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EXHIBIT C
Fee Schedule

5700-

PART t- GENERAL
1. APPLICANT - . 2. GRANT/LOAN NO.

3. NAME OF CONTRACTOR OR SUBCONTRACTOR - 4. DATE OF PROPOSAL

5. ADDRESS OF OR SUBCONTRACTOR ( Include ZIP ; SERVICE TO BE FURNISHED
Commerce Way, Suite 302, Portsmouth, NH 03801 Construction Phase - Construction
Administration. Resident Services. O&M
Manual, Record Drawings, and Start-up

PART tl - COST

7. DIRECT LABOR HOURS TOTAL

. Technical Advisor
Lead

- Civil

- Mechanical

- Electrical

| Assistant

DIRECT LABOR TOTAL:
ESTIMATED |

| INDIRECT COSTS indirect cost x BASE = COST
15,741.

INDIRECT COSTS TOTAL:
OTHER DIRECT COSTS
TRAVEL

1) TRANSPORTATION
Resident Services - Ti
TRAVEL COSTS TOT.
EQUIPMENT, MATERIALS, SUPPLIES

etc.

SUBTOTAL :
SUBCONTRACTS

00

00
SUBCONTRACTS SUBTOTAL : 00

OTHER (Specify categories) ESTIMATED
COST COST

Resident $131.11 04

OTHER SUBTOTAL : 04
e. OTHER DIRECT COSTS TOTAL : j ae
0. TOTAL ESTIMATED COST
1. PROFIT
2. TOTAL PRICE

TABLE I-1, SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS BY TASK FOR HOME OFFICE SERVICES
CONSTRUCTION PHASE SERVICES FOR THE NASHUA HVAC UPGRADE PROJECT

NASHUA, NH
wr. Propet Preset oF, Peapect ‘Bropest
Piincipetin- Project St. Technical | Lead Project Project Sr. Project Sr. Project ineer - - - Admin, OIRECT LABOR,
TASK DESCRIPTIONS Charge Manager Advisor Engineer a Cla CADO Op TOTAL HOURS | NON-LABOR SUBS cost TOTAL
5 fate $87.00 $63.00 $47.25 $37.50 $31.25 $42.00 $82.50 $83.00 $58.12 $36.00 $25.00 $17.50
TGonstruction Administration 0 a ° je ape te id é té é i 182 Ppa pr oegt
2b Startup ee _& -_ a — o 7 _ ee ad 0 0 ) oe __ o i $441 _—
a e oo a a e o 7 “7 oo” 2 “1a
e ef ee oo ae _o a 2 ath saa
TOTAL HOURS 3 4 0 Vi 6 6 3 14 a t 16 a 12 Ey $285 $0 “$5370
Direct Labor $9,370
tndirect Labor $16,741
Non-Labor $205
Subcontractor $o
Sub Markup $o
Fixed Fee $2,511

Total Fee $27,807.00

TABLE I-2. SUMMARY OF ESTIMATED STAFF EFFORT (HOURS) AND COSTS FOR TASK 2.A - FIELD OFFICE SERVICES
CONSTRUCTION PHASE SERVICES FOR THE NASHUA HVAC UPGRADE PROJECT
NASHUA, NH

Project Administrative
TASK DESCRIPTIONS Representative} Assistant RPR Assistant |TOTAL HOURS] NON-LABOR | TOTAL LABOR
Fiat Rate 131.11

Services i _ 191

TASK 2B Labor $24,999
Non-Labor $1
Total Fee $25,000.00

=) THE CITY OF NASHUA “the Gate City’

Financtal Services

Purchasing Department

June 15, 2017
Memo #17-140

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AMENDMENT NO. 1 AMHERST STREET IMPROVEMENTS — CHARRON AVENUE TO
DIESEL ROAD (VALUE: $27,718)
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND & CONTRIBUTIONS

Please see the attached communication from Stephen Dookran, P.E., City Engineer, dated June 19, 2017
for information related to this purchase.

Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of independent professional
consultant services for personnel, data processing, actuarial, planning, management and other
comparable purchases competitive bidding shall not be required.

The City Engineer, Board of Public Works (contingent upon approval at the June 22, 2017 BPW meeting)

and the Purchasing Department recommend the approval of this amendment Greenman-Pedersen, Inc.
of Wilmington, MA in an amount of $23,718.

Respectfully,

(_ , Dan Kooken a
Purchasing Manager

Cc: S Dookran L Fauteux

{
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233 |

To:

From:

Re:

D. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 19, 2017

Stephen Dookran, P.E., City Engineer
Engineering Department

Amherst Street Improvements — Charron Avenue to Diesel Road
Construction Phase Services
Amendment No. 1

To approve Amendment No. | to the construction phase engineering services
contract with Greenman-Pedersen, Inc. of Wilmington, MA for the Amherst
Street Improvements project in an amount of $77,865. Funding will be
through Department 160 Admin/Engineering; Fund: Bond & Contributions;
Activity: Amherst Street Road & Traffic Improvements.

Contract for Professional Services with Greenman-Pedersen, Inc. for
Construction Phase Services

In February 2016, GPI was hired to provide construction management,
construction administration and resident inspection for the four month
construction duration, as well as services for the warranty period of the contract.
Due to delays associated with the necessary utility pole relocations, the
construction contract was unable to be completed during the 2016 construction
season. The Contractor, Continental Paving, Inc. was granted a change order to
their contract in October 2016, to extend the completion date to July 15, 2017 and
they are on schedule to meet it. However, this results in the need to extend the
construction phase services contract with GPI to continue to provide resident
engineering for the additional two to three months (May, June and July).

It is recommended to add $23,718 to the contract, resulting in a revised contract
value of $101,583.

AMENDMENT No. 1
TO
CONTRACT
FOR PROFESSIONAL SERVICES,

AMHERST STREET IMPROVEMENTS
CHARRON AVENEU to DIESEL ROAD
CONSTRUCTION PHASE SERVICES

BETWEEN
CITY OF NASHUA
AND
GREENMAN-PEDERSEN, INC.

This AMENDMENT No. 1, dated is attached to and made part of the
CONTRACT FOR PROFESSIONAL SERVICES between the City of Nashua, New Hampshire and

Greenman-Pedersen,, Inc. for Amherst Street Improvements — Charron Avenue to Diesel Road,
Construction Phase Services dated April 8. 2016 (“Contract”).

WHEREAS, Section 31 of the Contract’s General Terms and Conditions allows for written amendments
to the Contract when signed by both parties;

NOW, therefore, in consideration of the mutual covenants contained herein, the parties hereby mutually
agree as follows:

1, PROFESSIONAL ENGINEER agrees to perform the work, under this AMENDMENT
No. 1, in accordance with the attached, “Amendment 1 Exhibit C - Work Hour Estimate, for
a total amended compensation not to exceed

One Hundred One_ Thousand Five Hundred Eighty-One & 36/106 Dollars (§ 101,581.91)

2. All other terms and conditions of the Agreement shall remain in force until the
completion of the work authorized under this AMENDMENT No. 1.

3. This AMENDMENT No. 1, with attachments, along with the Agreement, constitutes the
entire agreement and understanding between the parties and supersedes all prior agreements and
understandings relating hereto.

AMHERST STREET IMPROVEMENTS CHARRON AVE to DIESEL ROAD 1
CONSTRUCTION PHASE SERVICES
GREENMAN-PEDERSEN, INC.

Amendment #1

OWNER:

AMENDMENT No. 1
TO
CONTRACT
FOR PROFESSIONAL SERVICES,

AMHERST STREET IMPROVEMENTS
CHARRON AVENEU to DIESEL ROAD
CONSTRUCTION PHASE SERVICES

BETWEEN
CITY OF NASHUA
AND
GREENMAN-PEDERSEN, INC.

SERVICE PROVIDER:

City of Nashua, NH _ (signature) Greenman-Pedersen, Inc. (signature)

James Donchess, Mayor
(Printed Name and Title)

(Printed Name and Title)

Date

Date

AMHERST STREET IMPROVEMENTS CHARRON AVE to DIESEL ROAD
CONSTRUCTION PHASE SERVICES

GREENMAN-PEDERSEN, INC.

Amendment #1

Amendment 1

Work Hour Estimate

Exhibit C

Project __ {Amherst Strteet Improvements - Charron Avenue fo Diesei Road
Location {Route 101A (Amherst Street) _ m9 ;
Town/City, State Nashua, NH Date §/26/2017
| |
| | PIC PM SL Eng AE FT
DIRECT HOURLY RATE (5) "$60.00 | $6000 { $5236 $4124 | $2618 | $28.16
HOURLY RATE ($) $149.49 | $149.49 $13045 $10275 | $65 23 $70 16
| | 1 | j
' "” "WORK HOUR AND FEE SUMMARY
TASK DESCRIPTION Pic | PM | SE Eng AE IL Task Hours Task Fee
1 [Construction Services 7 / i
Pre-Construction Conference! { 8 $ -
Shop Drawing Review | : 0 $ :
Office Consultation | i : nn .
Full-1ime Inspection i 296 296 $ 20,767 55
Punch Last, Final Inspection & Certification 0 $ -
TOTAL WORK-HOURS| _0 0 0 O- 0 | 296 296_
| TOTAL FEE} $ 20,767.55
ACTUAL PERCENTAGES| 0 0 0 0 | 0 100
(TYPICAL PERCENTAGES)! _1-3% 10-15% | 15-25% | 25-35% 10-15% | 10-15%
| i DESIGN ‘ CONSTRUCTION | TOTALS
{a) Salury Costs | $ 8,335 36 § $ 833536
.
(b) Indirect Costs (%) 126.50% "§ 10,544.23 $ - $ 10,544.23
| I [
(c) Net Fee (%) | 10.00% r§ 1.887 96 | $ a $ 1,887.96
| 3 | | j
TOTAL LIMITING FEE $ 20,767.55 | $ -_ | $20,767.55
|
(d) Direct Expenses | __ (Material Inspections) $ 2,95000 § - $ 2,950.00
i } L i i ‘
MAXIMUM PAYMENT AMOUNT $ 23,717.55 . $ $ 23,717.55
MAXIMUM OBLIGATION $ 23,71755
| |
Page 1 of 1 AMENDMENT #1

GP I Greenman - Pedersen, Inc.

Engineering and Construction Services

REF. MAX-2014101.02
PO# 126432

May 26, 2017

Stephen Dookran, P.E.

City Engineer

City of Nashua ~ Department of Public Works
9 Riverside Street

Nashua, NH 03062
SUBJECT: Amherst Street Improvements
Charron Avenue to Diesel Road
Amendment #1
ATTN: Jeanne T. Walker -- Deputy Manager of Engineering

Dear Mr. Dookran:

Greenman-Pedersen, Inc. (GPI) is respectfully requesting approval of the attached amendment for additional
Construction Phase Service related to the above referenced project. This amendment has been prepared as a
result of the City requesting additional work during the course of the construction. The construction of
Amherst Street has been on-going since the pre-construction meeting held on July 14, 2016. Prior to
construction, GPI was tasked with assisting the City in coordinating the relocation of numerous utility poles
along Amherst Street and Charron Ave, coordinating the engineering efforts between the Aldi’s Site and the
Amherst Street improvements and assisting with the various right-of-way takings and easements. The utility
pole relocation was finally completed in March 2017.

We have received Continental Paving’s schedule to complete the construction of the Amherst Street
Improvements. The contractors schedule calls for 50 days of construction operations which we have included
in our budget for full time inspection. The remaining tasks in our scope of work include full-time inspection,
office engineering assistance for RFI’s (if needed), and final punchlist preparation and acceptance of the
completed project.

At this time, we are requesting an additional upset limit of $20.767.55 in limiting fee and $2.950.00 in direct
expenses to cover the anticipated cost for construction phase services (see Exhibit C). Please be aware that
our cost is incurred on a time and materials basis. We are willing to work with the City on a weekly basis to
find ways to reduce cost. Should you have any questions, or require additional information, please feel free
to contact Tim Lemire, Construction Project Manager, at (603) 801-0086 or me at (978) 570-2973.

Very truly yours,

GREENMAN | PEDERSEN, INC.

John F. fc
Senior Project Manager

181 Ballardvale Street, Suite 202, Wilmington, MA 01887 Tel: (978) 570-2999 Fax. (978) 658-3044
www.qgpinet.com
An Equal Opportunity Employer

REPORT OF THE FINANCE COMMITTEE
JUNE 7, 2017

A meeting of the Finance Committee was held on Wednesday, June 7, 2017, at 7:00 p.m. in the Aldermanic
Chamber.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman Benjamin M. Clemons

Also in Attendance: Dan Kooken, Purchasing Manager
Brian Rhodes, Asst. Fire Chief

PUBLIC COMMENT
COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: NPD Tire Changer (Value: $11,200)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LAPPEN’S GARAGE IN THE AMOUNT OF $11,200. FUNDS ARE AVAILABLE IN DEPARTMENT 150,
NASHUA POLICE DEPARTMENT; GENERAL FUND

ON THE QUESTION

Alderman Siegel

There isn’t anyone here from the PD unfortunately, but the question | have is: why does NPD have their own
tire changer? | Know they go through a lot of tires, but this is an example where we have a piece of equipment
which clearly is useful across multiple departments and yet we’re going to have one here. I’m sure BPW has
one. | don’t know who else, maybe the school department? | don’t know. | talked to Asst. Chief Rhodes, and
he said they do their tires at a commercial outlet. I’ll vote for this, but again this is another example of
consolidation like separate sets of parts for F-150 in multiple departments.

Mayor Donchess

We can ask the question on this.
Mr. Kooken

| can ask them.

Mayor Donchess

And bring it back next time?