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Finance Committee - 6/7/2017 Page 2
Mr. Kooken

Yes.

Mayor Donchess

That would be great.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Replacement of Raised Access Floor at the Fire Alarm/Dispatch Center, 38 Lake Street
(Value: $14,275)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
LONGDEN COMPANY, INC. IN THE AMOUNT OF $14,275. SOURCE OF FUNDING IS DEPARTMENT
152, FIRE EMERGENCY SERVICES; CAPITAL IMPROVEMENTS FUND

ON THE QUESTION

Alderman Siegel

I’ve given Chief Rhodes a little bit of a head’s up, but not very much of the head’s up of the issue that I’m going
to have. This is a raised floor; it’s a data floor. Most data floors that are raised are non-carpeted for obvious
reasons; it is it easier to access. The question that | have for Chief Rhodes, and again I’m sorry for the short
notice, is why do we need to have their carpeted squares? Why don’t we have a normal data floor which is just
not carpeted at all which would be significantly cheaper?

Asst. Chief Rhodes

This floor is replacing the floor that was originally put in in 1999. At that time, | cannot tell you why it was
spec’d out to be in there. | can tell you that this particular floor is static resistant which, | guess, is very
important because pretty much the entire communications division is all IT based now. It’s all computers. It’s

industrial grade. This one held up for 18 years pretty well. The biggest reason is for the acoustics in that
room.

Mayor Donchess

Because there are a lot of people talking on the phone.

Asst. Chief Rhodes

It gets pretty hectic in there, yes. It’s a pretty unique environment where they have to be listening to the radio,

multiple calls are going on simultaneously. Phone calls are coming in and they need to be able to
communicate with each other.

Alderman Siegel

Well that makes sense. | appreciate it. You might say something like put throw rugs around but then the floor
wouldn’t be accessible and would defeat the entire purpose so that’s fine. That’s an acceptable answer.

Asst. Chief Rhodes

The timing is pretty good this year because the city-wide communications division, | believe two years ago,
received approval and the bond, | think with the last radio upgrade. They have previously rebuilt the police

Finance Committee - 6/7/2017 Page 3

dispatch center. They call it furniture. | think those of us in the room with a little age call it a console, but that
is proceeding forward so the timing is actually pretty good. Between the console and the flooring, we have
another good 20 years ahead of us.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: 2017 Pavement Preservation Program (Value: $327,424)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
SEALCOATING, INC., IN THE AMOUNT OF $327,424. FUNDS ARE AVAILABLE IN DEPARTMENT
161, STREETS, GENERAL FUND, PAVING, AND TRUST FUND, 54, PROPERTY SERVICES; AND,
DEPARTMENT 169, WASTEWATER; SEWER STRUCTURES AND SEWER REHAB

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Polymer Change Order #1 (Value: $40,370)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AUTHORIZE CHANGE ORDER #1 TO THE PURCHASE ORDER
WITH POLYDYNE, INC., IN THE AMOUNT OF $40,370. SOURCE OF FUNDING IS DEPARTMENT 169,
WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Waste Water Facility Water Valve and Yard Hydrant Installations (Value: $179,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO WILLIAM P. DAVIS EXCAVATION IN THE AMOUNT OF $179,925. FUNDS ARE AVAILABLE IN
DEPARTMENT 169, WASTEWATER

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Waste Water Facility HVAC Upgrades (Value: $566,717)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO MONADNOCK BUILDING COMPANY IN THE AMOUNT OF $566,717. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER, AC & AIR HANDLING

MOTION CARRIED

Alderman Caron

Are we catching up with upgrades for the wastewater treatment plant? | know we’ve been giving out a lot of
money for certain equipment, and it is very important to keep the wastewater treatment plant in A1 condition.
Is this a continuation or are we getting to the point where we might have a breather somewhere?

Mayor Donchess

| think there’s lots to be done in the wastewater system in general. Director Fauteux reports that the plant is
really in better shape and is operating more effectively than really ever, but there continues to be things at the
treatment plant throughout the system. We expect expenditures for the plant to slow down, but there’s still the
entire sewer system which needs a lot of work.

Finance Committee - 6/7/2017 Page 4
Alderman Caron

Right, that’s another issue and | appreciate that.

Mayor Donchess

There continues to be EPA and DES issues. We are operating pursuant to a court order, the so-called
Consent Decree. There continues to be issues that they raise, and they probably won't stop raising issues.
We can expect, | think, that we will continue to work on this system regularly for quite some time.

Alderman Siegel

The digester is going to be cleaned so that’s going to be a big job. It’s huge; wait until that comes up.

From: Dan Kooken, Purchasing Manager
Re: Contract For Waste Water Facility Energy Audit (Value: $22,800)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO PROCESS ENERGY SERVICES, LLC, IN THE AMOUNT OF $22,800. FUNDS ARE AVAILABLE
IN DEPARTMENT 169, WASTEWATER, NH DES ENERGY AUDIT GRANT

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Headworks Upgrade Project — Change Order #4 (Value: $27,625)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE CHANGE ORDER #4
TO THE CONTRACT WITH T-BUCK CONSTRUCTION, INC. IN THE AMOUNT OF $27,625. SOURCE OF
FUNDING IS DEPARTMENT 169, WASTEWATER; STATE REVOLVING FUND LOAN, HEADWORKS
UPGRADE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract Extension for Single Stream Recycling (Value: $249,925)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT
EXTENSION WITH CASELLA RECYCLING, LLC, IN THE AMOUNT OF $249,925. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: FY18 Contract Extension for Purchase of B5 Biodiesel Fuel for Nashua Transit (Value: $130,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AUTHORIZE THE CONTRACT
EXTENSION WITH EAST RIVER ENERGY IN THE AMOUNT OF $130,000. SOURCE OF FUNDING IS
DEPARTMENT 186 , TRANSPORTATION; FTA GRANT

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None

Finance Committee - 6/7/2017 Page 5
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD MAY 12, 2017 TO JUNE 2, 2017

MOTION CARRIED

PUBLIC COMMENT

GENERAL DISCUSSION

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:14 p.m.

Alderman Ken Siegel
Committee Clerk

7:00 PM

FINANCE COMMITTEE

JUNE 7, 2017
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:
Re:

From:
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From:

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From:
Re:

Dan Kooken, Purchasing Manager
NPD Tire Changer (Value: $11,200); Department: 150 Nashua Police Department
Fund: General Fund

Dan Kooken, Purchasing Manager
Replacement of Raised Access Floor at the Fire Alarm/Dispatch Center, 38 Lake Street
(Value: $14,275); Department: 152 Fire Emergency Services; Fund: Capital Improvements

Dan Kooken, Purchasing Manager

2017 Pavement Preservation Program (Value: $327,424); Department: 161 Street; Fund: General
Activity: Paving; Department: 161 Street; Fund: Trust; Account Category: 54 Property Services
Department: 169 Wastewater; Fund: Wastewater; Activities: Sewer Structures and Sewer Rehab

Dan Kooken, Purchasing Manager
Polymer Change Order #1 (Value: $40,370); Department: 169 Wastewater; Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Waste Water Facility Water Valve and Yard Hydrant Installations (Value: $179,925)
Department: 169 Wastewater, Fund: Wastewater

Dan Kooken, Purchasing Manager
Contract for Waste Water Facility HVAC Upgrades (Value: $566,717); Department: 169 Wastewater
Fund: Wastewater; Activity: Ac & Air Handling

Dan Kooken, Purchasing Manager
Contract For Waste Water Facility Energy Audit (Value: $22,800); Department: 169 Wastewater;
Fund: Grant; Activity: NH DES Energy Audit

Dan Kooken, Purchasing Manager
Headworks Upgrade Project - Change Order #4 (Value: $27,625); Department: 169 Wastewater;
Fund: SRF Loan; Activity: Headworks Upgrade

Dan Kooken, Purchasing Manager
Contract Extension for Single Stream Recycling (Value: $249,925); Department: 168 Solid Waste
Fund: Solid Waste

Dan Kooken, Purchasing Manager
FY18 Contract Extension for Purchase of B5 Biodiesel Fuel for Nashua Transit (Value: $130,000)
Department: 186 Transportation; Fund: FTA Grant

UNFINISHED BUSINESS —- None
NEW BUSINESS - None
RECORD OF EXPENDITURES
PUBLIC COMMENT

GENERAL DISCUSSION
NON-PUBLIC SESSION

ADJOURNMENT

= \ THE CITY OF NASHUA The Gate City!

Financial Services

Purchasing Department

June 1, 2017
Memo #17-123

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: NPD TIRE CHANGER (VALUE: $11,200)
DEPARTMENT: 150 NASHUA POLICE DEPARTMENT; FUND: GENERAL FUND

Please see the attached communication dated May 16, 2017 from Karen A. Smith, Business Manager for
the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Nashua Police Department and the Purchasing Department recommend the award of this purchase
in the amount of $11,200 to Lappen’s Garage of Stoughton, MA.

Respectfully
(fi Kye

“Dan Kooken
Purchasing Manager

Ce: K. Smith A. Lavoie

|FBO868-0827 16 Basketball Shirts
229 Main Street « Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344 |

NASHUA POLICE
DEPARTM ENT Date: 16 May 2017

Intradepartmental Communication

To: CFO Dan Kooken
From: Karen A. Smith, Business Manager

Subject: Nashua Police Department Tire Changer

The Nashua Police Department (NPD) is requesting to purchase a Hunter model TCS 57 Tire Changer,
Leverless Table-Top, PowerOut Bead Breaker, Automatic Swing Arm, Bead Press System, 6-30"
Clamping (220v, 15a L6-20R plug.) for $11,200 the iower of three quotes. This will replace the current,
approximately 24 years old, Coats Tire changer system which we are experiencing problems with
mounting and unmounting tires due to the new design of tires and rims that manufacturers are using.

Four models were researched to include Coats, Corghi, Snap-On and Hunter. The Hunter Model TCX-57
was selected as the best choice to meet the needs of the NPD. This unit will enable us to also service our
heavy duty vehicles and eliminate the need to contract with an outside vendor also eliminating additional
down time and expense. Three vendors were solicited and the pricing is tabulated below:

| Lappen's Garage, Stoughton, MA | Model TCX57 Tire Changer $11,200 - |
|S Sullivan Tire Co., Lee, NH Model TCX57 Tire Changer $11,552
| Mohawk Rubber Sales of NE, | Model TCX57 Tire Changer [$11,685 a
| Ine Inc., Accord MA |

The Hunter model TCS57 Tire Changer purchase is recommended by the Fleet Maintenance Supervisor
Brian Sojka from Lappen‘s Garage. This purchase will improve the efficiency of all tire servicing in the
Fleet Maintenance Department to include less manual intervention.

Sincerely,

JO «
Coun Sf Soo

Karen A. Smith
Business Manager

LAPPEN'S GARAGE EQUIPMENT Proposal

421 Page Street, Stoughton, MA 02072 Prices firm for 30 days from proposal date
Tel 781-347-8040 Fax 781-341-8044 DATE: May 16, 2017
Company Name: NASHUA POLICE DEPT Contact Name.... BRIAN
Address. ......... O PANTHER DRIVE Buyer's Phone... 603-594-3624
City, St Zip...... NASHUA, NH 03062 Buyer's Fax# .....
Customer Emait
Ship to (if different)
SALESPERSON | P.O. NUMBER DATE REQ OFFICE USE TERMS
MIKE HORSCH IN FULL UPON INSTALL
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
1 HUNTER MODEL TCX57 TIRE CHANGER INCLUDES, 11,500.00
DOUBLE BEAD PRESS ARM. LEVERLESS DE MOUNT
HEAD, 220 YOLT MOTOR, ADJUSTABLE HEIGHT TURN
TABLE 30” RIM DIA CAPACITY, TILT COLUMN WITH
PNEUMATIC LOCK, SET UP AND TRAINING
(ELECTRICAL CONNECTIONS ARE NOT INCLUDED}
1 FREIGHT CHARGE ON TIRE CHANGER 200.00
1 TRADE IN VALUE FOR COATS TIRE CHANGER (500.00)
(THIS QUOTE IS GOOD FOR 6 MONTHS)
SUBTOTAL*” | $ 11,200.00
i
Customer Signature Acknowleding Date ** Plus applicable sales tax

Acceptance of Proposal & Terms

For Lappen's Garage Equipment Date

Additional Terms and Conditions:

“Purchaser grants a security interest in the above equipment to seller until such time as the purchase is paid in full Purchaser further
agrees lo pay for the above purchase in full and agrees to be responsible for ail collection costs incurred in the collection of th:s debt.
"Equipment and installation is quoted without electrical work of any kind. Some items may require dedicated lines

“Most above ground litts and alignment racks require a minimum ol 4” thick concrete (3500psi). thicker concrete may be required on
larger lifts. Floors must be level to required tolerances. it is the customer's responsibility to insure the floor thickness and condition
meet the requirements of the equipment ordered. in ground lifts are subject to additional charges for ledge. excessive water
underground obstructions, new fill and other unusual problems.

“Customers are responsible for removal of od equipment, unloading of all freight, any freight damage and freight charges uniess
otherwise specified.

“Warranty of new equipment are as per manufacturer's warranty. Used equipment carries a 90 day limited warranty from date of
installation to the original user; Lappen's will, at its option, repair or replace any used equipment that fails due to faulty materials and/or
workmanship. This warranty does not cover abuse, misuse, negligence, carelessness of operation or normal wear and tear. This
warranty is exclusive and is in lieu of all other warranties or imptieds including any implied warranty of merchantability or of fitness for a
parlicular purpose which implied warranties are hereby expressly excluded. Lappen's will not be responsible for consequential or

incidental damage of any kind.
IT HAPPENS AT LAPPEN'S!

Page 1 cf2

HUN TER EQUIPMENT PROPOSAL / SALES AGREEMENT
Engineering Company Prepared on 1/22/2017

Submitted to: Quoted through:
SULLIVAN TIRE CO
Nashua PD 85 Concord Road
0 Panther Dtive Lee NH 03861
Nashua, NH 03062 John Gilday
(603) 594-3624 603-860-0107

john. gilday@sullivantire.com

TCX57 $11,177.00

Tire Changer, Leveriess, Table-Top, PowerOut Bead Breaker, Automatic Swing Arm, Bead
Press System, 6-30" clamping, (220v, 15a, L6-20R plug}.

ase

Prices subject to change without notice. ‘subtotal $11,177.00
This proposal is good through 2/21/2017 * freight (estimated) $375.00
Total investment $11,552.00

Proposal includes installation and on-site training by a Hunter Technical Representative
Electrical and compressed air connections to equipment are not included on this quotation.
Estimated delivery: 2-3 weeks

Freight will be adjusted if actual cost comes in lower.