Search

30.

31.

or unenforceability of any particular provision of this contract shall not affect any other provision,
the contract shall be construed as if such invalid or unenforceable provisions were omitted, and
the parties may renegotiate the invalid or unenforceable provisions for sole purpose of rectifying
the invalidity or unenforceability.

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT This contract constitutes the entire
contract between the City of Nashua and Service Provider. The parties shall not be bound by or
be liable for any statement, representation, promise, inducement, or understanding of any kind or
nature not set forth in this contract. No changes, amendments, or modifications of any terms or
conditions of the contract shall be valid unless reduced to writing and signed by both parties.

CHOICE OF LAW AND VENUE This contract shall be governed exclusively by the laws of the
State of New Hampshire and any claim or action brought relating to this contract, the work
performed or contracted to be performed thereunder, or referable in anyway thereto shall be
brought in Hillsborough County (New Hampshire) Superior Court Southern Judicial District or in
the New Hampshire 9th Circuit Court—Nashua and not elsewhere.

GC 11 of 13

ATTACHMENT B
SCOPE OF WORK

The Engineer has prepared this Contract Agreement for services relative to the
reconfiguration and reconstruction of the City Hall parking lots adjacent to the Nashua
Transit Center Retrofit Project. Currently, the parking lots and their access driveways are
separated. The goal of the redesign is to provide a connection between the parking
areas and combine the driveways for improved functionality and operation. The project
is anticipated to include reconfiguration and design of the parking lots adjacent to City
Hali to improve access and circulation.

The specific work items are further detailed as follows:

FIELD SURVEY AND UPDATED BASEPLAN

GPI will perform a detailed topographic field survey of the southerly parking lot at City
Hall. The detailed topographic survey will include detail necessary to design the
proposed improvements, including but not limited to: surface features including
curbing, drainage and utility surface structures, fences, walls, signs, mailboxes, HVAC
equipment, buildings, foundations, and other ancillary items; spot grade and 1-foot
contours; right of way lines, property lines, and ownership information; and
underground utility information including rims, inverts, and pipe sizes. The Consultant
will also collect additional boundary information to establish accurate right of way and
property lines. Said information gathered during the field survey will be added to the
existing base files being utilized for the Nashua Transit Center Retrofit Project.

PRELIMINARY DESIGN

Upon completion of the additional field survey and preparation of the updated
baseplan, the Consultant will begin preparation of the Preliminary Plans of the parking
lot redesign concept. The preliminary plans will be developed to include reconfigured
parking lot access and driveway consolidation, connectivity between the two existing
parking lots, parking stall layout, pedestrian flow and wheelchair ramps, schematic
drainage and grading plan, and pavement markings. The Preliminary Plans will be
submitted to the City in draft format for review and comment.

FINAL DESIGN

Once the City has reviewed and provided comment on the Preliminary Plans, the Final
Plans will be prepared. The Final Plans will include final engineering design and
calculations, detailed construction plans; grading, drainage, and utility plans; final
pavement markings and signs; detailed wheelchair ramp design; landscape plans; and
construction details. The deliverable will include Final Plans, Specifications and a
construction cost estimate. The Final Plans will be suitable for public bidding and
construction.

GC 12 of 13

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: June 16, 2022

David Boucher, Superintendent
Wastewater Department

Polymer

To approve the initial six months of FY23 purchase of polymer from Polydyne of
Riceboro, GA in the amount of $340,000. Funding will be through: Department: 169
Wastewater; Fund: Wastewater; Account Classification: 61 Supplies & Materials.

Vendor quote
Polymer is a product used at the plant to coagulate sludge.

Periodically, the Facility has different companies come in and do bench testing to ensure
we are using the best polymer for the best price to meet our needs. Our current product
continues to perform well, producing a dry product that saves the City money in trucking
and disposal costs. The Polydyne products we are currently using are Clarifloc NE2180
for the screw presses and Clarifloc C-6266 for the belt filter presses.

Polydyne is offering the City a unit price of $1.71/lb for both of these products for the
first six months of the FY23 year, with a potential savings for a full 5000 gallon load at
$1.65/lb. Our six month estimated cost for these two polymers is $340,000.

Attachment C - Fee Schedule

GPI

Greenman-Pedersen, Inc.

City of Nashua
July 30, 2020

City Hall Parking Lot Survey and Design

Greenman-Pedersen, Inc.

WORK-HOURS

Project Engineer/ | Engineer/ Engineer /
LA LA LA

SUBTOTAL:

Assistant
Engineer /

LA

TOTAL
Technician HOURS

Direct Labor
Totals

SUBTOTAL: 20
Estimate 4 80
4 80 40 0
6 20 72 20
2% 31% 16% 6%
AVERAGE CLASSIFICATION RATES: $ 78.00 $ 57.00 $ 53.50 $ 38.50 $ 34.50 $ 29.50 $ 28.50
Direct Labor Totals: $ 468.00 $ 1,140.00 $ 2,568.00 $ 3,850.00 $ 1,794.00 $ 2,124.00 $ 570.00 $ 12,514.00
Overhead Totals: $ 755.73 $ 1,840.87 $ 4,146.81 $ 6,216.98 $ 2,896.95 $ 3,429.84 $ 920.44 $ 20,207.61
Fee Totals: $ 122.37 $ 298.09 §$ 671.48 $ 1,006.70 $ 469.10 $ 555.38 $ 149.04 $ 3,272.16
Project Tota: $ 1,346.10 $ 3,278.96 $ 7,386.29 $ 1107368 $ 5,160.05 $ 6,109.22 $ 1,639.48 $ 35,993.77
Overhead Rate: 161.48%
Fee: 10%
Direct Expenses:
Travel $ 300.00
Printing/Misc. $ 500.00
$ m
$ 800,00

GRAND TOTAL §$

36,793.77

THE CITY OF NASHUA Sete Cyl

Administrative Services
Purchasing Department

August 26, 2020
Memo #21-025

TO: Mayor Donchess
Finance Committee

SUBJECT: Safe Routes to School Project
Please see attached communications from Daniel Hudson, City Engineer dated August 27, 2020 for

project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Traffic Calming & Pedestrian Safety Construction for Charlotte Avenue
Elementary School Streets

Value: $288,812.25

Vendor: Northeast Mechanics of Pittsfield NH

Department: 160 Admin/Engineering & 169 Wastewater

Source Fund: Grant: Safe Routes Charlotte Ave $182,035.53
Trust: Northeast Quadrant Sidewalk Fund $48,593.72
Wastewater: Storm Abatement $58,083

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the
lowest responsible bidder, after due notice inviting bids.

We issued a competitive bidding RFP for this project on June 19, 2020 and received complete responses from the
following:

| Northeast Mechanics | Pittsfield, NH | $288,812.25

We are recommending this bid be awarded to the lowest total cost vendor who met the specification requirements
outlined in the RFP.

The City Engineer, Board of Public Works (8/27/20 BPW Meeting) and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

ee D Hudson
C O’Connor

{ |
229 Main Street « Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

F. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 27, 2020

Daniel Hudson, P.E., City Engineer
Engineering Department

Charlotte Ave Elementary Safe Routes to School Project
NHDOT #28739, Fed X-A003 (786)

To approve the award of the construction contract for the Charlotte Avenue Safe
Routes to School Project to Northeast Earth Mechanics of Pittsfield, NH in the
amount of $288,812.25. Funding will be through: Department: 160
Admin/Engineering: Fund: Grant; Activity: Safe Routes Charlotte Ave;
Department: 169 - Wastewater; Fund: Wastewater, Activity Description:
Stormwater Abatement; and Department: 160 - Admin/Engineering: Fund: Trust:
Northeast Quadrant Sidewalk Fund.

This Safe Routes to School (SRTS) project involves the construction of traffic
calming and pedestrian safety improvements on Charlotte Avenue, Charlotte
Street, and Terry Street in the vicinity of the Charlotte Avenue Elementary
School. Proposed improvements include construction of new concrete sidewalks
with vertical granite curbing at the intersection of Charlotte Avenue and Charlotte
Street; construction of new bituminous sidewalk and new vertical granite curbing
on Charlotte Avenue from the east corner of Burgess Street to the west corner of
Meade Street; and construction of a new bituminous sidewalk, vertical granite
curb extension, and mid-block crosswalk at the main School entrance. Other work
includes, but is not limited to: installation of road drainage components;
installation of additional street lighting at the new crosswalk; removal of existing
crosswalks; installation of school zone flashing beacons with radar speed
feedback signs; and narrowing the travel way width on Charlotte Avenue between
Burgess Street and Meade Street. The project is partially funded through
NHDOT’s Safe Routes to School Program.

The contract was advertised for construction on June 19, 2020 with bids due by
July 15, 2020. The following bids were received:

Northeast Earth Mechanics of Pittsfield, NH $ 288,812.25

Northeast Earth Mechanics of Pittsfield, NH was the sole bidder, is included on
the NHDOT’s Prequalified Contractors List, their references have been checked
and found to be acceptable, and they have satisfactorily completed work for the
City previously.

is bs : : ~
we THE CITY OF NASHUA “the Cate City’

% Administrative Services
Purchasing Department

August 26, 2020
Memo #21-026

TO: Mayor Donchess
Finance Committee
SUBJECT: Fuel Island at Street Department Change Order #2
Please see attached communications from Jon Ibarra, Street Superintendent dated August 27, 2020 for

project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Painting of 2 Fuel Storage Tanks at Street Department
Value: $22,299
Vendor: Stephens & Marquis Associates of Merrimack NH

Department: 161 Streets
Source Fund: General & Escrow: Fuel Depot Rehab

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the
lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Street Department, The Board of Public Works (8/27/20 BPW Meeting) and
the Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: Jibarra
C O'Connor

229 Main Street e Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: August 27, 2020

Jon Ibarra, Superintendent
Street Department

Change Order #2 to the design build fuel island project at the Street Department

To approve Change Order #2 to the contract with Stephens-Marquis Associates,
Inc. of Merrimack, NH in the amount of $22,299 for the painting of the two fuel
storage tanks located at the Street Department. Funding will be through
Department: 161 Street; Funds: General and Escrow; Activity: Fuel Depot
Rehabilitation.

Quote

During the inspection process of the two fuei storage tanks it was determined that
they needed to be painted. Stephens-Marquis is currently working under contract
to complete the fuel island project and is able to paint the tanks while they are
performing the fuel island and tank upgrade work.

THE CITY OF NASHUA

Administrative Services
Purchasing Department

“The Gate City”

August 26, 2020
Memo #21-027

TO: Mayor Donchess
Finance Committee

SUBJECT: Office Trailers for Covid19 CDC Recommended Social Distancing Workspace
Please see attached communications from Jeff LaFleur, Superintendent of Solid Waste dated August 27,

2020 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: 2 Silverline Office Trailers 12’x60’
Value: $160,460
Vendor: Triumph Modular of Littleton NH

Department: 168 Solid Waste
Source Fund: GOFERR Grant

Ordinance: Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and
contractual services, except as otherwise provided herein, when the estimated cost
thereof shall exceed $10,000 shall be purchased by formal, written contract from the
lowest responsible bidder, after due notice inviting bids.

Quotes were requested from the following vendors for this purchase:

Triumph Modular Littleton, MA
Versatile Office Trailers Port Byron, NY
Cassone Inc Ronkonkoma, NY
Willscott Pellham, NH

With Triumph Modular being the only supplier having available trailers, we are recommending this bid be awarded
to the lowest total cast vendor who met the specification and availability requirements.

The Superintendent of the Solid Waste Department, The Board of Public Works (8/27/20 BPW Meeting)
and the Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

CC J Lafleur
C O’Connor

229 Main Street * Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (603) 589-3233

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 27, 2020
Jeff Lafleur, Superintendent of Solid Waste
Purchase of (2) ~ 12’ x 60’ Silverline Office Trailers

To approve the purchase of (2) — 12’ x 60’ Silverline Office Trailers from
Triumph Modular of Littleton, MA for the total purchase price of $160,460.
Funding will be through Department: 168 Solid Waste; Fund: Grant; Activity:
GOFERR Grant.

Quote

With changes in operations due to COVID-19 and social distancing guidelines
remaining in place, we seek to purchase two office trailers before the onset of
winter. It is imperative to have an area for assigning employees out of the
weather and to have break areas where social distancing guidelines can be met.

Multiple vendors were contacted for quotes and availability, including Triumph
Modular, Versatile Office Trailers, Cassone Inc. and Willscot. Triumph Modular
was the only vendor contacted that had two office trailers that meet our need for
both assignment areas and breakroom space. Both will have heat and air
conditioning and come with an open floor plan for social distancing.