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equipped for life”
January 3, 2020

To Our Valued Partners:

This letter confirms that Scanna MSC, Inc. is the exclusive global ALLPRO Imaging
distributor of ScanX Scouts for the Security, Defense, and Explosive Ordnance Disposal
industries. This global exclusivity letter pertains to Scanna's operations around the world.
The dealer/distributor agreement remains in full force through the end of 2020.

Ob;

Oliver Ruzek

Managing Director

www.allproimaging.com

Corporate Headquariers | 1295 Walt Whitman Road | Melville, NY 11747-3062 | Phone 888.862.4050 j Fox 888.247.8481

SCANNA

QUOTATION
May 192020

Cpt. EZ Pauison

Nashua Police Department
Hazardous Device Unit

Sgt.Robert Powers

28 Officer James Roche Dr
03062 Nashua

USA

Email: powersr@nashuapd.com

Website: bttpv/www.nashuapd.com
Phone: 603-594-3554

Item Description Qty | Unit Price TOTAL
USD; USD
01 ScanX Scout with battery Madel D5000-5B SVS loaded with O1 | $ 21,065.19 | $ 21,065.19
$D05000- | Complimentary Scanvew software , :
SB Processes Phosphor Storage Plates, sizes:

8”x10", 10°12” and 14” by any practical length. (Accessory Pack
includes: USB, Powercerd, 2 Plate Wipes, 2 Cleaning Sheets 1 Brush,
Driver Disk)

Equipment produces X-Ray images up to 30 Microns.

Resolution greater then or equal to 5 LP/mm, Scout comes with
complimentary Scanview imaging software

O2 PSP Plate 14”x17” (35 x 43 cm) (4 per systern } 08 |S 784.12 |$ 6,272.96

03 Plate Protector 14” x17” a8 $ 24.38 |$ 195.04

04 Hard Carry Case. Trunk Style Holds Scout, Laptop, PSPs and 01°) © 840.00:/5 840.00
SHC Accessory Cords etc ef. : .

Sub Total GSA Listed items _|- Ts $ 28,373.19

05 Flex Ray Kit2x 2 FRK 2x? BLACK 01 9) $ 2,150.00 | $ 2,150.00
FRK2x2 | (1) Carry Bag : .. J Os
(4)14°x17” FleX-ray Cassettes Complete
(8) 12” Sticky Sticks

(12) 24” Sticky Sticks

(4) I” Steel Reference Balt

1-4 Lead numbers

(16) Grommet Tab

(5) Flat Rings

() Suction Cup Hook

() Figure 9 Hook and Line

(4) Wrap straps

(4) Lead Arrows
06 Shipping FOB Destination 01
TOTAL § 30,523.19
Terms and Conditions:
PRICES: Prices are quoted in USD
VALIDITY: This quotation is valid for 90 days
PAYMENT: Net 30 Days
WARRANTY: 1 year back-to-base warranty on parts against faulty materials and workmanship.
Full warranty Terms and Conditions available on request
DELIVERY: Units are currently available within 30 Days from receipt of written order

SCANNA MSC INC, 2910 Hyde Park Street, Sarasota, Fl 34239
Tel: +1 941 925 9730 Fax: 1941 925 1548 Email: scanna@comcast.net Web: www.scanna-msc.com

3) THE CITY OF NASHUA eee

Finanetal Services

Purchasing Department

June 11, 2020
Memo #20-113

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY20 PAVEMENT MARKINGS CONTRACT (VALUE: $248,750)
DEPARTMENT: 161 STREETS; FUND: GENERAL $100,000 AND PRIOR YEAR
ESCROW $148,750

Please see the attached communication from Jon Ibarra, Superintendent Street Department dated June
25, 2020 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent of Street Department, Board of Public Works (June 25, 2020 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $248-750 to Hi-Way
Safety of Rockland, MA.

Respecttully,

CG an Kooken

Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 Fax (603) 589-3233 |

To:

From:

RE:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 25, 2020

Jon Ibarra, Superintendent
Street Department

FY20 Pavement Markings Contract

To approve the award of the FY20 Pavement Markings contract to Hi-Way Safety
Systems, Inc. of Rockland, MA in the amount of $248,570. Funding for this
contract is through Department 161: Streets; Fund: General and Prior Year
Escrow; Account Classification: 54 — Other Services.

The City of Nashua Solicited Bids for the pavement markings contract
(IFB0662-060520). Hi-Way Safety Systems, Inc. was the only company to
submit a Bid proposal. Hi Way Safety Systems has been awarded the Pavement
Markings Contract for the past several years, during this period, Hi-Way Safety
has continued to provide reliable and responsive services. The Contract award is
for the City of Nashua annual pavement marking program per schedule of prices
received 06/05/2020.

CONTRACT FOR INDEPENDENT CONTRACTOR

CITY OF NASHUA PAVEMENT MARKINGS PROGRAM
IFB0662-060520

A. CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HI-WAY SAFETY SYSTEMS, INC.
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

9 ROCKVIEW WAY, ROCKLAND, MA 02370
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED, The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts;
Exhibit B--Revised Schedule of Values dated June 10, 2020; and
Exhibit C -- Hi-Way Safety Bid Submission

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents

which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the

AG 1 of 3

Work Order No. 6

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written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall furnish
all services, equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF WORK:
Installation of the following Pavement Markings

¢ Reflectorized Thermoplastic ;
® Reflectorized Paint Lines, Symbols, and Words.

3. PERIOD OF PERFORMANCE, Independent Contractor shall perform and complete all work assigned by

June 30,2021 which date shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract. Independent
Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed

TWO HUNDRED FORTY-EIGHT THOUSAND FIVE HUNDRED SEVENTY and 00/100 DOLLARS
($ $247,720)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Independent Contractor shall submit an itemized Application for Payment for operations completed in
accordance with the values stated in the Agreement. Such applications shall be supported by such data
substantiating the Independent Contractor’s right to payment as the City of Nashua may reasonably
require. Independent Contractor shall submit requests for payment for services performed under this
agreement directly to:

>» Electronically via email to VendorAPInvoices@NashuaNH.gov
OR

> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

AG2 of3

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall become effective upon the date of execution by
the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: INDEPENDENT CONTRACTOR REPRESENTATIVE:

Jon Ibarra, Superintendent
City of Nashua, Street Department
9 Stadium Drive

Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by giving
written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

James W Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

AG3 of 3

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE
City oF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
Ciry OF NASHUA COOPERATION

DiSCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITy INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON- WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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