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“MENCORPORATED _

Irrigation Contracting & Engineering
Concord, MA

Bryan Conant
Parks and Recreation Superintendent
City of Nashua

Thursday, April 14, 2022
PROPOSAL FOR IRRIGATION MODIFICATION
Dear Bryan,
Thank you for the opportunity to discuss the continuation of the irrigation central control project.
Please review the details of continuing the irrigation central control project. Each of the 9 listed
sites would include the furnishment, installation and configuration of the controller,

communication devices, master valve, flow sensor and incorporation into RainBird |Q for remote
management.

Roby Park - Irrigation Controller, Master Valve and Flow Sensor $7,350
Lyons Field - Irrigation Controller, Master Valve and Flow Sensor $7,350
Shady Lane - Irrigation Controller, Master Valve and Flow Sensor $7,350
Charlotte Ave - Irrigation Controller, Master Valve and Flow Sensor $7,350
Holman Stadium - Irrigation Controller, Master Valve and Flow Sensor $7,350
Atherton Avenue - Irrigation Controller, Master Valve and Flow Sensor $7,350
Artillery Lane - Irrigation Controller, Master Valve and Flow Sensor, requires pathway $8,700
North Common - Irrigation Controller, Master Valve and Flow Sensor, requires wire pull $10,300
Murry Field - Irrigation Controller, Master Valve and Flow Sensor, requires pathway $8,700
Lincoln Park, Haines Park, Mine Falls Park, Ledge Park upgrades to communications $9,600
Provide Irrigation Assessment and System zone mapping $4,450
Total Project Cost $85,850
04/14/2022 04/14/2022

Kyle McNerney Bryan Conant

Corbett Irrigation City of Nashua

FINANCE COMMITTEE

SEPTEMBER 2, 2020
7:00 PM

To Jain Zoom Meeting: https://usO2web.zoom.us/j/82675352759?pwd=bFlOUWxaOHRabkRISxXi3Qzn1YnRt…
Meeting ID: 826 7535 2759

Passcode: 823389

Join by telephone: 1-929-205-6099
Meeting ID: 826 7535 2759
Passcode: 823389

lf there is a problem with the audio, please dial 603-821-2049 to advise

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Redesigning and Engineering of City Hall Parking Lots

From: Kelly Parkinson, Purchasing Manager
Re: Charlotte Ave. Elementary Safe Routes to School Project

From: Kelly Parkinson, Purchasing Manager
Re: Fuel Island at Street Department Change Order #2

From: Kelly Parkinson, Purchasing Manager
Re: Office Trailers for Covid 19 CDC Recommended Social Distancing Workspace

From: Kelly Parkinson, Purchasing Manager
Re: Video Camera System for David Deane Skateboard Park

From: Kelly Parkinson, Purchasing Manager
Re: Playground Equipment for Lincoln Park

From: Kelly Parkinson, Purchasing Manager
Re: Surplus Equipment Donation to the Picker Artists of Nashua

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS —- ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

eo) THE CITY OF NASHUA “The Cate

Administrative Services
Purchasing Department

August 27, 2020
Memo #21-024

TO: Mayor Donchess
Finance Committee

SUBJECT: City Hall Parking

Please see attached communications from Sarah Marchant, Director of Community Development dated
August 17, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

ltem:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

Redesigning & Engineering of Rear City Hall Parking Lots
$36,793.77

Greenman-Pedersen Inc (GPI) of Nashua NH

181 Community Development

Parking

Pursuant to § 5-83. Professional services, [NRO 1975, T. 4, § 1613; NRO 1987, §
2-248; amended 11-26-1977 by Ord. No. O-77-278; 4-22-1986 by Ord. No. O-86-
50; 6-28-1988 by Ord. No. 0-88-43; 3-10-1998 by Ord. No. 0-98-05; 10-26-1999
by Ord. No. O-99-139] |n the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of
independent professional consultant services for personnel, data processing,
actuarial, planning, management and other comparable purchases competitive
bidding shall not be required. Competitive bidding is required in the procurement
of insurance agents and consultants.

The Director of Community Development and the Purchasing Department respectfully request your
approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce S Marchant
J Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3233

. Community Development
C ity of Nash ua Planning and Zoning
. sae Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2013 Sepa Progr ars mission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: August 17, 2020
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee — Professional Engineering Services ~ City Hall Parking Lots

In 2018 the Nashua Transit System (NTS) was awarded a 1.3 million dollar 5339 competitive
grant from the Federal Transportation Administration (FTA) to purchase on last CNG bus
(complete) and approximately $720,000 towards the rehabilitation of the Transit Center and its
surrounding infrastructure. The Transit Center currently presents a number of infrastructure and
safety concerns from the deteriorating drainage and pavement, to ice and snow from the roof to
insufficient bathroom facilities. Matching funding includes a 7.5% match ($71,800) from the
State of NH (accepted in R-18-091) and 7.5 % matching ($71,800) budgeted funds in the
Transportation Department.

In October, 2019 the City entered into contract with Greenman-Pedersen, Inc. (GPI) after a
competitive process, to provide professional engineering services for the Transit Center Retrofit
Project. Through the preliminary .design and engineering process the internal city team
including staff from Economic Development, Parking, Administrative Services, Community
Development and Public Works has realized the configuration of the two parking lots at the back
of City Hall, accessed via Elm Street, merit further study in conjunction with this project.

As the Transit Center Project is a discrete, federally funded project, which has fully committed
its grant and matching funds, the redesign of the rear parking lots to better accommodate traffic
flow and parking for the community to access City Hall needs a separate funding source and
contract. GPI has provided a separate scope as detailed in the attached contract to complete the
parking design and engineering alongside the Transit Center Project but as a separate project.
The Parking Department has committed funds for this project.

Based on the competitive process the City went through to enter into contract with GPI and the
process of the Transit Center Rehabilitation Project bringing this need to the forefront, Economic
Development and Community Development recommend entering into contract for $36,793.77
with GPI for survey, design and engineering of the City Hall Parking Lot Retrofit. Once final
design and engineering are complete, the project will go out to bid for construction.

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

Greenman-Pedersen, Inc.

City of Nashua
July 30, 2020

City Hall Parking Lot Survey and Design

Greenman-Pedersen, Inc.

Project Engineer/ | Engineer/ Engineer /
LA LA LA

32
52

Engineer /

LA

20

12

40

40
72

TOTAL

Technician HOURS

20 40

40

0
20

Direct Labor
Totals

15% 31% 16% 23% 6%
AVERAGE CLASSIFICATION RATES: 78.00 §$ 57.00 $ 53,50 $ 38.50 §$ 34,50 $ 29.50 $ 28.50
Direct Labor Totals: 468.00 $ 1,140.00 $ 2,568.00 $ 3,850.00 $ 1,794.00 $ 2,124.00 $ 570,00 $ 12,514.00
Overhead Totals: 755.73 $ 1,840.87 $ 4,146.81 $ 6216.98 $ 2,896.95 $ 3,429.84 $ 920.44 $ 20,207.61
Fee Totals: 122.37 $ 298.09 §$ 671.48 $ 1,006.70 $ 469.10 $ 555.38 $ 149.04 $ 3,272.16
Project Total: 1,346.10 $ 3,278.96 $ 7,386.29 $ 11,073.68 $ 5,160.05 $ 6,109.22 $ 1,639.48 $ 35,993.77
Overhead Rate: 161.48%
Fee: 10%
Direct Expenses:
Travel $ 300,00
Printing/Misc. $ 500.00
$ s
$ 800.00
GRAND TOTAL $ 36,793.77

CONTRACT FOR PROFESSIONAL SERVICES

CITY HALL PARKING LOT RETROFIT

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

GREENMAN-PEDERSEN, INC.

NAME AND TITLE OF SERVICE PROVIDER

GREENMAN-PEDERSEN, INC. 181 BALLARDVALE STREET, SUITE 202 WILMINGTON, MA 01887

ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Service Provider ; and

WHEREAS, it is deemed that the services of a Service Provider herein specified are both necessary
and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services
Exhibit C--Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perforin in accordance with the terms and conditions of the contract the work described.

AG 1 of3

3, PERIOD OF PERFORMANCE. Service Provider shall perform and complete all work by December 31,
2020 which date shall only be altered by mutually approved written agreement to extend the period of
performance or by termination in accordance with the terms of the contract. Service Provider shall begin
performance upon receipt of an Executed Contract and a valid Purchase Order issued from the City of
Nashua.

4, COMPENSATION. Service Provider agrees to perform the work for a total cost not to exceed

Amount ($36,793.77).

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Service Provider has received a written exemption from the City of Nashua, Service Provider shall
submit monthly requests for payment for services performed under this agreement in accordance with the
values stated in the Agreement. Such requests shall be supported by such data substantiating the Service
Provider’s right to payment as the City of Nashua may reasonably require. Service Provider shall submit
monthly requests for payment for services performed under this agreement shall be submitted as follows:

> Electronically via email to VendorAPInvoices@NashuaNH.gov
OR

» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved
budget. Specifically, Service Provider agrees to provide the following with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a
listing of personnel hours and billing rates, and other expenditures for which payment is sought.

2, A progress report. The report shall include, for each monthly reporting period, a description
of the work accomplished, problems experienced, upcoming work, any extra work carried out,
and a schedule showing actual expenditures billed for the period, cumulative total expenditures
billed and paid to date under the contract, and a comparison of cumulative total expenditures
billed and paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Service Provider. The City of Nashua
will pay Service Provider within 30 days of approval by the City of Nashua of the submitted invoice
forms and progress reports. The City of Nashua will make no payments until the invoice forms and
progress reports have been submitted and approved.

AG 2 of 3

5, EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Sarah Marchant Timothy Letton

Community Development Division Greenman-Pedersen, Inc

229 Main Street 181 Ballardvale Street, Suite 202
Nashua, NH 03061 Wilmington, MA 01887

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Service Provider may change the address or representative by giving written notice
to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally

bound thereby.
Seat

City of Nashua, NH (signature) (signature)
James Donchess, Mayor Timothy Letton, Executive Vice President
(Printed Name and Title) (Printed Name and Title)

08.17.2020
Date Date

AG 3 of 3

a DAM FF we NM

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EXHIBIT A

TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
SERVICE PROVIDER STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

No DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT
CHOICE OF LAW AND VENUE

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