boiler it will take 4 to 6 weeks before installation can occur. This translates into an
October timeline at the earliest, which is when heating the building starts to become necessary.

Needless to state, the cold season is coming and providing heat is required to maintain the
building, which has room rentals and events calendared along with tenants.

By way of background, the Building Maintenance department provided three vendors and the
Hunt Administrator outreached to all three companies. Only one responsive company can
perform the work immediately and they provided a quote for $89,900.00.

It is my understanding that $89,900.00 can come from the city’s building trust fund to cover this
emergency expenditure in order to replace the boiler.

THANK YOU

229 Main Street, Suite 234 * Nashua, New Hampshire 03060 « Phone (603) 589-3106

K KNOX Quotation

1601 W. Deer Valley Rd
Phoenix, AZ 85027-2112 USA Quote #: @-225160-1
knoxbox.cons Date: 1/24/2017 2:27 PM

Steven Galipeau

Nashua City Fire Dept
177 LAKE ST

NASHUA, NH 03060-4402

Dear Chief Galipeau,

1am pleased to provide the following Knox quote for Knox products:

Item Number Description Quantity Unit Price Amount

2651 KeySecure® 3b USB, WITH BLUE STROBE W/ 21 $609.00 $12,789.00
AUDIT TRAIL(16MB MEM.)

9001 ADMINISTRATIVE SOFTWARE 1 $245.00 $245.00

9804 REPAIR TECH KEY 1 $0.00 $0.60

SALES TAX $0.00

SHIPPING & DELIVERY CHARGES $250.00

TOTAL: $13,284.00

Terms & Conditions

All pricing is subject to change and is based on a quantily order to be shipped all at one time. Prices quoted are valid through the “Quotation deadfine”
date shown. Ail shipping and handling fees, if provided, are estimates based upon ground service to the address shown above. Knox will provide you a
firm cost for shipping and handling fees when order is placed. Knox provides detailed installation instructions with each Knox product. However, Knox is
nat responsible for actual installation.

SALES TAX DISCLAIMER: Knox is required to collect Sales tax for purchases made in the following states: AZ, CA, CO, FL. ILIN, MA, MD, ML, TX
and WA. Where applicable, Knox will charge sales tax unless you have a valid sales tax exemption certificate on file with Knox. {f you are exempt from
Sales tax, you must provide us with a sales tax exempt certificate at the time the order is placed,

PRE-PAYMENT OR CIF REQUIRED
PS-46-0009-02-86

Payment Terms: Pre-payment
Delivery Method: FXG - Standard Ground
Expires On: 7/23/2017

if | can provide further assistance or information, please contact me at the phone number listed below. Thank you for
choosing Knox.

Sincerely,

Paul Deimonico

Regional Account Manager
pdelmonico@knoxbox.com
(866) 436-0493

Page 1 of 2

JCOMPANY

July 20, 2015

To Whom It May Concern:

in response to your inquiry, this letter is to confirm the Knox Company is the sole
manufacturer, inventor, and supplier of the Knox Rapid Entry System. All Knox
Products are manufactured at our factory in Phoenix, Arizona. We use no
distributors to sell our products. Products are sold factory direct to the end user.

If you should have any questions, please contact me at (800) 552-5669 ext. 565.

Customer Service Manager
Knox Company

= MASTER KEY RETENTION WITH AUDIT TRAIL

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By securing your department's Master Key with a
KeySecure unit, you prorect noc only your master key
and your entire Knox System buc your department's
reputation. One lost key can cause your community
to lose crust in vour department. Don't Risk it. Get

KeySecure now!

* Minimizes potential for a lost or misplaced key
* Master key stored in a locked, visible posizion
providing immediate accountability
* Accountability for Master Key access provided by unit's
-. audit trail
* KevSecure unit resists physical artack for increased
security
_ ¢ Optional strobe light signaling key removal serves as
_ a reminder that key is missing (Strobe available in red,
blue er amber)
'* Peace of mind for property and business owners’
_ knowing Master Key is secured and access is audited
33 * Available in nwo models allowing deparements a choice
in the best mode! for their siruation
¢ With the optional WiFi/Echerner option, administrator
can update users and download audi: trail from their office

£

USB collectible audit trail

_ Keypad access to the Knox Master Key provides 4

'?wesrseTYvAaAtA are eG yf a
nisttator Sotiware

* Allows system administrator to view all activicr
events including a time and date stamp

* Multiple programming optioas allows a
department to program their units for varying
degrees of security to meet the ux que needs of
their department

* Audit trai! stores up co 36,000 evens

* Reom for i to 5,000 unique PIN codes

* Connects to PC USB port to collect release history

* Optional WiFi conforms to the 802.11 b/g

standard
WS EY
:
SIMVSE eT ia he ae ss ae SUOOW IGEN MUN eee Qt A Costin ties

consistent level of security for your compiere, UL
listed Knox System. The key for uniecking Knox-Box

key boxes, vaults, cabinets, key switches and padioct 2S
is visibly and securely held in the KeySecure unig

until an authorized department member enters their
assigned PIN code for key release.

WiFi/Ethernet administration
and scrolling display

THE CITY OF NASHUA

Financial Services

"The Gate City"

Purchasing Department

To: Finance Committee

From: Dan Kooken City of Nashua Purchasing Manager
Date: 2/15/47

Re: Approval to Donate Surplus Equipment

Please see the attached communication from Brian D. Rhodes, Assistant Fire Chief to Dan
Kooken, Purchasing Manager dated February 10, 2017 for information related to this request.

Pursuant to § 5-88. Surplus stock.

[Amended 10-9-2012 by Ord. No. O-12-022]

With approval of the Finance Committee, the Purchasing Manager may donate, barter, gift or
otherwise dispose of surplus material, stock or equipment which has failed to be sold, exchanged
or traded pursuant to Subsection B.

The estimated value of this equipment is $500.

Nashua Fire Rescue, Board of Fire Commission (February 6, 2017 meeting) and the Purchasing
Department recommend the donation of this equipment to the Errol FD of Errol, NH Knox.

Sincerely,
ORS
alt S A. poh f
( “ MPLS LY aD
Me ee f é sroneoninghtriaieti sna 3
“Dan Kooken

Purchasing Manager

Ce: B Rhodes J Griffin

229 Main Street * Nashua, New Hampshire 03061 ® Phone (603) 589-3330 e Fax (603) 589-3233

Nashua Fire Rescue Steven G. Galipeau

Administrative Office ine eos
70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com GalipeauS@NashuaNH.gov

To: Daniel Kooken, Purchasing Manager
From: Brian D. Rhodes, Assistant Fire Chief
Date: February 10, 2017

Re: Request to donate surplus equipment

Mr. Kooken,

Nashua Fire Rescue (NFR) has been approached by Mr. John Healey of Errol, NH inquiring if
we would be interested in donating one of our 20+ year old hydraulic rescue systems to the Errol,
FD. Mr. Healey is a retired Battalion Chief from Providence R.I. and part-time resident of Errol.
The Town of Errol has approximately 310 residents and is protected by a volunteer FD with
extremely limited means and no hydraulic rescue tool capabilities. In 2016 NFR was fortunate to
receive a federal grant that allowed us to replace our 20+ year equipment. We were able to
reduce the purchase price of the new systems by trading in our old equipment. Unfortunately
they would not honor all of our old equipment in trade. This equipment has been removed from
the asset rolls of the city and has fully depreciated. Do to the age and current state of technology
this equipment offers the city no possibility of financial compensation. We are confident this
equipment is serviceable and would provide the citizens and visitors of Errol with enhanced
capabilities for motor vehicle extrications and industrial accidents. I respectfully request your
consideration in this good will donation and would be glad to provide more information if
needed. The Board of Fire Commission granted their approval for this request at the February 6"
Meeting.

Regards,

Brian D. Rhodes
Assistant Fire Chief

REPORT OF THE FINANCE COMMITTEE
FEBRUARY 1, 2017

A meeting of the Finance Committee was held on Wednesday, February 1, 2017, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Lori Wilshire

Also in Attendance: Dan Kooken, Purchasing Manager
Bruce Codagnone, IT Director
Jeff Lafleur, Superintendent of Solid Waste

PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Emergency Repair of Hunt Building Roof

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE

ON THE QUESTION

Alderman Siegel

We had roof work done not too, too long ago. What happened? It seems like it failed prematurely.

Mr. Kooken

There was some work done there in 2005, and some additional work in 2012 to patch that area. But they are

having leak problems. There’s water coming down the walls and damage to plaster and general leaks in two
or three different places.

Alderman Siegel

| have no issue whatsoever with the necessity of making repairs. You do roof work and then all of a sudden
you’re having major, major issues like that. Under 15 years is pretty unusual, so I’m surprised. That indicates
that it wasn’t installed properly.

Mr. Kooken

| think that’s a good generalization. There’s been some problems really going back to the original install.