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Finance Committee - Minutes - 6/17/2020 - P9

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
9
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 9
Mayor Donchess

750.

Alderman Klee

Yeah, and not the $247,720.00. | just wanted to get that straight and actually while | have the floor for a

moment, the correction to that other Memo that will take place and be reflected in the minutes? Is that correct?
The one that switched the grant to the City money. | just want people to understand that that was switched.

Mayor Donchess

That will definitely be reflected in the minutes.

Alderman Klee

Ok great, thank you. And if we can just get this kind of checked on that and in our documents, it is called AG 2

of 3. It’s that page, Contract for Independent Contractor City of Nashua Pavement Markings Program. | think
it's the ISB. It’s on Page 2 of it.

Mayor Donchess

So Mr. Griffin, could you check that out please?
Mr. Griffin

Yes.

Alderman Klee

| appreciate that, thank you so much.

Mayor Donchess

Anyone else? Alderwoman Lu?

Alderwoman Lu

Thank you, Mr. Chairman. Is this just for the streets that have been repaved this year or that are being
repaved? Can you hear me?

Alderman Klee
We can hear you. | don’t know if Mr. Ibarra is still there, we might have lost him.

Mayor Donchess

The answer is it is not just for the streets that are being repaved. There’s repainting that is going on. For
example, | think this was the same contract, we just repainted two crosswalks on East Dunstable Road.

Alderwoman Lu

Did you?

Page Image
Finance Committee - Minutes - 6/17/2020 - P9

Board Of Aldermen - Agenda - 8/9/2016 - P1

By dnadmin on Sun, 11/06/2022 - 21:34
Document Date
Tue, 08/09/2016 - 00:00
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 08/09/2016 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__080920…

AGENDA MEETING OF THE BOARD OF ALDERMEN AUGUST 9, 2016

PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER

—

PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

N

PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE DAVID W. DEANE

w

4. ROLL CALL
REMARKS BY THE MAYOR

on

6. RESPONSE TO REMARKS OF THE MAYOR
7. RECOGNITIONS

8. READING OF MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

Board of AIdermen ............0.cccccccceeceeceeceeeeeeeee eee e eee eeeeeeeeeeesaaaaeeneeeeeeees 07/12/16
Special Board of AIDErmMen.............. cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee 07/25/16
Budget Review Committee Public Hearing on R-16-047..................... 07/25/16

9. COMMUNICATIONS

From: Mayor Jim Donchess
Re: Contract Award to Emergency Communications Network

From: Mayor Jim Donchess
Re: Purchase Lawson Upgrade for In-House Hosting

From: Mayor Jim Donchess
Re: Contract Award to ESRI Software License Renewal

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

10. PETITIONS
11. NOMINATIONS, APPOINTMENTS AND ELECTIONS
Appointments by the Mayor

12. REPORTS OF COMMITTEE

Budget Review Committee 0.0.0.0... eeeeeeeeteeeeseeesseeeeeteeseeeeeeeeeeeeeeee 07/25/16
Finance Committee.......... cece cee cccee cece ae eeseeesesaeeeseaesevaeeevanees 07/20/16
Finance Committee.......... cece cee cccee cece ae eeseeesesaeeeseaesevaeeevanees 08/03/16
Committee on Infrastructure. .......0.. ce ccec ccc ee cee eeesaeeeseaeeeeaeeesanes 07/14/16
Committee on Infrastructure. .......00. 0c ccec cence cee eees ae eesea essen eesanes 07/27/16
Human Affairs Committee . 2.0.0.0... cece cece cca eees ee seseaeeeeae serene: 07/12/16
Human Affairs Committee . 2.0.0.0... eee cece eees ae eeseaeeevaeeesaneees 08/02/16
Planning & Economic Development Committee ................. cee eeeeeeeeeeees 07/19/16
Strategic Planning Committee... cece eee eeceeeeeeeeeeeeeeeeeeeees 07/19/16

13. WRITTEN REPORTS FROM LIAISONS

14. CONFIRMATION OF MAYOR'S APPOINTMENTS

Page Image
Board Of Aldermen - Agenda - 8/9/2016 - P1

Finance Committee - Agenda - 7/6/2022 - P204

By dnadmin on Sun, 11/06/2022 - 21:47
Document Date
Fri, 07/01/2022 - 09:35
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 07/06/2022 - 00:00
Page Number
204
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__070620…

Work Order No. 6

marketing plans and forecasts computer software (including without limitation, source code, object code and
manuals), Customer billing or order information, technical information regarding Customer’ products or services,
prices offered to or paid by Customer, future development and expansion or contraction plans of Customer, sales
and marketing plans and techniques, information concerning personnel assignments and operations of Customer
and matters concerning the financial affairs, future plans and management of Customer. CSC agrees to take
reasonable efforts, consistent with the efforts it takes to protect its own Confidential Information, to protect the
confidentiality of Customer Confidential Information and shall not except where required by law, disclose, or use
other than as permitted by this Work Order, Customer Confidential Information without Customer’s prior written
consent. In the event of breach or a threatened breach of this section, Customer shall have the right to seek specific
performance and to seek injunctive relief in addition to any and all other remedies and rights at law or in equity,
and such rights and remedies shall be cumulative. This section shall survive the termination of this Work Order ,
regardless of the cause of termination.

During the term of the Work Order, CSC grants Customer a limited, nonexclusive, nontransferable right to access
and use the Website in accordance with the provisions of the Agreement, the Work Order, and this Work Order.
Customer acknowledges and agrees that CSC is in the business of designing and hosting databases and that nothing
in this Work Order shall be construed to prevent CSC from providing to third parties services which are the same
and/or similar to the Services provided hereunder, or from using or otherwise exploiting the CSC Confidential
Information or other materials developed solely by CSC and used in performing the Services hereunder, provided
that CSC does not breach its obligations with respect to the Customer Confidential Information, or otherwise use
or infringe Customer’s Intellectual Property Rights. Notwithstanding the foregoing, CSC shall not use any
materials, that are developed as part of the Services and are specific to Customer’s business, for any other customer
of CSC.

5, Installation of Updates and Upgrades

Updates may include correction of Nonconformities. During the term, CSC will install all Updates and all
Upgrades at no additional charge to Customer.

6. Scheduled Maintenance

CSC, unless as otherwise mutually agreed by Customer, may undertake scheduled maintenance of its or their
production facility systems between the hours of Sunday 12:01 AM to Sunday 6:00 AM eastern time each week.

7. Disaster Recovery

CSC disaster recovery and backup plans are in place for all customers. The systems are maintained 24 hours per
day with CSC personnel on-call in the event of an emergency. Backups are kept electronically in an alternate data
center to support restoration or disaster recovery operations. These guidelines minimize the amount of down time
CSC may experience in the event of disaster or catastrophic occurrence. Backups are made daily, weekly, monthly,
quarterly, semi-annually, and annually. Backup storage is managed by an automated system that generates dataset
history and is audited internally and externally. Plans are executed annually. There is off site disaster recovery as
well as contracted disaster recovery. The current disaster recovery plan relies on cold backups at varying locations,
for company owned data centers. For customers utilizing an AWS solution disaster recovery includes a 12-hour
return to operations and a 4 hours recovery point objective. CSC does not employ mirroring of production data.
The maximum amount of data lost it a complete disaster is 4 hours.

Normal Backups - Backups using industry standard backup software and methodologies are taken each night.
Once per week, a full backup will be taken of each server. On all other nights, an incremental backup is taken
incorporating all files changed since the previous full backup was taken. Additional backups can be scheduled
upon 24-hour notice from Customer, including any special procedures.

Database Backups - AWS the CloudEndure product is used to store backups at an alternate AWS location to

Rhodes — SR-0020110502 - GDC 7 of 12

Page Image
Finance Committee - Agenda - 7/6/2022 - P204

Finance Committee - Minutes - 6/17/2020 - P10

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
10
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 10
Mayor Donchess

Yes.

Alderwoman Lu

Wonderful, that’s a good spot to work. And also why is the company not named on the Agenda? What is the
company name again?

Mayor Donchess
Mr. Ibarra?

Alderman Harriott-Gathright

It said Highway Safety.

Mr. Ibarra

Highway Safety.

Alderman Klee

It’s on there, it does say “Highway Safety”.

Alderwoman Lu

Ok, thank you, all set.

Mayor Donchess

Alright, any other comments, questions? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM MAY 29, 2020 TO JUNE 11, 2020, BY ROLL CALL

Page Image
Finance Committee - Minutes - 6/17/2020 - P10

Finance Committee - Minutes - 6/17/2020 - P11

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
11
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 11
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

| would just like to say that | know that Dan Kooken our Purchasing Manager is on the call. He is retiring and
you got a Memo about his replacement. But | just wanted to wish Mr. Kooken well and thank him for his
service to the City of Nashua.

Dan Kooken, Purchasing Manager

Well thank you. I’ve enjoyed it and | am pleased that my wife arrived at our new home today and soon I'll be
there too.

Mayor Donchess

Anyway, thank you for all your help.
Mr. Kooken

You’re welcome.

Mayor Donchess

Alderman O’Brien.

Alderman O’Brien

Thank you, Mr. Mayor. | would like to echo the sentiments. Being the former Clerk of this Committee, | truly
enjoyed working with Mr. Kooken and | wish him the best wishes in his retirement.

Mr. Kooken

Thank you.

Mr. Ibarra

Mr. Mayor, can you hear me?
Mayor Donchess

Yes.

Mr. Ibarra

This is Jon lbarra, | apologize, | got disconnected somehow, but | am back.

Page Image
Finance Committee - Minutes - 6/17/2020 - P11

Finance Committee - Minutes - 6/17/2020 - P12

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
12
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 12
Mayor Donchess

| think we covered everything that we needed.

Mr. Ibarra

Alderwoman Klee was asking me a question when | lost my connection.
Mayor Donchess

| think we were able to answer it.

Mr. Ibarra

Ok, well very good, my apologies.

Mayor Donchess

No problem. It goes with the territory of Zoom Meetings.

Mr. Ibarra

Alright, well thank you.

Mayor Donchess

Someone else had an item, | think.

Alderwoman Kelly
| did.

Mayor Donchess

Alderwoman Kelly.

Mayor Donchess

Thank you. | just also wanted to wish Mr. Kooken well on his retirement and move to somewhere slightly
warmer than here. As a former Clerk as well, | will miss saying your name 85 times the night.

Mr. Kooken

Thank you.

Mayor Donchess

Any other General Discussion? Any Remarks by the Aldermen? Alderwoman Lu?

REMARKS BY THE ALDERMEN

Page Image
Finance Committee - Minutes - 6/17/2020 - P12

Finance Committee - Minutes - 6/17/2020 - P13

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
13
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 13
Alderwoman Lu
Thank you, Mr. Chairman. | also enjoyed working with Mr. Kooken and | wish you a great retirement. | hope

you have a wonderful first year and enjoy your new home. | wonder if we could just go back, | had a question
about something, part of the meeting that | missed. Simply did we buy the barriers or are we leasing them?

Mayor Donchess
Leasing.

Alderman Harriott-Gathright

Leasing.
Alderwoman Lu

This is the cost to lease. Ok.

Mayor Donchess

Correct. We believe that we can get reimbursement out of the so-called GOFERR.
Alderwoman Lu

Right. Thank you.

Mayor Donchess

Other discussion? While we are on this subject, we were very early in doing this and | think as a City we did
very well with this. The reviews on this and the feedback is very positive. And | know that there was a call with
the Governor today and Portsmouth was asking about the possibility of whether GOFERR funds would cover
them if they were to use barriers to expand outdoor seating areas, which means they haven’t even done it yet.
And there were complaints last night that Portsmouth has been so slow. So not that | have anything against
Portsmouth, but | just want to say that Nashua as a community, Public Works, Board of Aldermen, Economic
Development did a very good and efficient job on getting this approved and in place. Alderwoman Klee?

Alderman Klee

Mr. Mayor, before | call for the adjournment, | had raised my hand, | don’t think you can see me. But! also
wanted to wish Mr. Kooken a happy retirement and to tell him don’t do what many of us did when we retired,
stay home, stay quiet.

Mayor Donchess

In other words, don’t run for public office.
Alderman Klee

Exactly. But! also wanted to comment about the downtown. | have received so many positive phone calls and
| can honesty say | have not received one negative call. And as a person who goes back and forth on Main
Street, | can tell you that other than the construction that they’ve been doing up by Library Hill and so on, it is
very smooth. If | see a little bit of traffic, | just take Water Street and go in through the back. And | am also
seeing an increase on the Broad Street Parkway and | think that’s wonderful, that people are starting to use
that a little bit more and avoiding the Main Street.

Page Image
Finance Committee - Minutes - 6/17/2020 - P13

Finance Committee - Minutes - 6/17/2020 - P14

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
14
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 14

And the one thing that | keep getting people asking is, “are we going to do this again next year and the year
after that” and so on. And | keep telling them, “fingers crossed”. So | hope we do.

Mayor Donchess
Any other Remarks by Aldermen?

Alderman Harriott-Gathright

Yes.
Mayor Donchess
Alderman Harriott-Gathright.

Alderman Harriott-Gathright

Best wishes to Mr. Kooken again, | did say that earlier, but just want to make it Known that — take it easy for the
beginning of your retirement. I’m sure you will be very busy in the south.

Mr. Kooken
Thank you. And I'll think about all of you next winter.

Alderman Harriott-Gathright

| also have an announcement, can | do that now, Mr. Mayor?
Mayor Donchess
Yes, this is a good time.

Alderman Harriott-Gathright

Alright, Nashua Community Conversation on Race and Justice will be having another Citywide conversation by
Zoom next Thursday from 5:00 p.m. to 7:00 p.m. We will be putting that information out within the next couple
of days, but | just want the community to Know that we are going to have a conversation around race and
justice again. The plan now is to possibly be doing it for a while, maybe once a month. So more to come
about that.

Mayor Donchess

Thank you. Anyone else? If not, Alderwoman Klee?

NON-PUBLIC SESSION — None

Page Image
Finance Committee - Minutes - 6/17/2020 - P14

Finance Committee - Minutes - 6/17/2020 - P15

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Wed, 06/17/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
15
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__061720…

Finance Committee - 06/17/2020 Page 15
ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:31 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

Page Image
Finance Committee - Minutes - 6/17/2020 - P15

Finance Committee - Agenda - 6/17/2020 - P1

By dnadmin on Mon, 11/07/2022 - 13:28
Document Date
Fri, 06/12/2020 - 14:47
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 06/17/2020 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__061720…

7:00 PM

FINANCE COMMITTEE
JUNE 17, 2020
Callin Number: 1-978-990-5298 Access Code: 273974

If there is a problem with the audio, please dial 603-821-2049 to advise

ROLL CALL

COMMUNICATIONS

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Mayor Jim Donchess
Emergency PO Request - $55,700 for Barriers Downtown to Weaver Bros. Const. Co., Inc.

Dan Kooken, Purchasing Manager
FY21 Purchase of Polymer from Polydyne (Value: $412,000) Department: 169 Wastewater; Fund:
Wastewater

Dan Kooken, Purchasing Manager
Purchase of NPD Hazard Device Unit ScanX Digital X-Ray System (Value: $30,523) Department:
150 Palice; Fund: Justice Assistance Grant $5,388 and General Fund $25,135

Dan Kooken, Purchasing Manager
FY20 Pavement Markings Contract (Value: $248,750) Department: 161 Streets; Fund: General
$100,000 and Prior Year Escrow $148,750

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

REMARKS BY THE ALDERMEN

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 6/17/2020 - P1

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